Australia and New Zealand Society of Ophthalmic Plastic Surgeons ANZSOPS

RANZCOTasmania Branch of the Royal Australian and New Zealand College of Ophthalmologists

&COMBINED MEETING OF

21-23 JUNE 2019

Sponsorship ProspectusHotel Grand Chancellor, Hobart Tasmania

Oculoplastic Surgery for the Comprehensive Ophthalmologist

2

Dear Sponsors and Exhibitors

I am writing to you to seek your support for the combined meeting of the Tasmanian Branch of the Royal Australian and New Zealand College of Ophthalmologists (RANZCO), and the Australia and New Zealand Society of Ophthalmic Plastic Surgeons (ANZSOPS) to be held from 21-23 June 2019 in Hobart, Tasmania.

The theme of the meeting will be “Oculoplastic Surgery for the Comprehensive Ophthalmologist“.

As ophthalmologists, we are often confronted with oculoplastic problems that need attention. Our patients expect nothing less than a perfect result, both functionally and cosmetically. Not only is it important for us to keep abreast with the latest techniques but also to work on improving what we are already doing.

The meeting has two components:

Friday 21st June: A full day master class on oculoplastics. In this interactive session, commonly performed oculoplastic procedures will be discussed by experts from ANZSOPS in the form of a video and slide presentations.

Saturday 22 and Sunday 23 June: There will also be time for presentation of interesting cases, audits and free papers from other subspecialities. Topics may include Retina, Glaucoma and Epidemiology.

It is anticipated that between 65-80 delegates will participate. The meeting will have a strong collegiate feel with delegates taking the time to interact with each other.

The exhibition will be open on Saturday 22 and Sunday 23 June. On these days, two half day scientific sessions will take place, with catering and trade displays in the foyer area of the venue.

We are pleased to offer 12 trestle table displays this year. If you do plan to support and participate in the meeting, please let us know by COB on Friday 24 May 2019.

If you have any questions, or if you would like to discuss specific sponsorship opportunities, please do not hesitate to contact Andrew Watts at Conference Design (andrew@conferencedesign.com.au).

To submit your intention to exhibit or sponsor this meeting, please use this link which takes you to the Sponsorship Booking Portal.

Looking forward to hearing from you

Dr Nitin Verma AMClinical Professor of OphthalmologyMeeting Convenor, Tasmania Branch of RANZCO

Organising CommitteeClinical Professor Nitin Verma (Convenor), Clinical Associate Prof Paul McCartney, Professor Alex Hewitt, Dr Andrew Jones and Dr Andrew Traill

ANZSOPS Organising CommitteeDr Charles Su (President), Dr Richard Hart, Dr Alan McNab, Dr Jenny Danks, Dr Dov Hersh, Dr Adam Gajdatsy and Dr Lucy Goold

An Invitation

3

Sponsorship OpportunitiesIncluding a trestle table display in the exhibition and catering area

Platinum Sponsorship package $6,050 (incl. GST) • Clothed trestle table, two chairs, power• Three registrations, including the Welcome Reception and Dinner• Logo on the meeting web page with hyperlink• Logo in the meeting program• Logo displayed on a joint sponsor’s slide in the meeting room• Acknowledgement as Platinum Sponsor during the meeting• Opt-in delegate list (name, position, organisation, state/country, email address)• One banner near lectern or stage (sponsor to supply banner)• The opportunity to deliver a two-minute address at the meeting dinner• Three satchel inserts

Gold Sponsorship package $3,850 (incl. GST)

• Clothed trestle table, two chairs, power• Two registrations, including the Welcome Reception and Dinner• Logo on the meeting web page with hyperlink• Logo in the meeting program• Logo displayed on a joint sponsor’s slide in the meeting room• Acknowledgement as Gold Sponsor during the meeting• Opt-in delegate list (name, position, organisation, state/country, email address)• Two satchel inserts

Other OpportunitiesThese packages do not include a trestle table display in the exhibition and catering area

Silver Sponsorship package $2,200 (incl. GST)

• Two registrations, including the Welcome Reception and Dinner• Logo on the meeting web page with hyperlink• Logo in the meeting program• Logo displayed on a joint sponsor’s slide in the meeting room• Acknowledgement as Silver Sponsor during the meeting• One satchel insert

Disclaimer: Acceptance of sponsorship and exhibition offers is at the discretion of the Organising Committee. Please note that the acceptance of your sponsorship/exhibition is not to be considered an endorsement of products or services which may be displayed by the sponsors or exhibitors at the 2019 Combined Meeting of the Tasmania Branch of RANZCO and the Australian & New Zealand Society of Ophthalmic Plastic Surgeons.

Sponsorship

4

Coffee Cart Sponsorship Package (one sponsor only) $3,500 (incl. GST) The coffee cart will have a barista serving coffee, hot chocolate and tea during arrival tea & coffee and morning tea on Saturday and Sunday. This package is based on one barista and up to 100 coffees per day.• Two registrations, including the Welcome Reception and Dinner• Logo on the meeting web page with hyperlink• Logo in the meeting program• Logo displayed on a joint sponsor’s slide in the meeting room• Acknowledgement as Coffee Cart Sponsor during the meeting• One banner displayed beside the coffee cart (sponsor to supply banner)• One satchel insert

General Practitioners’ Upskilling Educational Session (one sponsor only) $3,300 (incl. GST) An educational session for general practitioners about common pitfalls in ophthalmic examination and diagnosis. An opportunity for general practitioners and ophthalmologists to work collaboratively for better patient care.Session sponsorship entitlements include:• Logo on the meeting web page with hyperlink• Logo in the meeting program• Logo displayed on a joint sponsor’s slide in the meeting room• Clothed trestle table at the back of the room• Banner in the room• Note pads and pens may be provided to attendees• One invitation to the meeting dinner

Networking with Younger Fellows (one sponsor only) $1,500 (incl. GST)Prior to the meeting dinner there will be one hour of pre-dinner drinks and networking for delegates and trainees.

This will be a great opportunity for attendees to catch up over great food and drinks, make new connections and strengthen existing relationships. Attendance at this function by sponsors and exhibitors is limited to the sponsoring organisation. • Two tickets to the networking with younger Fellows function and meeting dinner• Logo on the meeting web page with hyperlink• Logo in the meeting program• Logo displayed on a joint sponsor’s slide in the meeting room• Acknowledgement as Networking with younger Fellows Sponsor during the meeting• One satchel insert

Name Badge Sponsor (one sponsor only) $550 (incl. GST)This sponsorship opportunity offers prominent exposure of your organisation and logo. Each delegate will receive a name badge when they register at the meeting.• Logo printed on each delegate name badge• Logo on the meeting web page with hyperlink• Logo in the meeting program• Logo displayed on a joint sponsor’s slide in the meeting room• Acknowledgement as Name Badge Sponsor during the meeting

Notepad and Pens in Session Room (one sponsor only) $550 (incl. GST) • A stock of note pads and pens in the session room on both days for delegates to use, with the exception of Saturday

afternoon when the General Practitioners’ Session is on (sponsor to supply note pads and pens).

Satchel Insert $550 (incl. GST)• Sponsor to supply a satchel insert, no larger than A4 (can be double sided) to the organisers two weeks prior to the

event.

Seat Drop (two opportunities available) $330 (incl. GST) A promotional flyer (no larger than two-sided A4) may be placed on each delegate seat prior to the sessions commencing directly after:• Saturday morning tea (one sponsor only)• Sunday morning tea (one sponsor only)

Sponsorship

5

Program

Friday 21 June 20190830 - 0900 Registration, Arrival Tea and Coffee - Hotel Grand Chancellor Mezzanine, Level 1

0900 - 1700

Oculoplastics Masterclass for General Ophthalmologists: Manage Common Conditions Like A SubspecialistMembers of ANZSOPS will cover a wide range of common oculoplastic situations usually managed by generalists. They will share best practice standards and tips from personal experience in an interactive day of show and tell. The teaching panel will be anchored by Professor Tim Sullivan.

Topics and Speakers

> Epiphora in Adults – Diagnosis and Evaluation, Ian Francis > Lacrimal Surgery for the generalist, Geoff Wilcsek > Epiphora in Children, Liz Inull > Thyroid Eye Disease, Tim Sullivan > The general ophthalmologist’s role in orbital disease, Tim Sullivan > Lower lid Entropion, Jenny Danks > Lower lid ectropion, Stephen Ng > Upper lid Ptosis, Dov Hersh > Upper Lid Blepharoplasty, Ben Burt > Eyelid Malignancies, Lucy Goold > Adnexal trauma – evaluation and timing of repair, Simon Taylor > Enucleation and evisceration, Lindsay McGrath

1800 - 1900 Welcome Reception, Government House

Saturday 22 June 20190800 - 0845 Registration, Arrival Tea and Coffee - Hotel Grand Chancellor Mezzanine, Level 1

Scientific Session - Hotel Grand Chancellor, Grand Ballroom 2&3

0845 - 0900Introduction and WelcomeClinical A/Prof Nitin Verma AMMeeting Convenor, Tasmanian Branch of RANZCO

0900 - 1000 Scientific Session 1

1000 - 1020 RANZCO Presidential UpdateA/Prof Heather Mack, RANZCO President

1020 - 1100 Morning Tea - Hotel Grand Chancellor Mezzanine, Level 1

Scientific Session - Hotel Grand Chancellor, Grand Ballroom 2&3

1100 - 1230 Scientific Session 2

1230 - 1300 Lunch - Hotel Grand Chancellor Mezzanine, Level 1

1300 - 1700 General Practitioners’ Upskilling Educational Session - Hotel Grand Chancellor, Grand Ballroom 2&3

1300 - 1700 RANZCO Communications Team - Media training for Fellows - Harbour View Room 2

1730 - 1830 Younger Fellows Networking Opportunity

1830 - 2130 Meeting Dinner

6

Program

Sunday 23 June 2019

0730 - 0830 Annual General Meeting, Tasmanian Branch of RANZCO - Hotel Grand Chancellor Mezzanine, Harbour View Room 2

0815 – 0845 Registration, Arrival Tea and Coffee - Hotel Grand Chancellor Mezzanine, Level 1

Scientific Session - Hotel Grand Chancellor, Grand Ballroom 2&3

0845 - 0900RANZCO Tasmanian Branch UpdateClinical A/Prof Paul McCartneyChair, Tasmanian Branch of RANZCO

0900 - 1030 Scientific Session 3

1030 - 1040 RANZCO CEO UpdateDr David Andrews

1040 - 1110 Morning Tea

Scientific Session - Hotel Grand Chancellor, Grand Ballroom 2&3

1110 - 1210 Scientific Session 4

1210 - 1330 Free Papers: Audits, Clinical Cases (Topics: Retina, Glaucoma, Epidemiology)

RANZCO has approved this CPD activity for 1 point per hour in the Clinical Expertise category, level 1

7

Exhibitor Information Space AllocationA floor plan is included in this prospectus (see page 8), and can be found on the Sponsorship Booking Portal.All spaces are numbered and you are required to select your location based on display availability. Spaces will be allocated on a first come, first served basis.

Exhibitor ManualFurther information will be provided in the exhibition manual provided to each confirmed exhibitor and sponsor. This will include information regarding bump-in and bump-out.

Exhibition Move In Saturday 22 June: 0645 - 0800

Exhibition Open TimesSaturday 22 June: 0800 - 1300Registration opens at 0800 with the first session commencing at 0845. Tea and Coffee will be served in the trade area from 0800.Sunday 23 June: 0815 - 1100*We recommend you do not leave valuables at your trade display overnight

Exhibition Move Out Sunday 23 June: from 1115 (following Morning Tea)Please refrain from packing up early as this may cause disruption to the meeting sessions. All times are subject to change. Please refer to the exhibitor manual for confirmed timings.

General informationCondition of AdvertisingFor acknowledgement of sponsorship in the meeting program and website, sponsors need to have paid in full for their sponsorship and upload their logo via the Sponsorship Booking Portal. Logos need to be provided in the following format; Vecta EPS and a high resolution JPEG file. If we do not receive your logo it is considered that you do not wish to have it included in any publications.

Condition of PaymentSponsorship/exhibitor entitlements will only be delivered upon receipt of a booking form and full payment.

DisclaimerThe information contained in this prospectus and online booking portals are correct at the time of publication. The organisers reserve the right to change without notice any part of the program, the set-up or speakers. Updates prior to the meeting will be published on the event website, however, it is the responsibility of exhibitors to check with the event organiser regarding arrangements at the time of the meeting.

Exhibition Floor PlanA floor plan is provided. Should changes to the floor plan be necessary due to demand, confirmed exhibitors will be notified of any relevant adjustments to the layout. The organisers reserve the right to make changes to the floorplan layout.

Financial Facts100% of your total sponsor/exhibition fee must accompany your booking. Trestle table space selections will not be allocated until payment is received. Payments are to be made in Australian dollars by cheque, credit card or direct deposit. All prices quoted in the prospectus include GST.

If you need to cancelYour cancellation must be advised in writing, and will be processed in accordance with the below.

Days from Arrival Date Date Cancellation Policy

>61 days from arrival Before 22 April 2019 50% of Sponsorship and/or Exhibition costs refunded

60 – 31 days from arrival 23 April 2019 25% of Sponsorship and/or Exhibition costs refunded

<30 days from arrival 23 May 2019 No refunds given

Information

8

InsuranceSponsors and exhibitors are strongly advised to arrange general, health and travel insurance for their staff and goods. You are solely responsible for any physical loss or damage to your own property. You must hold a current broad form liability insurance policy for a minimum of AUD10,000,000. Please forward the name of your insurer, your policy number and a certificate of currency to us at least four weeks prior. Entry to the venue will be denied if you have not provided this information.

Print EntitlementsLogos and/or company names will be reproduced in the event colour/s, full colour, or mono, at our discretion. All logos must be at least 300 DPI at 100% in EPS (preferred for print) and JPEG (preferred for website) formats. No print or web recognition will be given unless payment terms have been met.

Privacy StatementYour name and contact information, including email address, may be used by parties directly related to the meeting such as the organisers and approved stakeholders, for relevant purposes such as promotion, networking, and the administration of this event and future events of this type. If you do not consent, please advise us. In addition, your name, organisation and country/state of origin may be published on the delegate list which is provided to delegates, exhibitors and sponsors at the meeting. If you do not wish your details to be included in this list, please contact us.

Sponsor & Exhibitor NotesYou may not assign, share, sub-let or grant licences for the whole or part of your designated trade space without our prior approval. We reserve the right to ask you to remove any display items we deem as unacceptable. You must conduct business only from within the confines of your space. You may not tout, or place any material or furniture outside your space causing obstruction of the aisles. You will be responsible for any reasonable costs of repairing the premises should you paint, mark or damage any fixtures or fabric. Food, beverage or prohibited items are not permitted at the event unless prior arrangements are made with us. Any supplier you use on site must conform to the venue’s OH&S policies, insurance and other regulations.

Things you need to knowThe following terms and conditions apply to your application to sponsor and/or exhibit at the 2019 meeting. Completing an online application confirms your acceptance of these terms and conditions. We do not accept responsibility for any errors, omissions or changes. Details may change without notice. Please refer to the event website for the latest information.

Unapproved ProductsA product or medication that has not been approved for registration in Australia by the Therapeutic Goods Administration (TGA) must not be promoted, sold or distributed at this meeting. The meeting organisers reserve the right to remove your exhibit and any associated personnel from the meeting in this instance. All exhibitors and sponsors must be able to provide proof of TGA compliance upon request.

You and your staff—onsiteYour application to sponsor or exhibit does not constitute an attendee registration. You will need to do that separately via the Sponsorship Booking Portal after you receive confirmation of your booking. All exhibition staff must be registered using the relevant form i.e. complimentary exhibitor registration, or by purchasing additional exhibitor staff registrations ($450 per person).

Information

IMPORTANTSponsors and exhibitors must observe the requirements and Codes of Practice of the Medical Technology Association of Australia (MTAA) available at www.mtaa.org.au. RANZCO endorses these Codes of Practice and urges sponsors and exhibitors to understand and adhere to the Codes in respect of their relations with RANZCO. This extends to sponsors or exhibitors who are not members of the MTAA. RANZCO expects non-member sponsors or exhibitors to familiarise themselves with the requirements of the Codes and align their activities in accordance with the Codes. RANZCO also expects relevant sponsors and exhibitors to adhere to Medicines Australia Code of Conduct and associated guidelines available at www.medicinesaustralia.com.au

Meeting SecretariatAndrew Watts Conference Manager Conference Design P +61 (3) 6231 2999A 228 Liverpool Street, Hobart TAS 7000E mail@conferencedesign.com.au

RANZCO EnquiriesSarah StedmanSenior Manager – Events and Industry RelationshipsP +61 (2) 9690 1001A 94-98 Chalmers Street, Surry Hills NSW 2010E sstedman@ranzco.edu

9

Floorplan