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8/3/2019 Commissioners Involvement
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Bob Pederson
From: Andrew Hicks
Sent: Wednesday, August 17 ,2011 9:06 AM
To: Angie Homola
Cc: Linda Slane; Bob PedersonSubject: RE: RE: Planning Department performance problem Public Disclosure Request
Dear Commissioner Homola,
Responses to your questions:
1. Yes. The letter that was attached to my last e-mai! dated August 15, 2011 was the
analysis that the landowners requested at the July 15, 2011 meeting.
Z. Since permits were not obtained for the building violations it is impossible to knowexactly when the violations occurred. However, the !andowners have provided
approximate years in which each structure was constructed. The residence on Dead
Goat Rd. was constructed in 1979. The carport on Neely Rd. was constructed in the
earty 1990's. The roof over the deck on Bailey Rd. was constructed in the late 1990's.
Again, these are approximate timeframes that were provided by the landowners.
lf you have any other questions please feel free to contact me.
Sincerely,
Andrew Hicks I Senior Planner I lsland County Planning & Community Development | 360-678-
782L I [email protected] 5fi
From: Angie Homola
Sent: Tuesday, August 16, 2011 6:30 PM
To: Andrew Hicks
Cc: Linda SlaneSubject: RE: RE: Planning Department performance problem Public Disclosure Request
Dbar Andrew,
Thank you for the detailed summary, nice work. I have one two questions:
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l. see letter below in yellow
2. When did these violations occur?
Sincerely,
Angie Homola, Chair
Island County Commissioner D2
1 N.E. 7th St P.O. Box 5000
Coupeville, WA 98239
(360) 67e-73s4
Please note correspondence may be subject to Public Review. If you tvish a reply please includeyour name and contact information.
From: Andrew Hicks
Sent: Tuesday, August 16, 2011 2:46 PM
To: Bob Pederson; Angie Homola
Ccz zz districtl; zz district3; Paula Bradshaw
Subject: RE: RE: Planning Department performance problem Public Disclosure Request
Good morning Commissioner,
. The purpose of this e-mail is to provide details regarding complaint investigation requests
LSiltO, L56/L0, and L57lt0. Please be aware that the complainant has officially requested toremain anonymous pursuant to RCW 42.56.240(2). Therefore the complainant's name and
any identifying information must be redacted from all documents pertaining to this issue prior
to public disclosure.
On December 2L,2010 this office received three complaints pertaining to parcels R32803-388-
1640, R32926-06O-2440, and R32803-LLL-2710. A separate COF number was assignedfor eachparcel. The complaints include pictures, internet articles, health records, and notes suggesting
that multiple violations exist on the subject parcels. During an initial review of the complaint,
staff determined that none of the.issues raised pertained to any ongoing construction,
clearing, or critical area violations. For that reason the complaints were not given a prioritystatus.
On March L0,Z:OLL staff conducted a site visit to all three parcels referenced in the complaints
and documented the issues raised by the complainant. While onsite, staff discussed the issues
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with the landowners, who provided background for all construction activities. Some of the
issues that were raised in the complaints required extensive research because multiple
structures were constructed over 20 years ago and it was necessary to identify all codes and
amendments that were in effect at the time of construction.
On June 20,20LL staff determined that violations exist on the subject parcel and opened a
violation file accordingly (COV L42/LLl. Staff sent a violation notice letter to the landowners
(attached) which detailed the violations on the subject properties, explained what steps
needed to be taken to bring the properties into compliance, and provided timeframes to be
met in order to avoid formal enforcement action. On June 24, ?OLL a landowner contacted
staff via e-mail to explain that the enforcement letter had been received and the landowner
requested that the timeframes be suspended until further direction could be provided. On
lune27,2O11 staff responded to the landowner via e-mail and suggested that a meeting withstaff and the Director would be an appropriate next step. lt was stated that new timeframesfor compliance could be identified during the meeting.
On July 15,20LL a meeting with the landowners, staff, and the Director was held. During the
meeting the landowners acknowledged the violations and explained steps that would be
taken to bring the properties into compliance with lsland County Code. The Director
requested that the landowners provide staff a written explanation of how they intended toresolve each viotation. The landowners requested that staff provide them with a letter toexplain what elements of the complaints were found to be legitirnate violations and whatelements were found to not be violations. Did staff provide this analysis? And if so on whatdate? On July 23,20\t the !andowners submitted three e-mails to explain how they intended
to resolve each of the violations. On August 15, 2011 staff sent a letter (attached) to thelandowners which provided a determination for each issue raised in the complaints.
The current status for COV L42lLL is pending. The file contains pictures, parcel information,permit information, and correspondence (including e-mails). The file is public record and has
iemained available to the public. To my knowledge, there have not been any requests to viewthe file from anyone other than the landowners.
lf you have any questions please feel free to contact me.
Sincerely,
Andrew Hicks I Senior Planner I lsland County Planning & Community Development | 360-67g-
7 821 | 4ld f_ey!l_@co. isl a nd. wa. u s
From: Bob Pederson
Sent: Tuesday, August 16, 2011 9:38 AM
To: Angie Homola
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Cc: zz districtl; zz district3; Andrew Hicks; Paula Bradshaw
Subject: RE: Planning Department performance problem Public Disclosure Request
Good morning Commissioner:
The complaints referenced below are active and ongoing. The County has been working with the property
owners to address a number of issues. I will ask Andrew Hicks to provide you with the specific details.
Apart from the details which Andrew will address, I believe a few points of clarification are in order for the
record:
1) As I understand it, the original complaints were filed as complaints and not as requests for public
records.
Z) The code enforcement officer deals directly with the property owner(s) inquestion.
We do notprovide status updates or progress reports to those who file the complaint unless we are
specifically asked.
3) I categorically disagree that the County has not followed procedure in handling this matter. That
allegation is groundless and not supported by any facts whatsoever. The complaints were
inveltigated. The County subsequently contacted the property owners. A number of the alleged
violationb were determined to have no merit. The property owners immediately responded and
asked to have a meeting, which recently occurred. Various courses of action to achieve
. compliance were discussed and are underway. lt is important to note that when a property owner
promptly responds to an enforcement action and expresses a desire to work with the County to
corrected a violation, the County is happy to work with those owners to achieve compliance, even
though that may take considerable time.
'Our Public Records Officer, Paula Bradshaw, will respond to the new public records request contained in
the e-mail below.
Thank you,
Robert H. Pederson, AICP
. Director, lsland County Planning and Community Development
P.O. Box 5000
Coupeville, Washington 98239
(360) 679-7339 or (360) 629-4522 From Camano
(360) 679-7306 Fax
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