COMMITTEE ON COLLEGE MISSION AND GOALS Meeting … 2010_201… · COMMITTEE ON COLLEGE MISSION AND GOALS Meeting Notes Initial Convening Date: ... Sue Abbotson, Nigel Evangelista,

Rhode Island College

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COMMITTEE ON COLLEGE MISSION AND GOALS

Meeting Notes

Initial Convening Date: Monday, October 18, 2010 Location: Kelley Board Room, Roberts Hall Time: 9:00 a.m to 10:00 a.m. Present: Liz Garofalo (Chair), Sue Abbotson, Nigel Evangelista, Dianne Reilly, Claire

Creamer (Recorder) Not Present: Ron Pitt, John O’Del, Joseph Zornado (Spring 2011) Notation: Student Representative not yet selected and appointed Called to Order: 9:00 a.m. Adjourned: 10:00 a.m. Materials Distributed: RIC Vision 2015 Implementation Plan (hardcopy and electronically)

College Mission and Vision Penultimate Draft (hardcopy and electronically) Charter and Bi-Laws (electronically)

Meeting Summary

Meeting commenced with introductions of new and former members. Decision was made that members would each take turns as recording secretaries and

electronically submit notes to chair. Chair would then distribute notes for comment, make updates, and bring final version for approval to the next meeting

Review of the official committee mission as stated in Article XII and review of the College Mission and Vision in Plan 2015. A brief discussion followed regarding the relevance of the mission and vision statements to the committee’s work-that the statements serve as lenses through which we can/should conduct reviews, assist the campus community.etc.

Liz asked veteran members to provide an overview of the work they completed during the previous year and feedback about meeting times, length, etc. Some of the items shared by members included: Clarifying and qualifying the mission How to measure outcomes The previous years’ work began with reviewing the college’s mission statements from

its inception Looked at the vision statement for 2015, learning goals, and mission goals to assure

that they fit with the overall mission Liz shared the recommendations from Ron Pitt for the committee to:

Consider reviewing the NEASC Standard One: Mission and Purpose to assure that the document is congruent with the mission and purpose of the college. Dr. Patricia Thomas will have the document ready for our review shortly.

For the committee to review and discuss the one-year objectives in the Implementation Plan and make recommendations.

Committee briefly reviewed the Implementation Plan and agreed to select the specific objectives for committee review at the next meeting. Of note to the committee were: Goal


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1, Objectives 1.1 - 1.8 with attention to 1.2, Revision of the General Education Curriculum and Goal 4, Objective 4.1

Members dialogued about shared e-workspace including Sharepoint and Google Docs. No decision was made as to the preferred mode. Liz said she would investigate and discuss with the Committee at the next meeting

Susan inquired about a committee website and Liz said she would speak with Karen Rubino Nigel suggested that with expansion and changes taking place on campus, that the previous

topic of expansion of the Student Union be revisited and that the committee be involved Committee reviewed the by-laws. Susan suggested that Liz officially notify Tom Schmeling

that they have been reviewed. Nigel noted the lack of student representation and offered to explore the designation of a student representative with SGA

Times for the next meeting were discussed and date scheduled The plan for the next meeting is to map out objectives for the committee and review

information from Patricia Thomas if available


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Meeting Notes

Second Convening Date: Wednesday, November 10, 2010 Location: Kelley Board Room, Roberts Hall Time: 9:00 a.m. to 10:00 a.m. Present: Liz Garofalo (Chair, Recorder), Sue Abbotson, Dianne Reilly, Claire Creamer,

Ron Pitt, John O’Del Not Present: Moise Bourdeau, Nigel Evangelsita, Joseph Zornado (Spring 2011) Called to Order: 9:00 a.m. Adjourned: 10:00 a.m. Materials Distributed: NEASC Standard One (hardcopy)

College’s Write-Up, NEASC Standard One (hardcopy and SharePoint) SharePoint Handout (hardcopy) Proposed By-Law Revision (hardcopy)

Meeting Summary

• Committee reviewed Meeting Notes from October 18th.

ACTION: Claire made motion to approve. All in agreement

• Updates:

Moise Bourdeau is serving as the student representative A Graduate Curriculum Committee has been established. Cynthia Padula is

Chair. It is recommended (as initiated by Cynthia)that a representative of the Graduate Curriculum Committee be included as a member of Mission and Goals.

ACTION: All in favor of the addition and revising the By-Laws to accommodate.

Pat Thomas forwarded a copy of the College’s write–up for NEASC Standard One: Mission and Purpose. She requested that it remain confidential and for the Committee only.

The Committee will use SharePoint as the collaborative workspace. Liz distributed a handout with instructions and asked members to access the before the next meeting. Sue pointed out that the link was incorrect-an underscore was needed between “mission” and “goals”. All relevant documents are uploaded to the site and notes and agendas will be there as well.

• The Committee reviewed the draft revision of the by-laws including the chair of the Graduate Curriculum Committee and made comments and edits including:

2.The Chair of the Undergraduate Curriculum Committee, ex-officio


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3. The Chair of the Graduate Curriculum Committee, ex-officio

All voted to approve the revision. Liz said she would send to by-laws for brief review (per Tom Schmeling’s advice) before sending to council • Liz highlighted the previous meeting’s discussion regarding the Implementation Plan. The

Committee discussed their approach to the task and decided to focus on Objectives 1, 2, and 4. All agreed that to use the first a half hour of meetings to review and comment. Comments would typed in/recorded on the Plan (SharePoint) in bold/green. Committee will complete and submit the review by January 14th, 2011.

• NEASC Standard One was distributed to the Committee along with the College’s write-up. The Committee agreed to develop a checklist/rubric using the official NEASC standard and a rating scale of 1 to 3. A draft was created and Claire offered to put in chart form. Before the next meeting, members will independently review the College’s write up using the checklist/rubric (SharePoint) as a guide. At the next meeting a final document will be prepared and send to Pat Thomas. Based on the ratings, the Committee will make suggestions and revisions to the College’s write-up using Track Changes on the document (Sharepoint) and again, forward to Pat.

• Additional Items/Comments: Ron mentioned re-writing the college’s mission

• Next meeting scheduled for Monday, November 29, 2010, 9:00 to 10:00, Kelley Board Room Members should be prepared to discuss all of Objective 1 in the

Implementation Plan and have their rubrics of NEASC Standard One complete.


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Meeting Notes

Third Convening Date: Monday, November 29, 2010 Location: Kelley Board Room, Roberts Hall Time: 9:00 a.m. to 10:00 a.m. Present: Liz Garofalo (Chair, Recorder), Sue Abbotson, Dianne Reilly, Claire Creamer,

Ron Pitt, Moise Bourdeau Not Present: John O’Del, Nigel Evangelista, Joseph Zornado (Spring 2011) Called to Order: 9:10 a.m. Adjourned: 10:00 a.m. Materials Distributed: Documents related to the meeting were uploaded to SharePoint for

members to print or view on their laptop including the College’s Write-Up of Standard One, the Checklist/Rubric and the Implementation Plan. Hardcopies of the Implementation Plan, Objective One were also provided

Meeting Summary

• Committee reviewed and approved the Meeting Notes from November 10, 2010. Note: Sue pointed out that “undergraduate” needed to be added to the by-law

revision.

• Updates: Liz submitted the proposed by-law revision with rationale to include the Chair of

the Graduate Curriculum Committee on Missions and Goals to Jeffrey Blais on 11/23/2010 for Executive Committee review on 12/3/ 2010. Prior to submission, Tom Schmeling reviewed and approved the language.

• The Committee began its discussion of the Implementation Plan, Objective One. As the members shared comments and raised questions, Liz recorded the exchanges on the master document located in SharePoint. Much of the discussion centered on Objective 1.2, General Education Curriculum Revision and Objective 1.4, the 4-credit option. Due to the productivity of the discussion, Ron recommended that the next meeting be scheduled for a longer amount of time. The Committee ended their discussion at Objective 1.4.1 and agreed to continue with their review at the next meeting.

• At 9:40 the Committee moved to the College’s write up for NEASC Standard One, Mission and Purpose. Committee members engaged in a general discussion regarding the write-up as a whole and agreed that the NEASC requirements were partially met and in some cases not met at all. There was general consensus among members that the write-up lacked clarity and needed further development. Referring to the Checklist/Rubric created by Claire and uploaded to SharePoint, the committee then began making specific comments


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and rating the write-up. As the meeting drew to a close, Liz asked that members email her with their completed checklists/rubric by December 7th so she could merge and send to Pat Thomas.

• The next meeting was scheduled for Monday December 13th from 1:30 pm to 3:00 pm. Liz said she would follow up with everyone to confirm the time.


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Meeting Notes

Fourth Convening Date: Monday, December 13, 2010 Location: Kelley Board Room, Roberts Hall Time: 1:30 p.m. to 3:00 p.m. Present: Liz Garofalo (Chair, Recorder), Sue Abbotson, Dianne Reilly, Claire Creamer,

Ron Pitt, John O’Del Not Present: Moise Bourdeau, Nigel Evangelista, Joseph Zornado (Spring 2011) Called to Order: 1:30 p.m. Adjourned: 3:00 p.m. Materials Distributed: Meeting Notes from 11/29/2010 Final Checklist/Rubric Committee Review of NEASC Standard One Implementation Plan Objective 1 only with up to date comments (Note: All available via SharePoint) Meeting Summary

• Committee reviewed and approved the Meeting Notes from November 29, 2010.

• Updates:

Liz explained that Council postponed action (December 10) on the proposal to include the Chair of the Graduate Curriculum Committee and will reconsider at the first meeting of semester (February 11). Council expressed concern that to require the chair of the Graduate Committee (which has just expanded its membership and responsibilities) to also serve on Mission and Goals will make it difficult to recruit chairs in the future. The Council prefers that the proposal be to include a member of Graduate Committee (as designated by the Chair of the Graduate Committee) to serve on M&G. Ditto for the Undergraduate Curriculum Committee.

Liz will follow up with Jeff Blais and proceed accordingly so that the revision goes through on February 11th.

Liz completed the final Checklist/Rubric of the Committee’s review of the NEASC Standard One Write-Up and provided members with a copy for review. She will forward to Pat Thomas after today’s meeting.

• Before proceeding to the discussion of Implementation Plan, Objective One, Liz proposed adding the Director of the Unity Center as a member of the Mission and Goals Committee. Her rationale for this proposal included a) the hiring of a full-time director, b) the College’s


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mission and vision statements that reference, “traditional and non-traditional students” as well as “first generation”, c) inclusion of college access and success related goals/objectives for underserved populations in the strategic and implementation plans. The Committee discussed this proposal and decided not to pursue it on the basis that if this position were to be included so would a multitude of positions at the College.

• The Committee continued its discussion of the Implementation Plan, Objective One at 1.4.1,

Review current and future departmental 4-credit offerings. As the members shared comments and raised questions, Liz recorded the exchanges in bold, green, on the master document located in SharePoint. This version is accessible anytime. After productive exchanges and discussion, the Committee completed Objective One in its entirety and agreed to commence with Objectives 2 and 4 at the next meeting.

• The next meeting was scheduled for Thursday, January 13th from 9:30 a.m. to 11:30 a.m.


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Meeting Notes Sixth Convening

Tuesday, February 22, 2011 Date: Tuesday, February 22, 2011 Location: Kelley Board Room, Roberts Hall Time: 1:00 p.m. to 2:00p.m. Present: Liz Garofalo (Chair, Recorder), Sue Abbotson, Ron Pitt, John O’Del, Joe

Zornado Not Present: Claire Creamer, Moise Bourdeau, Nigel Evangelista Called to Order: 1:00 p.m. Adjourned: 1:50 p.m. Materials Distributed:

(Note: All documents available via SharePoint) • Meeting Notes from 12/13/2010 (Notation: No Meeting minutes from

January 10, 2011) • Final Version, Implementation Plan with committee’s comments • Final Version, Checklist/Rubric NEASC Standard One • 2/8/2011 draft of NEASC Standard One (written by NEASC Std 1 Writing

Group) • NEASC Standard One sample write-ups from other institutions • File Folders

Meeting Summary

• January 10th meeting, from which the chair was absent, was reviewed: At the January meeting, the committee approved the minutes from December 13th and

finished commenting on the Implementation Plan. Liz obtained the notes from Sue and added the comments from that meeting to the document located on SharePoint.

• Final Review of the Implementation Plan 2015

• Original goals of the committee regarding the Implementation Plan were re-stated: “To review and comment on Objectives 1, 2, and 4.”

• Committee spent time reviewing the most recent version, provided in hardcopy, with the updated comments. After a brief discussion, all agreed that their work was complete.

• Liz will draft a cover sheet/introduction and distribute to all appropriate parties in early March.


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• College’s Write-Up NEASC Standard One The committee reviewed its work to date:

Pat Thomas provided the committee with a first draft of the College’s Write-Up of NEASC Standard One. The committee created a rubric using NEASC’s requirements. Committee then made recommendations/suggestions to improve the draft using the rubric and submitted the report to the Standard One writing group (Ron, Pat, Kate).

Committee discussed next steps regarding its work on the current draft (version 2/8/2011) of the write-up which was revised by the writing group using the their initial recommendations.

Committee members agreed to the following steps in moving forward with their review of the 2nd draft:

1. Members will individually re-read the final rubric with comments that was submitted to the writing group as well as the sample write-ups from other institutions.

2. Members will make changes, add comments etc., directly to the 2/8/2011 draft posted on SharePoint using the track changes features.

3. As a group, committee will review the final mark-up at its next meeting and Liz will immediately send the mark-up draft to Pat Thomas.

• Update on By-Law Revision: Council postponed action to include the Chair of the Graduate Curriculum Committee on Mission and Goals to February 11. Council’s February 11th meeting was canceled and re-scheduled for March 11, 2011.

Council expressed concern that to require the chair of the Graduate Committee (which has just expanded its membership and responsibilities) to also serve on Mission and Goals will make it difficult to recruit chairs in the future. The Council prefers that the proposal be to include a member of Graduate Committee (as designated by the Chair of the Graduate Committee) to serve on M&G. Ditto for the Undergraduate Curriculum Committee.

• The next meeting was scheduled for Tuesday, March 22nd, 12:30 p.m. to 1:30 p.m.



Meeting Notes Seventh Convening

Tuesday, March 22, 2011 Date: Tuesday, March 22, 2011 Location: Kelley Board Room, Roberts Hall Time: 12:30 p.m. to 1:30 p.m. Present: Liz Garofalo (Chair, Recorder), Sue Abbotson, Ron Pitt, John O’Del, Joe

Zornado, Claire Creamer Not Present: Moise Bourdeau, Nigel Evangelista Called to Order: 12:30 p.m. Adjourned: 1:30 p.m. Materials Distributed:

(Note: All documents available via SharePoint) • Meeting Notes from 2/22/2011 • By-Law Revision emailed to Fac/Staff from Council on 3/16/2011 • Committee’s Mark-Up Version of NEASC Standard One

Meeting Summary

• Liz provided an update on the status of the By-Law Revision Attended the March 11th Council Meeting where proposed revision was up for a second

vote. A brief discussion occurred regarding the appointment of a “designee” from the Undergraduate and Graduate Curriculum Committees. Liz expressed a preference that the designees serve for the academic year or at minimum, the semester.

• Recommendations for College Write-Up of NEASC Standard One

• The remainder of the meeting was devoted to reviewing the committee’s mark-up version of Standard One. (NOTE: The write- up was posted to SharePoint and members individually commented using the track changes features). The comments/suggestions were extensive and included formatting, language, and compositional changes. All comments, questions, and edits on the mark-up were discussed and a final version produced (NOTE: Since Moise was unable to participate in this meeting, Liz met with him yesterday (3/21) and included his feedback. Liz stated that she would forward the final version to Pat, Ron and Kate the following day.

• The next meeting was tentatively scheduled for the week of April 25, 2011. Liz will send out

a Meeting Wizard.




Meeting Notes Eight Convening

Tuesday, April 26, 2011 Date: Tuesday, April 26, 2011 Location: Kelley Board Room, Roberts Hall Time: 12:00 p.m. to 1:00 p.m. Present: Liz Garofalo (Chair, Recorder), Sue Abbotson, Ron Pitt, Joe Zornado, Claire

Creamer Moise Bourdeau Not Present: John O’Del, Nigel Evangelista Called to Order: 12:00 p.m. Adjourned: 1:00 p.m. Materials Distributed:

(Note: All documents available via SharePoint) • Meeting Notes from 3/22/2011 • Final Committee Revision of NEASC Standard One

Meeting Summary

• Reviewed and Approved Minutes from March, 22, 2011

• Updates from Chair

NEASC Standard One Committee Revision was emailed to Ron, Kate and Pat on March 23, 2011. Liz has did not receive any response from Kate or Pat. Ron reports they have not yet reviewed and will do so this summer.

The final vote on the By-Law revision was Friday, April 8th. Liz was present at the Council Meeting. Revision passed with “designees” of both curriculum committees.

• Terms for Committee Members were reviewed

John: June 2012 Claire and Liz: June 2013 Joe, Sue, Ron, Nigel, Moise: June 2011

Moise is graduating this May and wants to remain on the committee next year in the seat currently held by Nigel as the, “Representative of the general public…”. In turn, the “student” seat would be vacant and the President of the College and SCG would have to appoint someone new.

• Committee discussed content for Annual Report. Liz will compile feedback with items in the

meeting notes/minute and submit the report. 1. Review of Committee Activities with Discussion of Major Issues

Review of Implementation Plan; response to request to include Chair of the Graduate Curriculum Committee; review of the Committee’s By-Laws (specifically


membership); review and feedback on NEASC Standard One; review of College Mission and Strategic Plan

2. Decisions Approved, Actions Taken Proposal to revise By-Law to include Chair of Graduate Curriculum; committee revised proposal per Council’s recommendation and re-submitted.

3. Specific Recommendations of the Committee in the Form of Resolutions to the Council

Same as above 4. Specific Recommendations to New Committee

Develop website and post mission, vision, by-law, minutes, email address, and link to program and departmental mission statements; be available to address any issues that may arise with NEASC; review program and departmental mission statements; re-visit College’s mission statement

5. Self Evaluation Committee feels it was productive, organized and participatory; SharePoint not very effective; use of Meeting Wizard preferred; once a month meetings good as was the hour timeframe

6. Implications of Current State Fiscal and Personal Agreements on the Actions of the Committee.

NA

• Meeting Adjourned