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COLLECTIVE BARGAINING REPORTING
Gateway User GuideData Entry and Submission
January 2014
DATA SUBMISSION DEADLINES
2013 Data Entry Opens February 7, 2014
Final Submission Due by March 31, 2014
2014 Data Entry Opens August 1, 2014
Final Submission Due by December 31, 2014
ACCESS TO GATEWAY
Access is authorized by the Indiana Education Employment Relations Board
As with other Gateway submissions, the Authorized official is the School Corporation superintendent or designee
Username and password are assigned specifically to a person and are not to be shared; if multiple staff are required to use the application, please request individual access codes
Submission is the sole responsibility of the School Corporation superintendent, regardless of whether a designee-staff enters the data, the superintendent must handle the actual “Submit” process on Gateway
Contact for authorization: Pat Mapes – [email protected]
ACCESS: LOGIN
As an authorized (by IEERB) school corporation user, you will go to this URL to login, using your assigned username and password
https://gateway.ifionline.org/login.aspx
ACCESS: IF YOU HAVE BROWSER ISSUES
Every attempt is made to make the Gateway application compatible with a variety of internet browsers
However, older browser versions sometimes cause issues – we recommend using IE10, Firefox, or Chrome to access Gateway
Sometimes, your local intranet/networking office may block “https” secure sites and you may need to contact them to allow use of this site
If you do experience problems, please contact [email protected] to report the problem – including a screenshot can be very helpful!
APPLICATIONS ON GATEWAY
After logging into Gateway, you will see the applications available to local governments and schools.
There are TWO applications for use in reporting on collective bargaining – the first is the Collective Bargaining Reporting and the other allows for uploading the actual contracts (as PDFs).
This guide will focus primarily on the Reporting application, with information using the Upload tool at the end.
COLLECTIVE BARGAINING REPORTING
From the Select Application screen, click on the icon or text for Collective Bargaining Reporting. You will then see the Select Unit from List screen – your school corporation should be the only one listed and you will click on that unit.
SELECT YEAR
Since this is the first year of online reporting, the only year to select will be 2013.
MAIN MENU
The Main Menu is the place where all of your work really begins. Because we use “breadcrumb” navigation, you can always get to the Main Menu from wherever you are in the application.
Breadcrumb navigation always let’s you know where you are
MAIN MENU
There are three components to the application and their purpose is explained on the menu. Your first task is to use the Collective Bargaining Reporting component, which is where you will enter all of the required data.
MAIN MENU
After you have entered information into the entry component, you can also view that information in a “report” format by click on Report Outputs.
MAIN MENU
Submitting the Report, officially, is critical. You do this as a separate function, by clicking on the Submit Report in the main menu. Go through the submission process only when you are sure all information has been entered correctly.
Submission constitutes legal submission to the Indiana Education Relations Board. Once you have submitted your report the only way to go back to edit is to contact IEERB to re-open your report.
ENTERING YOUR DATA
From the main menu, click on the Reporting section to begin.
There are seven individual parts to fill out, but overall it should take less than an hour to enter all the information provided you have it on hand – you’ll want to review the next seven screens to see what information is required is each part.
Be sure to complete each part and then click on the Save and Continue button at the bottom of the page. At that point, the information is saved and you can log out and come back.
How the entry navigation works is straightforward – fill out each part, click on Save and Continue to get to the next part. If you need to logout and return, you will need to go through each part until you reach the un-entered ones.
PART I
Each item needs to be filled out.
DO NOT put in a dollar sign – just the whole dollars/cents
BACK button will take you back, but you will lose your work unless you had selected Save and Continue
PART II
Each item needs to be filled out.
DO NOT put in a dollar sign – just the whole dollars/cents
BACK button will take you back, but you will lose your work unless you had selected Save and Continue
PART III
Each item needs to be filled out.
DO NOT put in a dollar sign – just the whole dollars/cents
BACK button will take you back, but you will lose your work unless you had selected Save and Continue
PART III
PART IV
Each item needs to be filled out.
DO NOT put in a dollar sign – just the whole dollars/cents
BACK button will take you back, but you will lose your work unless you had selected Save and Continue
PART V
Each item needs to be filled out.
DO NOT put in a dollar sign – just the whole dollars/cents
BACK button will take you back, but you will lose your work unless you had selected Save and Continue
PART VI
When you answer “Yes” to provide a health insurance plan, you need to fill in at least one of the grids.
DO NOT put in a dollar sign – just the whole dollars/cents
BACK button will take you back, but you will lose your work unless you had selected Save and Continue
PART VI
PART VII
If you answer “Yes” to having either dental or vision, you need to fill out at least one of these (dental OR vision) or fill out both.
DO NOT put in a dollar sign – just the whole dollars/cents
BACK button will take you back, but you will lose your work unless you had selected Save and Continue
PART VIII
If you answer “Yes” to having either dental or vision, you need to fill out at least one of these (dental OR vision) or fill out both.
DO NOT put in a dollar sign – just the whole dollars/cents
BACK button will take you back, but you will lose your work unless you had selected Save and Continue
SUBMIT REPORT
Once you are completely satisfied with your entries and they are complete, you can click on the Submit Report in the main menu.
At that point, you will attest to the completeness and accuracy of the information and click on SUBMIT, finalizing your submission.
You will receive an email from Gateway indicating you have submitted the Collective Bargaining Report and the date and time.
REPORT OUTPUTS
The Report Outputs allows you to view your entries in a PDF or excel format.
This can be helpful in reviewing your input prior to Submission or for sharing with others in your organization.
REPORT OUTPUT
An example of the PDF report output is shown here.
CBR CONTRACT UPLOAD
You are also required to upload your contract(s).
CBR CONTRACT UPLOAD
The contract file needs to be in PDF format.
Enter the contract start and end dates.
Browse your computer for the file and then click Upload.
CBR CONTRACT UPLOAD
Once you have successfully uploaded the contract file (PDF) you will see this screen.
You can click on VIEW FILE to double check.
If you uploaded the wrong file, you can click on Reset Upload and go through the process again.
WHOM TO CONTACT
Gateway is managed by the IBRC at Indiana University in partnership with multiple state agencies, including the Indiana Education Employment Relations Board.
The IBRC is responsible for the technical side, so please contact them with any issues you have with the system itself – email [email protected].
The IEERB is responsible for the reports you submit and can handle questions you may have about specific items of data -- email [email protected].
PUBLIC REPORTING
Gateway also has a public facing portal that will provide access to these data once the reporting period is complete.
The Collective Bargaining data will be made available here through the Report Builder and the Download Data option.
