01

Commercial Energy Use Worksheet

Did you know?The City of Austin requires all commercial buildings that are 10,000

square feet or greater in size located within its city limits and served

electricity by Austin Energy to benchmark their energy use and submit

that rating annually (Austin City Code, Chapter 6-7). The first reporting

deadline, for buildings 10,000 square feet and larger, is due by June

1, 2014 for energy data including at least from Jan 1, 2013 to Dec 31,

2013. The second reporting deadline, for buildings 30,000 square foot

or larger, and the third reporting deadline, for buildings 75,000 square

foot or larger, are also due by June 1, 2014 for energy data from the first

time reporting period all the way to include at least from Jan 1, 2013

to Dec 31, 2013. This annual benchmarking requirement will establish a

baseline for the energy use of your building that may be beneficial to you,

as well as to the City of Austin.

It’s easyFor your convenience, we have attached an optional worksheet to

help you get started. It contains all of the data fields you will need to

gather about your building characteristics.

» If you are familiar with all of the information about your building listed in

this worksheet, simply fill it out in preparation for performing the online

benchmark rating using ENERGY STAR®’s Portfolio Manager tool.

» If your commercial/industrial/retail space is leased, your tenants will

need to complete this Commercial Energy Use Worksheet. Be sure to

set a date for the return of the worksheet to ensure you have enough

time to complete the benchmark rating before the June 1 reporting

deadline. If your tenant prefers you receive energy use information

directly from Austin Energy, the tenant must give you the signed

Release of Information Authorization form supplied on the last page

of this worksheet.

Questions?Call 512-482-5346 or send an email to ECAD@austinenergy.com

02

Date

Dear (Name of Tenant Facilities Manager).

This building at (property address),

where you are currently leasing space, is subject to Austin City Code Chapter

6-7 that requires commercial building owners to submit information to the City of

Austin annually regarding energy consumption. To comply with the ordinance, I

need your help. The information needed for benchmarking pertains to operating

hours, number of workers and other data specific to your business. Please

complete the attached worksheet and return it to me by (date).

I appreciate your attention to this matter. If I can be of any help in assisting you

to complete this request, please don’t hesitate to contact me. You can email this

form back to me at: (email),

or return it to:

(business, street address, city, state, zip).

Sincerely,

(Property Owner)

(Title)

Attachment: Commercial Energy Use Worksheet

Note:

The ordinance, City of Austin Code, Chapter 6-7 (Energy Conservation Audit and

Disclosure – ECAD Ordinance) was approved by Austin City Council and assigned

to Austin Energy, the City of Austin’s electric utility, to administer. More information

about it can be found on www.austinenergy.com.

LETTER TO LEASEE OF RENTAL SPACE

03

Month(Fill in the dates

on your bills)

Electricity(kWh)

Gas(ccf)

Chilled Water(ton hours)

Steam(MLbs)

Water(thousand gallons)

(optional)

Commercial Energy Use Worksheet

For use by Owner Tenant

Property Address

Please enter the monthly energy use for the space for which you directly pay the energy bills. Enter the information for allenergy types that apply in the chart below, for the period that includes at least 12 full consecutive months of energy data from Jan 1, 2013 to Dec 31, 2013. Please indicate if the energy use measurement units are different from those indicated on the table below.

04

Adult Education_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Ambulatory Surgical Center_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Aquarium_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Automobile Dealership_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Bank Branch_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Computers_______ # of Workers on Main Shift_______ Percent That Can Be Heated _______ Percent That Can Be Cooled

Bar/Nightclub _______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Barracks_______ Gross Floor Area _______ Computer Lab_______ Dining Hall_______ # of Rooms_______ Percent That Can Be Heated _______ Percent That Can Be Cooled

Bowling Alley_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Casino_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

College/University_______ Gross Floor Area _______ Weekly Operating Hours_______ Enrollment_______ # of Full Time (FTE) Workers_______ # of Computers_______ Grant Dollars

Convenience Store with Gas Station_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Convenience Store without Gas Station_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Convention Center_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Courthouse_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Computers_______ # of Workers on Main Shift_______ Percent That Can Be Heated _______ Percent That Can Be Cooled

Property Address

Please fill out the information listed below for the space type or types that represent your commercial space. If your type of building is not listed, fill out the information under the ‘Other’ category. If more than one category describes your commercial use, please fill out all that apply.

Space Use AttributesPlease fill out all that apply.

05

Data Center_______ Gross Floor Area_______ IT Energy Configuration_______ UPS System Redundancy_______ Cooling Equipment Redundancy

IT Energy Data – 12 months of measured energy consumption data is required from either the UPS or PDU Meter, depending on IT Energy Configuration.

Distribution Center_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Walk-in Refrigeration/Freezer Units_______ Percent That Can Be Heated _______ Percent That Can Be Cooled

Drinking Water Treatment & Distribution_______ Gross Floor Area

Enclosed Mall_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Energy/Power Station_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Fast Food Restaurant_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Financial Office_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Computers_______ # of Workers on Main Shift_______ Percent That Can Be Heated _______ Percent That Can Be Cooled

Fire Station_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Fitness Center/Health Club/Gym_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Space Use Attributes (Cont.)Please fill out all that apply.

Property Address

Meter Type (select one): UPS Output PDU Input

Month Start Date End Date Energy Consumption

(kWh)

06

Food Sales_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Food Service_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Hospital (General Medical & Surgical)_______ Gross Floor Area_______ Laboratory_______ # of Full Time Equivalent (FTE) Workers_______ Maximum Number of Floors_______ # of Staffed Beds_______ # of MRI Machines_______ On-Site Laundry Facility_______ Tertiary Care_______ Owned By

Hotel_______ Gross Floor Area_______ Hours Per Day Guests On-Site_______ Average Occupancy_______ # of Workers on Main Shift_______ # of Rooms_______ # of Guest Meals Served Per Year_______ Cooking Facilities_______ # of Commercial Refrigeration/Freezer Units_______ Percent That Can Be Heated _______ Percent That Can Be Cooled _______ Type of Laundry Facility_______ Amount of Laundry Processed On-Site Annually_______ Full-Service Spa Floor Area_______ Gym/Fitness Center Floor Area

Ice/Curling Rink_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Indoor Arena_______ Gross Floor Area_______ Enclosed Floor Area_______ # of Computers_______ # of Sporting Events per Year_______ # of Concert/Show Events per Year_______ # of Special/Other Events per Year_______ Ice Events_______ # of Walk-in Refrigeration/Freezer Units_______ Percent That Can Be Heated _______ Percent That Can Be Cooled _______ Size of Electronic Score Boards

K-12 School_______ Gross Floor Area_______ Gymnasium Floor Area_______ High School_______ # of Workers on Main Shift_______ Student Seating Capacity_______ Months in Use_______ Weekend Operation_______ # of Computers_______ Cooking Facilities_______ # of Walk-in Refrigeration/Freezer Units_______ Percent That Can Be Heated _______ Percent That Can Be Cooled _______ School District

Laboratory_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Library_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Lifestyle Center_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Mailing Center/Post Office_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Property Address

Space Use Attributes (Cont.)Please fill out all that apply.

07

Manufacturing/Industrial Plant_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Medical Office_______ Gross Floor Area _______ Surgery Center Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Surgical Operating Beds_______ # of MRI Machines_______ Percent That Can Be Heated _______ Percent That Can Be Cooled

Movie Theater_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Multifamily Housing_______ Gross Floor Area_______ Percent of Gross Floor Area that is

Common Space Only_______ Government Subsidized Housing_______ Resident Population Type_______ # of Residential Living Units_______ Maximum # of Floors_______ # of Bedrooms_______ # of Laundry Hookups in All Units_______ # of Laundry Hookups in Common Area(s)_______ # of Dishwasher Hookups_______ Primary Hot Water Fuel Type (for units)_______ Percent That Can Be Heated _______ Percent That Can Be Cooled

Museum_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Non-Refrigerated Warehouse_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Walk-in Refrigeration/Freezer Units_______ Percent That Can Be Heated _______ Percent That Can Be Cooled

Office_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Computers_______ # of Workers on Main Shift_______ Percent That Can Be Heated _______ Percent That Can Be Cooled

Other_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Other – Education_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Other – Entertainment/Public Assembly_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Other – Lodging and Residential_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers Other – Mall_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Other – Public Services_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Other – Recreation_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Space Use Attributes (Cont.)Please fill out all that apply.

Property Address

08

Space Use Attributes (Cont.)Please fill out all that apply.

Property Address

Other – Restaurant/Bar_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Other – Services_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Other – Stadium_______ Gross Floor Area _______ Enclosed Floor Area_______ # of Computers_______ # of Sporting Events per Year_______ # of Concert/Show Events per Year_______ # of Special/Other Events per Year_______ Ice Events_______ # of Walk-in Refrigeration/Freezer Units_______ Percent That Can Be Heated _______ Percent That Can Be Cooled _______ Size of Electronic Score Boards

Other – Technology/Science_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Other – Utility_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Other – Specialty Hospital_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Outpatient Rehabilitation/Physical Therapy_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Parking _______ Open Parking Lot Size_______ Partially Enclosed Parking Garage Size_______ Completely Enclosed Parking Garage Size_______ Supplemental Heating

Performing Arts_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Personal Services (Health/Beauty, Dry Cleaning, etc)_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Police Station_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Preschool/Day Care_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Prison/Incarceration_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Race Track_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Refrigerated Warehouse_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift

09

Space Use Attributes (Cont.)Please fill out all that apply.

Property Address

Repair Services (Vehicle, Shoe, Locksmith, etc)_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Residence Hall/Dormitory_______ Gross Floor Area_______ Computer Lab_______ Dining Hall_______ # of Rooms_______ Percent That Can Be Heated _______ Percent That Can Be Cooled

Restaurant_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Retail Store_______ Gross Floor Area _______ Single Store_______ Exterior Entrance to the Public_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers_______ # of Cash Registers_______ # of Open or Closed Refrigeration/Freezer Units_______ # of Walk-in Refrigeration/Freezer Units_______ Percent That Can Be Heated _______ Percent That Can Be Cooled

Roller Rink_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Self Storage Facility_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Senior Care Community_______ Gross Floor Area _______ Maximum Resident Capacity_______ Average # of Residents_______ # of Residential Living Units_______ # of Workers on Main Shift_______ # of Computers_______ # of Residential Washing Machines_______ # of Commercial Washing Machines_______ # of Residential Electronic Lift Systems_______ # of Commercial Refrigeration/Freezer Units_______ Percent That Can Be Heated _______ Percent That Can Be Cooled

Single Family Home_______ Gross Floor Area _______ # of People_______ # of Bedrooms

Social/Meeting Hall_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Stadium (Closed)_______ Gross Floor Area _______ Enclosed Floor Area_______ # of Computers_______ # of Sporting Events per Year_______ # of Concert/Show Events per Year_______ # of Special/Other Events per Year_______ Ice Events_______ # of Walk-in Refrigeration/Freezer Units_______ Percent That Can Be Heated _______ Percent That Can Be Cooled _______ Size of Electronic Score Boards

Stadium (Open)_______ Gross Floor Area _______ Enclosed Floor Area_______ # of Computers_______ # of Sporting Events per Year_______ # of Concert/Show Events per Year_______ # of Special/Other Events per Year_______ Ice Events_______ # of Walk-in Refrigeration/Freezer Units_______ Percent That Can Be Heated _______ Percent That Can Be Cooled _______ Size of Electronic Score Boards

10

Space Use Attributes (Cont.)Please fill out all that apply.

Property Address

Strip Mall_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Supermarket/Grocery Store_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers_______ # of Cash Registers_______ Cooking Facilities_______ # of Open or Closed Refrigeration/Freezer Units_______ # of Walk-in Refrigeration/Freezer Units_______ Percent That Can Be Heated _______ Percent That Can Be Cooled

Swimming Pool_______ Approximate Pool Size_______ Location of Pool_______ Months in Use

Transportation Terminal/Station_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Urgent Care/Clinic/Other Outpatient_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Veterinary Office_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Vocational School_______ Gross Floor Area_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers

Wastewater Treatment Plant_______ Gross Floor Area_______ Plant Design Flow Rate_______ Average Influent Biological Oxygen Demand (BOD5)_______ Average Effluent Biological Oxygen Demand (BOD5)_______ Fixed Film Trickle Filtration Process _______ Nutrient Removal

Wholesale Club/Supercenter_______ Gross Floor Area _______ Exterior Entrance to the Public_______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers_______ # of Cash Registers_______ # of Open or Closed Refrigeration/Freezer Units_______ # of Walk-in Refrigeration/Freezer Units_______ Percent That Can Be Heated _______ Percent That Can Be Cooled

Worship Facility_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Weekdays Open_______ Seating Capacity_______ # of Computers_______ Cooking Facilities_______ # of Commercial Refrigeration/Freezer Units

Zoo_______ Gross Floor Area _______ Weekly Operating Hours_______ # of Workers on Main Shift_______ # of Computers