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Republic of th e Ph ilippines

COMMISSION ON

Manila

GENERAL INSTRUCTIONS FOR THE

BRILLANTES,

SIXTO

Chairman

SPECIAL

BOARD OF ELECTION

Commissioner

INSPECTORS AND SPECIAL BALLOT YUSOPH. R.,

Commissioner

RECEPTIONAND CUSTODY GROUPS LIM, CHRTSTm Ro

Commissio~ler

IN THE CONDUCE OF AUTOMATED

PADACA,

MARIA

LO

M.

Commissioner

ELECTION UNDER REPUBLIC ACT

No 9189, OTHERWSE

AS

PROMULGATFD:

THE OVERSEAS ABSENTEE VOTING

2

, 20 3

ACT OF 2003 FOR PURPOSES OF

THE MAY 13, 2013 NATIONAL AND

LOCAL ELECTIONS.

x

RESOLUT ION NO.

WHEREA ,

Republic Act No. 9369 authorfzed the Commission on Election to

use an A utomated klection System (AES) as it may deem approp riate an d practical for

the processes of voting, counting an d transm ission of results;

WHEE&AS,'~~

pursuit of this m andate, the Commission on Elections

will

adopt

the AES nationw ide in th e M?y 13, 2013 Nationa l an d Local Elections;

WHEREAS in Minute Resolution No. 12-1029 dated Novem ber 20, 2012, the

Comm ission on E-lections authorized th e use of AES in th e con duct of ov erseas voting in

seven

7)

posts; nam ely: Philippine Consulate G eneral (PCG) in Hong Kong, Philippine

Embassy (PE) in Singapore, Abu Dhabi PE, Jeddah PCG, Kuwait PE, Dubai PCG and

Riyadh PE for the May 13 ,20 13 National a nd Local Elections;

1

NOW, THEREFORE,

the Commission on Elections, pur sua nt to th e authority

vested in it by the Constitution, Batas Pambansa Blg. 881 (Omnibus Election Code),

Republic Act No. 9189 (The O verseas Absentee Voting Act of 2003), Repu blic Act No.

9369 and other election laws, RESOLVED to promulgate, as it hereby promulgates, the

following General Instructio ns for the Special Board of Election Insp ecto rs an d Special

Ballot Reception an d Custody Groups in th e conduct of the overseas voting in Hongltong

PCG, Singapore ~ g ,iyadh PE, Jed da h PE, Abu Dhabi PE, Dubai PCG and Kuwait PE

using an AES:

ARTICLE I

DEFINITION OF TERMS

Section

I.

~ i a n i n ~words.

s

used in this General Instructions, the

following term s sh all refer to:

a)

~pproved Overseas Voter Registration Record

document

containing the demographic and biometric information of an overseas voter

approved by the R esident Election Registration Bo ard;

~ , y

1

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b) Certi ed List of Overseas Voters (CLOV or O W No. 2) list of

registered overseas voters whose applications to vote

in

absentia have been

approved by the Committee on Overseas Voting, through the Resident Election

Registration Board on a country-by-country an d post-by post basis. This list shall be

prepared by th e Com mittee on Overseas Voting and approved by t he C ommission in

an en banc resolution;

This sha llb e divided equitably among t he SBEIs for posting outside th e polling

place at the st art of th e voting period.

C) omm mission he Comm ission on Elections;

d) Committee on Overseas Voting (COW Comm ittee created by law to

oversee and sup ervise the effective imp lem entation of R.A. 9189;

e D a l ~ f Election dat e of the elections in th e Ph ilippines which is May

13,

2 13; /

f Department of Foreign Asairs-Overseas Voting Secretariat (DFA-

OVS) secretariat based at the Department of Foreign Affairs (DFA) home office

tasked to direct, coordinate and oversee th e D epartment s participation in the

implementation of

R.A.

9189 through its embassies, consulates, and economic and

cultural offices;

g) List of Overseas Voters with Voting Records ( OW No. 2-A) - ist of

overseas voterslwith biometries arranged alphabetically to vote

in absentia

for use

by each Special Board of Election Inspecto rs during t he voting pe riod;

h National Registry of Overseas Voters (2VROV)

-

consolidated list

prepared, approved an d m aintained by the Comm ission, of overseas voters whose

applications foI registration

as

voters, including those registered voters who have

applied to be kertified as voters, have been approved by the Resident Election

Registration Board RA 9189). It shall indicate the Post where th e overseas voter is

registered.

i) Ove rsev Voter - a qualified citizen of th e Philippines whose application

for registration or for certification a s overseas voter has been approved by the

RERB,

and who is abroad on t he day of the election ;

i

j) Overseas Voting process by which qualified citizens of the Philippines

abroad exercisetheir right t o vote;

lz) Oversecis Voting Election Returns an election do cum ent electronically

prepared, showing the date of the election, the coun try/post in which it is held, the

num ber of ovei-seas voters, th e num ber of voters w ho actu ally voted, the votes

obtained by each candidate in the overseas voting precinct and such other data as

may be required

by

law and authenticated by the Special Board of Election

Inspectors;

1) Oversecis Voting Precinct a country, Post or a grouping of overseas

voters in a given country/P ost, designated by the Co mm ission for purpo ses of voting

and counting taking into consideration ,the presence of co nsular offices an d the

num ber of overseas voters un de r th e jurisdiction of each consular office;

111) Personql Voting a mode of voting where the voters personally appea r to

cast their votds at the Posts or such other voting areas designated by the

Commission;

.

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n) Posts - Philippine embassies, consulates, foreign service establishm ents a nd

other Philippine government agencies maintaining offices abroad,

e.g.

the

Philippine Overseas Labor Offices (POLO), having jurisdiction over th e places where

the ov erseas voters temp orarily reside. For purpos es of overseas voting, Posts shall

also mean to include the three 3) Manila Econom ic Cultural Offices (MECOs) in

Taiwan;

o) Representative of the Commission - officials and employees of the

foreign service corps, including Filipino contractual employees that the embassies,

consulates and other foreign service establishments may locally hire at the host

country and Filipino volunteers nominated by the Post and deputized by the

Commission;

p) Seqfarers ship officers and ratings manning ships, including offshore

workers, senrick providers and fishermen, as defined

in

the Revised Rules on the

Issuance of Seafarer s Identification a nd R ecord Book of th e M aritime Ind ustry

Authority;

q) Special Ballot Reception and Custody Group

SBRCG)

- group

deputized by the Commission in every Post to receive and talze custody of all

accountable an d non-accountable election forms, supplies and paraphernalia sen t by

the COV for issuanc e to th e Special Boards of Election Inspectors an d Special Boards

of Canvassers;

r)

Special.Board of Election Inspectors (SBEI) -

body deputized by the

Con~missiono eondu ct the voting and/o r counting of votes;

s) ~ u p e r u s o r ~eams

-

officials and employees of the Commission

designated by the Commission to supervise and ensure th e imp lementation of the

R.A. 9 89 and th ese Rules. Such supervisory teams shall be h eaded by career officers

or any lawyer of th e C omm ission designated by the C hairman of th e COV;

t) Voting Period 3 0 days of voting of overseas voters which includes the day

of elections.

ARTICLE

I

SPECIAL BALLOT RECEPTIONAND CUSTODY GROUP

Sec. 2 Special Ballot Reception and Custody Group; constitution.

The Comm ission, throug h th e COV Chairman, shall, upon recommen dation of th e

DFA-

OVS, constitute in

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d) Has never been convicted of any election offense or of any other crime

punishable by more tha n six

6)

mo nths of imprisonment, or has n o pending

case filed against him for any election offense; and

e) Is able to'speak an d write English or Filipino.

In case the re is not enou gh qualified staff of the P osts, citikens of the P hilippines

who are qu alified to vote u nde r R.A. 9189 nd of lznown probity an d com petence, may

be

appointed as mem bers of the SBRCG, provided tha t the chairm an shall b e a staff of

the Posts. The Head of Post shall issue the Appointment of the Chairman/Poll

Clerk/Members/Substitutes of the SBEIISBRCG ( O W No. 5)

1n'case of temp orar y vacancy in the SBRCG, the provision of Sec. 13 Article

hereof shall apply.

Set.

4. Disqualification.

The m embers of the SBRCG or their spouses shall

not be related within th e four th civil degree of consangu infty or affinity to any mem ber

of the same SBRCG or to any of the candidates for Senators.

For this purpose, the COV shall furnish the post, through the DFA-OVS, the list

of senatorial candida tes for the M ay

13,2 13

National and

Local

Elections, so that th e

mem bers of the SBRCGs will

be

able to

know

whether they a re qualified or no t to accept

their appointments

Sec. 5 ~ o k i c e f disqual cation.

-

Any member of the S RCG who is

disqualified for an$ of the above reasons shall, within five 5) days from know ledge of

such disqualification, notify th e head of the P ost in writing, who shall, in tu rn sub mit a

replacement to the Comm ission through the COV for appoin tment.

Sec.

6.

Fuhctions

of

the

SBRCG. The SBRCG shall perform th e following

duties and functions:

a) Receive fr'om th e C omm ission through the COV, th e PCOS a nd CCS machines,

all accduntable and non-accountable election forms, supplies and

paraphePnalia to b e u sed in voting, counting and canvassing;

b)

Verify, using the packing list, the quantity and serial numbers of all ballots,

election returns and canvassing forms, an d o ther accou ntable forms, received

in the priesence of the head of the Post or his/her authorized representative,

watch ers of political parties a nd represen tatives of th e Filipino commu nity, if

available.

I

c) Notify the COV within twenty-four 24) hou rs after verification, of the receipt

of accountable and non-accountable forms, condition thereof and

discrepabcy, if any, the quan tity and serial numb ers of th e accou ntable forms;

j

d) Store in a secured place all received forms an d supplies; an d

e) Perform; such o ther duties an d functions as may be prescribed by the

Commission.

ARTICLE

I11

SPECIAL BOARDS OF ELECTION INSPECTORS

Sec. 7.

Special Board of Election Inspectors; constitution and

appointment. :

 

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  The Commission, through the COV Chairman, shall, upon recommendation of the

DFA-OVS, constitute in every Post, n ot la ter tha n anuary

31 2013

t least o ne (1)

SBEI,

whi h

shal l be com posed of three

3)

mem bers in every country/Post for purposes

of voting an d/o r coun ting

For purposes of AES, each SBEI shall handle not more than ten thousand

(lo ,oo o) voters equivalent to ten (10) precincts. Each precinct shall consist of no more

tha n 1,000 voters. The SBEI may be assisted by a sup por t staff as Provided under Sec. 15

hereof.

The SBEI shall be composed of a Chairman and two

2)

Mem bers who shall be

public officers posted abroad and deputized by the Commission, one of whom shall be

designated as Poll Clerk and the other a s Third Mem ber.

In all cases, at least one (I) member of the SBEI shall be an information

technolog~r-capable erson as certified by the D epartm ent of Science an d Technology

(DOST).

The Head of Post shall issue the Appointment of the Chairman/Poll

Clerlz/Members/Substitutes

of the SBEIJSBRCG (O W No.

5).

Sec 8. Quali cations of members of the SBEI. No person shall be

appointed as chairman or m ember of the SBEI, whether regular or sub stitute, unless he:

a) Is of good moral charac ter an d irreproacha ble reputation ;

b) Has never been convicted of any election offense or of any other crime

punishable by mo re than six

6)

mo nths of imprisonment, or has no pending

case filed again st him for any election offense; and

c) Is able to speak a nd write E nglish or Pilipino.

The chairma n shall be a public officer posted ab road. In th e absenc e of ally other

government officers, th et w o (2) other m embers shall be citizens of th e Philippines who

are qu alified to vote u nde r R.A. 9189, and of known probity and comp etence.

Sec 9 . Disqualification.

No person shall serve as chairman or member of

the SBEI if he or his sp ouse is related within th e fourth civil degre e of consanguinity or

affinity to any meniber of the same SBEI or to any of the candidates for Senators.

For this pu rpose, t he COV shall furnish the Post, through th e DFA-OVS, th e list

of senatorial candidates for the May 13, 2013 National and Local Elections so that the

memb ers of the SBEIs will be ab le to lznow whether they a re qualified or not t o accept

their appointments:

Sec lo Powers and functions of the SBEI

The SBEI shall have the

following powers a dd fu nctions:

a) Condact the voting in the polling place and adm inister the electronic

coun ting of votes, including the testing a nd sealing of the PCOS machine;

b) Print th e election returns and tran smit th e election results;

c) Act as deputies of th e Commission in the supervision an d control of th e

election in the po lling place where they are assigned;

d) Maintain order within the polling place and its premises, to keep access

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thereto open and unobstructed, and to enforce obedience to its lawful

orders. If any person refuses to obey its lawful ord er, or co nduc ts himself

in a disorderly manner in its presence or within its hearing and thereby

inter rupts or disturbs its proceeding, the SBEI may call upon th e security

force of the Post, if any, or

ts

deputized peace officer to take such person

into custody until the adjournment of the meeting, but such order shall

not bk executed as to prevent th e person from voting; and

e)

Perform such other functions as may hereinafter be prescribed y the

Commission.

Sec 11

Proceedings

o

the SBEI

- The meeting of th e SBEI shall be public

and held in the polling place designated by the Com mission. Th e SBEI shall act through

its Chairman and shall decide, without delay, by a majority vote, questions which may

arise in the performance of its duties.

Sec 12 Notice of

disqualification

- Any member of the SBEI who is

disqualified for any of the above reasons shall-as oon as p o ~ ib le , otify the head of the

Post

in

writing, wllo shall, in turn appoint a replacement from the pool of substitutes

and im mediately notify the COV of such appoin tmen t.

ARTICLE

IV

COMMON PROVISIONS

Sec

13

Tem porary vacancies in the SBEI/SBRCG - f at the time of the

meeting of the SBEIISBRCG, any member is absent or the office is still vacant, the

members present shall call upon any s ubstitute taken from the pool of sub stitutes, to

perform the d uties bf the ab sent mem ber. If the sub stitute cannot be found, th e Head of

the Post shall appoint any available official or em ployee of th e Foreign Service corps o r

non-partisan regist ered voter no t otherwise disqualified to tempo rarily fill said vacancy

until the absent mem ber a ppears or the vacancy is filled.

The fact of sub stitutio n shall be entered in P art V of OVF No.

11

For this pyrpose, the Posts shall constitute a pool of substitutes for the

SBEIISBRCG which w ill likewise be deputized by the Comm ission.

Sec 14 bth of members of the SBEI/SBRCG The members of the

SBEIISBRCG shall; before assuming their office, take

an

oath by accomplishing the

Oath of SBEIISBRCG (OVF No.5-A) before an officer authorized t o a dm iniste r oaths o r,

in the absence thereof, before any other m ember of the SBEIISBRCG pres ent or, in case

no other

member is present, before any overseas voter. The accomplished Oaths of

SBEIISBRCG shall be sub mitte d to the SBRCG.

Sec 15

Shpport St as

- During rest days and declared holidays in the h ost

countries where the tu rn-o ut of voters at the po lling places is expected to be heavy, each

SBEI shall be assisted by th ree 3) supp ort staff who shall be designated no t later than

April 3, 2013 by tlhe Head of the Post from among the personnel of the Post or

government agencies maintaining offices abroad or in their absence or non-availability

from among the mem bers of the Filipino Community.

The support staff shall assist the SBEI in planning, organizing and supenising

the setting-up of voters assistance center at the voting center to assist voters

n

locating their polling places/precinct assignm ents and assist in th e crowd m anagement

at the entrance areas of polling places and perform such other functions as may be

directed by the SB EI.

4'

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Support staff must not be related wi tl~i nhe fou rth civil degree of consanguinity

or affinity to any niember of th e same SBEI where he will be assigned t o assist or to any

of the candidates for Sena tors.

Sec

16 PCOS Technieal Support personnel.- There shall be a t least two

2)

technical suppo rt personnel to b e designated no t later tha n April 3,2013 by th e Post

who shall be responsible to address an d monitor the activities of th e PCOS machines. He

shall be responsible to report to the National Support C enter on possible contingencies

that may arise before, during an d after the election period.

Sec.

17.

Minutes of Testing and Sealing; Voting and Counting

Minutes). The.SBEI shall accomplish in two (2) copies of th e Min utes ( O W No. 11)

and record the act or data required therein as they occur or become available during the

voting. Copies of the OVF No. 11 shall be sealed in se parate envelopes to be distributed

as follows: )

a) First co pi o the Commission; and

I

b) Second copy to be depo sited inside the ballot box.

Sec 18 Prohibition against political activity.

No member of the

SBEIISBRCG and t hei r su pport staff, including the PCOS technical s upp ort personnel,

shall engage in any partisan political activity or take pa rt in t he elections except to vote

and discharge his duties such as rendering assistance in accordance with usual protocol

courtesies normally extended t o visiting officials on official busine ss.

Sec

19

supervision by heads of Posts.- ll foreign service personnel and

representatives of attached agencies duly deputized by th e C omm ission sha ll be u nder

the direct supervision of the Heads of Posts insofar as the One Country Team Approach

is concerned.

ARTICLE

WATCHERS

Sec

20

*atchers.

Every registered political party or coalition of political

parties fielding caedidates, accredited political parties, sectoral party/organization or

coalition thereof participating in tlle party-list system of representation, every

candidate, accredited citizens' arms and accredited O W rganizations shall be entitled

to one 1) watcher at an y given time d uring the voting and co unting of votes.

For this purpose, registered political parties, coalition of political parties and

evely candidate, associations or organizations participating in the party-list system

representation, accredited citizens' arms and accredited O W organizations shall

subm it to the P osts, copy furnished th e COV, its list

of

watchers per

SBEI

no t later than

five

5) days before'the s tar t of voting period.

However, iflth ere is no sufficient space for all watchers to b e accomm odated,

preference shall b given to the watchers of the dom inant m ajority an d dom inant

minority parties as d etermined by th e Com mission, one

1)

watcher for th e accredited

citizens' arm, one (1) common watcher for accredited OFW organizations, and one (1)

common watcher fdr the indepen dent candidates.

Sec 21 Qualifications of watchers. No person shall be appoin ted watcher

unless he:

a') Is an overseas voter in th e Post where he is assigned;

1.f

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b) Is of good reputatio n;

C)

as

not be en convicted of any election offense or any crim e;

d) Knows how to write and read English or Filipino; an d

e) Is not related within th e fourth civil degree of consanguinity or affinity to th e

chairman or to any member of the SBEI in the Post where he seeks

appointment as watcher.

Sec

22

Rights and duties of watchers. Upon entering th e polling place,

the w atchers shall present a nd deliver to th e chairman of the SBEI their a ppoin tme nts

and forthwith, their names shall be recorded in Part

VI

of O W No. 11 with a notation

under their signatu res that the y are not disqualified to serve as such. The appo intm ents

of the watchers shall bear the personal or facsimile signature of the candidate or the

duly authorized representative of the political party, organization or coalition of parties

who appointed them or of organizations authorized by the Commission. For this

purpose, registered po litical parties, organizations o r coalitions1 autho rized by t he

Com mission, accrddited citizens arm s and OFW organizations, shall prov ide the COV

with the names aria signatu res of their representatives authorized to appoin t watchers

in each Post not later tha n March 13

2013.

The COV will furnish the DFA-OVS with

the said names and sig natures, which shall be forwarded to th e Post concerned.

The watchers shall have th e right to:

a) Witness an d inform themselves of the proceedings of the SBEI;

b) Talze note of wha t they see or hear;

c)

Take photograph of the proceedings and incidents, if any, during t he counting

of votes, hs well as of the election returns an d ballot boxes/receptacles, except

the ballot being accomplished by the voter;

d) File a protest against any irregularity or violation of law which they believe

may have been. comm itted by the SBEI or by any of its m embers or by any

person;

e) Obtain fiom t he SBEI a certificate as to th e filing of,such protest and/or

resolution thereon ;

fl Read the election returns after it has been read by the Chairman without

touchingisuch docum ents; and

g) Be furnidhed, upo n requ est, with a Certificate of Votes (O W No.13) cast for

the candidates, duly signed and thumb marlzed by the chairman and all

mem bers of the SBEI.

Watchers shall not speak to any mem ber of the SBEI, or to any voter, or among

themselves, in such a m ann er as would disturb the proceedings of the SBEI.

RTICLEVI

ELECTION FORMS ND

SUPPLIES

Sec.

23 Election forms documents and supplies. The SBRCG shall receive

from the Com mission throug h t he COV, PCOS machines, election forms, documents and

supplie s for its use a nd for distribution to th e SBEIs. Except when authorized to do so

earlier by the Head of Post, the SBEIs shall get the forms, documents an d supplies early,

~4

8

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in the m orning of each voting day. The allocation of the form s docum ents an d supplies

shall be according to the following:

I FOR

VOTING

A.

PCOS box from t he Com mission containing th e following:

B. Election Materials box from th e Com mission containing:

C. Election Forms/Supplies from the Commission:

I

O W TITLE/DESCRIPTION RATE OF

NO.

2 A

List

of Voters wit11 Vo ting R eco rds

DISTRIBUTION

Set

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D. E lection ~ o i m so be

printed reproduced purchased

y th e Post:

Pieces

Pieces

Piece per Voter

Pieces

Pieces

Set of pieces

Pieces

Pieces/precinct

Piecelprecinct

11. FOR THE FINAL TESTING AND SEALING In the morning of the day

scheduled for the testing and sealing of the PCOS the SBEI shall get from th e

SBRCG the following forms documen ts and supplies to be used for such

testing ah d sealing:

9

9

3

1

12

5

1

5

5-A

6

12

16

18

SUPPLIES

App ointm ent of SBEIISBRCG

Oath of Office of SBEIISBRCG

Official Ballots

Paper seals

Env elope for To rn Half of Unused Official Ballots Oth er

Half of To rn U nused Official Ballots an d Official Ballots

Envelope for M inutes of Testing and Sealing; Voting and

Counting

Ballot Secrecy Folder

Serially num bere d Plastic Security Seal for th e B allot Box

, Serially num bere d Plastic Security Seals for th e PCOS

OVF

NO.

2 B

5-A

14

30

33

35

33 A

39

40

40-A

40-B

41

TITLE/DESCRIPTION

Certified List of Ove rseas Vote rs

Certified List of Seafarer Voters

App ointme nt of SBEI/SBRCG

Oath of Office of SBEI/SBRCG

Min utes of Testing an d Sealing: Voting and

Counting

Certificate of Receipt of Forms an d Supplies for

Voting by th e SBEI

Tem porary App ointme nt of Chairman/Poll C lerk/

Third M ember of SBEIISBRCG

Certificate of Challenge or Protest a nd Decision of

the Board

Certificate of

Cha llenge/Pro test of th e Decision of

the Board

Record of C hallenge/Protest

Oath of ~ Q t e rhallenged for Illegal Acts

Oath of Identification of Witness of Challenged

Voter

Oath of Ide ntification of Challenged Watcher

Oath of an SBEI Mem ber Identifying Voter

Su mm on s Re: Ide ntity of Challenged Voter

SUPPLIES

Bond Paper

Ballot Receptacle

Paclzaging Tape

RATE OF

DISTRIBUTION

SUPPLIES AND W E R T A L S FOR TESTING AND SEALING

A. ELECTION FORMS

9

9

2

3

3

lo

l o

lo

12

l o

3

3 0

1

2

OVF No.

g

11

Set

Set

Pieces

Pieces

Set of pieces

Pieces

Pieces

Pieces

Pieces

Pieces

Pieces

Pieces

Pieces

Pieces

Pieces

Pieces

For each SBEI

Rolls/SBEI

d

Descriptidn

Manual Election Retu rns

Minutes of Testing and Sealing; Voting

Rate of Distribution

Set

Set

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ii. If YEAR is after 2013, press butto n, unt il th e year displayed is

2013.

b. MONTH. If mon th is correct, press DONE. If no t,

i If MONTH is before the current month, press bu tton, until

the m onth displayed is the current month.

ii

If MONTH is after the current month, pre:s --- button, until the

mo nth displayed is the current mo nth.

c. If DAY is co rrect, press DONE. If no t,

i

If DAY is before the current day, press bu tton, until th e day

displayed is the current day.

ii. If

DAY

is after before the current day, press butto n, until the

day displayed is the cu rrent day.

,

d ., If HOUR is correct, press DONE. If not -

i If HOUR is before the current hour, press button, until the

hour displayed is the current hour.

ii.

If HOUR is after th e current ho ur, press --- button, until the until

the hou r displayed is the current hour.

I

e. If MINUTE is correct, press DONE. If no t -

, If MINUTE is before the current minu te, press butt on, until

the minu te displayed is the cu rrent hour.

ii. If MINUTE is after the curre nt minute, press --- button, until the

minute displayed is the current minute.

f. After correction of th e date and time ha s been effected, Press

DONE , and enter such fact in O W No. 11.

6. Wait until the MAIN MENU is displayed;

The iButton

sh ll

e

in custody of the Chairman until the closing of

testing and sealing pl ocedu re.

t ) In the h ~ENU , the certified IT-capable member of the SBEI shall

perform th e following PCOS diagnostics procedure:

1

Select UTILITIES option.

2

Select RUN DIAGNOSTICS option. The PCOS will ru n th e diagnostics on

the m ain memory the n displays the message COMPLETE DIAGNOSTICS.

MEMORY PASSED if the mem ory is work ing; otherw ise, it will display

th e erro r message COMPLETE DIAGNOSTICS. MEMORY FAILED .

3) The PCOS will run the diagnostics on th e backup memory. W ait until th e

screed displays BACKUP MEMORY CARD NOT DETECTED . Select

YES op tion. The n the PCOS will display th e message COMPLETE

DIAGNOSTICS. COMPACT FLASH PASSED .

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4 The PCOS shall then test the EEPROM , and thereafter displays the

message COMPLETE DIAGNOSTICS. EEPROM PASSED if th e

EEPROM is operational; otherwise, it shall display th e error message

COMPLETE DIAGNOSTICS. EEPROM FAILED .

5 The PCOS then runs diagnostics on the thermal printer by automatically

printing a sam ple output on the thermal paper. T he sample printou t will

be *** DIAGNOSTICS PRINTER TEST. *** .

6) Th e PCOS sha ll display CAN YOU READ THE TEXT PRINTED ON THE

PAPER? with YES an d NOJ'options.

7 Select th e app rop riate option. If YES is selected, the PCOS will display

COMPLETE DIAGNOSTICS. THERMAL PRINTER PASSED . If NO ,

th e PCOS will display COMPLETE DIAGNOSTICS. THERMAL PRINTER

FAILED .

8

The 7COS shall then display a set of numb ered bu ttons to te st th e LCD

screen. Test all butto ns by pressing them on e at a time. If a bu tton worlzs

prope'rly, th e following message will app ear BUTI'ON

PRESSED,

BUTTON

2

PRESSED

....

depending on th'e number of the buttons

pressed. If the button pressed is not working, the PCOS will not display

any message. Continue pressing the other buttons. When finished, select

DONE . The PCOS shall then display th e message DOES THE LCD

WORK PROPERLY? with YES and NO options. Select th e app rop riate

OPtiOF;

If NO is selected, th e PCOS will display COMPLETE

DIAG OSTICS. LCD FAILED . Then the PCOS will automatica lly perform

No.

12

hereof.

g

If Y$s is selected, th e PCOS shall display th e message PLEASE PRESS

THE lGREEN CAST BU'ITON TO CONFIRM THAT IT IS WORKING

PROgERLY . The SBEI mem ber shall then pre ss the green CAST

button.

1o)T he P,COS shall display th e message PLEASE PRESS THE RED RETURN

B W O N TO CONFIRM THAT IT IS WORKING PROPERLY . Press the

red PETURN button.

11) Th e PCOS will display COMPLETE DIAGNOSTICS. LCD PASSED .

12)The PCOS shall automatically test the clock comp onent and display the

message COMPLETE DIAGNOSTICS. CLOCK PASSED if th e clock is

operational; otherwise, it

will

display the error message COMPLETE

DIAGNOSTICS. CLOCK FAILEDJ'.

1g)The YCOS shall automatically test the power component and display the

message COMPLETE DIAGNOSTICS. POWER PASSED if th e pow er

compbnent is operational; otherwise, it will display the error message

COMPLETE DIAGNOSTICS. POWER FAILED .

14)The PCOS shall automatically test the modem device and display the

message TESTING MODEM DEVICE. DETECTING MODEM followed

by COMPLETE DIAGNOSTIC. MODEM FAILED . Ignor e thi s messag e

during the FTS since the m odem is no t connected to t he PCOS.

15) Th e PCOS shall display th e m essage PLEASE INSERT ON E BALLOT TO

RUN SCANNER DIAGNOSTICS . The op erator sh all get one (I) blank test

ballot from among the ten (lo) test ballots, and feed i t in th e PCOS ballot

entry slot;

16)The PCOS shall validate the ballot an d display th e message SCAN

COMPLETE . Press NEXT button. The PCOS shall display th e conten ts

of th'e ballot with

a

message VALID BALLOT SENATOR:

BLANK

CONTEST.

.

Select NEXT to continue th e display of the contents. Then

selectl NEX T o complete the display. Press th e RETURN but ton. PCOS

shall display the m essage RETURNING BALLOT an d th e tes t ballot is ,.

vI dL/

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returned through the ballot e n t ~ ylot. The certified IT-capable m emb er of

th e SBEI shall include the test ballot used with th e rest of the test ballots;

17)After this, the PCOS shall display the message "IS THE SCANNER

WORKING PROPERLY AND ARE THE SCANNED BALLOT RESULTS

CORRECT?", with "YESJ' an d "NO" options. Select the app rop riate op tion.

If the-ballot scanner is functional, select "YES"; otherwise, select "NO". If

"YES' is selected, th e PCOS will display "COMPI,ETE DIAGNOSTICS.

SCANNER PASSED". If "NO" is selected, the PCOS

will

display

"COMPLETE DIAGNOSTICS. SCANNER FAILED";

i8)The PCOS shall display the "PRINT, DISPLAY, and PREVIOUS SCREEN"

options;

ig Select "DISPLAY" option. The PCOS shall display the Diagnostics Report,

with

"DONE"

an d "NEXT" options;

20) Select "NEXT" option to display th e second screen of th e

Diagnostics Report;

21) Th e PCOS shall d isplay the "PREV, DONE, an 4 PRINT" options;

22)~elect 'PRINT" to print the Diagnostic Report.

The re po h sh ould contain the message "MACHINE

IS

READY FOR USE" th at

is printed at the bottom of the D iagnostic Report. If it does not co ntain such

message; identify from the report which component failed, and call the

technical up po rt for assistance.

In

the PCOS where modem failed du e to the absence of modem , th e report

will contain message "MODEM FAILED" and "MACHINE IS NOT READY

FOR USE". Ignore this message during the FTS since the modem is not

connected to t he PCOS.

n3)After printing the Diagnostic Report, the PCOS will display a message

"WOULD YOU LIKE TO PRINT MORE COPIES OF THIS REPORT?" with

"YES an d NO" options. Press NO option ;

n4)The utilities Meno will be displayed with the following options:

"TABULATOR. INFO, RUN

DIAGNOSTICS, RE-ZERO and PREVIOUS

SCREEN". Select "PREVIOUS SCREEN" to re turn to th e M ain M enu;

25)Detach the printed Diagnostic Report, and place it inside the envelope (A17-

TS) provided for t he purpo se;

a6)Select "OPEN VOTIN G from the Main Menu.

The PC0 8 shall then:

i. Reqhest for the PIN of the poll clerk who will th en en ter his PIN, and

press ENTER;

ii. Request for the second PIN from the third mem ber who will then enter

his PIN, a nd p ress ENTER;

iii. Validate th e PIN, an d display a message "PIN ACCEPTED";

iv. Display two (2) options: "INITIALIZE VOTE COUNTERS and

PREVIOUS SCREEN".

e7)Press the "INITIALIZE VOTE COUNTERS" option of the PCOS. The PCOS

shall then:

i Display the message "INITIALIZING VOTE COUNTERS (ENSURING

THA T VOTE COUNTERS ARE ZERO) PLEASE WAIT ... ;

> -

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ii. Display RESULTS HAVE BEEN ZEROED ;

iii. Autom atically prin t the Initialization R eport showing Zero

0)

ote for

each candidate including the geographic information (province,

city;/municipality, barangay, voting center an d individual prec inct in th e

cluster);

iv. Aft$r printing the Initialization Report, the PCOS will display the

message, WOULD YOU LIKE TO PRINT MORE COPIES OF THE

ZERO TAPE? with YES and NO options. Press NO . The PCOS will

display the message PLEASE INSERT BALLOT . Now, th e PCOS is

ready to accep t ballots.

28) Detach; th e Initialization Report, affix their sign atur es thereon including

those of ;he represen tatives of the political parties, candid ates o r citizens arm s

present;

29) Place the Initialization R eport inside the envelope (A17-TS) containin g th e

Diagnostic Report for submission to t he EO;

30) The Chbirman of the SBEI shall issue the ten (lo ) test ballots.

Only twc( 2) voters can accomplish the test ballot a t the sam e time. For this

purpose, ,the Chairm an shall give each of the te st voters a ballot inside a ballot

secrecy

folder an d a m arking pen;

The te st .voter shall, using th e ma rking pen, accomplish his b allot by fully

shading the ovals opposite the names of the candidates of his choice,

including th at of the party, organization or coalition participating i n the party-

list system

of

representation. Thereafter, he shall return his accomplished

ballot inside th e ballot secrecy folder, and proceed to th e SBEI;

3i) Th e chai rma n of the SBEI shall:

1. ~x ar n' in e he accomplished ballots and determ ine whether th e ovals

opposite the nam es of the candidates/political parties participating in the

party:list system cho sen have been fully shade d, an d the secu rity features

(timing marks and ba r codes) have not been damag ed;

2. Return t he accomplished ballot inside the ballot secrecy folder and give

th e sam e to th e voter who shall personally feed th e accomplished ballot

into the PCOS ballot e n t ~ ylot.

u) Close the voting after the ten (lo) voters have voted by performing the

following:

1

The Chairman shall place the iButton security l e y on to p of th e iButton

securi,ty key receptacle, apply slight pressure there to, an d remove t he

iButtdn se curity key from its receptacle, after which th e PCOS will display

th e Main Menu;

2. Press th e CLOSE VOTING option in the Main Menu;

3. The screen will display a message ARE YOU SURE YOU

W NT

TO

CLOSE VOTING? NO MORE BALLOTS WILL BE ACCEPTED AFTER

THIS

Select YESnoption;

4.

The PCOS will reques t for the PIN of th e poll clerk who will then ente r

his PIN , an d press ENTER . The PCOS will validate th e PIN . The

PCOS will request for the second PIN from the third m emb er who will

then ente r his PIN , and press ENTER . Th e PCOS will validate th e

PIN an d display a message PIN ACCEPTED ;

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5. The screen will display a message "POLL IS BEING CLOSED PLEASE

WAIT", followed by another message "VOTING HAS BEEN CLOSED NO

MORE BALLOTS WILL BE ACCEPTED BY THIS PCOS";

v) Thereafter, the PCOS shall automatically count the votes and immediately

display a message "WOULD YOU LIKE TO DIGITALLY SIGN THE

TRANSMISSION FILES WITH A BE1 SIGNATURE KEY?", with a "YES or

NO" option; e

w) Press th e "NO" option. T he PCOS will display "ARE YOU SURE YOU DO NOT

WANT TO APPLY

ANY

DIGITAL SIGNATURE?", with a "YES or

NO

option;

x) Press th e YES option. A message shall be displayed "PREPAR ING ELECTION

REPORTS. PLEASE WAIT ... followed by a message "PRINTING 8 COPIES

OF NATIONAL RETURNS PLEASE WAIT1';

y) A message shall be displayed "WOULD YOU LIKE TO PRIN T MOR E COPIES

OF THE'NATIONAL RETURNS", with "YES and NO" options. Press "NO"

option;

z

~ h e re a ft 'r , the PCOS will display "PRINTINF

8

COPIES OF LOCAL

Rig

ETU S. PLEASE WAIT", and th e PCOS autom atically prin ts t h e 8 copies;

aa) m esia ge shall be displayed "WOULD YOU LIKE TO PRIN T MORE

COPIES

(3F

THE LOCAL RETURNSJ', with "YES an d NO" o pt ion s, Pres s "NO"

option;

bb) Detach'the Election Returns an d place it inside the envelope provided for

the purpose;

cc) A mess aage shall be displayed " R W Y TO TRANSMIT. PLEASE PLUG IN

TRANSMISSION CABLE TO ELECTRONICALLY TRANSMIT ELECTION

RESULTS AND PRESS OK TO CONTINUE", with "OK and SKIP" optio ns;

Do not p \ ~ ~ gransm ission cable. Press "SKIP" optio n;

dd) me ssage "ARE YOU SURE YOU WISH TO SKIP CONNECTING TO THE

MODEM?", with

"YES

an d NO" options. Press '"YES" opt ion ;

ee) The

PCOS

will display a message "FAILED TO TRANSMIT RESULTS.

TRANSMISSION PROCESS FAILED. PLEASE DISCONNECT

TRANSMISSION CABLE";

f f

This sh all be followed by "PRINTING TR ANSMISSION REPORT. PLEASE

WAIT".

:

.:

gg) The PCQS will automatically print the Transmission Report a nd thereafter

display qm ess ag e "WOULD YOU LIKE TO PRIN T MORE CO PIES OF TH IS

REPORT", with "YES and NO" options. Press "NO" optio n;

hh) ~ e t a c h t h e ransmission Report and place it inside the envelope (A17-TS);

ii)

The P C ~ Sill display the M ain Menu;

jj) 'RE-ZERQ the machine counters by pressing the "UTILITIES" in the Main

Menu, an d select th e "RE-ZERO" option in t he next menu .

The PCOS wil1:Request for the "PIN" of the Poll Clerk who will then enter

his "PIN", and press "E NT ER ;

I -

Request for the second "PIN" from the Third Member ~7ho

will then ent er his "PIN", an d press "ENTER";

2

Validate the "PIN': and display a m essage "PIN ACCEPTED".

ltl) The chairm an shall enter the "RE-ZERO PIN", then press "EN TE R;

The PCQS will:

I Display "RESULTS HAVE BEEN ZEROED"; an d

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2.

~ u t o m a t i c a l l ~eturn to the M ain Menu.

Sec

27

Manual verification of results

The SBEI shall retrieve the

accomplished valid test ballots from the ballot box, manually coun t th e votes therein,

and accomplish the Election Returns ER) provided for the purpose. T he following rules

shall be observed in th e manual co unting of votes:

a) The Chairman shall verify the ballots to determine whether there is over-

voting. If the re is an over-vote in a position, no vote shall be cou nted in favor

of any can didate for th e said position;

b) The Chairman shall talze the ballot one by one, and read the names of

candidates voted for and the offices for which they were voted in

the

order in

which t h ~ yppear thereon;

c) The Poll T~ ler k hall record on th e ER the vote a s th e nam es voted for each

office are rea d. Each vote shall be recorded by a vertical line, except every fifth

v o t e w h i ~ h hall be recorded by a diagonal line crossing the previous four

vertical lines;

d) After finishing th e ten

lo)

test ballots, the Poll Clerk shall determine the

total nu mb er of votes obtained by each candid ate;

e) The SBEI shall compare the results of the manually-prepared ER wit11 that

of the mach ine-generated ER.

1) If th e results of both ERs are the sam e, th e certification pol-tion of both

ERs shall be signed by the SBEI and the representatives of th e political

parties, candidates or citizens arm s present;

2 If the results of both ERs are not the same, th e SBEI shall reviewlre-

appreciate the ballots to determine the cause of the discrepancy. If

after re-appreciation, there is still discrepancy, the SBEI shall call on

thk assigned technical supp ort personnel.

f The SBEr shall imm ediately subm it a report of the testing t o th e SBRCG; and

Sec 28 Post testing procedure; Shutting down the PCOS machines

a)

The certified IT-capable SBEI member shall turn off the PCOS by performing the

following:

1) Press the SHUT DOWN option in the Main Menu. The PCOS will

display the message ARE YOU CERTAIN YOU WANT TO SHUT

DOWN THIS PCOS? Select YES option. Wait until the light of the

scfeen tur ns off;

2 Disconnect th e battery from t he PCOS machine;

3

Disconnect the b attery cable from th e battery;

4

Disconnect the power cable of the PCOS machine from t h e electrical

outlet;

5 Disconnect the power cable from the PCOS m achine;

6

Place the counted ballots, machine-generated ER together with the

manually-accom plished ER and all reports in an en velope A17-TS) for

submission to th e EO for safekeeping, after the testing and sealing;

~

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b The SBEI shall:

1

Retrieve the envelope containing the back-up memory card from the

PCOS box;

2 Open the ADMINISTRATOR slot, insert the back-up memory card

in

the memory card slot of the PCOS, and seal the slot with serially-

num bered plastic security seal;

3 Place the PCOS iButton inside the printer compartment of the PCOS,

cover the prin ter a nd seal with serially-numbered plastic security seal;

4.

Record in the OVF No. 11 the serial numbers of the plastic security

seals used;

5. Place the battery and its peripherals inside the battery box;

6. Place inside th e PCOS box the following:

i. The PCOS and its power cord;

ij. PINS for th e SBEI;

iii. PIN for re-zeroing ; and

iv. Two 2) copies of OVF No. 11 placed in their corresponding

envelopes

Ensure that the rolls of thermal papers are still inside the P OS

box

7 Sia l the PCOS box with the paper seal provided for the purpose; and

8.

~ l l o w atchers to place their own sea l if they de sire.

Interested parties may, with prior authority from the Head of Post, watch over

the polling center where th e PCOS are kept.

Sec 29. Disposition of forms/supplies. After the testing and sealing, the

SBEI sha ll:

a Submit to th e SBRCG the envelope containing th e following:

I. Diagnostic Report;

2. Initialization Repo rt;

3

~ i b h topies of ER;

4 ~ i n u a lR;

5.

Transmission Report; and

6. Counted ballots.

The

SBRCG

shall keep the above documents in his custody until fui-ther

instructions from the Commission.

b)

Leave inside the polling place, properly secured, the PCOS contained in the

sealed bo;k, th e batte ry inside its box, an d th e sealed ballo t box.

Sec 30.

P OS

machines

to

be opened on April 13 2013. The PCOS

machines shall be opened only on April 13, 2013, before the voting starts, and in the

presence of watchers, if

any.

;

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ARTICLE VIII

CASTING OF VOTES

Sec.

31 Who are allowed to vote. - All overseas voters may vote for

Senators and accredited party/organization o r coalition thereof participating u nder t he

party-list system of representa tion.

Set. 32.

Pe ~iodor casting of votes. - Casting of votes shall b e for a period

of

thirty (30) calendar days

beginning at

8:00 o clock in the morning of April

13, 2013, local time of the host country

until

7:00 o clock in the evening of

May 13,2013, Philippine time

inclusive of all established holidays i n th e Philippines

and such other holidays in th e host countries.

Except on

April 13, 2013

where all Posts are required to open at

8:00 o clock

in the morning, local time of the host country,

the Post may adopt a flexible

schedule for the o peration of th e various SBEIs; provided it is continuo us and it will not

be less than eight @ hours a day, taking in to account th e availability of voters and t he

primary responsibilities an d functions of th e mem bers of th e SBEIs.

If at

7:00 o cloclr in the evening of May 13, 2013, Philippine time,

there

are still voters wholhave not yet cast their votes within th e thirty

30)

met ers in fro nt of

the polling place, the voting shall con tinue to allow said voters t o cast the ir votes

without interrup tion. The Poll C lerk shall, without delay, list th e n am es of said voters.

The voters listed sh'all be called to vote by the Poll Clerk by announcing each nam e th ree

3) times in the order in which they are listed. Any voter who is no t present when called

shall not be permitted to vote a t any later time.

Sec. 33.

PZace of voting.

Casting of votes shall be d one i n th e designated

voting area within t he prem ises of th e Posts and other voting areas as may be authorized

by the omm m ission

Sec.

34. prohibitions during voting.-The voter shall not:

a)

Bring the ballot, ballot secrecy folder or marking pen outside of the polling

place;

b) Speak wikh anyone other than as herein provided while inside the polling

place;

c) Prepare his ballot without using the ballot secrecy folder or exhibit its

contents;

d) Fill his ballot accompanied by another, except in the case of an illiterate or

person with gisability;

e) Erase any printing from , and put any distinguishing mark on th e ballot;

f Use carbon paper, paraffin paper or other means of making a copy of the

contents of the ballot, or otherwise make use of any other schem e to identify his

vote, including the use of digital cameras, cellular phones with camera or similar

gadgets;

g) ~ n t e n t i o n a l l ~ear o r deface the ballot; and

11) To disru pt o r atte m pt to disrupt t he norm al opera tion of th e PCOS.

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Set 35 Rules to be observed during the voting. During the voting, the

SBEI

shall ensure that:

a) Voters shall vote in th e ord er of their arrival in th e polling place;

b) No watcher shall enter the place reserved for the voters and the SBEI, nor

mingle and talk with the voters;

c) No person carrying any firearm or any other deadly weapon, except those

expressly authorized by t he Commission, shall en ter t he polling place;

d) There shall be no crowding of voters and disorderly behavior inside the

polling plack; and

e) The ballot box shall remain sealed du ring voting.

Sec 36

Preparation of ballots for illiterate voters or person w ith

disability PWD).

a) No voter shall be allowed to vote as illiterate or PWD .unle ss suc h fact is so

indicated in the

O W No. 2-A or such condition of physical disability is appa ren t;

b)

A

voter

4

s illiterate or PWD who is unable to prep are th e ballot by himself

may be assisted in the preparation of his ballot by a relative within the fourth

civil degreelof consanguinity or affinity, or by an y perso n of his confidence

who

belongs to th e same household, or by any m ember of the SBEI;

c) No person shall assist an illiterate or PWD voter more than three 3) times

except the inembers of the

SBEI

The Third Member shall enter

in

Part

IV

of

OW No. ; the nam es of the person s each member assisted. At th e en d of each

voting day, the Third Member shall indicate on Part IV of OVF No. 11 the total

number of Zimes each member of the

SBEI

assisted an illiterate or physically

disabled voter;

d) The assistor shall accomplish the ballot for th e illiterate or PWD using a ballot

secrecy fold r n the presence of the latter; and

f The assiitor shall bind himself in w riting and u nder oath, to accomplish the

ballot strictly in accordance with th e instructions of the vo ter an d no t to reveal

the contebts of the ballot by affixing his signature in th e ap propriate space in

Part IV of O W No.

11

Sec

37

Express lane for

PWDs

and senior citizens

- PWDs an d senior

citizens voting in their respective polling places shall be afforded their right to an

express lane an d m hde to vote a s soon a s they arrive.

Sec

38

Cfiallenge of illegal voters. ny voter or watcher m ay challenge

a

voter for:

a) Not beingia registered overseas voter;

b) Using the iname of another; or

c) Suffering irom an existing disqualification.

In such a case, the SBEI shall satisfy itself as to whether or not th e gro und for the

challenge is true bylrequiring proof of registration, identity or qualification.

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Sec

39 Challenge based on certain illegal ac ts

Any voter or watcher

inay challenge any voter o n the g round th at:

a) The challenged person ha s received or expects to receive money o r anything of

value as coqsideration for his vote, has paid, offered or promised to pay, has

contributed,, offered or promised to contribute money or, anythin g of value a s

conside ration for th e vote of anothe r;

b

The challenged person h as ma de or received a promise t o influence the giving

or withholding of any such vote; o r

c) The challenged person has m ade a bet o r is intere sted directly or indirectly in a

bet, which dkpends up on th e results of the election.

\

The challenged person shall take an oath before the SBEI that he has not

committed any of the acts alleged in the challenge and accomplish the Oath of Voter

Challenged for Illegal Acts (OVF No. 39 . Upon taking suchroath, the challenge shall be

dismissed and the voter shall be allowed to vote. In case the voter refuses to take such

oath, the challenge shall be sustained and the voter shall not be allowed to vote.

Sec 40 Record of challenges and oaths The Third Member of the SBEI

shall record in Pak VII of

O W

No. all challenges and oaths taken in connection

therewith and t he decision of the SBEI in each case.

Sec 41.Prohibition

on

premature announcement of voting No member

of the SBEI shall, before th e termination of the voting, make any an noun ceme nt as to

whether a certain reg istered voter has already voted or no t, as to how m any have already

voted or how many so far have failed to vote, or any other fact tending to show or

showing the state of the polls, nor shall he make any statem ent a t any time, except as

witness before a court or body as t o how any person voted.

Sec

42 Procedures to be observed by the SBEI and SBRCG

t

I

BeforeApril 13 .2013:

I

A. The

SBRCG

shall:

1 Isshe th e CLOV and OVF No. 2-A to each SBEI;

i

2 ~ l l b c a t eo each SBEI the official ballots a nd other forms an d supplies

base on the rate of distribution indicated in the Cek ificate of Receipt of

Form's and Supplies for Voting by the SBEI (O W No. 14) and accomplish

the blank columns thereof;

3 ~ s i i ~ ncorresponding identification num ber fo r each SBEI which shall

be indicated o n the Ballot Receptacle to be assigned to an SBEI;

4) Place inside the Ballot Receptacle the fo rms an d supplies listed in O W

NO. 4;

5 Iss'i~ehe Ballot Receptacle an d assigned accomplished O W No. 14 to

the SBEI; and

6) Re'ceive from t he SBEIs the Ballot Receptacle after they ha ve checked

the contents therein, together with the corresponding accomplished OVF

NO.14.

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B. The

SBEI

shall:

1 Remove the contents of th e Ballot Receptacle to ascertain if th e actual

quan tity of ballots received is equal to th e nu mb er of voters assigned to it

bas ed o n th e CLOV;

a If more tha n the num ber of voters, return the excess ballots to

the SBRCG

r

b If less, obtain from the SBRCG additional ballots;

a Exam ine the q uantity of other supplies, inclpding the serial num bers, if

any, to determine if they are the same as those recorded in the

accomplished

OVF

No. 14;

a If the quantity of other forms and supplies are the same, sign the

Aclrnowledgment Receipt on O W No.14; o r

b If not, refer the matter to the SBRCG wllo shall report to the

cov.

3 Accomplish Part I of O W No. 11;

4

Return the official ballots and other forms an d supp lies issued inside

th e Ballot Receptacle;

5

~ e h lhe cover of the Ballot Receptacle with a masking tape and affix

their signatures thereon;

6 Deliver the sealed Ballot Receptacle togeth er with one copy of O W No.

14 to t he SBRCG for safekeeping. The o ther copy of OVF No. 14 shall be

retained by the SBEI for their file;

7 Require the SBRCG to aclmowledge receipt of the Ballot Receptacle by

accomplishing the logbook maintained for the purpose; and

8 PoSition the CLOV in a conspicuous place within the premises of the

polling place.

11

Before the

voting

begins on April 13,2013:

A The S RCG shall:

1 Issu e to each SBEI its Ballot Receptacle; an d

2

Require SBEI to acknowledge receipt of the Ballot Receptacle using a

logboolz main tained for the p urpose.

B.

The SBEI shall:

B.1 In t he presence of the SBRCG:

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I) Brealz the Ballot Receptacle seal;

2

Open t he Ballot Receptacle;

3) Determ ine an d segregate the n um ber of official ballots and other

: form s and supplies to be used for the day a nd shall be entered in

Pa rt II.C.1 of O W No. 11;

4) Place th e official ballots in th e box intended for th e purpose;

5 Retu rn th e remaining official ballots, forms and supplies inside

th e B allot Receptacle;

6 Seal th e cover of the Ballot Receptacle and t h e Election M aterials

box with a masking tape an d affix their signatu res thereon;

',

7

Deposit th e Ballot Receptacle an d the,Election Materials box with

SBRCG for safekeeping;

8 Require the SBRCG to aclznowledge receipt of the Ballot

Receptacle and the Election Materials box using the logbook

maintained for the purpose; and

g Proceed to th e polling place.

B 2

In the Polling Place:

a) Record the na m es of the watchers present, date and tim e of arrival, and the

party or'candid ate they represent on Part V of OVF No. 11and require them

to affix the ir signatures;

b) Ensure th at th e PCOS box is in the precinct an d it has all the election forms,

docum ents an d supplies needed;

c) Show to th e public and the watchers present that:

I

PCOS

box is sealed;

2.

Ballot box is em pty and therea fter seal with four (4 ) plastic seals;

3. pkckage of official ballots is duly sealed an d thereaft er, break the seal;

d) Remove th e pape r seal of th e PCOS box;

e) Open th e PCOS box;

f

Checlz ether th e following are inside th e PCOS box:

1) Checltlist of th e conten ts of th e box;

2) PCOS machine;

3

Pow er cord of the PCOS;

4

Thirteen (13) rolls of official thermal paper;

5 i B u ~ o n

6 Th ree (3 ) security PINS of the BEI;

7 One (1) PIN for re-zeroing which shall remain in th e PCOS box; and

8

Marlzing Pens

g ) Get OVF No. 11 from t he Ballot Receptacle, and:

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i.

Check if the serial num ber of the paper seal used in th e PCOS box is the

same as the serial number recorded in O W No.

;

ii.

Enter in

W

No.

11

the num ber of ballots as indica ted in th e pacltage of

the ballots; and the fact that the PCOS box, and the pacltage of ballots

were shown to th e public with the seals intact.

h) Retrieve th e security PIN from th e PCOS box and distribut e the sam e

among themselves. The RE-ZERO Pin shall be retaihed inside the

PCOS box. If there is a need to use the RE-ZERO Pin, inform th e

Technical Supp ort Personnel, the reason for the need, and ente r such

fact in OVF No. 11;

i) Retrieve th e PCOS from its box;

j) Show to the public that the printer cover of the PCOS and the slots

1abelled'POLL WORKER an d ADMINISTRATOR containin g th e main

mem oly card a nd back-up memory card, respectively, are sealed;

k) Place th e PCOS properly on to p of the ballot box;

1) Break th e serially-numb ered plastic security seal of th e printe r cover

of the PCOS;

m) Open the printer cover and the Chairman shall take out the iButton

security ltey;

n) Ensure tha t the roll of official therm al paper is properly installed ;

o)

Close th e prin ter cover;

p) Connect th e power adap tor to the PCOS AC power po rt (PoVAC) and

plug the other end t o th e electrical outlet. There shall be no passage

way betiveen

PCOS

and its power outlet.

A

perimeter must be

maintained on the sides and at the back of the PCOS, if space

permits/is available;

q) Connect the batte ry to t he PCOS DC power po rt (12 VDC). If the re is

no power, press with a ballpoint pen th e RESET but ton located at the

top of th e PCOS AC pow er port ;

r) Wait until the PCOS displays th e message BE1 AUTHENTICATION

PLEASE INSERT SECURITY KEY FOR AUTHENTICATION . The

Chairman shall

s) Place the iButton security key on top of the iButton security key

receptacle and apply slight pressure thereon. A message PLEASE

ENTER SECURITY PIN will be displayed in th e screen;

I) Ente r the security PIN;

2) Wait until th e message BE1 SECURITY KEY VERIFIED appears on

th e PCOS screen. A message IS THIS THE CORRECT TIME? , with

YES/NOn options ap pearing on the screen.

3

Select YES if the date and tim e is correct, and en ter such fact in OVF

No.

11

4 Select NO if the date and time is incorrect.

The screen will display

SET

YEAR .

Press +++'I if the year displayed is less than 2013 or

press --- if year is more than 2013, then press enter. The PCOS will

= r

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the n display th e SET MONTH the n SET DAY the n SET DAY,

HOUR AND MINUTE . J u st press either +++ to increase or --- to

decrease the month, day, hour an d minute then p ress

ENTER.

After

correction of the date and time has been effected, enter such fact in

O W No. 11.

5 Wait un til the MAIN MENU is displayed.

t) The certified IT-capable mem ber of the BE1 sha ll ljerform th e following

procedures:

1) select OPEN VOTING from the Main Menu. Th e PCOS sha ll then :

i.1 Aslz for the PIN of the poll clerk who will then enter his PIN, and

press ENTER;

ii.

Ask

for the second PIN from the third m emb er who will then en ter

his PIN, an d press ENTER;

4

iii, Display a message PIN ACCEPTED ;

iv.j Display two 2) options : INITIALIZE VOTE COUNTERS an d

PREVIOUS SCREEN .

U Press the INITIALIZE VOTE COUNTERS option of th e PCOS. The PCOS

shall: .

I) Display th e message INITIALIZING VOTE COUNTERS (ENSUR ING

THAT VOTE COUNTERS ARE ZERO) PLEASE WAIT ..

;

2

Display th e message RESULTS HAVE BEEN ZEROED ;

3 Automatically print th e Initialization Report sho wing zero (0 ) vote for

each candidate including th e geographic information;

4 After printing the Initialization Report, the PCOS will display the

message, WOULD YOU LIKE TO PRINT MORE COPIES OF THE

ZERO TAPE? , with YES and NO options. Pres s NO . Th e PCOS will

diip lay the message PLEASE INSERT BALLOT . Now, th e PCOS is

ready to accept ballots.

v) Detach th e Initialization Repo rt, affix their sign ature s ther eon including

those of the representatives of the political parties, candidates or citizens

arms present; and

w) The chairman shall then place the Report inside th e envelope (O W No. 18-

A

for subm ission to the SBRCG after the voting.

i

Sec

43

~ h n e rf obtaining ballots

a) The voter approaches the Poll Clerk and gives his n ame an d add ress together

with

other da ta concerning his person;

b) The SBEI or sup por t staff shall verify from th e O W No.

2-A

if his name is

included the tein;

I

If 6is na me is included, the SBEI or su pport staff shall ascertain the

voter's identity throug h his photo in OW No. 2-A.

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In th e absence of the voter's photo, require the voter to presen t his valid

passport or any identification card bearing his photograph and signature.

In the absence of ally identification documents, any member of the SBEI

can identify the voter

by

accomplishing the Oath of an SBEI Member

Identifying a Voter (O W No. 40-B). Such fact shall be en tered in Part V of

the O W No. and th e accomplished OVF No. 40-B shall be attached

thereto.

If hisiidentity still cannot be ascertained by any of the foregoing means,

the person shall not be allowed to vote and h e will be asked to leave the

polling place.

2 If the identity of the voter has been ascertained or has not been

challenged or having been challenged the question has been decided in his

favor: direct th e voter to ap proach th e Ch airman for issu ance of his official

ballot, require th e voter to affix his sign ature i g OVF No. 2-A.

I

C) Before issuing the official ballot a nd th e m arking p en, th e Chairman shall:

1

Make sure that the ballot corresponds to the main memory card

instaliled in t he PCOS.

If th e ballot does not correspond to the m ain mem ory card, set aside

the ballot to be returned later to the SBRCG, issue another ballot.

Rkcord such fact in OVF No.11.

~ l ) eallot tha t was return ed shall be included in the pile of ballots that

bears th e sam e ballot identification a s that b orne by t he ballot tha t was

returned.

2 Authenticate the ballot by affixing his signature at th e space provided a t

th e ufiper front of th e ballot;

Failure to authenticate the ballot shall not invalidate th e ballot b ut th e

Chairman shall be liable for an election offense;

3

Instruct th e voter o n how to fill-up the ballot properly;

4

InSert the ballot in th e ballot secrecy folder in such a m anner tha t its

face

Is

covered, except the portion where his signature in the ballot

appe ars, an d give the ballot to the voter.

Odly the Chairman shall issue the official ballots, an d not more th an

olie ballot,shall be issued a t one time.

Sec 44 anner

of

voting a) The voter shall:

1) Fill his ballot, using a ballot secrecy folder and the marking pen provided by

the COMELEC, by fu lly shad in^ the oval beside the names of the can didates and

political pa y participating in the party list system of representation of his

choice;

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2)

Approach the PCOS with his accomplished ballot inside the ballot secrecy

folder, and wait until the message "INSERT BALLOT" appears on the screen

before inserting his acco mplished ballot in th e ballot entry slot;

3)

Proceed to th e SBEI Chairman to return the ballot secrecy folder and marking

pen when the message "CONGRATULATIONS, YOUR VOTE HAS

BEEN

REGISTERED" app ears on th e screen of the PCOS;

b) The Third Mem ber/Sup port Staff shall:

1 Monitor t h e PCOS screen to make su re that th e ballot was successfully

accepted; and

2. Instruct the voter t o return the ballot secrecy folder a nd m arking pen to th e

Third Mq mb er/Supp ort Staff, and then leave the polling place.

1 .

Sec 45 Rejected ballots;Procedure Ballots may be rejected by th e PCOS

during scanning. There will be three

3)

different types of messages when the PCOS

rejects a ballot. ~ o r' e a c h essage, the SBEI shall observe the following procedures:

a) "AMBIGUOUSMARK

Let the voter review his ballot and ensure that the ovals opposite the

names of th e c andidate lparty voted for are fully shaded.

I

b)

"MISREAD BALLOT"

Let the v oter re-feed the ballot in four (4) different orientations.

C)"INVALIS BALLOT"

If the ballot corresponds to a different main memory card, th e voter shall

return the ballot to the Chairman who shall proceed to Steps (d) I) and

2) hereof;

2) If the ballot corresponds to the main m emory card, let th e voter re-feed

the ballot in four

4)

orientations.

d)'In all cases, if th e PCOS rejects a ballot, the voter shall retu rn t he ballot to th e

Chairman who shall:

3 Pla'ce inside t he Envelope for Rejected Ballots.

No replacem ent ballot shall be issued to

a

voter who se ballot is rejected by

th e PCOS.

>

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Any party objecting to the rejection of the ballot sha ll reduce his objection

in writing, which the SBEI shall attach to and note in OV No. 11

Sec 46 Changing memory card

in

the PCOS If all the ballots

corresponding to the main m emory card installed have already been co nsumed:

a) The Chairman shall place the iButton security lzey on top of the iButton

security key receptacle and apply slight pressure therebn until the message

SECURITY.KEY VERIFIEDJ' appe ars on th e PCOS screen. Wa it until the MAIN

MENU is displayed;

b) Select PRINT REPORTS;

cl S ~ l e r tTATUS REPORT:

e) The

PCOS

sha ll pr in t th e STATUS KEPOKT. t

i

f) The PCOS will ask WOULD YOU

LIKE

TO PRINT MORE CO PIES OF THIS

REPORT? with ' YES an d NO options. Press NO ;

g)

The SBEI shall detach the STATUS REPORT, affix their signatures on the

spaces provihed thereo n. T he watchers shall likewiseaffix their signatures on the

corresponding spac es provided;

h) The SBEI shall place the STATUS REPORT inside the envelope intended for

the purpose;

I

i) The ~ ~ 0 ~ i s h a l lhe n ind icate a messag e saying PLEASE INSERT BALLOTJ';

j The ~ h a i r h a nhall place th e iButton security key on to p of the iButton security

lzey receptacle an d apply slight pressure there on u ntil the m essage SECURITY

KEY VERIFIED app ears on the PCOS screen;

I

lz) The P C O ~ ill next display the M ain Menu ;

i

1) Select

SHUT

DOWN option;

m) T he PCO'S will disp lay

a

message ARE YOU CERTAJN YOU WANT TO SHUT

DOWN THIS PCOS? ;

n) Select YESJJ;

o) The PCOS will display a message SHUTTING DOWNJ';

p) Wait until t he light of the screen tur ns off. The PCOS will automatically shu t

down;

q isc connect

the power ad aptor to the PCOS AC power port (20 VAC);

r)

Disconnect the batter y from th e PCOS;

s) Break the seal of the main memory card slot and remove the main memory

card an d labkl

it

as ''I .Label the next used main memory card as a and so on;

't) Remove the PCOS from th e ballot box and place it in its box;

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U Seal th e sliding cover of the ballot box w ith

a

plastic seal. Seal th e cover of the

ballot box with packaging tape by wrapping arou nd th e cover and exten ding it to

the upper part of the ballot box, then affix their signatures therein and require

the w atchers present t o also affix their;

w Collect tlie PINs fro m the SBEI mem bers;

X)

The Chairman an d th e Poll Clerk shall:

I Proceed to th e SBRCGwith the following items:

i ballot box;

ii main memory card, iButton an d PINs;

2)

Submit to th e SBRCG the ballot box;

3 Retrieve from th e SBRCG the Election M at e~ ia ls orx;

4) Place the used main memory card, iButton and PINs in the

correspond ing resealable plastic bag;

5 ~ e p i e v ehe resealable plastic bag containing a new m ain m emo ry card

corresponding to t he new set of ballots;

6) Retrieve the new main memory card, iButton and PINS from the

resealable plastic bag;

7)

Return t he resealable plastic bag into th e Election M aterials box; and

8) Seal th e Election Materials box with a packaging tap e a nd affix their

signatures thereon;

9) Get from th e SBRCG a new ballot box;

l o ~ k t r i e v erom th e SBRCG th e Ballot Receptacle;

12 Require SBEI to acknowledge receipt of the above-mentioned supplies

an d election materials using a logbook maintained for the purpose.

The Third Member shall remain in the polling place to s ecure the PCOSmachine.

y

The SBEI shall,

in

th e presence of th e SBRCG:

I

Break th e B allot Receptacle seal;

2

op en the Ballot Receptacle;

3 Get four 4) new serially-numbered seal for th e ballot box;

4) Get one 1) new serially-numbered plastic security seal for the main

memory card compartment;

5) ~ e t e r m i n e nd segregate the num ber of official ballots containing the

ballot ID number appearing in the memory card, and other forms and

supplies to be used for th e day;

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The

num ber of official ballots to be used for th e day shall be entered in

Pa rt II.C.1 of OVF

No. 11.

7

Return the remaining official ballots, forms and supplies inside the

Ballot Receptacle;

8

Seal the cover of th e Ballot Receptacle again with a packa ging tape an d

affix their sign atures the reon ;

e

g)

~ k ~ o s i the Ballot Receptacle and the Election Materials box with

SBRCG

for safekeeping;

lo )~ t# p ir e the SBRCG to aclmowledge receipt of th e Ballot Receptacle

and the Election M aterials box using th e logbook maintained for the

purpose; and

11) ~ A c e e d

o

th e po lling place.

z)

In th e p oljing Place:

1

Remove the cover

of

the b allot box;

2 ~ h &o th e public that the b allot box

is

empty;

3

S ed the sides of th e ballot box with serially numbered plastic seals;

4 Enter in Part

V

of OVF No.

11

he fact that the b allot box was shown to

th e public

with its

seal intact;

5

Retrieve the PCOS from its box, place it on top of the new ballot box;

6) Show that th e plastic security seal of th e back-up mem ory card slot of

th e PCOS is intact;

7)

Record

in

OVF No.

I i

the Ballot

ID

assigned to th e new main memory

card;

8

Open POLL WORKER com partment and insert th e main memory

card ih the corresponding slot;

9

Seal the POLL WORKER comp artment with a serially-numbered

plastik security seal, which shall remain sealed durin g th e voting;

10) E'nter the serial number of

the

plastic security seal for the POLL

W O R ~E R ' ' ompakment in

O W No.

11;

11

op en t he p rinter cover and verify if there is still sufficient roll of paper

installed in the printer;

12) Cb se th e printer cover;

13

Install and initialize the PCOS by performing the appropriate

procedures stated in Sec.

43 I1

.[B.2 (p to w ] herein;

14 ~ i c o m ~ l i s hart

1I.A

of OAV No. 11; and

15) vd tin g shall resume.

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Sec

47. Procedures

a t the end

of

each voting day

The SBEI and SBRCG

shall

observe the following at the end of each voting day.

A.

The SBEI shall:

1) Print the Status Report

a) The C hairman shall place the iButton security key on top of the iButton

security lzey receptacle an d apply slight pressure th ereo n u ntil th e message

SECURITY

EY

VERIFIED" appears on the PCOS screen. Wait until the

"MAIN M E N U is displayed;

b) Select PRINT REPORTS;

c) Se lect STATUS REPORT;

d) T h t PCOS will aslz for the num ber of copies to prin t. Press 1 .

e) The PCOS will aslz "WOULD YOU LIKE TO PRINT MORE COPIES OF

THIS REPORT?" with

YESJ'

nd "NO" options . Press "NO";

f ~et ach h e Status Report;

g) Count the num ber of unused ballots and record th e sam e in Pa rt II.D.6

of OVF No. il;

The PCOS will display t he m essage "PLEASE INSER T BALLOT".

2 S hu t D o h h e PCOS

a)

Thk

Chairman shall place the iBu tton security le y o n top of the iButton

security lzey receptacle and apply slight pressure th ere on u ntil th e message

"SECURITY ICEY VERIFIED" appears on the PCOS screen. The PCOS will

next display th e Main Menu;

Befort shutting down the PCOS, accomplish Part 1I.B and record in Part

II.D.4 of O W No. 11, the num ber of ballots cast as sho wn o n the screen of

th e PCOS;

b Select "SHUT DOWN" option;

c) The PCOS will 1disp lay a m essage "ARE YOU CERTAIN YOU WANT TO

SHU T DOWN THIS PCOS?"

d) ~ e f e c tYES";

e) The PCOS will display a message "SHUTTING DOWN";

f W ij t until t he light of the screen tu rn s off. The PCOS will automatically

shu t down.

g Disconnect the po wer adap tor to the PCOS AC power p ort 20 VAC);

h) D isconnect th e battery from the PCOS;

I

The PCOS and ballot box shall remain inside the polling place properly

securkd,

for

use in th e succeeding days until May 13,201 3.

cf. 3

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3 Through the Chairman, collect the PINs from the SBEI members;

4

Together ivith the watchers present, sign on t he corresponding po rtions of the

Status Report a nd place it inside the e nvelope (OVF 18-A);

5 Record in O W No. the number of valid ballots cast, as indicated in the

Status Report;

6 Place the O W No. 11 n th e corresponding envelope;

7 Retrieve from t he SBRCG th e Election Ma terials box to retu rn th e following:

b

PINs; and

I

c) Marlzing pe ns

The

SBEI

shall en sure tha t the iButton and th e PINs ar e placed inside its

corresponding resealable plastic bag before returning the same into the

Electibn Materials box.

8 Retrieve from the SBRCG the Ballot Receptacle, remove the tape, and place

therein t he following:

a) unused ballots which shall be returne d to its original ballot package;

b) ballot secrecy folders;

c) signed Statu s Report;

d) Envelopes containing O W No. 11; and

e) Other forms and supplies.

9 Seal the cover of the Ballot Receptacle and Election Materials box with a

masl

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1 Retrieve the Ballot Receptacle, break its seal and ge t th e nu mb er of ballots to

be used for the day from the ballot package corresponding to the ballot

ID

num ber an d th e envelopes containing the

OW

No.

;

2

Record in Part II.C.1 of OVF No. the num ber of bfficial ballots to be use d for

the day;

4 Return inside the Ballot Receptacle the remaining offidal ballots, forms and

supplies;

5 RetrieveOWNo. 2-A;

6 Seal th e cover of th e B allot Receptacle with a packaging tape an d affix their

signatures thereon;

7

Deposit th e Ballot Receptacle with SBRCG for safek eepin g;

8

Require th e SBRCG to acknowledge receipt of the, Ballot ,Receptacle using the

logbook maintained for the purpose;

g)

Retrieve the Election Materials box and get from th e box th e following:

i) iButton for the currently installed memo ly card in t h e PCOS;

ii) PINs for th e SBEI;

iii) Marking pens ;

l o

Seal the. Election Materials box with a masking tape , affix their signa tures

thereon and keturn t o th e SBRCG;

11 Proceed to th e polling place,

B.

In th e polling place, th e SBEI shall:

I

I Record the nam es of the watchers present, date and tim e of arrival, and th e

party or canbidate they represent on Part

VI

of O W o. and require them to

affix the ir signa tures;

2 Ensure tha t it has all the election forms, documents an d supp lies needed;

3 Without opening the ballot box, show tha t there ar e ballots inside the ballot

box, as the case may be;

4 Enter in Part

V

of the

O W

No. the fact tha t th e PCOS box an d ballot box

were shown to th e public;

5 Distribute the PINs amon g mem bers of the SBEI;

6 Connect the pow er adap tor to th e PCOS AC power port (20 VAC and plug it

into the electrical outlet;

7 Connect the battery t o the PCOS;

8

W ait until the PCOS displays th e message BE1 AUTHENTICATION PLEASE

INSERT SECURITY KEY FOR AUTHENTICATION ;

I

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9 The Chairman shall place the iButton security ltey on top of the iButton

security ltey receptacle and ap ply slight pressure thereon until th e message BE1

SECURITY

KEY

VERIFIED

appears on the PCOS screen. Wait until the

MAIN

M E N U is displayed;

The iButton sha ll be in custody of the C hairman until th e en d of voting.

lo ) Select OPEN VOTING from the Main Menu;

11) The PCOS shall reque st fo r a PIN;

12 The Poll '~ le rkhall then enter his PIN and press ENTER ;

13) Th e PCOS sh all validate th e PIN and display a message PIN ACCEPTEDJ';

14)

The PCOS shall request for an othe r

PIN;

15) The Third Member shall then enter his

PIN

and press ENTE R;

16) The PCOS shall validate the PIN and d isplay a message PIN ACCEPTED ;

17) Display &o

2)

options: RESUME and PREVIOUS SCREEN ;

18) Press the RESUME option in the Main Menu. The PCOS shall:

i) Automatically print th e Status R eport showing th e num ber of voters who

actually voted an d the nu mb er of valid ballots counted ;

ii) After printing the Status Report, the PCOS will display the message,

'W0ULD:YOU

LIKE

TO PRINT MORE COPIES OF TH IS REPORT? with a

YES an d NO options. Press NO . The PCOS will display th e message

PLEASE INSER T BALLOT . Now, the PCOS is ready t o accept ballots.

ig Detach 'th e S tatus Report, affix their signatures thereon including the

watchers present;

20) Compare the num ber of valid ballots cast in the Statu s Report with tha t as

reco rded in OVF No. 11;

21) Place t h Status Report inside the envelope (18-A) for submission to the

SBRCG after each voting day f or its safekeeping; and

22)

Accomplish Pa rt

1I A

of OAV No. 11.

23) Voting shall commence and continue for eight 8)hours.

See 49 Hocedure on the last votingday

The SBEI shall retrieve its

Ballot Receptacle an d Election Materials box from the SBRCG and brin g th e sam e to the

polling place and con duct th e voting until 7:00 o'clock in th e evening, Ph ilippine time.

At the e nd of voting at 7:00 o'clock in the evening on May 13,20 13, th e SBEI shall:

a) Print th e Status Report

1

~ h 6hairma n shall place the iButton security key on to p of the iButton

security key receptacle and apply slight pressure there on until the message

SECURITY KEY VEFUFIED appears on th e PCOS screen. W ait until the

MAIN MENU is displayed;

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2)

Select PRINT REPORTS;

4)

he PCOS will ask for the nu mb er of copies to print. Press I .

5)The PCOS shall prin t t he STATUS REPORT.

6) The PCOS

will

ask "WOULD YOU LIKE TO PRINT

MORE

COPIES OF

THIS.REPORT?"with

YES

an d "NO" options. Press "NO";

7)

Detach the Status Report;

8) Count the num ber

of

unused ballots and record the sam e in Part II .D.6

of O W No. 11;

The PCOS will ind icate

a

messag e say ing "PLEASE INSERT BALLOT".

/

b ) S hu t D o h h e PCOS

I)

The Chairman shall place the iB utton security key on to p of t he iButto11

security key receptacle and apply slight pressure thereo n until t he message

"BE1 SECURITY

KEY

VERIFIED" appears on th e PCOS screen. The PCOS

will nkxt display the M ain Menu;

Before shutting down .the PCOS, accomplish Part 1I.B and record in

Pa rt II.D.4 of O W No. 11, th e num ber of votes cast as shown on the

sciee n of th e PCOS;

2)

SeTect "SHUT DOWN" option;

3 The PCOS will display a messa ge "ARE YOU CERTAIN YOU WANT TO

SHUT DOWN T HIS PCOS?"

4 ) ~ e f k c tYES";

.5

he PCOS will display a m essage "SHUTT ING DOWN";

6) Wait until t he light of the screen tu rn s off. The PCOS will automatically

shut down;

7)

is onne t th e power adaptor t o the PCOS AC power p ort

20

VAC) and

unplug the power cord;

8) ~ i i e o n n e c t