College Funds (by Abid) Wrkg1-Drft

8/3/2019 College Funds (by Abid) Wrkg1-Drft

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COLLEGE FUNDS RULES 2010

HIGHER EDUCATION DEPARTMENTGOVERNMENT OF THE PUNJAB


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COLLEGE FUNDS

INTRODUCTION

Colleges are domains of Higher Education. The education in Public Sector

College is not free but it is highly subsidized. The students seeking admissions in these

colleges have to pay three kinds of dues:

1. The Government Dues, which include nominal Admission fee, and a

Registration fee for public examination to be administered by the relevant

Board of Intermediate and Secondary Education or the University.

2. College Funds, which are mainly the refundable securities such as Library

Security, Hostel Security etc. These are refunded to the students after

completion of their respective sessions of academics.

3. College Funds known as Pupil or Students Funds, which include nominal

funds like General (or Union) Fund, Magazine Fund, Helal-i-Ahmar Fund etc.

These are levied to students in accordance with the instructions of the

Government issued from time-to-time.The receipts collected under different

Heads of these funds are non-refundable. They are utilized in providing

various facilities to the students during their stay in college and are used in

best interest of the students.

Thus, in real terms, the only amounts charged in public college are these

Students Funds. The utilization of these funds is governed by the Delegation of

Financial Powers and Student Fund Rules / Instructions issued time-to-time by the

Education Department. It is, therefore, imperative to frame improved and simplified


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2. DEFINITIONS

i) College Funds means all funds provided in Chapter-II of this Order, and

includes all those funds determined by the Higher Education Department,

Government of Punjab.

ii) Government means Government of the Punjab.

iii) D.P.I (C) means Director of Public Instructions (Colleges), Punjab

iv) Directormeans Director of Education (Colleges)

v) Deputy Directormeans Deputy Director of Colleges

vi) Principal means Principal of the Government College

vii) College Council means College Council constituted notified by theGovernment in each Govt. college

viii) Funds mean College Funds.

ix) Accounts means accounts maintained for collection / disbursement of the

college funds

x) Ordermeans College Funds Order 2010.

xi) College means Intermediate-, Degree- or Post-graduate Government

College for Boys or Girls

3. ADMINISTRATION & CONTROL OF FUNDS

i) All the College Funds mentioned in Chapter II of this Order will be

administered and controlled under instructions by the Higher Education

Department, Government of the Punjab.


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iii) Principals are responsible for proper collection and utilization of these

funds in accordance with the College Funds Order Rules 2010 or the

instructions issued by the Government.

iv) Principals of colleges will maintain record of these Funds in auditable

manner. They are responsible to prepare statements of all receipts and

expenditures.

v) Directors of Education (Colleges) will get monthly statements of these

funds of all districts under his jurisdiction through the respective Dy.

Director Colleges after they are collected from all the Principals under their

jurisdiction and will consolidate them. The Directors will be responsible to

submit college wise annual consolidated statement of these accounts /

funds to Secretary Higher Education through the Director of Public

Instructions (Colleges), of all receipts and expenditures made throughout

the year, against each of the College Fund.


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CHAPTER II

COLLEGE FUNDS

Name of FundSubscription

RateScope and Utilization of

FundsDistribution

ExpenditureSanctioning

PowerRs.15/-per month

a) Purchase of sportsmaterial and general

expenses on Sports andGames

20% CollegeCouncil - Full

Powers

b) Watering, cleaning,turfing and leveling ofplay grounds.

20% CollegeCouncil - FullPowers

c) T.A./D.A. of students forEducational Tours/Debates / SportsCompetition etc. @Rates Rs.50/- perstudent per day plusactual expendituresincurred on

transportation.


d) Payment of T.A./D.A. toteachers accompanyingstudents for Board/University events,tournaments etc. as perT.A. Rules of the Govt.


e) Purchase of sports gear 5% CollegeCouncil FullPowers

I)General Fund

f) Sports kit for girls and 5% College


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FundsDistribution


Powerg) Purchase of Hot and

Cold utilities.

5% Principal full powers

h) Excursions, recreationprogrammers like hiking,camping picnic etc., visitstto places of historical/

geographical/educational/ recreationalinterests.


i) Hobbies (includingdramatic andperformance clubs,societies, internet etc.)


j) Purchase of TV, radiomultimedia, over-headprojector and computers,UPS, batteries, etc.alongwith theirperipherals, accessoriesstationeries / toners, for

educational purpose.


k) Purchase of newspapers,magazines, librarybooks, library equipmentetc.


l) Temporary contractappointment of teaching /

non-teaching staff as perGovt. rules / policy invogue, on urgent needbasis till arrival of theregular employees (at arate: for teaching as


Powers


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FundsDistribution


Powerm) Expenses regarding

exams purchase ofanswer sheets, printingof question papers etc.


n) Expenditure on studentsprogress reports.

o) Recurring expenditure ofstudent societies, socialwork groups, parentteacher meetings, co-curricular activities etc.


p) Purchase and

maintenance of collegefurniture.

5% College

Council - FullPowers

q) Refreshment cost / giftson students functions


a) Expenses in connectionwith award of prizes,

photographs for sportsand co-curricularactivities etc.


b) Purchase andmaintenance of Securitycameras / VCR /monitors, UPS, batteries

etc.


c) Purchase, maintenanceand updating /up-gradation of computers


II) Fine Fund Absence:a) Per period

Rs.5/-.b) Full Day

Rs.10/c) Without

uniform:Rs.25/- perday.

Misconduct/IndisciplineMin= Rs.100/-Max=Rs.1000/-

[NOTE: Fine on


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FundsDistribution


Powerthe CollegeCouncil]

e) Participation Fee ofstudents and faculty inTraining programmes /Seminar/ Workshopsetc.


a) Expenses regarding costof printing of collegemagazine, educationalgazette etc.

80%

CollegeCouncil - FullPowers

b) Expenses on distributionof magazine / college

gazette etc.

c) Subscription to nationaland internationalresearch journals, forpublication of researcharticles of students


III)Magazine Fund

Rs.8/-per month

d) Purchase and printing ofstationery of studentssocieties, clubs andother student bodies


a) Financial aid for theaward of stipends,textbooks, uniforms topoor students.


IV)Red Crescent/Hilal-e-AhmerFund

Rs.10/-per month


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FundsDistribution


Powerc) Purchase of fire-fitting

/Civil Defense equipment/ gadgetry


d) Purchase andmaintenance of securityequipment / CCTV andall its accessories, back-ups

a) Purchase of medicines,first aid / medical kit.


b) Maintenance ofdispensary / sick room


c) Purchase of furnitureetc. for sick room.


d) Reimbursement ofmedicines prescribed byMedical officer to thepoor students


e) Employment of part time

Doctor /nurse / medicalattendant in consultationwith the MedicalSuperintend of Govt.Hospital / dispensary

25% College


V)Medical Fund

Rs.5/-per month


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FundsDistribution


Powerg) Purchase of cleaning

/sanitary material etc.5% Principal

full powers

VI)LibrarySecurity Fund(at the time ofadmission)

Intermediate:Rs.1000/-GraduationRs.1500/-PostgraduateRs.2000/-

Library Security Refund-able tostudents

Principal full powers

a) Cost of repair andreplacement of damagedlibrary books.


b) Improvement of librariesand reading rooms.

c) Provision of educational/ supporting softwares,computer/ Internetfacilities,

d) Photo-copying servicesfor the library andlamination etc.

e) Payment of On-LineLibrary usage charges

f) Purchase andmaintenance of libraryfurniture, Photocopier,scanners, computers,printers, UPS, batteriesand accessoryequipment etc.

50%CollegeCouncil - FullPowers

g) Purchase of Books andjournals etc.

h) P h f t ti

VII)Lapsed LibrarySecurity Fund

Lapsed amounttransferredfrom theLibrary SecurityFund and

Interestaccrued, on30th April ofeach year[Accounts tobe maintainedas per formatof Annex-I]


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FundsDistribution


Power

j) Purchase andmaintenance of waterelectric cooler, desertcoolers /AC etc. forlibraries.

VIII)Hostel Security

Fund (at thetime ofAdmission)

i. IntermediateRs.1000/-

ii. GraduationRs.1500/-

ii. Post-graduate:Rs.2000/-

Return of Hostel Security Refund-able


a) Purchase andreplacement of damagedhostel furniture /

crockery etc.

80%

CollegeCouncil - FullPowers

b) Improvement/Renovation in hostelbuilding / surroundings,hostel library, commonroom, hostel dispensary,kitchen, etc.

c) Hiring of Hostelemployees.

d) Meeting un-paid Messcharges in an academicterm:

10%

i) upto Rs. 2000/- Principal full powers

ii) beyond Rs 2000/- CollegeCouncil - FullPowers

IX)Lapsed HostelSecurity Fund

Lapsed amounttransferredfrom Hostel

Security Fundand Interestaccrued, on30th April ofeach year[Accounts tobe maintainedas per formatof Annex-I]

e) Payment of Washer man 10% Principal


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FundsDistribution


Power

b) Engagement of drivers/conductor / helper/security guards etc


c) Purchase of newvehicles.


d) Expenses on petrol,diesel, CNG, lubricants,filters etc.

Actualbasis Principal full powers

e) Construction of sheds,parking stands etc.


f) Payment of college

vehicles registration Fee,Tokens and Toll taxesetc.

Actual

basis

Principal

full powers


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FundsDistribution


Power

a) To meet therequirements ofPracticals


b) Replacement of thebroken/ defectivelaboratory apparatus /glass ware / equipmentetc.


c) Purchase of apparatus/chemicals & relatedmaterials of laboratories


d) Purchase and storage of

Practical materials /animals and chemicalsetc.

10% Principal

full powers

e) Transportation cost ofthe mobility of studentsto libraries, exhibitions,competitions, seminars

etc.


XIII)ScienceBreakage Fund

Gen.Sc.,I.Com./ICSF.A. withPractical/Non-Medical/Medical etc.= Rs.10/- per

month

B.A./B.Sc./B.Com,BCSetc.=Rs.30/- permonth

M.A./M.Sc./M.Com., MCSetc.= Rs. 60/-per month

f) Hiring of temporaryteaching / non-teachingstaff in laboratories forScience and otherpractical subjects onneed basis till such time

a regular post and / oran incumbent isprovided. (at a rate forteaching as describedfor 2nd shift hiring, andnon teaching as per



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FundsDistribution


Power

a) Arrangements to ensuresafe custody of burqasetc.


b) Purchase of hangers 30% Principal full powers

c) Engagement of femaleattendants


XIV)Burqa Fund

Rs.5/- permonth(for femaleColleges and inmale collegeswhere co-educationexists).

d) Initiative for collectivewelfare of students/institution.



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FundsDistribution


Power

a) Purchase / maintenanceof computers, itsperipherals, accessoriesUPS, batteries, etc.


b) Meeting cost ofinstallation of computers/photocopiers, Reso-copiers etc.


c) Purchase of stationeryfor computer, toners /ribbons etc.


d) Purchase of computer

tables and chairs etc.

5% Principal

full powers

e) Engagement ofcomputer teaching/non-teaching staff.


f) Fee for Internetconnection and related

services.


g) Repair and maintenanceof Computer Lab.


XV) ComputerFundComputerCentersManaged by:1) Public/

privatepartnershipthroughPITB.

2) PITB itself3) Collegeadministrationitself

[funds realizedas percentageof incomethrough Escrowaccount in thenew schemeand fundsrealized as

percentage ofprofit in the oldscheme andany othercomputerrelated receipts][funds realizedas percentage

of incomethrough Govt. of

Fee Structureas follows:i) Intermediate

Rs.200/- permonth

ii) Degree

Rs.250/-per month

iii) Post-graduateRs.400/- permonth

h) Purchase andmaintenance of Air-conditioner(s)/ Split

unit(s).



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FundsDistribution


Power

the Punjab, ICSPolicy, Escrowaccount in thenew schemeand also thefunds realizedas percentageof profit in theold scheme andany othercomputerrelated receipts]

i) Any other purpose asmentioned in the WelfareFund Account.


a) Payment to DistrictScout/Girl Guide

Association andRegional Scout/GirlGuide.


b) Payment of T.A / D.A. tostudents participating inGuide trainings, rallies,moots, workshops etc


c) Expenses for promotionof Scouting/Guidingincluding Camps, Hikesetc.


d) Purchase of gadgets,uniforms, trainingmaterials/literatures,

souvenirs etc.


XVI)Scouts/Girl

Guide Fund

Rs.5/-per month

e) Payment of RegistrationFee.

Actualbasis


a) P rchase of Identit Act al PrincipalXVII) Rs 30/ per


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FundsDistribution


Power

Rs.50/- c) Purchase of card jackets Actualbasis


a) Payment of AffiliationFee to the University

b) Payment of AffiliationFee to the Board

Actualbasis


XVIII)AffiliationFund

Intermediate=Rs.20/- (p.a)

Degree= Rs.30/-(p.a)

Postgraduate=Rs.50/-(p.a)

c) Professionaldevelopmental courses/seminars/ trainings ofteaching / non-teachingstaff.


a) Purchase andmaintenance of SewingMachines/ Refrigerator/Deep Freezer/ Micro-Wave Oven / CookingRange/ KitchenAccessories etc.


b) Appointment ofLaboratory Attendant (asper D.C.O rates).


c) Maintenance ofLaboratories.


d) Purchase of furniture for

kitchen, display show /exhibition, laboratory,household etc.

20% College


XIX)HomeEconomicsFund

Rs.10/-per month

e) Purchases for theti l f d

20% CollegeC il F ll


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FundsDistribution


Power

a) Leveling of grounds 50% Principal full powers

b) Hiring of ground keeper /mali and coaches (at arate for teaching asdescribed for 2nd shifthiring, and non-teachingas per rates ofrespective D.C.O. forskilled, semi-skilled andunskilled labor).


c) Cost of tent and tentagefor all functions.


d) Purchase of lawn-mower/ rollers etc. 10% CollegeCouncil - FullPowers

e) Purchase of sportsgoods


XX)PhysicalEducationFund(from allstudents male &female)

Rs.5/-Per month

f) Construction andmaintenance of grass /clay courts etc.


XXI)BuildingRenovationFund

Rs.10/-Per month

Renovation of Building CollegeCouncil - FullPowers

XXII) CollegeExaminationFund

Rs.10/-Per month

Expenses pertaining toexaminations including:a) Printing chargesb) Stationery) St ti l



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FundsDistribution


Power

e) Hiring of support staff onneed basis (as per ratesof respective D.C.O. forskilled, semi-skilled andunskilled labor).


f) Cost of running andmaintenance of printingequipment like cyclostylemachine, photocopier,Reso-copier, computerpaper and toners, otherstationery items requiredfor marking, packing,storage etc.


a) Payment of entry fee toBoard / Universitymeets.

Actualcost


b) Entry fees for district /divisional sports events

Actualcost


c) Incentives for college

teams.

Actual

cost

Principal

full powers

d) Promotion of on campussports activities etc.


XXIII)Sports Fund

Rs.5/-Per month

e) Purchase of sports gearand kits


Powers


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CHAPTER III

AUDIT OF FUNDS

1. AUDIT OF FUNDS: The receipts under College Funds are auditable by the Higher

Education Department. However, Director General Audit, Punjab or any of its offices

located in the districts, will not audit these funds / accounts.

Since Pupil funds do not form part of the Provincial Consolidated Fund under Note

below Rule 2.1 of the Subsidiary Treasury Rules, Punjab, these are not subject to

audit by the Pakistan Audit Department. The Higher Education Department will

however, arrange internal audit.

2. FINANCIAL POWERS: Delegation of Financial Powers Rules 2006 does not

apply to College Funds. The authority administering the funds has full powers to

sanction expenditure out of these funds for the objects envisaged in the Rules.

3. RE-APPROPRIATION: Surplus College Funds may be spent on other than

specified objects, subject to approval of re-appropriation by the College Council.

The College Council will have full powers for re-appropriation.


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CHAPTER V

MISCELLANEOUS

1. Students enjoying concessions in tuition fee are not entitled to similar

concessions in subscription to College Funds.

The students enjoying fee concession in tuition fee will be entitled upto 50%

similar concession in subscription to College Funds on case-to-case basis, with

approval of the College Council.

2. Sports gear purchased out of College Funds for the students shall remain the

property of the college.

3. Construction and erection of goal posts / poles for various games in the grounds

of the college is a legitimate charge on the General Fund.

4. Prizes given to students on sports and other co-curricular events include

photographs (both still and movies), group photograph of societies, teams, staffand visitors / functions.

5. Interest accrued on library, hostel and mess security deposits are not to be paid

to the students at the time of the refund of the security.

6. Security deposits of students like Library, Hostel or Mess securities shall not

lapse to the Government.

7. For utilization of Magazine Fund, NOC shall not be required from the

G P i i P b h d d l f li i ill b f lfill d


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A

CASH BOOK OF LIBRARY SECURITY FUND

FOR THE MONTH OF

RECEIPT SIDE

PAYMENT SIDE

DATE DESCRIPTION LIBRARYSECURITY

RS.

LAPSEDSECURITY

RS.

TOTAL

RS.

VOUCHERNO. &

DATE

DESCRIPTION LIBRARYSECURITY

RS.

LAPSEDLIBRARY

SECURITYRS.

TOTAL RECEIPTS =

TOTAL EXPENDITURE =

CLOSING BALANCE =

TOTAL PAYMENTS MADE =

SIGNATURE & STAMPOF THE PRINCIPAL

SIGNATURE & STAMPOF THE PRINCIPAL

NOTE:1) The amount of Library security and Lapsed Library Security will remain in one and the same account of the L

Security Fund2) Similar Cash Book for the accounts of Hostel Security and Hostel Lapsed Security will be maintained.3) The cash Books of other College Funds may be maintained accordingly.

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College Funds (by Abid) Wrkg1-Drft