College Management Full Document

SYNOPSIS

The system COLLEGE MANAGEMENT SYSTEM can be used to

manage the data of all type of educational institutes. It will support both

stand alone and also networking environment. The system uses VB. Net

Technology. The main modules involved in this system are:

1. Login

2. Forms

3. Reports

4. Window

Module wise description

Login

Login module is used to check whether the user is an authorized person to

use the system or not. For this the user should give the correct user name

and password.

The different types of users are

1. Admin

2. Student

3. Employee

Forms

This module consists of the following sub modules

1. Student Registration Form

2. Student Fee Form

3. Student Marks Form

4. Student ID Form

5. Employee Detail Form

6. Employee Salary Form

7. Employee ID Form

8. Course Detail Form

9. Library Form

The Student Registration Form is designed for registering the new

students details and course details.

The Student Fee Form is used to enter the student’s fee details.

The Student Marks Form is designed for submitting the semester or exam

marks of the students for a particular course or an individual student.

The Student Id Form is used to create the identity number for each

student for different course.

The Employee details form is designed for entering the staff details and

other relevant details .

The Employee Id used to create the identity number for each student for

different course.

The salary form is used to derive the salary for employees

The Course details form is designed for entering the different course

available in the campus and other relevant details .

The Library module is used for the data process of library and book

accessing for students and staffs.

Reports

All the above mentioned data are stored in the back end and can be

retrieved as reports with filtering options. The Following are the reports

can be taken from this system

1. Student Report

2. Employee Report

3. Course Detail Report

4. Book Detail Report

5. Issued Book Report

6. Fee Detail Report

7. Marks Detail Report

8. Generate Pay Slip

1. INTRODUCTION

1.1 ABOUT THE ORGANIZATION

Speed up Networks Software College was actually established in the year

2002 March 17th on Hope College near Mani’s Theatre. The official address was No

126, Thulasiammal layout, Opp to Mani’s theatre with only two systems as a home

based application development centre. Later it developed as the student project centre

with lot of MBA’s and Polytechnic students were migrated by the internal marketing

of the three staff who becomes the directors of the speed up networks.

Aim

To provide quality education of information technology and IT enabled

services to shine as leading business promoters on real time and

submission of application and system software.

To develop the efficient candidates as per the requirements of major IT

sectors.

To serve the society by releasing free wares.

To provide a wide range of ideas and thoroughly to the environment about

the development of information technology and it’s enabled fields.

Motto

Quality IT Education at affordable cost for all.

Out motto explains that even a middle class student can learn the booming

technology which is highly costlier for them.

Logo Symbolizes

Our logo symbolizes the horse, which means the power to ride through our

own vision.

The symbol of speed.

The symbol of resistance and getting up quick as thunder even if it falls.

Speed up is coming up speedily.

Objective Of The Project

Main aim in developing campus management system is to provide an easy way not

only to automate all functionalities of a college, but also to provide full functional

reports to top management of college with the finest of details about any aspect of

college.

We are committed to bring the best way of management in the various forms of

campus management system. We understand that campus management system in

not a product to be sold, it is a bridge between the College and Students.

So we can say the Core purpose of designing “ College Management System ” is to

manage the task related to the college students/employees and to reduce time to

searching of appropriate candidates in college view.

Scope Of The System

This system provides the detail structure of the college campus and its departments.

CMS synchronizes the working of all the departments. It looks on all aspects of a

college, its students, faculties, Departments, marks and other co – curricular activities.

CMS is the easiest way to manage all functionalities of a college, which facilitates

colleges to maintain the functionality related to college employees and their students.

Benefits

Following are the benefits for using College Management System :

For Employees:

• Easy to create any kind of certificate.

• Easy to query all related details of student and employee.

• Easy to generate payroll of individual employee.

For College:

• Collective records of students of all the branches.

• Collective records of employees of all departments.

• Easy approach to find the detail information for any student/employee.

• Easy to handle all functionality of college.

• Easy to manage all actions (generating attendance report, fee report etc).

• All information can be synchronized in one place. And distribute to a particular

department to manage

properly.

• CMS is beneficial for both students/employees only in the way that they Can get all

previous or current

information's when they need.

• It is helpful to maintain the students record (admission record, fees record, Marks

records etc).

• Teacher does not maintain the file, documentation, reports (class Wise, section

wise)

Advantages :

• By using this s/w, you can learn how you prepare your records in standard manner

• Also you can find the previous session papers and current news related to any

student or employees.

• By using this s/w, administrator can manage all records in standard manner.

• Also it can help to get all or a particular student attendance information by

attendance master

• Also it can help to maintain the fees and accounting reports of college in proper

way.

• It helps to generate mark sheets of current year or previous year's students.

2. SYSTEM STUDY

A detailed study of the existing system is necessary. The

functions of the system, requirements for the users, structure of the

current system is made through the system study. The problems faced in

the current system are found and solution pertaining to it is done in the

system study.

2.1 EXISTING SYSTEM:

In the existing system, the manual process, receiving data’s from students and staff

details are done through manual records. These records are entered in manual process.

in this process will take long time,separet workers need to maintaining the databases.

All the college details are stored via separate databases. It will take long time due to

this process time waste, money waste etc...

In this process very difficult to maintain the fees and accounting reports of college in

proper way. Teacher does not maintain the file, documentation, reports (class Wise,

section wise) etc…

2.3 NEED FOR PROPOSED SYSTEM

The main objective of the existing system is to provide a user-friendly

interface. The system, which is proposed, now computerizes all the details that are

maintained manually. Once the details are fed into the computer there is no need for

various persons to deal with separate sections. Only a single person is enough to

maintain all the reports. The security can also be given as per the requirement of the

user

Large volumes of data can be stored with case.

Maintenance of file is flexible.

Records stored are updated now and then.

Stored data and procedures can be easily edited.

Reports can be generated with case.

Accurate calculations are made.

Less manpower required.

3. SYSTEM SPECIFICATION

3.1 HARDWARE CONFIGURATION

The hardware used for the development of the project is:

PROCESSOR : PENTIUM III 866 MHz

RAM : 128 MD SD RAM

MONITOR : 15” COLOR

HARD DISK : 20 GB

FLOPPY DRIVE : 1.44 MB

CDDRIVE : LG 52X

KEYBOARD : STANDARD 102 KEYS

MOUSE : 3 BUTTONS

3.2 SOFTWARE CONFIGURATION

The software used for the development of the project is:

OPERATING SYSTEM : Windows XP Professional

ENVIRONMENT : Visual Studio .NET 2005

.NET FRAMEWORK : Version 1.0

LANGUAGE : Visual Basic.NET

BACKEND : Sql

4. LANGAUGE SPECIFICATION

4.1 FEATURES OF VISUAL BASIC. NET

Visual Basic. NET, the latest version of visual basic, includes many new

features. The Visual Basic supports interfaces but not implementation

inheritance.

Visual basic.net supports implementation inheritance, interfaces and

overloading. In addition, Visual Basic .NET supports multithreading concept.

COMMON LANGUAGE SPECIFICATION (CLS):

Visual Basic.NET is also compliant with CLS (Common Language

Specification) and supports structured exception handling. CLS is set of rules

and constructs that are supported by the CLR (Common Language Runtime).

CLR is the runtime environment provided by the .NET Framework; it manages

the execution of the code and also makes the development process easier by

providing services.

Visual Basic.NET is a CLS-compliant language. Any objects, classes, or

components that created in Visual Basic.NET can be used in any other CLS-

compliant language. In addition, we can use objects, classes, and components

created in other CLS-compliant languages in Visual Basic.NET .The use of

CLS ensures complete interoperability among applications, regardless of the

languages used to create the application.

IMPLEMENTATION INHERITANCE:

Visual Basic.NET supports implementation inheritance. This means

that, while creating applications in Visual Basic.NET, we can drive from

another class, which is know as the base class that derived class inherits all the

methods and properties of the base class. In the derived class, we can either use

the existing code of the base class or override the existing code. Therefore,

with help of the implementation inheritance, code can be reused.

CONSTRUCTORS AND DESTRUCTORS:

Constructors are used to initialize objects, whereas destructors are used

to destroy them. In other words, destructors are used to release the resources

allocated to the object. In Visual Basic.NET the sub finalize procedure is

available. The sub finalize procedure is used to complete the tasks that must be

performed when an object is destroyed. The sub finalize procedure is called

automatically when an object is destroyed. In addition, the sub finalize

procedure can be called only from the class it belongs to or from derived

classes.

GARBAGE COLLECTION:

Garbage Collection is another new feature in Visual Basic.NET.

The .NET Framework monitors allocated resources, such as objects and

variables. In addition, the .NET Framework automatically releases memory for

reuse by destroying objects that are no longer in use. In Visual Basic.NET, the

garbage collector checks for the objects that are not currently in use by

applications. When the garbage collector comes across an object that is marked

for garbage collection, it releases the memory occupied by the object.

OVERLOADING:

Overloading is another feature in Visual Basic.NET. Overloading

enables us to define multiple procedures with the same name, where each

procedure has a different set of arguments. Besides using overloading for

procedures, we can use it for constructors and properties in a class.

MULTITHREADING:

Visual Basic.NET also supports multithreading. An application that

supports multithreading can handle multiple tasks simultaneously, we can use

multithreading to decrease the time taken by an application to respond to user

interaction. To decrease the time taken by an application to respond to user

interaction, we must ensure that a separate thread in the application handles

user interaction.

STRUCTURED EXCEPTION HANDLING:

Visual Basic.NET supports structured handling, which enables us to

detect and remove errors at runtime. In Visual Basic.NET, we need to use

Try…Catch…Finally statements to create exception handlers. Using Try…

Catch…Finally statements, we can create robust and effective exception

handlers to improve the performance of our application.

THE .NET FRAMEWORK

The .NET Framework is a new computing platform that simplifies

application development in the highly distributed environment of the Internet.

OBJECTIVES OF. NET FRAMEWORK:

1.To provide a consistent object-oriented programming environment whether

object codes is stored and executed locally on Internet-distributed, or executed

remotely.

2.To provide a code-execution environment to minimizes software deployment

and guarantees safe execution of code.

3. Eliminates the performance problems.

There are different types of application, such as Windows-based applications

and Web-based applications.

To make communication on distributed environment to ensure that code be

accessed by the .NET Framework can integrate with any other code.

VISUAL STUDIO .NET

Visual Studio .NET is a complete set of development tools for building

ASP Web applications, XML Web services, desktop applications, and mobile

applications In addition to building high-performing desktop applications, you

can use Visual Studio's powerful component-based development tools and

other technologies to simplify team-based design, development, and

deployment of Enterprise solutions.

Visual Basic .NET, Visual C++ .NET, and Visual C# .NET all use the

same integrated development environment (IDE), which allows them to share

tools and facilitates in the creation of mixed-language solutions. In addition,

these languages leverage the functionality of the .NET Framework and simplify

the development of ASP Web applications and XML Web services.

Visual Studio supports the .NET Framework, which provides a common

language runtime and unified programming classes; ASP.NET uses these

components to create ASP Web applications and XML Web services. Also it

includes MSDN Library, which contains all the documentation for these

development tools.

4.2 FEATURES OF SQL DATA BASE

INTRODUCTION TO SQL Server

Sql Server is comprehensive operating environment that

packs h power of mainframe relation database management system

into user’s microcomputer. It provides a set of functional program

that user can use as tools to build structures and perform tasks.

Because applications are developed on Sql Server are completely

portable to the other versions of the programmer can create a

complex application in a single user, environment and then move it

to a multi-user platform. Users do not have to be an expert to

appreciate Sql Server but the better user understands the program,

the more productively and creatively he can use the tools it

provides.

Relational Database Management System

Sql Server the right tool

Sql Server gives you High Capacity

Database management tools

Structure of Sql Server Database

Sql Server database can be describe at two different levels

Physical Structure

Logical Structure

Physical Structure:

a) One or more data files

b) Two or more log files

c) One control file

Logical Structure

a) Table spaces

b) Segments

c) Extents

d) Data Blocks

The data files contain all user data in terms of tables, index

and views. The log files contain the information to open and be

recovered, of undone after a transaction (Rollback).

The control file physical data, media information to open and

manage data files. If the control file is damaged the server will not

be able to open or use the database even if the database is

undamaged.

DATABASE

The conventional data processing approach is to develop a

program (or many programs) for each application. This result in one

or more data files for each application. Some of the data may be

common between files. However one application may require the

file to be organized on a particular field, while other application may

require the file to be organized on another field. A major drawback

of the conventional method is that the storage access methods are

built in to the program. Therefore, though the same data may be

required by two applications, the data will have to be sorted in two

different places because each application depends on the way that

the data stored.

There are various drawbacks of conventional data file processing

environment. Some of them are listed below:

Data Redundancy:

Some data elements like name, address, identification code,

are used in various applications. Since data is required by

multiple applications, it is stored in multiple data files. In most

cases, there is a repetition of data. This is referred to as data

redundancy, and leads to various other problems.

Data Integrity Problems:

Data redundancy is one reason for the problem of data

integrity. Since the same data is stored in different places, it is

inevitable that some inconsistency will creep in.

Data Availability Constraints:When data is scattered in different files, the availability of information from a combination of files is constrained to some extent.

Database Management System

A database management system (DBMS) consists of a collection of

interrelated data and a set of programs to access the data. The

collection of data is usually referred to as the database. A Database

system is designed to maintain large volumes of data. Management

of data involves:

Defining the structures for the storage of data

Providing the mechanisms for the manipulation of the data

Providing for the security of the data against unauthorized

access

Users of the DBMS:

Broadly, there are three types of DBMS users:

The application programmer

The end user

The database administrator (DBA)

The application programmer writes application programs that

use the database. These programs operate on the data in the

database. These operations include retrieving information, inserting

data, deleting or changing data.

The end user interacts with the system either by invoking an

application program or by writing their queries in a database query

language. The database query language allows the end user to

perform all the basic operations (retrieval, deletion, insertion and

updating) on the data.

The DBA has to coordinate the functions of collecting information

about the data to be stored, designing and maintaining the

database and its security. The database must be designed and

maintained to provide the right information at the right time to

authorized people. These responsibilities belong to the DBA and his

staff.

ADVANTAGES OF A DBMS

The major advantage that the database approach has over the

conventional approach is that a database system provides

centralized control of data. Most benefits accrue from this notion of

centralized control.

REDUNDANCY CAN BE CONTROLLED

Unlike the conventional approach, each application does not

have to maintain its own data files. Centralized control of data

by the DBA avoids unnecessary duplication of data and

effectively reduces the total amount of data storage required.

It also eliminates the extra processing necessary to trace the

required data in a large mass of data present. Any

redundancies that exist in the DBMS are controlled and the

system ensures that these multiple copies are consistent.

INCONSISTENCY CAN BE AVOIDEDSince redundancy is reduced, inconsistency can also be avoided to some extent. The DBMS guarantee and that the database is never inconsistent, by ensuring that a change made to any entry automatically applies to the other entries as well. The process is known as propagating update.

THE DATA CAN BE SHARED

A database allows the sharing of data under its control by any

number of application program or users. Sharing of data does

not merely imply that existing applications can share the data

in the database, it also means that new applications can be

developed to operate using the same database.

STANDARDS CAN BE ENFORCEDSince there is centralized control of data, the database administrator can ensure that standards are maintained in the representation of the stored data formats. This is particularly useful for data interchange, or migration of data between two systems.

SECURITY RESTRICTIONS CAN BE APPLIED

The DBMS guarantees that only authorized persons can

access the database. The DBA defines the security checks to

be carried out. Different checks can be applied to different

operations on the same data. For instance, a person may have

the access rights to query on a file, but may not have the right

to delete or update that file. The DBMS allows such security

checks to be established for each piece of data in the

database.

INTEGRITY CAN BE MAINTAINED

Centralized control can also ensure that adequate checks are

incorporated in the DBMS to provide data integrity. Data

integrity means that the data contain in the database is both

accurate and consistent. Inconsistency between two entries

can lead to integrity problems. However, even if there is no

redundancy, the data can still be inconsistent. For example a

student may have enrolled in 10 courses in a semester when

the maximum number of courses one can enroll in is 7.

Another example could be that of a student enrolling in a

course that is not being offered that semester. Such problems

can be avoided in a DBMS by establishing certain integrity

checks to be carried out whenever any update operation is

done. These checks can be specified at the database level,

besides the application programs.

DATA INDEPENDENCEIn non-database systems, the requirement of the application dictates the way in which the data is stored and the access techniques. Besides, the knowledge of the organization of the data, the access techniques are built into the logic and code of the application. These systems are data dependent. Consider this example, suppose the university has an application that processes the student file. For performance reason, the file is indexed on the roll number. The application would be aware of the existing index, and the internal structure of the application would be built around this knowledge. Now consider that the some reason, the file is to index on the registration data. In this case it is impossible to change the structure of the stored data without affecting the application too. Such an application is a data dependent one.

It is desirable to have data independent applications. Suppose two

applications X and Y need to access the same file. However both the

applications require a particular field to be stored in different

formats. Application X requires the field “customer balance” to be

stored in decimal format, while the application Y requires it to be

stored in binary format. This would pose a problem in an old system.

In a DBMS differences may exist in the way that data is actually

stored, and the way that it is seen and used by a given application.

FEATURES OF RDBMS:

The ability to create multiple relations and enter data into

them

An interactive query language

Retrieval of information stored in more than one table

NORMALIZATION

Normalization is a process of simplifying the relationship between

data elements in a record. It is the transformation of complex data

stores to a set of smaller, stable data structures.

Normalized data structures are simpler, more stable and are easier

to maintain. Normalization can therefore be defined as a process of

simplifying the relationship between data elements in a record.

Purpose For Normalization:

Normalization is carried out for the following four reasons:

To structure the data so that there is no repetition of data, this

helps in saving space.

To permit simple retrieval of data in response to query and

report requests.

To simplify the maintenance of the data through updates,

insertions and deletions.

To reduce the need to restructure or reorganize data when

new application requirements arise.

STEPS OF NORMALIZATION:

Systems analysts should be familiar with the steps in normalization,

since the process can improve the quality of design for an

application. Starting with a data store developed for a data

dictionary the analyst normalized a data structure in three steps.

Each step involves an important procedure to simplify the data

structure.

It consists of basic three steps.

1. First Normal Form, which decomposes all data groups into

two-dimensional records.

2. Second Normal form, which eliminates any relationships in

which data elements do not fully depend on the primary key

of the record.

3. Third Normal Form which eliminates any relationships that

contain transitive dependencies.

Fig 3.2 steps involved in the process of normalization

The relation obtained from the data store such as Employee

Register will most likely be un-normalized. It will consist of

repeating groups and record will not be of fixed length.

User Views/

Data Stores

Un-normalized Relations

First Normal

Form

Second Normal

Form

Third Normal

Form

Step 1: Remove repeating

groups. Fix record

length identify primary

key.Step 2 : Removal of data

items which are not

Dependent on

primary key.Step 3 : Removal of

transitive dependencies.

Academ

y

User

Validatio

n

Cours

e

Detail

s

Stude

nt

Detail

sStaff

Detail

s

User

Reports

Attendance Stock Examination Fees

Student_DB Course_DB

Staff_DBStaff

Reports

Forms -

1. Student Registration Form -

If you have not specified any course in course form then

you can not register any student in this software.

There are many buttons in this form

1. New

Registration - This button is used for Registration of new Student.

2. Save - This button is used to save new registration in data.

3. Cancel - This button is used to cancel new registration.

4. Status - This button is used for performing various tasks.

- Edit

- Delete

- Find

- First

- Last

- Next

- Previous

5. Edit - For editing the detail of any Student, to find the

Student’s data by

Find button and click on Edit button

6. Delete - For deleting the detail of any Student, to find the

Student’s data by

Find button and click on Delete button

7. Find - This button is used for finding the data of any Student.

8. First - This button is used to show the details of first Student.

9. Last - This button is used to show the details of last Student.

10. Previous - This button is used to show the details of Previous

Student.

11. Next - This button is used to show the details of next Student.

12. Photograph - This button is used to select the Photograph.

There are many input fields in this Form -

1. Student Code - This field is automatically generated by the

system.

2. Enrollment Number - You have to enter the Enrollment Number of

Student.

3. Student Name - You have to enter the Name of Student.

4. Date of Admission - Automatically Generated as today date

Personal Information -

5. Father’ Name - You have to enter the Name of father of Student.

6. Mother’s Name - You have to enter the Name of mother of

Student.

7. Date of Birth - You have to enter the Date of Birth of Student in

“DD/MMM/YYYY” format.

8. Gender - You have to enter the Sex of Student.

9. Course Code - You have to select the Course code of Specific

Course.

10. Course Name - Automatically generated in reference of Course

Code.

11. Caste - You have to enter the Caste of Student.

12. Semester - You have to select the Semester in which the

Student is

eligible for admission

13. Phone Number - Optional, you have to enter the Phone Number

of Student.

14. University - Automatically generated in reference of Course

Code.

15. Permanent Address - You have to enter the Permanent Address of

Student.

16. Corresponding

Address - You have to enter the Corresponding Address of

Student.

In Total Fee field, it display the fee of Course, you can modify it, you can feed

donation & concession in Donation & Concession field respectively, then the fee for

this student will be saved as Total fee + Donation - Concession

Qualification -

It has 5-5 fields for each of following fields for High school, Intermediate,

Graduation, Post Graduation and other in 5 rows. It is not necessary to fill all 5

rows.

17. Course Name - You have to enter the Course Name of every

qualification.

18. Board / University - You have to enter the Board or university of

filled courses.

19. Year - You have to enter the Year of filled courses.

20. Roll no. - You have to enter the Roll No. of filled courses.

21. Maximum Marks - You have to enter the Maximum Marks of filled

courses.

22. Obtained Marks - You have to enter the Minimum Marks of filled

courses.

23. Percentage - Automatically generated.

Other Information -

24. Email ID - Optional, You have to enter the Email Address

of Student.

25. Lateral Entry - You have to select the Semester, in which he is

admitted.

26. Number - You have to enter the Number of the Draft.

27. Bank Name - You have to enter the Bank Name.

28. Amount - You have to enter the Amount of Draft.

29. Date - You have to enter the Date of Draft.

30. Attached

Documents - You have to enter the Name of attached

documents

2. Student Fee Form -

This form is used to submit the fee of enrolled student.


1. Fee payment - This button is used for making the Fee Payment

of enrolled

Student.

2. Save - This button is used for saving the Fee Payment.

3. Cancel - This button is used for canceling the fee

payment.

4. Edit - This feature is not available

5. Find - This button is used for finding the data of any

Student.


1. Enrollment Number - You have to select the Enrollment Number of

Student.

2. Student Name - Automatically generated in reference of

Enrollment No.

3. Course Code - Automatically generated in reference of

Enrollment No.

4. Course Name - Automatically generated in reference of

Enrollment No.

5. Semester - You have to select the Semester of which he will

submit

the Fee.

6. Date - Automatically generated as today date.

7. Paid Fee - Enter the Amount of Fee Payment.

8. Total Fee - Automatically generated, it displays the total fee

of this

student

9. Balance Fee - Automatically generated, it will displays the

remaining fee

after submission

3. Student Marks Form -

This form is used to save the marks of exam of enrolled

student.


1. Insert Marks - This button is used for inserting the marks of

enrollment

Student.

2. Save - This button is used for saving the marks details.

3. Cancel - This button is used for canceling the marks details.

4. Delete - For deleting the marks detail of any Student, to find the

Student’s data by Find button and click on

Delete button.

5. Find - This button is used to find the marks details of any

Student.


1. Enrollment Number - You have to select the Enrollment Number of

Student.

2. Student Name - Automatically generated in reference of

Enrollment No.

3. Course Code - Automatically generated in reference of

Enrollment No.

4. Course Name - Automatically generated in reference of

Enrollment No.

5. Semester - You have to select the Semester of which he will

submit

the Fee.

6. Total Marks - You have to enter the Total Marks of this course

and

semester.

7. Obtained Marks - You have to enter the Obtained marks of this

student.

8. Percentage - Automatically generated.

9. Division - Automatically generated.

10. Year - You have to select the year of this exam.

4. Student ID Form -

This Form is used to create ID card of enrolled student.


1. Search - This button is used to find any enrolled student.

2. Print - This button is used to print the created ID card.

3. First - This button is used to show the fee details of

first Student.

4. Last - This button is used to show the fee details of last

Student.

5. Previous - This button is used to show the fee details of

Previous

Student.

6. Next - This button is used to show the fee details of

next Student.

5. Employee Detail Form -

This form is used to save new appointment of an

employee.


1. New

Appointment - This button is used for new appointment.

2. Save - This button is used to save new appointment in data.

3. Cancel - This button is used to cancel new appointment.

4. Status - This button is used for performing various tasks.

- Edit

- Delete

- Find

- First

- Last

- Next

- Previous

5. Edit - For editing the detail of any Employee, to find the

Student’s data

by Find button and click on Edit button

6. Delete - For deleting the detail of any Employee, to find the

Student’s data

by Find button and click on Delete button

7. Find - This button is used to find the details of any Employee.

8. First - This button is used to show the details of first

Employee.

9. Last - This button is used to show the details of last Employee.

10. Previous - This button is used to show the details of Previous

Employee.

11. Next - This button is used to show the details of next

Employee.

12. Photograph - This button is used to select the Photograph. If the

photo is not in

Select Photo window then locate it by Browse button in

Select Photo window.


1. Staff Number - This field is automatically generated by the

system.

2. Staff Member Name - You have to enter the Name of Employee.

Personal Information -

1. Father’ Name - You have to enter the Name of father of

Employee.

2. Mother’s Name - You have to enter the Name of mother of

Employee.

3. Date of Birth - You have to enter the Date of Birth of Employee

in

“DD/MMM/YYYY” format.

4. Gender - You have to enter the Sex of Employee.

5. Caste - You have to enter the Caste of Employee.

6. Phone Number - Optional, you have to enter the Ph. Number of

Employee.

7. Email ID - Optional, You have to enter the Email ID of

Employee.

8. Date of Joining - You have to enter the Date of Joining of

Employee.

9. Permanent Address - You have to enter the Permanent Address of

Employee.

10. Corresponding

Address - You have to enter the Corresponding Address of

Employee.

11. Basic Salary - You have to enter the basic salary of this

employee in only

number.

12. Designation - You have to enter the Designation/Post of this

employee.

13. Qualification - You have to enter the qualification of employee.

6. Employee Salary Form -

This form is used to save and view the salary of

employee.


1. Insert Salary - This button is used for inserting the salary

details of this month of an employee.

2. Save - This button is used for saving the salary details.

3. Cancel - This button is used for canceling the salary

details.

4. Salary Payment - As Payment Given, If salary is given, then this

button is

used and the pay slip will not be generated again

until the next salary will be inserted

5. Find - This button is used for finding the data of any

Employee.


1. Staff Number - You have to select the Staff No. of the employee

for

inserting salary and system will ask the

percentage for HRA, DA, TA, and PF.

2. Member Name - Automatically generated in reference of Staff

No.

3. Designation - Automatically generated in reference of Staff

No.

4. Month - You have to select the month, of which the

salary is

inserted.

5. Basic Salary - Automatically generated. If you will change it,

then it will

ask again for percentage for HRA, DA, TA, and

PF.

6. HRA - Automatically generated.

7. DA - Automatically generated.

8. TA - Automatically generated.

9. PF - Automatically generated.

10. Other Allowance - You have to enter this in Rs.

11. Gross Salary - Automatically generated, Basic Salary + HRA +

DA + TA

12. Net Salary - Automatically generated, Gross Sal. - PF + Oth.

Allowance

7. Employee ID Form -

This Form is used to create ID card of employees.


7. Search - This button is used to find any employee.

8. Print - This button is used to print the created ID card.


employee.

10. Last - This button is used to show the details of last

employee.

11. Previous - This button is used to show the details of

previous

employee.


employee.

8. Course Detail Form -

This Form is used to add, view, and edit the course

details.

There are many buttons in this form -

1. New Course - This button is used to enter new course.

2. Save - This button is used to save the course detail.

3. Cancel - This button is used to cancel the saving action.

4. Edit - For editing any existing course, to find it by

clicking on

Find button and click on Edit button.

5. Delete - For deleting any existing course, to find it by

clicking on

Find button and click on Delete button.

6. Find - This button is used to find any existing course.


course.


course.


previous course.


course.

There are many input fields in this form -

1. Course Code - You have to enter the course code.

2. Course Name - You have to enter the course name.

3. Duration - You have to enter the duration i.e. 3, 3.5 (.5 for

half year)

4. University - You have to enter the name of university from

which this

course is affiliated.

5. Total Fee - You have to enter total fee of this course in Rs.

Only

numeric

6. Eligibility - You have to enter the eligibility of this course

i.e. Intermediate or Graduation.

9. Library Form -

This Form is used to add or update new book collection

and used for library action.

There are many buttons in this form -

1. New Collection - This button is used to enter new Collection of

book.

2. Save - This button is used to save the Collection.

3. Cancel - This button is used to cancel the saving action.

4. Edit - For editing any existing Collection, to find it by

clicking on

Find button and click on Edit button.

5. Delete - For deleting any existing Collection, to find it by

clicking

on Find button and click on Delete button.

6. Find - This button is used to find any existing

Collection.


Collection.


Collection.


previous

Collection.


Collection.

11. Book Exchange - This Button is used to take library action i.e.

issue the book,

return the book. For issue the book, click on

Book Exchange button then click on Issue

button, fill the form and click on Save button.

For return the book, click on Book Exchange

button then click on Return button and follow

the instruction.

There are many input fields in this form -

1. Group Number - Automatically generated, a group number for the

books of

same title and same time and same author.

2. Book Title - To enter the title of book.

3. Book Author - To enter the author name of book.

4. Book Publisher - To enter the publisher name of book

5. Book Price - To enter the price of book in Rs. i.e. 299.99

6. Date of Purchasing - To enter the date in “DD/MMM/YYYY”

format.

7. Available Copy - To enter the No. of copy.

8. Issued Copy - Automatically generated.

9. Remaining Copy - Automatically generated.

Reports - There are many reports in this system.

1. Student Report - This report is used to generate the report of

enrolled student

between two dates. Select the first date and

second date and click on Generate button.

2. Employee Report - This report is used to generate the report of

appointed

employee between two dates. Select the first

date and second date and click on Generate

button.

3. Course Report - This report is used to generate the report of the

selected

course name. Select the course name and click

on Generate button.

4. Book Detail Report - This report is used to generate the report of

selected

Accession No. (Group No.). Select the

Accession No. and click on Generate button.

5. Issued Book Report - This report is used to generate the report of

issued book of

selected Student Code. Select the Student Code.

and click on Generate button.

6. Fee Detail Report - This report is used to generate the report of fee

submission

of selected Month. Select the Month and click

on Generate button.

7. Marks Detail Report - This report is used to generate the report of

marks of exam

of selected Year. Select the Year and click on

Generate button.

8. Generate Pay Slip - This report is used to generate the Pay Slip of

the selected

Month .

Every reports are exported into excel, by clicking on Export to Excel Button, this

button is disabled, this button is enabled when you click on Generate button and

report is generated.

Screens -

1. About School… - This screen is help screen.

Additional Features - These features are used only by

Administrator.

1. Backup - This feature is used to create the backup of your data.

This

feature is accessed by the Administrator in the

full version only.

2. Restore - This feature is used to restore the backup files. This

feature

is accessed by the Administrator in the full

version. But, the Administrator may use this

feature in Trial version one time only. So that

you may restore your full version backup file in

new same installed system

3. User Management - This feature is used to create the limited user, to

delete the

limited user or change the password of the

Administrator. But this feature is accessed by

only the Administrator and you must have only

one Administrator. Don’t delete the

Administrator. If you delete the Administrator

then you can’t use these feature. (In this case

you can restore the previous Backup files in new

software)

4. Enter a Serial Key - This feature is used to enter the Serial key,

which is

received after purchasing. This feature may also

be used by Administrator.

5. Purchase - This feature is used to show the method of purchasing.