Colorado State University Colorado State University LibraryLibraryStudent Technology Fee Student Technology Fee ProposalProposal

Funding library technology upgrades public workstations purchased through disaster recovery

funding.

Replacement plan:

• Provide high-end public workstations on a three (CPU’s)/four (monitors) year replacement cycle and add more stations.

• Increase and replace the number of wireless laptops for student checkout.

University Libraries ProposalUniversity Libraries Proposal

Description:

• What are the information technology uses and skills of undergraduate students, how does their use of these technologies contribute to their undergraduate experience, and how does IT add to their learning?

• 18,039 students at 63 higher education institutions responded to the survey for the 2005 ECAR study.

Study of Students and Information Technology

2005 ECAR Survey2005 ECAR SurveyEDUCAUSE Center for Applied EDUCAUSE Center for Applied ResearchResearch

Activity N Senior Freshman Total

Creating, reading, sending e-mail

17,865

99.7% 99.7% 99.7%

Writing documents for your coursework

17,902

99.1% 98.7% 98.9%

Surfing the Internet for information to support your coursework

17,936

98.7% 98.1% 98.4%

Class activities and studying using an electronic device

17,961

96.4% 96.0% 96.2%

Surfing the Internet for pleasure 17,925

94.7% 95.0% 94.8%

Using a library resource to complete a course assignment

17,960

88.8% 86.9% 88.0%

Creating, reading, sending instant messages

17,782

74.2% 89.7% 81.1%

Downloading or listening to music or videos/DVDs

17,891

68.2% 83.8% 75.1%

Online shopping 17,905

77.2% 65.3% 71.9%

Information Technology Applications – UseInformation Technology Applications – Use

Source: Robert Kvavik & Judith Caruso

Activity Senior Freshman Total

Creating presentations 73.2% 54.6% 65.0%

Completing a learning activity using a CMS

64.6% 61.9% 63.4%

Creating spreadsheets or charts

71.2% 51.7% 62.5%

Playing computer games 57.3% 64.9% 60.7%

Writing documents for pleasure

59.3% 61.9% 60.4%

Creating graphics 49.3% 47.2% 48.7%

Creating Web pages 26.1% 23.4% 24.9%

Creating and editing video/audio

23.4% 25.0% 24.1%

Source: Robert Kvavik & Judith Caruso

Information Technology Applications – Use Information Technology Applications – Use (continued)(continued)

The three year plan is designed to maintain the 330 existing state-of-the-art public workstations on a replacement cycle and add additional PC stations.

• Based on past experience, the heavy use in Morgan Library requires:

Three year replacement cycle for CPU stations.

Four year replacement cycle for Monitors

• On average 15,000 individuals per day visit the library to utilize its many resources.

• Students expect the library to have high end computers for accessing a variety of web based resources and for utilizing a wide range of interactive software.

University Libraries ProposalUniversity Libraries ProposalComputer WorkstationsComputer Workstations

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10/25/2004

Usage Statistics for Fall Usage Statistics for Fall 20042004246 EIC Public Workstations246 EIC Public Workstations

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Usage Statistics for Spring Usage Statistics for Spring 20052005246 EIC Public Workstations246 EIC Public Workstations

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Usage Statistics for Summer Usage Statistics for Summer 20052005246 EIC Public Workstations246 EIC Public Workstations

The three year plan is designed to maintain the most current technology available for circulating wireless laptops.

• Replace laptops on a three year replacement cycle to maintain functional wireless stations.

• Increase the number of circulating notebook laptops from 182 (includes 10

presentation kits) to 212.

University Libraries ProposalUniversity Libraries ProposalWireless LaptopsWireless Laptops

Fiscal Year 200122,054

Fiscal Year 200220,829

Fiscal Year 200330,126

Fiscal Year 200444,568

Fiscal Year 200566,552

0

10,000

20,000

30,000

40,000

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Cir

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Lap

top

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Circulating Laptop Usage Circulating Laptop Usage StatisticsStatisticsComparative DataComparative Data

-6%

45%

48%

45%

Base

Year

What should the library do to improve the laptop service?

Keep 'em coming – it’s a great service, thanks!

If budget permits, expanding laptop inventory. Otherwise it is pretty much amazing. Thanks. I have no computer at home

so this program saves my life!

More laptops for busy times

Have more available at night.

I think the service is terrific!

Nothing, I am really satisfied with the service.  Keep it up!

Library Laptop Survey Library Laptop Survey

Source: Louise Feldmann, Tom Moothart and Lindsey WessSource: Louise Feldmann, Tom Moothart and Lindsey Wess

What should the library do to improve the laptop service?

…fix whatever causes the laptops to not login to the network properly.

Try to extend wireless connection to all sections of thelibrary.

…and the wireless network needs to work everywhere including the study rooms.

…put wireless routers throughout the building.

Fix the problem with wireless internet it cuts out a lot when I’m in the middle of things.

Library Laptop SurveyLibrary Laptop Survey

Source: Louise Feldmann, Tom Moothart and Lindsey WessSource: Louise Feldmann, Tom Moothart and Lindsey Wess

Budget Allocated: $278,216

Budget Remaining: $582

University Technology FeeUniversity Technology Fee2004 - 2005 Budget Update2004 - 2005 Budget Update

Quantity Cost/Unit Total Cost Quantity Cost/Unit Total Cost

Public WorkstationsComputer Workstations 69 1,328$ 91,632$ 29 1,100$ 31,900$ 123,532$ Software (Adobe) 0 190$ -$ 11 190$ 2,090$ 2,090$ Software (Antivirus & Ghost) 0 8$ -$ 40 8$ 320$ 320$ Monitors 0 251$ -$ 4 251$ 1,004$ 1,004$

Circulating LaptopsNew - Hardware/Operating System 0 1,553$ -$ 35 1,600$ 56,000$ 56,000$ Replacements - Hardware/OS 40 1,553$ 62,120$ 1,600$ -$ 62,120$ Software (Antivirus & Ghost) 26 8$ 208$ 10 8$ 80$ 288$ Cases 0 39$ -$ 10 39$ 390$ 390$

Presentation KitsNew - Laptops 0 1,598$ -$ 10 1,598$ 15,980$ 15,980$ Cases - Wheels 0 86$ -$ 10 86$ 860$ 860$ Projector 0 1,306$ -$ 10 1,306$ 13,060$ 13,060$ Projection Screens 0 199$ -$ 10 199$ 1,990$ 1,990$

Totals 153,960$ 123,674$ 277,634$

Budget Item

Fall 2004 - Purchased Spring 2005 - Purchased

Grand Total

University Technology FeeUniversity Technology Fee2005 – 2006 Budget Approved2005 – 2006 Budget Approved

Budget Allocated: $244,394

Estimated Budget Remaining: $924

Quantity Cost/Unit Total Cost Quantity Cost/Unit Total Cost

Public Workstations

Computer Workstations 50 1,100$ 55,000$ 59 1,100$ 64,900$ 119,900$ Software (Antivirus & Ghost) 0 10$ -$ 0 -$ -$ -$

Circulating Laptops

New - Hardware/OS 37 1,600$ 59,200$ 0 1,600$ -$ 59,200$ Replacements - Hardware/OS 0 1,600$ -$ 40 1,600$ 64,000$ 64,000$ Software (Antivirus & Ghost) 37 10$ 370$ 0 10$ -$ 370$

Totals 114,570$ 128,900$ 243,470$

Budget ItemFall 2005 - Estimated Costs Spring 2006 - Estimated Costs

Grand Total

Quantity Purchase Cost/Unit

Cost QuantityPurchase Cost/Unit

Cost

Public WorkstationsReplace CPU's 32 1,000$ 32,000$ 47 1,000$ 47,000$ 79,000$ Replace Monitors 47 250$ 11,750$ 11,750$ Replace Scanning Station CPUs 10 1,500$ 15,000$ 15,000$ Replace Scanning Station Monitors (20-inch) 10 600$ 6,000$ 6,000$ Software (Adobe Collection Professional video editing) 10 464$ 4,639$ 4,639$ Software (Antivirus & Ghost) 32 10$ 321$ -$ 321$

Circulating LaptopsNew - Hardware/OS 30 1,600$ 48,000$ 48,000$ Replacement - Hardware/OS 20 1,600$ 32,000$ 32,000$ Antivirus & Ghost Software 30 10$ 301$ 301$ Cases 30 39$ 1,170$ 1,170$

Upgrade Wireless NetworkRadio Upgrade 24 138$ 3,312$ 3,312$ Totals 85,104$ 116,389$ 201,494$

Fall 2006 Spring 2007

Budget Item Total Budget

University Technology FeeUniversity Technology Fee2006 – 2007 Budget Proposal I2006 – 2007 Budget Proposal I

Budget Request: $201,494Budget Request: $201,494

University Libraries Proposal IIUniversity Libraries Proposal IIWireless Apple PowerBooksWireless Apple PowerBooks

• Pilot to determine use of laptops

• Purchased 5 PowerBooks through Morgan Library Funds

• Demand for PowerBooks is increasing

• Address need for video editing

• One month of data

Data: January 19 – February 18

Class Rank PercentageChecked

OutFRESHMAN 13.1% 47SOPHOMORE 15.3% 55JUNIOR 23.1% 83SENIOR 25.6% 922ND BACHELOR 2.8% 10MASTERS 20.0% 72PHD 0.3% 1

Total 100.2% 360

QuantityPurchase Cost/Unit

Cost Quantity Purchase Cost/Unit

Cost

Apple MacBook Pros 5 2,850$ 14,250$ 14,250$ Software (Final Cut Pro) 5 499$ 2,495$ 2,495$ Software (AdmitMac - 5 pack) 1 399$ 399$ 399$ Cases 5 40$ 200$ 200$ Apple Server 1 4,500$ 4,500$ 4,500$ Totals 21,844$ -$ 21,844$

Budget ItemFall 2006 Spring 2007

Total Budget

University Technology FeeUniversity Technology Fee2006 – 2007 Budget Proposal 2006 – 2007 Budget Proposal IIII

Budget Request: $21,844Budget Request: $21,844

Total Budget Request: Total Budget Request: $223,338$223,338

University Technology FeeUniversity Technology Fee2006 – 2007 Budget Proposal I & II2006 – 2007 Budget Proposal I & II

Quantity Purchase Cost/Unit

Cost QuantityPurchase Cost/Unit

Cost

Public WorkstationsReplace CPU's 32 1,000$ 32,000$ 47 1,000$ 47,000$ 79,000$ Replace Monitors 47 250$ 11,750$ 11,750$ Replace Scanning Station CPUs 10 1,500$ 15,000$ 15,000$ Replace Scanning Station Monitors (20-inch) 10 600$ 6,000$ 6,000$ Software (Adobe Collection Professional video editing) 10 464$ 4,639$ 4,639$ Software (Antivirus & Ghost) 32 10$ 321$ -$ 321$

Circulating LaptopsNew - Hardware/OS 30 1,600$ 48,000$ 48,000$ Replacement - Hardware/OS 20 1,600$ 32,000$ 32,000$ Antivirus & Ghost Software 30 10$ 301$ 301$ Cases 30 39$ 1,170$ 1,170$

Upgrade Wireless NetworkRadio Upgrade 24 138$ 3,312$ 3,312$ Totals 85,104$ 116,389$ 201,494$

Fall 2006 Spring 2007

Budget Item - Proposal I Total Budget

QuantityPurchase Cost/Unit

Cost Quantity Purchase Cost/Unit

Cost

Apple MacBook Pros 5 2,850$ 14,250$ 14,250$ Software (Final Cut Pro) 5 499$ 2,495$ 2,495$ Software (AdmitMac - 5 pack) 1 399$ 399$ 399$ Cases 5 40$ 200$ 200$ Apple Server 1 4,500$ 4,500$ 4,500$ Totals 21,844$ -$ 21,844$

Budget Item - Proposal IIFall 2006 Spring 2007

Total Budget

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