COMMISSION MEMBERS...Tracy Hannigan Chief Dawson Anthony Meyers Karen Shumake Brian Bowles Eric Wysocki Commission Members Absent None Secretary Shannon Jaenicke Guests None PRC Minutes

COMMISSION MEMBERS Jane Beyer, Coles District Jeff Bergman, Gainesville District VACANT, At Large Member Brodie Freer, Occoquan District Brenda Gardziel, Potomac District VACANT, Brentsville District Duane H. York, Neabsco District Zoe Vitter, Woodbridge District Debbie Andrew, Director

January 20, 2016

Commission Members Present Staff Present

At 7:00 p.m. Jane Beyer called the regular meeting of the Prince William County Parks and Recreation Commission to order. Ms. Beyer asked all to rise; Brodie Freer led the Pledge of Allegiance to the Flag. Administrative Items Res. No. 16-01 Approve the minutes of the December 16, 2015, Parks and Recreation

Commission meeting. APPROVED (BG: DY; Unanimous, Abstain: BF JBg)

Citizen’s Time

None Committee Report None Old Business None

Jeff Bergman Jane Beyer Brodie Freer Brenda Gardziel Zoe Vitter Duane York

Debbie Andrew Sally Wood Sarah Grigg Tracy Hannigan Chief Dawson Anthony Meyers Karen Shumake Brian Bowles Eric Wysocki

Commission Members Absent None Secretary Shannon Jaenicke

Guests None

PRC Minutes January 20, 2016 Page 2 of 2

New Business A Parks and Recreation Commission 2016 Officer Nominating Committee was selected. Zoe Vitter and Brenda Gardziel will prepare the officer nominations for the Commission meeting on February 17, 2016. Presentation Items Park Rangers Update – Chief Dawson provided an overview of the Ranger Department’s 2015 staff and operations. (PowerPoint presentation available from Parks and Recreation Commission Secretary).

Director Time Ms. Andrew shared information on the upcoming seasonal position job fairs: an update on the status of the Silver Lake Dam compliance work, Locust Shade Dam certification and the Long Park Water Line project. Ms. Andrew shared information with the Commissioners regarding the Board of County Supervisors agreement with Oak Valley HOA, related to the proffered soccer fields. Ms. Andrew invited new Commissioners, Brodie Freer and Jeff Bergman, to attend an orientation on February 17, 2016 at 6 pm prior, to the regularly scheduled Commission meeting. Commissioners Time Due to the deteriorating weather conditions the Commissioners elected to forego Commissioner Time and end the meeting with a simple thank you to staff for the presentations and welcome to the two newly appointed Parks and Recreation Commissioners.

Closed Session – None

Adjournment Res No. 16-02 There being no further business to come before the meeting, at 8:25 p.m.,

the meeting was ADJOURNED. APPROVED (BG: BF; Unanimous, Absent from Vote: ZV)

The next meeting of the Parks and Recreation Commission will be held on February 17, 2016. Minutes APPROVED at Parks and Recreation Commission meeting held on February 17, 2016. ___________________________________ Jane Beyer, Chairman _____________________________ ___________________________________ Debra D. Andrew, Director Shannon Jaenicke, Secretary

COMMISSION MEMBERS Jane Beyer, Coles District George Delimba, At Large Member Jeff Bergman, Gainesville District Brodie Freer, Occoquan District Brenda Gardziel, Potomac District Brian Vargo, Brentsville District Zoe Vitter, Woodbridge District Duane H. York, Neabsco District Debbie Andrew, Director

February 17, 2016


At 7:05 p.m. Jane Beyer called the regular meeting of the Prince William County Parks and Recreation Commission to order. Ms. Beyer asked all to rise; Jeff Bergman led the Pledge of Allegiance to the Flag. Administrative Items Res. No. 16-03 Approve the minutes of the January 20, 2016, Parks and Recreation

Commission meeting. APPROVED (BF: BG; Unanimous, Abstain: BV Absent from Vote: GFD, Absent from Meeting: ZV)

Citizen’s Time


Jeff Bergman Jane Beyer George Delimga Brodie Freer Brenda Gardziel Brian Vargo Duane York

Debbie Andrew Sally Wood Tracy Hannigan Chief Dawson

Commission Members Absent Zoe Vitter Secretary Shannon Jaenicke

Guests None

PRC Minutes February 17, 2016 Page 2 of 3

Presentation Items Billy Casper Golf – Billy Casper Golf provided an annual update on the Golf Course operations at Lake Ridge, Generals Ridge, Prince William and Forest Greens Golf Course (PowerPoint presentation available from Parks and Recreation Commission Secretary). New Business Election of 2016 Parks and Recreation Commission Officers – a nominating committee was convened to solicit nominations for 2016 Officers. The nominating committee received one nomination for Chairman (Jane Beyer) and one nomination for Vice Chair (George Delimba). An additional nomination was made from the floor for the Vice Chair position (Brenda Gardziel). Secret ballots were cast to determine the choice for Vice Chair. Res. No. 16-04 Elect Jane Beyer as Chairman of the Parks and Recreation Commission.

APPROVED (BG: GD) Unanimous, Absent from Vote: ZV) Res. No. 16-05 Elect George Delimba as Vice Chairman of the Parks and Recreation

Commission. APPROVED (by secret ballot 4 votes Delimba: 3 votes Gardziel)

Res. No. 16-06 Appoint Shannon Jaenicke as Secretary of the Parks and Recreation

Commission. APPROVED (GD: DY) Unanimous, Absent from Vote: ZV) A recommendation was presented to the Parks and Recreation Commission by the Director, Ms. Debbie Andrew to name Field #2 at Fuller Heights Park after Mr. Ron Emmons. Public comment was solicited through electronic media and time was provided on the agenda this evening for the public to comment. 13 responses in support of naming a field after Mr. Emmons were received; 0 responses against were received. Res. No. 16-07 Recommend the name “Ron “Big E” Emmons Field” for ballfield

#2 at Fuller Heights Park in Triangle, Virginia, to the Prince William Board of County Board of Supervisors. APPROVED (BG: GD; Unanimous, Absent from meeting; ZV)

Director Time

Ms. Andrew shared information regarding the FY17 Budget. On Feb 23, the Board of County Supervisors will decide what tax rate to advertise. In the proposed budget two major park projects are included, the Locust Shade Waterline Replacement and Locust Shade Maintenance Shop expansion. Also included are operating and start-up costs for a number of new athletic fields coming online in FY17. The Budget will be adopted on April 19. Ms. Andrew shared additional information with the commissioners regarding the Dominion Transmission Line project at Rollins Ford Park and golf course improvement projects that will be funded with funds from the Golf Reserve Account (money that is set aside from the savings on the debt service from refunding of the golf revenue bonds); Ms. Andrew also shared that she will be out of the County from Feb 27 through March 9 and returning to work on March 14, Tracy Hannigan will be acting in her absence.

PRC Minutes February 17, 2016 Page 3 of 3

Commissioners Time Mr. Freer Thanked the Rangers for the ride along tour of County park sites, he

gained very valuable insight into our park system. Ms. Gardziel Thanked fellow commissioners for their support of the resolution to

recommend naming Fuller Height ballfield number two in honor of Mr. Ron Emmons.

Ms. Beyer Reiterated earlier comments by fellow commissioners regarding the

length and content of the Billy Casper presentation.

Closed Session – None Adjournment Res No. 16-08 There being no further business to come before the meeting, at 9:45 p.m.,

the meeting was ADJOURNED. APPROVED (BF: JBg; Unanimous, Absent from Vote: ZV)

The next meeting of the Parks and Recreation Commission will be held on March 16, 2016. Minutes APPROVED at Parks and Recreation Commission meeting held on March 16, 2016. ___________________________________ Jane Beyer, Chairman _____________________________ ___________________________________ Debra D. Andrew, Director Shannon Jaenicke, Secretary


March 16, 2016 AMENDED ON September 21, 2016


At 7:00 p.m. Jane Beyer called the regular meeting of the Prince William County Parks and Recreation Commission to order. Ms. Beyer asked all to rise; Brodie Freer led the Pledge of Allegiance to the Flag. Administrative Items Res. No. 16-09 Approve the minutes of the February 17, 2016, Parks and Recreation

Commission meeting. APPROVED (GD: BF; Unanimous, Abstain: ZV, Absent from Meeting: JBg)

Citizen’s Time

None Committee Report [This information amended on Sept 21, 2016] The Parks Facilities Committee meet this evening to discuss Veteran’s usage of park facilities. The committee is interested in investigating the needs of the Veteran Community in Prince William and how to better communicate Park Offerings, including discounts, to Veterans. Old Business None New Business None

Jane Beyer George Delimba Brodie Freer Brenda Gardziel Brian Vargo Zoe Vitter Duane York

Debbie Andrew Sally Wood Janet LaFleur Caroline Shaaber Jamie Orrison Chief Dawson

Commission Members Absent Jeff Bergman Secretary Shannon Jaenicke

Guests None

PRC Minutes March 16, 2016 Page 2 of 3

Presentation Items Arts Council – Caroline Shaaber, Arts Recreation Specialist, presented an overview of the Arts Council roles, responsibilities, grant program and upcoming events for the year. [PowerPoint presentation available from the Parks and Recreation Commission Secretary]. Aquatics Update – Jamie Orrison, Aquatics Manager, presented an annual review of the Aquatics program. [PowerPoint presentation available from the Parks and Recreation Commission Secretary]. Capital Projects – Gary Rzepecki, Parks, Grounds, Facilities and Support Services Director, provided a quarterly update to the Commission on Parks and Recreation Projects. [PowerPoint presentation available from Parks and Recreation Commission Secretary].

Director Time

Ms. Andrew shared information regarding the advertised tax rate of a 3.88 percent increase. That is a percentage increase in the average tax bill not of the tax rate itself. The budget will be adopted April 19, 2016. The Board of County Supervisors approved the Fuller Heights Field naming requested submitted by Parks and Recreation. Baseball Field 2 at Fuller Heights will be named Ron “Big E” Emmons Field. Dumfries District Little League will plan a naming ceremony this spring. Upcoming items to be taken to the Board of Supervisors include granting a construction easement at Broad Run Linear Park and a Grant Application for Science in the Park. Commissioners Time Mr. York, Thanked the staff for this evenings presentations. Mr. Delimba, and Mr. Freer Ms. Gardziel Wished everyone a Happy Easter. Ms. Beyer Thanked staff for the Baseball and Softball Opening Day Ceremony

schedule, and hopes to see fellow commissioners at some of the events.

Closed Session – None Adjournment

Res No. 16-10 There being no further business to come before the meeting, at 8:45 p.m.,

the meeting was ADJOURNED. APPROVED (GD: BG; Unanimous, Absent from Vote: JBg)

PRC Minutes March 16, 2016 Page 3 of 3

The next meeting of the Parks and Recreation Commission will be held on April 20, 2016. Minutes APPROVED at Parks and Recreation Commission meeting held on May 18, 2016. ___________________________________ Jane Beyer, Chairman _____________________________ ___________________________________ Debra D. Andrew, Director Shannon Jaenicke, Secretary


April 20, 2016


At 7:10 p.m. Jane Beyer called the regular meeting of the Prince William County Parks and Recreation Commission to order. Ms. Beyer asked all to rise; Duane York led the Pledge of Allegiance to the Flag. Administrative Items Res. No. Approve the minutes of the March 16, 2016, Parks and Recreation

Commission meeting. (Deferred – lack of quorum)

Citizen’s Time Andy Campanaro – Addressed the Commissioners regarding use of the Prince William Golf Course grounds to launch a fireworks show on July 3rd that he would like to make available to the public in return for use of the location. Michael Bachman – President of VSA addressed the Commission addressing 7 issues

• Parking lot safety, enforcement of ADA spaces, and restriping at Long Park • Anchoring of goals at Mountain View and Gravelly • Future plans for restrooms and concessions at Long Park • Future plans for early spring opening of fields

Jeff Bergman Jane Beyer Brenda Gardziel Duane York

Debbie Andrew Alan Smith Tracy Hannigan Chief Dawson Brian Brown

Commission Members Absent George Delimba Brodie Freer Brian Vargo Zoe Vitter Secretary Shannon Jaenicke

Guests See Sign-in Sheet

PRC Minutes April 20, 2016 Page 2 of 3

• Turf maintenance issues at Long Park, particularly fields 6&7 • Plans for the mini library bldg. at Long Park • Questions regarding availability at Gainesville MS for adult leagues

Chris Chipps – President of Gainesville Hurricanes Basketball addressed the Commission regarding scheduling issues and challenges. Committee Report None Old Business None Presentation Items The First Tee Prince William –Alan Smith presented an annual review of the First Tee Prince William Chapter, program. 2016 is a renewal period and 600 certified participants are required by December 31, 2016 for Chapter renewal. [PowerPoint presentation is available from Commission Secretary] New Business None

Director Time

Ms. Andrew provided a brief overview of upcoming Park events and shared information with the Commissioners regarding Capital Maintenance and Cyclical Maintenance Projects; Ms. Andrew also shared that the next meeting on the Budget will be on May 6th for Mark-up. Commissioners Time Mr. York Attended Opening Day ceremonies at Cloverdale Park and the grounds

look very good and the park was filled to capacity. Mr. Bergman Stated that he is very interested in helping to facilitate solutions for

citizens/leagues and the Supervisors office (Candland) and foster relationships.

Ms. Gardziel Attended Opening Day ceremonies for DTQ and WLL, and the fields

looked great. Ms. Beyer Attended Coles and DTQ Opening Day ceremonies.


PRC Minutes April 20, 2016 Page 3 of 3

Adjournment There being no further business to come before the meeting, at 9:00 p.m.,

the meeting was ADJOURNED The next meeting of the Parks and Recreation Commission will be held on May 18, 2016. Minutes APPROVED at Parks and Recreation Commission meeting held on May 18, 2016. ___________________________________ Jane Beyer, Chairman _____________________________ ___________________________________ Debra D. Andrew, Director Shannon Jaenicke, Secretary


May 18, 2016


At 7:05 p.m. Jane Beyer called the regular meeting of the Prince William County Parks and Recreation Commission to order. Ms. Beyer asked all to rise; Brian Vargo led the Pledge of Allegiance to the Flag. Administrative Items Res. No. 16-11 Approve the minutes of the March 16, 2016, Parks and Recreation

Commission meeting. APPROVED (BF:DY; Unanimous, Abstain: JBg, Absent from Meeting: BG, GD)

Res. No. 16-12 Approve the minutes of the April 15, 2016, Parks and Recreation

Commission meeting. APPROVED (JBg: DY; Unanimous, Abstain: ZV, BF, BV, Absent from Meeting: BG, GD)

Citizen’s Time Dominique Bergeron – Addressed the Commissioners to update them on the recent Dog Walk Annual Fundraiser held at Andrew Leitch Park. The event was very successful and raised $5200 for K-9 Gunner Dog Park. They now have enough funding to purchase and install some needed ground cover at the park. Committee Report None

Jeff Bergman Jane Beyer Brodie Freer Brian Vargo Zoe Vitter Duane York

Debbie Andrew Sally Wood Chief Dawson

Commission Members Absent George Delimba Brenda Gardziel Secretary Shannon Jaenicke


PRC Minutes May 18, 2016 Page 2 of 3

Old Business None New Business None Presentation Items FY17 Budget Recap – Ms. Andrew provided a recap of the new items funded for Parks and Recreation in the FY17 Budget. There is still some additional one-time money available that the Board of County Supervisors will commit to additional purposes/ projects at a future date. Two Parks projects are under consideration for one time funding, these are the Locust Shade Park Waterline relocation and a new expanded Locust Shade Maintenance Shop. FY18 Capital Improvement Program(CIP) – Ms. Andrew provided an overview of the timeline and process for developing the FY18 CIP. The Commissioners were asked to help develop the priorities for the FY18 CIP by initiating discussions with their appointing Supervisor and constituents in their districts. A worksession to gather this input will be added to the June 15, 2016 Parks and Recreation Commission agenda.

Director Time

Ms. Andrew provided a brief overview of upcoming Park events and shared information with the Commissioners regarding Capital Maintenance and Cyclical Maintenance Projects; Ms. Andrew also shared that the next meeting on the Budget will be on May 6th for Mark-up. Commissioners Time Ms. Vitter Reminded everyone that Friday May 20, 2016 is Bike to Work Day.

Parks and Recreation has a participating stop at the Chinn Center again this year.

Mr. York Very pleased with the appearance of the grounds at Cloverdale Park. Mr. Bergman Stated that he is still working on setting a meeting with Mr. Michael

Bachman of the Gainesville Hurricanes to follow up on his comments at the April 20, 2016 Park Commission meeting.

Ms. Beyer Shared information with the Commission on the ongoing dialogue with a

Brentsville district resident who has requested permission to launch a fireworks show at Prince William Golf Course.



the meeting was ADJOURNED. APPROVED (DY: ZV; Unanimous, Absent from Vote: BG, GD)

PRC Minutes May 18, 2016 Page 3 of 3

The next meeting of the Parks and Recreation Commission will be held on June 15, 2016. Minutes APPROVED at Parks and Recreation Commission meeting held on June 15, 2016. ___________________________________ Jane Beyer, Chairman _____________________________ ___________________________________ Debra D. Andrew, Director Shannon Jaenicke, Secretary


June 15, 2016


At 7:00 p.m. Jane Beyer called the regular meeting of the Prince William County Parks and Recreation Commission to order. Ms. Beyer asked all to rise; Jeff Bergman led the Pledge of Allegiance to the Flag. Administrative Items Res. No. 16-14 Approve the minutes of the May 18, 2016, Parks and Recreation

Commission meeting. APPROVED (JBg: BV; Unanimous, Abstain: BG, Absent from Meeting: GD, BF, Absent from vote: ZV)

Citizen’s Time


Jeff Bergman Jane Beyer Brenda Gardziel Brian Vargo Zoe Vitter Duane York

Debbie Andrew Janet LaFleur Sally Wood Chief Dawson

Commission Members Absent George Delimba Brodie Freer Secretary Shannon Jaenicke


PRC Minutes June 15, 2016 Page 2 of 3

New Business Res. No. 16-15 Recommend the Fiscal Year 2017 Arts Grants Disbursement, as Calculated

by the Arts Grants Panel, to the Prince William Board of County Supervisors. APPROVED (BG: DY; Unanimous, Absent from Meeting: GD, BF)

Fiscal Yr. 2018 CIP A discussion of the future needs of the Parks system was held. The

Commissioners shared information received from citizens and their appointing supervisors regarding the types of recreational amenities most desired in each magisterial district and in the County overall. Debbie Andrew will combine this list with the list staff has prepared, and present it to the Commission in July for their review. The CIP process for the 2018 CIP will begin with the submission of Parks requests in September.

Presentation Items None

Director Time

Ms. Andrew provided a brief overview of upcoming Park events and shared information with the Commissioners regarding Capital Maintenance and Cyclical Maintenance Projects; Ms. Andrew shared that the Coles District Little League will be hosting the 9 and 10 year old State Little League Championships in July at Hellwig Park. Commissioners Time Mr. Bergman - Continuing his conversations with leagues in his district and is working

on scheduling a meeting with Michael Backmon of the Gainesville Hurricane Basketball league.

Ms. Beyer - Ms. Beyer thanked Ms. Andrew and staff for planning and holding the

dedication ceremony on June 11 for Brian Letendre Field at Howison Park.



the meeting was ADJOURNED. APPROVED (BG: DY; Unanimous, Absent from Meeting: GD,BF, Absent from Vote: ZV)

PRC Minutes June 15, 2016 Page 3 of 3

The next meeting of the Parks and Recreation Commission will be held on July 20, 2016. Minutes APPROVED at Parks and Recreation Commission meeting held on July 20, 2016. ___________________________________ Jane Beyer, Chairman _____________________________ ___________________________________ Debra D. Andrew, Director Shannon Jaenicke, Secretary


July 20, 2016


At 7:00 p.m. Jane Beyer called the regular meeting of the Prince William County Parks and Recreation Commission to order. Ms. Beyer asked all to rise; Jeff Bergman led the Pledge of Allegiance to the Flag. Administrative Items Res. No. 16-17 Approve the minutes of the June 15, 2016, Parks and Recreation

Commission meeting. APPROVED (JBg: BV; Unanimous, Abstain: BF, GD, Absent from Meeting: BG)

Citizen’s Time

None Committee Report None Old Business Fiscal Yr. 2018 CIP Ms. Andrew presented the Commissioners with a comprehensive

list of CIP projects for consideration. The list was compiled with input from the Parks staff, Commissioners, and citizen survey responses. The Commissioners were asked to rank their top four choices for consideration in the FY18 CIP submission. The

Jeff Bergman Jane Beyer George Delimba Brodie Freer Brian Vargo Zoe Vitter Duane York

Debbie Andrew Gary Rzepecki Ryan Delaney Chief Dawson

Commission Members Absent Brenda Gardziel Secretary Shannon Jaenicke


PRC Minutes July 20, 2016 Page 2 of 3

projects that ranked the highest in order are: 1) two way tie - build out Rollins Ford Park/ tied with adding new larger playgrounds 2) adding a large pavilion at Lake Ridge Park 3) completing the Broad Run Trail 4) three way tie - building a Western Recreation Center/tied with Dale City Rec Center Gym renovation/ tied with completing the Neabsco Trail from Leitch Park to Dale City Rec Center.

New Business None Presentation Items Quarterly Park Capital Improvement Projects– Gary Rzepecki provided an update on Countywide Capital Improvement Projects [PowerPoint presentation is available from Commission Secretary] Annual Trails Update – Ryan Delaney provided an annual update on the status of County trail projects [PowerPoint presentation is available from Commission Secretary]

Director Time

Ms. Andrew provided a brief overview of recent Park events including a very successful State Little League Championship event at Hellwig Park. She also shared information with the Commissioners regarding recent Board of County Supervisor (BOCS) actions and upcoming items for BOCS consideration in September including the Waterworks waterpark bid award, Ali Krieger Sports Field lighting bid award; Hellwig restroom and concessions building bid award. Commissioners Time Mr. Bergman - Mr. Bergman provided some details of the western leagues meeting that

was held July 8th. The leagues provided some valuable feedback for the Parks department to consider and follow up on regarding maintenance, billing, fees, scheduling and exclusive use among other issues.

Mr. Freer - Thanked Park staff for attending the Lake Ridge Parks and Recreation

Association Board meeting on July 19th, he reported that the Lake Ridge trail segments known as 3 and 4 were approved by the LRPRA Board.

Ms. Beyer - Shared that there was an excellent Feature Story in the Gainesville Times

about Ali Krieger.


PRC Minutes July 20, 2016 Page 3 of 3


the meeting was ADJOURNED. APPROVED (BF, JBg; Unanimous, Absent from Meeting: BG, Absent from Vote: ZV)

The next meeting of the Parks and Recreation Commission will be held on September 21, 2016. Minutes APPROVED at Parks and Recreation Commission meeting held on September 21, 2016. ___________________________________ Jane Beyer, Chairman _____________________________ ___________________________________ Debra D. Andrew, Director Shannon Jaenicke, Secretary


September 21, 2016


At 7:00 p.m. Jane Beyer called the regular meeting of the Prince William County Parks and Recreation Commission to order. Ms. Beyer asked all to rise; Duane York led the Pledge of Allegiance to the Flag. Administrative Items Res. No. 16-19 Approve the amended minutes of the March 16, 2016, Parks and

Recreation Commission meeting. APPROVED (GD:BG; Unanimous, Abstain: JBg, Absent from Meeting: ZV)

Res. No. 16-20 Approve the minutes of the July 20, 2016, Parks and Recreation

Commission meeting. APPROVED (BF:BV; Unanimous, Abstain: BG, Absent from Meeting: ZV)

Citizen’s Time

None Committee Report None

Jeff Bergman Jane Beyer Victoria Cole-Rolon George Delimba Brenda Gardziel Brodie Freer Brian Vargo Duane York

Tracy Hannigan Kathy Pierce Jamie Orrison Chief Dawson

Commission Members Absent Zoe Vitter Secretary Shannon Jaenicke

Guests Stu Christiano

PRC Minutes September 21, 2016 Page 2 of 3

Old Business None New Business None Presentation Items Annual Aquatics Update – Jamie Orrison provided an annual update on the operations of the County Aquatics program [PowerPoint presentation is available from Commission Secretary]. At the conclusion of the presentation the Commissioners inquired about any existing initiatives related to Water Safety education for parents, offering additional “learn to swim” programs to County schools (currently offered at Graham Park MS only), partnerships with the County high schools and use of international lifeguards to assist with lifeguard recruitment efforts.

Director Time

Ms. Hannigan, provided the Director’s update on behalf of Debbie Andrew. Ms. Hannigan shared information on the closing of the seasonal swimming pools: status of construction and anticipated programming start date (December 2016) at the former Long Park mini library; a new position for Parks has been approved by the Board of County Supervisors (ADA Coordinator); and Ms. Hannigan shared the anticipated upcoming agenda items for future Board of County Supervisor approval (Hellwig Park Concessions/Restroom construction bid award, Waterworks Kiddie Pool construction bid award.) Commissioners Time Mr. Bergman - Mr. Bergman inquired about the timing of scheduling a second Western

County Sports League meeting to follow up on issues and requests from the first meeting. Mr. Bergman and Mr. Vargo attended a meeting with Battlefield LAX on Sept 20, 2016. Reps for Battlefield shared a scheduling issue with a School field site that was cancelled at the last minute. Lastly, the Gainesville Hurricanes would like to have their designation as a “travel” league reviewed, and be re-designated as a “recreation” league.

Mr. Freer - Requested an update on the status of the East End Trail though Lake

Ridge, he feels that progress has stalled. Mr. Freer stated that the work on the main building at Lake Ridge Park has still not been completed (Ms. Hannigan provided an update that the work had to be postponed but is on the schedule for this fall); Mr. Freer congratulated the Aquatics staff on another great and safe season.

Mr. Vargo - Inquired if there was a moratorium on construction of new turf fields in

the County (Ms. Hannigan stated that there is not, that all fields that are currently funded will be built). Mr. Vargo also inquired about any County precedent on partnering with adjacent counties to build out sports

PRC Minutes September 21, 2016 Page 3 of 3

facilities with in the County and perhaps there is an opportunity there for constructing Rollins Ford park.

Ms. Cole- Rolon - Ms. Cole-Rolon remarked on her appointment to the Parks and

Recreation Commission as the new Neabsco District representative. She stated that Prince William County already has fantastic facilities and employees and she is excited to help take the agency to the next level and become an accredited agency with the National Recreation and Parks Association.

Ms. Beyer - Ms. Beyer attended Arts Alive this past weekend. It was a very enjoyable

day with over 3000 attendees. All- This evening was Mr. Duane York’s last commission meeting. Mr. York

was celebrated and thanked for his almost 30 years of service to County Parks. Mr. York gave some brief remarks thanking his current and former colleagues.


Adjournment

Res No. 16-21 There being no further business to come before the meeting, at 8:40p.m.,

the meeting was ADJOURNED. APPROVED (BF: DY; Unanimous, Absent from Vote: GD, Absent from Meeting: ZV)

The next meeting of the Parks and Recreation Commission will be held on October 19, 2016. Minutes APPROVED at Parks and Recreation Commission meeting held on October 19, 2016. ___________________________________ Jane Beyer, Chairman _____________________________ ___________________________________ Debra D. Andrew, Director Shannon Jaenicke, Secretary


October 19, 2016


At 7:00 p.m. Jane Beyer called the regular meeting of the Prince William County Parks and Recreation Commission to order. Ms. Beyer asked all to rise; George Delimba led the Pledge of Allegiance to the Flag. Administrative Items Res. No. Approve the minutes of the September 21, 2016, Parks and Recreation

Commission meeting. Deferred- Lack of Quorum

Citizen’s Time None Committee Report None Old Business None

Jane Beyer Victoria Cole-Rolon George Delimba Brodie Freer

Debbie Andrew Tracy Hannigan Lisa Herr Chief Dawson

Commission Members Absent Jeff Bergman Brenda Gardziel Brian Vargo Zoe Vitter Secretary Shannon Jaenicke

Guests None

PRC Minutes October 19, 2016 Page 2 of 3

New Business None Presentation Items Annual Aquatics Update – Jamie Orrison provided an annual update on the operations of the County Aquatics program [PowerPoint presentation is available from Commission Secretary]. At the conclusion of the presentation the Commissioners inquired about any existing initiatives related to water safety education for parents, offering additional “learn to swim” programs to County schools (currently offered at Graham Park MS only), partnerships with the County high schools and use of international lifeguards to assist with lifeguard recruitment efforts.

Director Time

Ms. Andrew reviewed the Parks Improvement Plan with the Commissioners. This presentation was made to the Board of County Supervisors on October 18, 2016 and reflects capital improvement priorities for the department. [PowerPoint presentation is available from Commission Secretary]. Ms. Andrew also shared that the FY18 budget requests have been submitted and the 2016 County Community Survey is now available on the County Website. The overall scores were consistent with the last survey conducted in 2014. Commissioners Time Ms. Cole- Rolon - Ms. Cole-Rolon requested the Commissioners discuss new and existing

opportunities for community engagement at a future meeting. Mr. Delimba - Remarked on the condition of the netting along the 1st base line of the 90’

baseball field at Andrew Leitch Park. Mr. Freer - Requested an update on the status of the work on the exterior of the main

building at Lake Ridge Park. Ms. Hannigan provided an update that a vendor has been selected and work will begin soon.


Adjournment


the meeting was ADJOURNED. APPROVED (GD: BF; Unanimous, Absent from Meeting: JBg, BG, BV, ZV)

PRC Minutes October 19, 2016 Page 3 of 3

The next meeting of the Parks and Recreation Commission will be held on November 16, 2016. Minutes APPROVED at Parks and Recreation Commission meeting held on November 16, 2016. ___________________________________ Jane Beyer, Chairman _____________________________ ___________________________________ Debra D. Andrew, Director Shannon Jaenicke, Secretary


November 16, 2016


At 7:05 p.m. Jane Beyer called the regular meeting of the Prince William County Parks and Recreation Commission to order. Ms. Beyer asked all to rise; Victoria Cole- Rolon led the Pledge of Allegiance to the Flag. Administrative Items Res. No. 16-23 Approve the minutes of the September 21, 2016, Parks and Recreation

Commission meeting. APPROVED (BG: BV; Unanimous, Absent from Meeting: JBg, GD, ZV)

The meeting notes of the October 19, 2016 Parks and Recreation Commission meeting were accepted into the record. There was no quorum present at the October 19, 2016 meeting, the session was for informational purposes only and no official business was conducted.

Citizen’s Time None

Jane Beyer Victoria Cole-Rolon Brodie Freer Brenda Gardziel Brian Vargo

Debbie Andrew Tracy Hannigan Sally Wood Sara Griggs Brent Heavner Gary Rzepecki Chief Dawson

Commission Members Absent Jeff Bergman George Delimba Zoe Vitter Secretary Shannon Jaenicke

Guests None

PRC Minutes November 16, 2016 Page 2 of 3

Committee Report None Old Business None New Business A Parks and Recreation Commission 2017 Officer Nominating Committee was selected. Brodie Freer and Brenda Gardziel will prepare the officer nominations for the Commission meeting on December 14, 2016. Presentation Items Enterprise Business (Recreation Centers and Waterparks) Annual Update – Sally Wood, Revenue Enterprise Manager, provided a PowerPoint presentation with a comprehensive review of our Recreation and Waterpark Operations for 2016. [PowerPoint presentation is available from Commission Secretary]. Capital Projects – Gary Rzepecki, Parks, Grounds, Facilities and Support Services Director, provided a quarterly update to the Commission on Parks and Recreation Projects. [PowerPoint presentation available from Commission Secretary].

Director Time

Ms. Andrew reviewed the highlights of the Monthly District Report, including the upcoming Nutcracker Ballet performance, Jump Start program, Gobble, Gobble, Give event and Winter Break camps. Ms. Andrew also shared that the FY18 budget requests have been submitted and budget guidance is no increase in expenditures over 3.5%. Parks has emphasized the need for additional Capital Maintenance Funding in the budget request process. Items coming up for Board of County Supervisor approval in December include the Hellwig restroom/concession building bid award and renewal of a License Agreement with The First Tee. Commissioners Time Ms. Gardziel - Ms. Gardziel wished everyone a very Happy Thanksgiving. Ms. Cole- Rolon - Ms. Cole-Rolon provided the Commissioners information and proposed

budget for achieving Commission for Accreditation of Park and Recreation Agencies (CAPRA) accreditation for the PWC Parks and Recreation department. She also provided information on attending the 2017 Annual National Recreation and Park Association (NRPA) conference. Ms. Cole- Rolon encouraged the other Commissioners to explore the benefits of agency accreditation.

Ms. Beyer - Shared her thoughts on the announcement of Parks Director Debbie

Andrew’s retirement and thanked her for her 31 years of service to Parks and Recreation.

PRC Minutes November 16, 2016 Page 3 of 3


Adjournment


the meeting was ADJOURNED. APPROVED (BG: BF; Unanimous, Absent from Meeting: JBg, GD, ZV)

The next meeting of the Parks and Recreation Commission will be held on December 14, 2016. Minutes APPROVED at Parks and Recreation Commission meeting held on December 14, 2016. ___________________________________ Jane Beyer, Chairman _____________________________ ___________________________________ Debra D. Andrew, Director Shannon Jaenicke, Secretary


December 14, 2016


At 7:15 p.m. Brenda Gardziel called the regular meeting of the Prince William County Parks and Recreation Commission to order. Ms. Gardziel asked all to rise; Brodie Freer led the Pledge of Allegiance to the Flag. Administrative Items Res. No. 16-25 Approve the minutes of the November 16, 2016, Parks and Recreation

Commission meeting. APPROVED (BF: BG; Unanimous, Abstain: GD, JBG, Absent from Meeting: JB, BV, ZV)

Citizen’s Time

Mr. Brant Wickham addressed the Commission with comments regarding the parking lot congestion and difficulty with exiting the lots at the Chinn soccer fields. Mr. Wickham offered a potential solution of creating a round-a-bout at the end of the lot to allow for safer turning around for vehicles as there is only a dead end at the end of the parking lot currently.

Jeff Bergman Victoria Cole-Rolon George Delimba Brodie Freer Brenda Gardziel

Debbie Andrew Tracy Hannigan Sally Wood Leslie Pope Janet Lafleur Sean Stepowany Brent Heavner Chief Dawson

Commission Members Absent Jane Beyer Brian Vargo Zoe Vitter Secretary Shannon Jaenicke

Guests Brant D. Wickham

PRC Minutes December 14, 2016 Page 2 of 3

Committee Report None Old Business None New Business Res. No. 16-26 Adopt 2017 Parks and Recreation Commission Meeting Calendar -

APPROVED (BG; BF; Unanimous, Absent: JB, BV, ZV) Presentation Items Parks and Centers Annual Update – Janet LaFleur, Community Center & Parks Manager, provided a PowerPoint presentation with a comprehensive review of 2016 operations at our Community Centers (Pat White Center at Ben Lomond, Veterans Park), and Parks (Locust Shade Park, Silver Lake Park, Lake Ridge Park). [PowerPoint presentation is available from Commission Secretary]. Marketing and Communication Update – Brent Heavner, Communication Services Division Chief, provided an overview of marketing accomplishments and upcoming initiatives for Prince William County Parks and Recreation (PowerPoint presentation available from Parks and Recreation Commission Secretary).

Director Time

Ms. Andrew also shared that Board of County Supervisors transferred FY16 end of year funding to several park projects at the December 13, 2016 meeting. Ms. Andrew also shared that Fairfax County Parks will be conducting a training in the spring on the CAPRA certification process and our department and Park Commission has been invited to participate. Commissioners Time Mr. Freer - Inquired about the plans and type of product for replacement signage. Mr.

Freer also thanked staff for the work being done on the East End (Lake Ridge) Trail.

Mr. Bergman - Inquired about the possibility for use of the Online Solutions team to

create a new software product for use in scheduling fields and gym time for sports leagues.

Ms. Cole-Rolon - Ms. Cole-Rolon attended the Chinn Gobble, Gobble, Give event in

November, it was a lot of fun and well-attended. She shared her plans to get the Dale City Civic Association members more involved with County Parks and Recreation and she will invite them to attend future Commission meetings. She also announced that she will be seeking to become a Certified Parks and Recreation Professional (CPRP), through the National Parks and Recreation Association examinations.

PRC Minutes December 14, 2016 Page 3 of 3

Mr. Delimba – Mr. Delimba read a commendation for Ms. Andrew into the record. Res No. 16-27 Commend – Debra D. Andrew – 31 Years of Service – Prince William

County Parks and Recreation Department. APPROVED (BG: VC; Unanimous, Absent: JB, BV, ZV)

All - The Commissioners all wished Ms. Andrew well in retirement, thanking

her for her service. Wishes were also extended for the holidays and new year.


Adjournment


the meeting was ADJOURNED. APPROVED (BG: BF; Unanimous, Absent from Meeting: JB, GD, ZV)

The next meeting of the Parks and Recreation Commission will be held on January 11, 2017. Minutes APPROVED at Parks and Recreation Commission meeting held on January 11, 2017. ___________________________________ Jane Beyer, Chairman _____________________________ ___________________________________ Tracy Hannigan, Acting Director Shannon Jaenicke, Secretary

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Documents

COMMISSION MEMBERS...Tracy Hannigan Chief Dawson Anthony Meyers Karen Shumake Brian Bowles Eric Wysocki Commission Members Absent None Secretary Shannon Jaenicke Guests None PRC Minutes