college management information system.ppt

8/10/2019 college management information system.ppt

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College Management Information System (CMIS)

Problem Abstract :

Sri Vasavi Engineering College is an engineering college under JNTU affiliation. This college has sixdepartments and offering different UG and PG courses.

Presently to maintain information about different aspects the college is using manual process i.e.,using books and ledgers. Now the college requires a computerized environment where it is easy forstoring information about students details, their attendance, marks reports, faculty details, course details,schedules and so on. Using present manual process it is difficult in maintaining data and moreover it istime consuming. There is a wastage of stationary and more human resources effort is required. When

we have computerized environment it replaces all these problems.


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Problem in existing system:

Presently to maintain information about different aspects, the college is using manual process i.e.,using books and ledgers. Now the college requires a computerized environment where it is easy forstoring information about student details, their attendance, marks reports, faculty details, coursedetails, and schedules and so on.

Using present manual process it is difficult in maintaining data and moreover it is time consuming.There is wastage of stationary and more human resources effort is required. When we havecomputerized environment it replaces all these problems.

Proposed system :

CMIS (College Management Information System) is a software system developed for acollege for maintaining information related to various daily activities in the college.The CMISis used to maintain details of various departments in the college, various courses offered by

the college, faculty details, their salary details, student admission details, day-to-dayattendance details, internal marks details; end exam marks details, laboratory infrastructuredetails and so on.

By building these details, the CMIS software system generating reports that are helpful forfaculty, HODs, office staff, principal and for management in administration. By using the data, we generate reports and send to parents about the students status andprogress. Thus this is complete and comprehensive software package that provides number ofservices for maintaining data related to day-to-day activities of the organization.


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Functional Requirements :

The administrator must be able to make changes to the structure for effective usage of the system.The system must provide permissions facility to allow students to pay fees at extended intervals

Administrator must be able to create a new account for enrolling students and at the same time he should be ableto delete it.Administrator must be able to add a new building in order to allocate it to a group of student who are enrolled

in a particular course.The administrator must be able to manage the accommodation facility.The administrator must have the privilege of viewing accommodation details.The system must provide detailed building details and allotted lists for a course upon user request.System should provide report about the hostel vacated list between a specific time intervals.The system should generate automated loan estimation reports for the students which include separate

statements for regular fee, and hostel fee.The system must be able to generate birthday greetings to the students.The administrator must be able to make changes to the structure for effective usage of the system.The system must provide permissions facility to allow students to pay fees at extended intervals.Administrator must be able to create a new account for payment activity and at the same time he should be able

to delete it.

Administrator must be able to create a new fee type in order to allow certain group of student to pay a particularfee.The administrator must be able to manage the transport facility.The cashier must be able to collect fees from the students using the system.


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The administrator must have the privilege of resetting counter passwords.The system must provide detailed fee payment details and discount lists for individual students upon user

request.System should provide report about the transport details.The system should generate automated or manual Transfer Certificates for the students and should maintain

unique serial number for every TC issued.The DEO must be given the privilege of issuing study certificate and bona fide certificate to the student on

request.The system must be able to generate identity cards and bus pass to the students.

User Interface Requirements :

Professional look and feel.Help should be very user friendly.User interface should include good images.


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System Architecture


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Create New AccountDelete Existing Account

Modify/View Exsiting Account

Maintiaining Area Details

Maintaining Layout Details

Maintaining Routes,Stages Details

Delete Hostel Account

Add New Fee Details

Modify Fee Details

New/Modify/View Hostel Details

Delete Fee Details

Add new course

Delete Course

Modify Course Details

Create new Student Account

Create/Modify Bulding Details

Delete/View Bulding Details

Trasport Master

Hostel Master

Login

Fee Master

Course Master

Account Master

Giving Permissions To Users Nominal role

Building Master

Maintaing New Admission Fees

LogOut

Admin

Give Permissions

Permissions

View Permissions

Use Case Diagram :


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Class Diagram :


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Collaboration Diagrams:

User Midleware

Database

1: Enter the account details

4: Quit to home page

3: Exit from the databse

2: Stores all these details in the database

Collaboration diagram Account Master New Account


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Collaboration diagram Account Master Modify Account

User Midleware

Database

1: Enter the account code4: Modifies the required details

7: Quit from the account master

2: Retrieves all the related details from the database5: Modifies details in the database

3: If account code exists then it displays all the details6: Displays that details are modified


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Collaboration diagram for Regular Fess

Cashier Middlewar e

Database

1: enter roll number

2: send request3: retrieve values

4: confirmation message

5: display the retrieved values

6: select required values

7: send values8: insert

9: confirmation message


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Main page


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ACCOUNT MASTER-NEW/MODIFY


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TRANSPORTMASTER-AREAMASTER


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FEE MASTER NEW/MODIFY


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INDIVIDUAL FEE TABLE- NEW


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INDIVIDUAL FEE TABLE-MODIFY


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ROUTE BUS ALLOTMENT- NEW/MODIFY


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QURIES-FEE CARD


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QURIES-FEE DISCOUNT LIST


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QURIES- TRANSPORT DETAILS


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REPORTS GENERATION:


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GENERATED REPORT:


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ID CARD GENERATION:


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GENERATED ID CARD


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Testing:

Verify that the user should be able to login to the system.Verify whether the data that was inserted is stored or not.Verify whether the account number for the corresponding account is automatically generated or not.Verify whether the data can be deleted or not if the option/ facility was is given.Verify whether the data can be correctly viewed or not.Verify whether the date of admission is less the date of leaving .Verify whether the date of joining is less than the date of cancellation date for accommodation and

hostel.

Documents

college management information system.ppt