Collecting Artifacts: Showcasing Your Best

Work!November 18, 3:30-5:00November 25, 2:15-3:45

WHS Library

Implementing your Educator Plan

TODAY

Sources of Evidence for Summative Ratings

Three categories of evidence must be collected for each educator:1. Multiple measures of student learning, growth, and achievement2. Judgments based on observations and artifacts of professional

practice3. Additional evidence relevant to standards

o This includes evidence collected by the educator and shared with the evaluator relating to fulfilling Performance Standards (rubric)

What does this look like?Products of Practice Related to Standards

Multiple Measures of Student Learning

Other Evidence Related to Standards

Artifacts• Teacher-developed unit

assessments• Grade-level meeting notes• Parent/teacher

communication log• PLC meeting notes

Observations• Notes/feedback from short,

frequent observations (inside/outside classrooms)

• Notes and feedback from announced observations

• Student work (quizzes, homework, presentations, etc.)

• Portfolios• Performance

assessments (including arts, vocational, health and wellness)

• Interim assessments• State or district

assessments

• Student and staff feedback (2013–14 school year)

What is an artifact?

Products of an educator’s work that demonstrate knowledge and skills of the educator.

Artifacts should never be documents manufactured for the evaluation.

This definition of artifact comes from state regulations, 603 CMR 35.02.

Importance of Strategically Collecting Artifacts

Artifacts should be a sample that demonstrates educator performance and impact:

• Evidence should be clearly tied to: • educator goals • Standards/Indicators

Number of artifacts to collect varies by educator – Recommended 3 per Standards/Indicator

Artifacts can provide evidence of more than one Standard or Indicator

Examples of evidence 

1-A-4-- Lesson Plans2-A-1--Beginning and end of year writing prompt to assess student writing growth. 3-B-2--Parent newsletters sent home each month to update parents on curriculum, upcoming important dates, and classroom needs.4-A-2--IPDP which outlines personal classroom instruction goals as well as district and school goals.

Observations- are also evidenceArtifacts also generated as you work toward your goals

How many artifacts do I need?

3 for each Standard/Indicator for this evaluation cycle

Some artifacts can be used for multiple standards/indicators

9-12 total

How can I collect and manage all my

artifacts?

Strategies for Collecting Artifacts• Identify common artifacts that all or most educators will be expected to

collect.

• Share examples with co-workers

• Remember to collect artifacts that provide evidence relevant to all 4 Standards, not just your 2 goals.

Artifact Cover Page

Running Record of Evidence Form

Set Yourself and Your School Up for Success

• The more concrete the Educator Plan, the easier it is to identify and collect artifacts.

• Share examples of high-quality, valuable evidence during common planning time, team meetings, department meetings, or staff meetings• Select example artifacts that provide evidence of more than one Standard

or Indicator where possible.

• Identify common artifacts that all or most educators will be expected to collect (unit assessments, parent-teacher logs, etc.).

Organize

Adopt a process for organizing artifacts and observation notes by Standard or Indicator and/or goals:

• Paper-based, e-mail-driven, or online “cloud-based” systemCalendar:

• Review actions in Educator Plans. Let your evaluator know if you need additional supports and resources.

• Identify key points of contact throughout the year (observations and feedback, formative assessment conferences, and summative evaluations).

What types of artifacts showcase my work?

Work in pairs or groups of 3 to:• Brainstorm artifacts that might be common to all educators• Brainstorm artifacts that might demonstrate the

Standards/Indicators you have selected to work on this year• Discuss which artifacts might be the strongest pieces of

evidence of your work

Educator responsibilities:• Identifying, collecting, and organizing artifacts/evidence related to goal progress• Documenting action steps completed• Collecting and submitting common artifacts• Collecting and submitting evidence related to Standards

Evaluator responsibilities:• Making resources and supports available• Identifying common artifacts/evidence• Observing practice and providing regular and specific feedback on performance• Monitoring progress—including midpoint check-ins• Organizing and analyzing evidence over time

Next Steps in the Process