Committee Reports 2008-2009

Raleigh KL P.O. Box 13521 50812 Kuala Lumpur Malaysia

[email protected] www.raleighinternational.org.my

Pertubuhan Raleigh International Kuala Lumpur is a NGO registered

with the Malaysian Registrar of Societies (Reg. No. 1212).

President Annual Report

I wish to notify that I will be retiring as president of Raleigh KL at the end of this month.

This is as pre-empted during my re-election at Gopeng last year.

The Committee reached the consensus that with just two months remaining for this term, a

new president will be elected in June in the upcoming AGM.

I wish to extend my thanks to all the people who have made these two years a fulfilling

and exciting period of my life, especially the Committee, the members, the seniors,

Raleigh UK, the Asian Raleigh groups, our affiliates and sponsors.

Looking back, there was no shortage of wonderful times in Raleigh KL. Very few

moments were without smiles and laughter. The Facebook pictures speak for themselves,

ignoring the questionable poses.

What makes me glad is that the smiles were also carried on the faces of our members and

friends. I hope Raleigh has brought meaning and joy to them as well.

The rare occasions I frowned were no less good for the soul. They included the times when

we made some difficult decisions in terms of direction. We held steadfast to the long term

purpose of sending people on expedition, hence our rebuilding efforts focused more on

increasing capacity for this. Our interest was for the future.

By hosting the Asia Regional Conference, the chance came for a new generation of

members to be eye-witnesses of Raleigh's amazing heritage. We took the far-sighted

approach of equipping young potential leaders. We developed skills important for Raleigh

KL's functions and made human capital investments, as termed by the previous treasurer.

Like all investments, there are risks and returns, some of which are long term and even

unforeseeable. We did our due diligence in filtering the best candidates with the most

complete information of the situation at decision time.

In any case, I believe the best use of money is in people. Investing in people includes

putting faith that they will make good out of the investment in due time, moreso in a

voluntary setting. And should history find that the organisation did not benefit directly

from the investment, we still fulfill the goal of youth development for the Raleigh-ians

concerned.

To this end, we pursued sustainability and tightened our belts to live within our means, in

order to afford these opportunities. We also sought creative ways to offer value-adding





activities to our members. As a result, we still owe Nomad Adventure several man hours

from our exchange for preferential rates on their services, said with a tinge of humour.

Goodwill forms the basis of our relationships, and I hope the ones we have with Nomad,

Lafuma, Integricity, and Westcoast continue on to the next decade.

The brotherhood with the UK and Asian Raleigh groups has also developed in recent

times. Special mention of Raleigh HK, who has been an inspirational older sibling. The

sheer magnitude and professionalism of the Mountain Marathon opened the eyes of our

observers many times over.

We have since adopted the new logo from Raleigh UK in favour of a common future.

Raleigh may have a new sexier face, but behind the curves, its solid essence lives on.

As I move on to lesser things in life, I naturally ponder back about the Raleigh people I

have met in these years.

People in Raleigh constitute a rare breed, but Raleigh is more than a private exclusive

club. It is open to all backgrounds and nationalities, all walks of life and ages. As a host

country

beneficiary of expedition, I feel compelled to share this opportunity, and in doing so, I

have personally met some of the most interesting and amazing people through Raleigh.

One of them is the first president of IMU's swimming club. Another is a founding member

of the Pharmaceutical Volleyball Club (PVC) at Nottingham University. Still more are

young entrepreneurs, student leaders in religious fellowships, sporting and adventure

clubs, community and environmental causes, as well as youth delegates representing the

country at international level.

Indeed there is no shortage of talent being attracted to Raleigh, and many of the young

people are already becoming leaders and pioneers in their respective communities. Others

take the world as their oyster, tracing the path less travelled.

Late developers in Raleigh are no less diamonds in the making. In the right time, Raleigh

and expedition will unlock those talents and inspire them to be all they can be. I say this

with confidence as I have seen it in others and in myself.

In these 22 months, 29 young people took that chance, passing through the doors of

Raleigh KL to participate in an expedition.

These young people have constructed mini hydroelectric dams and gravity water systems





in poor villages. They have built libraries, set up kindergartens and amused rural kids.

They have gone off the beaten track, witnessed the raw beauty of nature and dwelled in

some of the most remote places on earth. In challenging themselves out of life's routine,

they have made a difference in their lives and the lives of others.

And so, the many little things the Committee has done has been for this purpose. Every

activity has been about spreading the word, passing the baton, and extending the

opportunity.

Special regards to the Committee of the current and last terms, all of whom I have known

as friends since before joining the Committee. Almost all of them just turned 21 in these

two years, something I have to pinch myself about now and then, based on the remarkable

things they have achieved.

Some of their greatest achievements include managing the Raleigh Asia Regional

Conference and turning monthly meets into member-driven outdoor activities. They

demonstrate that young people should not be looked down upon for their youth.

Voluntary service is at many times a thankless job, where passion and patience are often

inversely correlated and without immediate tangible rewards. But the basic karma of

expedition applies. Those who make the most out of every opportunity will gain more out

of each.

Note of thanks too for the seniors who have helped in support, feedback, networking and

encouragement. Special mention of Max Razak of Belize 1C (1984), the first known

Malaysian venturer, and his wife Intan, also an ex-venturer. Their children may well

become the first second-generation of Malaysian venturers on a Raleigh expedition.

Then there are those just beyond our shores who visited KL during the Regional

Conference in November. One of them is Peter Cornthwaite from Hong Kong, who as a

teenage venturer sailed with the ship Zebu on a four month expedition in the Pacific in

1985. The ex-venturers of 5, 10, 15, 25 years ago from Sabah, Hong Kong, China and

Singapore are still involved in some ways or other with Raleigh, exemplifying that Raleigh

is indeed for life.

Those who had gone before still leave footprints for new people to follow. The winds of

time may cover the prints and shift the sand. And if there were no fresh footprints, there

may never be new people.

As the founder of Forbes Magazine once said: "Search and you will find that at the base

and birth of every great organisation was an enthusiast, a man consumed with earnestness





of purpose, with confidence in his powers, with faith in the worthwhileness of his

endeavours."

Raleigh KL needs more enthusiasts. Raleigh KL needs many more footprints.

I guess stepping down as president means I will no longer be the official mascot of Raleigh

KL. However you will still find me wearing my Raleigh t-shirts and crocs.

Shih Chung

Official Mascot

2007/08-2008/09

[email protected]





Secretary 1 Annual Report

The constitution stated that,

14.2 The Secretary I shall:

14.2.1 Conduct the business of Raleigh KL in accordance with the Constitution of Raleigh

KL;

14.2.2 Carry out the instructions of the General Meeting and of the Committee;

14.2.3 Be responsible for all correspondence, the keeping of books, documents and papers

of Raleigh KL except its accounts and financial records;

14.2.4 Attend all meetings and record the proceedings; and

14.2.5 Be responsible for all correspondence with the Registrar of Societies.

Constitution Amendment

1. The amendments made to the constitution during AGM June 2007 and AGM June

2008 have been approved by the Registrar of Societies (ROS) on 29 April 2009.

Hence, the amendments may now be implemented. It is important to note that,

amendments that have not been approved by ROS should not be implemented. The

amendments that have been approved are article 7.1.2 on venture membership and

article 12.1 on committee:

Old Article 7.1.2 Venturer Membership

This membership is for venturers who have undergone an Introduction Weekend

organised by Raleigh KL. Venturer members are eligible to vote but are not

eligible to hold office in the Committee.

New Article 7.1.2 Venturer Membership

This membership is for venturers who have undergone an Introduction Weekend

organised by Raleigh KL. Venturer members are eligible to vote. Venturer

members who have played a significant role in the organization management of a





Raleigh KL project shall be eligible to hold office in the Committee, subjected to

recommendation from the present Committee.

Old Article 12.1 Committee

The management of Raleigh KL shall be vested in a Committee consisting of the

following office bearers who are elected at the AGM and are eligible for re-

election each year:

i. President

ii. Secretary I

iii. Secretary II

iv. Treasurer

v. Public Relations Officer

vi. Logistics Officer

vii. Fundraising Officer

viii. Introduction Weekend Officer

ix. Expeditions Officer

x. Projects Officer

xi. Special Skills Officer

New Article 12.1 The Committee of Raleigh KL shall consist of:

12.1.1 the following executive office-bearers, in whom the management of

Raleigh KL shall be vested, who are elected at the AGM and are eligible for re-

election each year:

i. President

ii. Secretary I

iii. Secretary II

iv. Treasurer

12.1.2 and the following operations office-bearers who may be elected at the

AGM or alternatively, where any such position shall remain vacant after the

AGM, elected at an EGM or appointed by the executive office-bearers, and are

eligible for re-election or re-appointment each year:

i. Public Relations Officer

ii. Logistics Officer





iii. Fundraising Officer

iv. Introduction Weekend Officer

v. Expedition Officer

vi. Projects Officer, and

vii. Special Skills Officer

Provided that any vacancy of any or all office(s) of the operation office-bearers

shall not in any way affect the ability of the executive office-bearers to manage the

affairs of Raleigh KL:

And provided further that for the purposes of calculating the quorum of any

AGM, EGM or Committee Meeting, the number of Committee members shall

mean the aggregate number of executive office-bearers and operations office-

bearers holding office as at the date of the AGM, EGM or Committee Meeting.

2. This year, Raleigh International UK has changed their logo and brand. Hence, our

society has thus followed and will be making the following amendments:

First Amendment

Old Article 1 on Name of the Society

1.1 This society shall be known as Pertubuhan Raleigh International Kuala

Lumpur (Raleigh International Kuala Lumpur Society) hereinafter referred to as

Raleigh KL.

New Article 1 on Name of the Society

1.1 This society shall be known as Pertubuhan Raleigh Kuala Lumpur (Raleigh

Kuala Lumpur Society) hereinafter referred to as Raleigh KL.

Second Amendment

Old Article 4 on Logo

4.1 The logo in navy blue consists of the words Pertubuhan Raleigh International

Kuala Lumpur with the symbol of the globe forming the dot of the letter i in

the word Raleigh.





The word Raleigh is taken after the great British explorer, poet and soldier, Sir

Walter Raleigh; whilst the word International illustrates the worldwide coverage

of all expeditions run by Raleigh International. The navy blue colour is chosen

because the original expedition was carried out on a ship sailing across the

oceans.

New Article 4 on Logo

4.1 Our first logo consists of the letter R with the word Raleigh placed vertically at the

spine of the letter. This logo is to be used for less corporate materials such as campaigns

and fundraising.

4.2 Our second logo consists of the word Raleigh with another word Raleigh placed

vertically at the spine of the letter R. This logo is to be used for more corporate materials

such as stationeries and letters.

4.3 The strapline Get out there will be placed together with the logos when

appropriate.

4.4 Both logos are in green (colour palette pantone 355).

Registrar of Societies (ROS)

1. I have prepared a guideline for matters pertaining to the Registrar of Societies. A

guideline has been prepared for the Annual General Meeting statement and for

constitution amendments. They will be passed down to the next secretary 1.

2. We do not have soft copies of Annual General Meeting minutes, financial

statements and any other formal documents that have been handed to ROS before

2007. In future, should we need those documents; we will need to buy them from

ROS for RM2 per sheet.

3. In future, it is recommended that the secretary keeps a hard and soft copy of any

formal documents.

Registrar of Youth (ROY)

The committee thought that we were required to register with the Registrar of Youth

(ROY). However, this matter has been clarified with the ROY and we no longer need to do

so. The following is an explanation of the situation.





1. The Act

On December 2007, the Act 668 was established stating that youth societies were

required to register with ROY. Later, it was added that youth societies that were

registered with ROS were also required to register with ROY. ROS would

automatically register its youth societies with ROY. The dateline was 31

December 2008. Nonetheless that dateline has been extended to create a leeway

for the youth societies that may have other matters to tend to before they are able

to register with ROY. That means:

i. we do not need to manually register with ROY, and

ii. if we were eligible to register with ROY, ROS would have done so

for us and our records will be with ROY

2. Benefits of being registered with ROY

First, we will be recognized as a national society. Second, our society will be

given RM3000 should be want to open another branch in Malaysia. Third, our

youth members, will be allowed to obtain loans from ROY.

3. We Lack Criteria

Unfortunately, we only qualify for two criteria (b and c) out of three:

a. Our society must contain the word youth or a word with similar meaning

b. All members must be between 15 to 40 years of age, and

c. Have the objective to carry out activities for youth

So in a nut shell, ROS has not registered us with ROY for that purpose and we are not

eligible to do so unless we incorporate the word youth into the name of our society.

Secretary 1 Handover notes

Hard copy files and documents relevant to the secretary 1 position from previous terms

have been sorted. Soft copy handover notes from the previous terms have been combined.

Hopefully, this will make it easier for the secretary 1 of the next term to carry out her

duties.





It is recommended that the next secretary creates a standard method of filing so that it can

be referred to easily by future committees.

My Experience

It has always been nice being in the committee. It was inspiring to be amongst determined,

capable and fun individuals such as my colleagues. I would have preferred leaving

knowing that I have contributed more to the committee and to Raleigh. Unfortunately, I

had my personal difficulties to cope at the start of the term and so did not do much. But

ever since things improved for me this year I have been trying my best to contribute more

to the committee (hope I helped). And during that process, that old Raleigh feeling came

back to me and Im all for Raleigh once again!

Being part of an active organization has helped me realize my strengths and weaknesses.

Ive also learned a lot from our President Shih Chung and my fellow committee members.

I have also learned the skill of managing and balancing my responsibilities and time. I am

continually inspired by the people in Raleigh and love the fact that there is such an

organization that helps us keep in touch with nature, people, the world and ourselves. So

thank you for the experience!

I also think that its great that committee members are able to engage in ad organize

activities beyond the scope of our post which further provides us with a variety of

experiences. I hope in future it remains the same. And to those people who have not yet

been in the committee, I suggest that you give it a go!

Prepared by,

Tan Bee Li

Secretary 1 2008/2009





Secretary II Annual Report

The constitution stated that,

14.3 The Secretary II shall be responsible for and maintain the membership register

containing particulars such as name, date of registration, identity card number, age,

profession, date and place of birth. Name and address of employer, if any, and address and

contact number of every number.

During this term, there were altogether 40 new members, 3 life members and 40 old

members who renewed their membership. In total, we have 83 members this term. The

breakdown of the members is depicted below:

New Members

The new members consist of mainly Venturer Memberships which were acquired mainly

after each Introduction Weekend that was carried out during this term. The registrations

and payments were done during monthly meetings, most Introduction Weekend Projects

and through venturers casual meeting with committee members. 6 new memberships were

acquired during the Tahan Expedition that was organized in March 2008. There are also a

minority of new Associate memberships.

Life Members

There were 4 life members.

Membership Renewal

The membership renewals consist mainly of Venturer and Post-Expedition Memberships.

According to the constitution, item 14.3 states that the Secretary II is responsible for

maintaining the membership register. I have done so by either directly receiving

membership forms from the members or through the help of other committee members. An

Access Membership Database had been set up, compiling membership lists of previous

years.

Membership sign-up and renewal fluctuated throughout the year, with highest number

during AGM 08/09. Monthly Meetings had an average of 2 to 3 membership sign-up and

renewal.





Official polo shirts had been issued to all new members, except for 4 new members

register for Mountain Marathon, who have not collected the shirts yet. In conjunction with

the change of logo, a new membership card was created.

Unfortunately our activities had attracted mainly Chinese youths, although we are in a

multicultural society. Therefore, I would like to suggest more road shows and recruitment

drives targeting various races in this country.

It is my pleasure to work with the passionate, self-less and vibrant committee this term.

They were always there to share my burden when I was tied up with other commitment. I

am also grateful to the guidance of the President, Mr Loh Shih Chung. For all those who

did not hesitate to renew their memberships, or joined in as new members, or commit as a

lifetime member, I hope the Raleighs spirit is always within them. Get Out There!

Thank you.

Prepared by,

Amy Liew

Secretary II 2008/2009





Treasurer Annual Report

The constitution states that;

14.4 The Treasurer shall:

14.4.1 To be responsible for the finances of Raleigh KL;

14.4.2 To keep accounts of all financial transactions of Raleigh KL and be responsible for

their correctness;

14.4.3 To receive fees, donations, sales of fundraising articles, and other cash

transactions on behalf of Raleigh KL;

14.4.4 To issue printed official receipts for all money collected by Raleigh KL;

14.4.5 To meet all expenses and disbursements of Raleigh KL in accordance to Article 15;

14.4.6 To prepare the annual statement of accounts for audit purposes at the end of the

Financial Year;

14.4.7 To submit the audited accounts for adoption at the AGM;

14.4.8 To send reminders to defaulters of Raleigh KL; and

14.4.9 To generally, be responsible for all monies of Raleigh KL.

Background

When I was first approached to serve in the Raleigh KL committee, I did have some reservations about the role I was about to take on. Nevertheless, looking back, the

experience has been extremely rewarding. Although I came from an accounting

background, I was still lacking in practical experience of full set accounting. I would

especially like to thank Shih Chung for all his help and guidance throughout this time.

Hope for the future

As the Treasurer does play vital role for Raleigh KL to function as an organization, I hope

that systems and procedures with regard to all monetary transactions be documented and

effectively implemented across all Raleigh KL activities. Such an implementation would





enable a more effective and efficient delivery system to our members as well as the public

at large.

End note

I was very fortunate to be given the opportunity to serve in the committee, and would like

to thank the other committee members for all the help and support that they have extended

to me. I wish the future committee all the best. I am very proud to be a part of the Raleigh

KL family and wish to thank everyone who has been part of making this year a success.

Raleigh KL has achieved significant progress over the past year, so lets keep Raleigh KL

growing!

Prepared by,

Choo Mae-Xi

Treasurer 2008/2009





PR Officer Annual Report

The constitution stated that;

14.5 The Public Relations Officer shall:

14.5.1 Be responsible for all public relations matters of Raleigh KL including

recruitment drives for Introduction Weekends and public

exhibitions/awareness campaigns; and

14.5.2 Ensure that there is ample material for public distribution and also for

fundraising purposes.

Besides what was stated in the constitution, as the Public Relations Officer I have also

attempted to;

Create maximum awareness and publicity for Raleigh KL activities and any other

events initiated by Venturers to be and supported by Raleigh KL.

Manage activities by Raleigh KL, and any other publicity effort to introduce

Raleigh KL to its target audience

Internal communication, communication between Raleigh KL Committee and its

members through Raleigh KL Official Website, Yahoo! Groups, and blog; External

Communication, communication between Raleigh KL and any other third parties

(eg: sponsors, external helpers, visitors, the public and other Raleigh International

Support Group) through Press Releases and other supporting PR initiatives.

Being a PR practitioner myself, I understand the importance of PR initiatives to assist an

organization reach out to its target audience. Hence, my major role is to explore any

opportunities to publicize Raleigh KLs effort in sending youths to expeditions.

Our main publicity means is through monthly meetings, roadshows in educational

institutions, collaborations with other organizations, announcements during Introduction

Weekend, media interview with Ex-venturers and some other exposure that comes along

the way.

I worked closely with Christal Loh, PR Officer 2, to compile a set of materials for display

whenever we have public events. For instance, expedition magazines, updated Raleigh KL

brochures, and expedition photo slideshow. These materials serve as a significant tool to





further introduce Raleigh KL to a wider range of audience, such as potential venturers,

sponsors, and the public who are interested to know more about Raleigh KL.

Realising that online media is somehow the most efficient and cost effective way to

promote our activities, I am assigned to update our blog periodically. There is also a team

of regular bloggers and administrators who help me maintain the blog. I would like to

thank Christal, CK, Kar Lye, Zhi Yong, Li Vyen, Su Lan and other active members who

always write about Raleigh KL activities (Yink Heay, Li Ling, Li Ern, Shu Woan & etc.)

We also depend a lot on Facebook to send out notices regarding monthly meets,

fundraising activities, IW and other Raleigh related events.

I provided PR support for Introduction Weekend (IW). I drafted press releases for IW

October 08 and IW June 09. Due to work commitments, I was unable to pitch for media

coverage. Hence, IW Officer has assigned a few staff to help me with media pitching.

Once again, I would like to thank Shu Woan and Jeslie for their great effort in persuading

the media to publish IW notices. IW press releases were featured in The Star, The Sun,

Mix FM and other online portals.

In November 2008, Raleigh KL hosted Raleigh International 4th

Asia Regional Conference

and I was in charge of media liaison and managing PR related materials. I drafted a media

invite and disseminated it to relevant media. After the event, I disseminated post event

release and images. My job scope includes collating media kits and door gifts for the press

and the guests. Although no media attended the conference, I am glad that I made full use

of my expertise to support Raleigh KL. I also managed to guide other members on the

protocol of dealing with the media.

Christal and I always seek for opportunity to promote Raleigh KL as a youth development

NGO. Thus, we decided to participate in Youth09 event in January 2009. I supported

Christal in terms of liaising with the organiser, arranging man power to be stationed at

Raleigh KL booth, presenting about Raleigh KL during the time slot given and distributing

brochures. It is an opportunity to practice my event management and presentation skills. I

gained a lot more confidence to speak to the public.

In addition, I have initiated two monthly meetings in September and November 2008

which was held at Bandar Harapan and Tasik Titiwangsa respectively. I contacted the

person in charge of Bandar Harapan and Persatuan Sukan Kenu Kuala Lumpur to arrange

for agenda and activities of the meetings. Thanks to Shi Wei, Su Lan and Cathy who

helped me with registration when I was busy at work. Both meetings received positive

feedback from the members.





Throughout these 12 months, I enjoyed serving in the committee as I have very supportive

and tolerant colleagues. Together, we work hard and play hard. I have learnt a lot of other

soft skills besides sharpening my PR skills. All of them, especially Shih Chung who

inspired me to fully utilise my capability in Raleigh KL, deserve a BIG thank you. It is

great to be part of the Raleigh family. Each of you in the committee term 08/09 means

more than my colleagues, you guys are part of my family who Ill treasure for the rest of

my life. Thanks for everything.

Prepared by,

Yap Lu Yi

PR Officer 2008/2009





PR Officer Annual Report

It has been a wonderful year working hand-in-hand with this small immediate family of

mine. PR Officer 2 this term was working towards Raleigh UKs change of branding.

Majority of my workload focused on Raleigh KL new branding. Designing and producing

new collaterals for Raleigh KL were my priority and aims. To name a few, they are

Raleigh KLs buntings, membership dry fast T-shirts, brochures, banners, name cards and

stickers.

Early on this year, I have also coordinated participants from Malaysia, majority whom are

Raleigh KL members to participate in Raleigh Hong Kongs Mountain Marathon. A total

of 12 Malaysians participated.

It has also been a great pleasure and non-pleasure working together with this small family,

special thanks to Mr. Loh Shih Chung who has guided me and the rest of the team to work

as a team. He might be crazy, high and extremely vibrant at times, but his efforts would

not be less remembered by all of us.

It was a great Committee Team working together for Raleigh KL, which we had all

contributed out our time, efforts and moments shared with a happy heart. Wishing next

terms committee all the best and to give back to our community to the very best of our

ability.

Reported by,

Christal Loh

PR Officer 2

2008/2009





Logistics Officer Annual Report

The constitution stated that:

14.6 The Logistics Officer shall:

14.6.1 Be responsible for all equipment of Raleigh KL; and

14.6.2 Keep an inventory list of all equipment of Raleigh KL and ensure that the

movement of equipment are properly signed out and returned in good condition.

Logistics room

Owner: Pok Lii

Location : nearby Bukit Jalil park

Things achieved during my tenure

Rearranged logistics room, labelled every box and managed to draw out a simple

layout of logistics room. So that, other than logistics officer, other committees or

members who enter logs room will be able to find the item they intend to look for.

Once in a blue moon, I went up to logs room to do some clean up and update the

logs list.

Labelled all the tents (flysheet, base, skeleton and bag) accordingly so that each

tent is recognizable and to prevent lost.

Created a new logs list.

Bought new items for logistics.

Successfully found a cheaper way to waterproof our Raleigh tents by using cooking

oil and turpentine. Using ratio 2 to 1.

Collected repaired tents from Evergreen cheras outlet and sent 2 three men tents

which have broken skeletons for repair.(havent collected it from Evergreen.)

Acted as the logistics head for Oct 08 IW.

Oversee logistics head of June09 IW.

Responsibility to pass to next Logistics Officer

Constantly look for a suitable place to be the next logistics room. Logistics room at

Bukit Jalil is too far away and in case PokLii( owner of logistics room) plans to

shift.

Produce an electronic RENTAL FORM, where members of Raleigh KL who wish

to borrow logs from Raleigh ought to fill up. The usage of the form is to make





sure members who borrowed Raleighs logs will return the stuff in its original

condition and be responsible of the stuff him/her borrowed. It is also useful to

keep track of who is the borrower.

Waterproof the tents perior to IW or any outdoor events.

Make sure/educate members on how to use Raleigh logs in a correct way and

careful manner in order to protect it from getting spoil easily. Especially during

IW staff training and IW.

Collect our tents from Evergreen.(have to poke the workers there.)

Duplicate logs keys and pass it to the president/someone is always around when

logs officer is not available or not in KL.

Keep track of every Raleigh items and update logs list very often.

My experience

First of all, Id like to thank Raleigh KL to have given me a chance to serve as the logistics

officer of Raleigh KL. When I was elected to be the logistics officer of term 08/09, I

wasnt even a Venturer who has been to any expedition.

Being part of the committee rather than a member, has given me a deeper understanding of

Raleigh and the opportunity to work with other dedicated volunteers. Working with these

young adults is always very different from working with my university friends. I learnt my

weakness, and develop from the negatives, like what my sisters favourite quote : Life is

like photography, you develop from the negatives. As a logistics officer, I learnt more

about outdoor gears and can have chances to play with the new stuff. Apart of taking

care of logistics, Im glad to gain experiences by taking in charge of some small events

like road shows, exhibition in ARC, green booth in Generation Green and etc. It is always

a great escapism from my studies and participated in all these activities/meetings in order

to get extra knowledge and fun as well that I couldnt get from the uni.

This term has finally come to an end and the Raleigh family is definitely something that

has influenced my life and perspective. Lastly, I want to take this chance to say a BIG BIG

thank you to our president, Shih Chung and fellow colleagues who guided me along the

way. THANK YOU.

Prepared by,

SuLan Yang

Logistics Officer 2008/2009





Fundraising Officer Annual Report

The constitution states that;

14.7 The Fundraising Officer shall:

14.7.1 Primarily, be responsible for obtaining corporate sponsorship for Venturers and

Raleigh KL; and

14.7.2 Be responsible for coordinating fundraising efforts for Venturers.

As Fundraising Officer I have also attempted to:

Assist the fundraising progress of potential venturers going on expedition

Liaise with potential sponsors (e.g. company, organisation) for projects or activities

undertaken by Raleigh KL

Provide assistance, clarification and assurance to the public on issues involving

funds for expeditions and fundraising activities

Obtain and provide the latest information on expedition fees

Activities / Achievements

Upon my return to Kuala Lumpur after representing Raleigh KL to the Raleigh HK

Mountain Marathon (RIMM), we had a vision to run a similar modelled event with the

objective as an annual fundraiser for Raleigh KL. As a start, we have helped to oversee a

venturer fundraising effort in a form of an adventure race. The experience proved valuable

as there were a few lessons to be learned when running a full scaled event like the RIMM.

However, due to unexpected academic commitments, I had to leave the committee in the

middle of my term. Thus, plans to hold our very own RIMM is still pending.

Discussions for potential funding from CIMB Bank on various community and

environmental project to be organised by Raleigh has been ongoing. Liaison was done

with Ms Sharifah Nur Izma, Project Manager of the Community Link CSD strategy

department in CIMB Bank. Upon the review of CIMB Banks project criteria and funding

method, project proposal was submitted. The projects are still pending.

15 venturers for various expeditions to Sabah, including the 5-week programs had

successfully completed their fundraising activities. Potential venturers were briefed and





made clear of the limitations and the objectives of the fundraising event. Abuse of funds is

strictly not allowed. Constant monitoring was done and assistance was provided where

necessary.

Last but not least, I would like to thank the rest of the committee for all their support

throughout my term. Special thanks to the members as well who have lent their hand in

making this term a success. Keep up the good work, and all the best to the future

committee!

Prepared by,

Tan Ming Kit

Fundraising Officer 2008/2009





Introduction Weekend Officer Annual Report


14.8 The Introduction Weekend Officer shall:

14.8.1 Be responsible for coordinating and planning the execution of Introduction

Weekends by the Introduction Weekend team formed especially for running

Introduction Weekends; and

14.8.2 Be responsible for advising and, when necessary, leading entire Introduction

Weekend team.

I would like to start my annual Introduction Weekend Officers report by thanking the

Raleigh family for all their support and help. This has indeed been a life changing

experience and I could not have asked for more for all the things that I have learnt. Before

my tenure as the officer, I have executed one Introduction Weekends on behalf of Justin

David who was the Introduction Weekend Officer last term. During my tenure as the

officer, I have executed two Introduction Weekends.

Introduction Weekend June 2008

27 Participants

53 Staff

Total cost involved: RM3000

Content:

Mo Kit, Spence, Edith and Wing Wing, representatives from Raleigh Hong Kong joined

this IW. Participant fee was increased from RM35 to RM50. Some new arrangement of

equipment transferring and IW schedule were introduced and proved to be working better

than previous arrangement. Game facilitation was considered good, and facilitation

debrief found to be very useful. Overall IW schedule was on track.

Comment:

A group of six to seven participants was found to be too small, eight to ten participants in a

group would be ideal. Coordinators may need to learn not let participants having too much

free time throughout the weekend. More effort need to stress to avoid last minutes pulled





out participants. Generally Sunday schedule may need to further improve to avoid delay

in getting back to IYC.

Introduction Weekend Oct 2008

30 Participants

37 Staff

Total cost involved: RM3150

Content:

Mark and Yolanda, representatives from Raleigh Sabah joined this IW. Game facilitation

was all good and number of participants going to expedition after IW is significant.

Preparation was done well. Schedule was on track except on Sunday. Delay on Sunday

causing a change of venue for closing ceremony to be held in IYC instead of campsite, but

plan B was executed well and IW ended peacefully.

Comment:

Its good to end IW closing ceremony in IYC as it looks more professional. More efforts

need to be done to bring down the cost. Perhaps introducing staff fee may bring down the

cost. There are still last minutes pulled out participants, more efforts need to carry out in

this area. Although Sunday arrangement was done nicely but there is still room of

improvement to smoothen the flow on Sunday.

Introduction Weekend June 2009

30 Participants

47 Staff

Total cost involved: RM tbc

Content:

Preparation was done well. There was one staff training conducted. A staff fee of RM10

was introduced and acceptable from all staff. Advanced payment for participants was

introduced to avoid last minutes pulled out, proved to be workable and should be continue

to put in practice in next IW. Participants food was changed to raw food rather than army





ration, pro and cons apply, both are fine to choose. Closing ceremony was held in IYC

and IW ending time was changed to 6pm instead of 4pm.

Comment:

Schedule on Sunday was done well and improved compare to last two IW, but it can be

further improve. Proposed snack for everyone to serve in campsite around 1pm rather than

4pm at IYC. Staff fee can be further increase as cost per head for staff is much higher than

fee. IWO had verbal agreement with Jabatan Perhutanan Daerah Hulu Selangor that this is

the last time IW to be held at this campsite, thus next IW will be held in a brand new

campsite.

Lastly, I would again like to thank the whole committee whom by far has influenced me

the most. The games and the message on what our Introduction Weekend brings to the

participants is really deep and positive, Raleigh has a bright future based on all the

dedication that each staff member demonstrated during all Introduction Weekends.

I am very pleased to have held this role and this is my word of wisdom for the next taker;

my advice for the next IW officer would be to fully dedicate him/her-self to the role that

he/she has agreed to take up. The biggest or the main essence that an IW officer would

need to embrace is time management and detailed plan execution.

Introduction Weekends are by far the trademark Raleigh event and to run this program it

does not only take good leadership charisma but the will to engage with people with

different diversity and mindset.

Members of Raleigh are always helpful with their expertise and experience but nonetheless

it is not a must to follow these filial brothers/sisters. The officer needs to adapt his/her

sense of belonging to the role and all decision making is solely granted to the title holder.

Prepared by,

Vincent Tan Eng Seong

Introduction Weekend Officer 2008/2009





Expedition Officer Annual Report


14.4.9 The Expedition Officer shall be responsible for all matters relating to Raleigh

International expeditions including distributing the latest schedule of expeditions and

liasing with Raleigh International Trust expedition desk officers to register Venturers for

local or international Raleigh International expeditions.

The new expeditions in Sabah, namely the 4-week expedition & 7-week expedition were

being carried on from the past year. These shorter term expeditions were introduced by

Raleigh International to cater to those who could not commit the 10 weeks required by a

regular expedition, but still wish to experience expedition life. A 4-week expedition

includes one week of induction camp with 1 project phase, whilst the 7-week expedition

includes one week of induction camp and 2 project phases.

The format for the 5-week expedition includes 3 weeks of community or environmental

projects, with an additional week long adventure challenge in the last week of expedition.

The adventure challenge involves a series of physical challenges, with a final race to the

finish line on the last day. We had three venturers (Haslina Ali, See Ju-Vern, and Tham Li

Vyen) from Kuala Lumpur who participated in the Summer 5-week expedition in July

2008.

Despite the introduction of the shorter range expeditions, it remains the priority of Raleigh

KL to send venturers for the 10-week expeditions. Looking at the past-venturers record,

most have opted for the full 10-weeks expedition instead.

For the Autumn 08 10-week expedition, Raleigh KL has a record-breaking highest number

of venturers (in recent 3 years) that totaled up to 7 venturers whom are Chai Lee Lee,

Cheong Zhi Yong, Dennis Gan, Farm Woon Chin, Ng Hui Mei, Selene Ng, and Yap Lu

Ying. As for the Spring 09 expedition, Raleigh KL had four representatives for 10-week

expedition (Chan Mun Mun, Chin Jia Yee, Chong Poh-E, and Teoh Shu Woan) and the

maiden representative for 4-week expedition (Roslyn Ruslan).

For the upcoming Summer 09 10-week expedition, we have already 3 confirmed venturers,

which was the product from the past few Introduction Weekends. It is great to know as

well that we are receiving great response for the Autumn 08 10-week expedition, with at

least 2 confirmed venturers and more to come.

During my term as the Expedition Officer, I managed to introduce a new gear-testing

hiking training to the Venturers who are scheduled to leave for expedition. This training





has proved to increase the level of fitness, as well as to assess the vital equipments used

during expedition such as the boots and rucksack. The training has proved useful because

it provides a testing opportunity for Venturer to learn how to adapt to their gears or have

measures to prevent from certain injury in expedition. Throughout the hike, it was also a

valuable time spent between co-Venturers as well as myself with the Venturers. I truly

enjoyed the journey of hiking up Nuang!

There is a definite increase in awareness about Raleigh expeditions among Raleigh KL

members, as it is the goal of the committee to create this awareness as much as we can in

Raleigh KL activities such as monthly meetings.

Other than the mentioned Expedition Officer responsibilities, I have also organised the

Logistics of the Raleigh Asia Regional Conference (RARC) back in November 2008. The

experience of organising such an international Raleigh event has been truly memorable

and remarkable as it involved dealing with Raleigh KL members as well as international

delegates from Sabah, Hong Kong, Singapore, China, as well as the UK. Thanks for all

who have helped out during the 4th

RARC!

Roadshows have been a regular event that I have been organising during my service in the

Raleigh committee. This time around, I have taken a step back to oversee a Nottingham

Uni Roadshow instead. To give a rough idea of the Roadshow, I have created a Roadshow

guideline to be shared by the organiser so that it serves as a checklist that can be further

updated for future use. During my two years spent working in the committee, I have come

to realise the importance of guideline documents, hence the creation. Great job done

with the Roadshow, Su Lan!

Having been able to serve in the committee as the Expedition Officer has been a truly

amazing year for me, with so many opportunities to explore and even more good times

shared with the Raleigh family. I am forever grateful for being able to cross path with so

many people, from an assortment of backgrounds. Without these people in my life, I

would not have such interesting colours painted in my white drawing pad. You guys have

been amazing to work with, I enjoyed every moment of fundraising, training, swim-

testing, and many more informal meet-ups!

Being in this post, allowed me to have the ultimate license to bug members to embark on

an expedition. Since my expedition 2 years ago, my personal adventure experience leaves

me such a lasting impression until now. Therefore, I strongly believe that young people

will have to Get Out There to exchange for real life lessons that will be cherished for the

many years to come. I will still continue my quest in sending people to expedition, in

literal words of being at the airport despite not being the Expedition Officer more.





A very sincere big thanks to Shih Chung who had been so extremely patient and absolutely

understanding throughout my tenure in Raleigh KL committee. Without this person, I

would not do half the things the way that I do now. Special thanks to CK (Projects Officer

08/09) for all the help and time spent in guiding the Venturers fundraising projects. The

committee team in Year 08/09 has been fantastic fun to work with and super supportive

colleagues. I wish every one of you all the best in your future journeys.

To the next Expedition Officer, enjoy every Expedition Officer moment! My best wishes

go to the upcoming committee. Have a Raleigh fun-tastic year!

Prepared by,

Tam Kar Lye

Expedition Officer 2008/2009





Projects Officer Annual Report


14.10 The Projects Officer shall:

14.10.1 Be responsible for coordinating and advising the implementation of

projects to be executed by a Project team formed specifically for each

project and which is headed by a Project Coordinator; and

14.10.2 Liase with the Committee and Project Coordinator in carrying out his or

her responsibilities.

As Projects Officer I have also attempted to:

Provide guidance and assistant to the IW teams in their PIW projects

Help out potential venturers for their fundraising activities and events

The following were activities and achievements throughout my term:

Revise the existing PIW projects guidelines;

Increase the variety of projects in the existing PIW projects list; and

Assist Raleigh members on projects and fundraising planning.

The following are suggestions for future Projects Officer:

Focusing on getting members to organise small scale projects;

Source for more projects partners in community, environmental and adventure

projects; and

Setting up a group to oversee the PIW projects.

A special note to thank all the team coordinators and staffs who volunteered to help out

with PIW projects.

Prepared by,

C K Leong

Projects Officer 2008/09





Special Skills Officer Report

As stated in the constitution:

14.11 The Special Skills Officer shall be responsible for identifying and organising special

skills sessions that are beneficial to members of Raleigh KL.

The committee conducted a simple survey among members as well as several

brainstorming sessions in identifying various key skills that are beneficial to our members.

They can be generally classified as:

a. Hard skills Skills that are activity specific, technical and easily taught. Most of

the skills that appeal to members include outdoor activity skills eg kayaking,

survival skills, first aid skills, etc. These skills are usually handy to have in

specific situations.

b. Soft skills Usually viewed as harder to observe, quantify and measure. These

skills usually take longer time and require experience to master. However, soft

skills are much more useful in life as it is needed in everyday life. Examples of

soft skills are facilitation skills, communication skills, event management skills,

etc.

This committee has identified that Raleigh KL has more often than not provided avenues

in improving hard skills, and indeed it is one of the appeal of Raleigh KL to the public to

become members. Much focus though can be given to the soft skills department as they

can benefit everyone regardless of preference and ability, and they are much sought after

skills in running Introduction Weekends, Raleigh KLs most important activity.

Of course again training and trainers for hard skills are easier to come by as compared to

soft skills. I have constantly kept a look out for contacts and partners in helping to provide

training on the soft skills department. Thus far, the seniors of Raleigh KL has been most

helpful in conducting trainings especially IW facilitation & coordinator training. We are in

the midst of developing a good trend in passing down skills from the seniors to the current

generation of members and this should be maintained for the benefit of Raleigh KLs

future as a whole.





Specific projects that I have taken helm this year are:

a. 2008 Annual General Meeting in Gopeng, Perak.

I helped in organizing the 2008 AGM in Gopeng through the previous company I

worked at, Nomad Adventure Sdn Bhd. Activities include body rafting and high

ropes course.

b. November Monthly Meet at Sungai Pisang, Gombak

Half day visit to a waterfall that involves a half hour river trek.

c. April Monthly Meet at Sungai Lepuk, Ulu Langat.

Half day visit to a multi tiered waterfall that involves an hour plus jungle trek.

I wish to have achieved more for Raleigh KL in my current term but work and personal

commitments have prevented me from so. Though I believe that I do try to support and

provide assistance to the rest of the committee in their own projects and Raleigh KLs

general activities as much as I can.

I would like to thank the current committee members for the good times and difficult times

that weve shared this past year. It has been quite an experience being a committee

member in Raleigh KL, and I have to say that without serving in the committee, Raleigh

KL would not have meant as much to me as it does to me now. It has been my pleasure,

and I hope everyone else, committee or members, have had a blast too.

Prepared by

Tham Pei Ting

Special Skills Officer 2008/2009

Documents

Committee Reports 2008-2009