Collaborative Stage Version 02.05

An Update

From

Martin Madera

CS Program Administrator

About Me

• CS Program Administrator– Responsible for day to day oversight of the CS

program• Previously AJCC Education Administrator

– Staff Liaison to AJCC & CS Education Team – Coordinating, development and distribution of

CS and staging education

2

3

Overview

• Background and History

• When is CS 02.05 being released?

• What is different in CS 02.05?

• Resources

BACKGROUND AND HISTORY

4

Evolution of CS

CS Version 1.0 through 1.04– Creation of CS

CS Version 1 to Version 2– Growth and expansion

CS Version 2.00-02.04– Refining and Improving Accuracy

CS Version 02.05– Technical Improvements to help the end users

5

WHEN IS CS 02.05 BEING RELEASED?

6

Release of CS 02.05

• August 2013: Beta Release – Vendors will get Beta version of DLL in August– Vendor Webinar will be held by September

• October 2013: Production Release– Vendors will get the final production release

• January 1, 2014: Effective Date – For all cases diagnosed starting 1/1/2014– Registrars contact vendor for deployment date

7

WHAT IS DIFFERENT IN CS 02.05?

8

What Is Different?

Not Much Has Changed–No new codes added –No codes obsoleted –Mostly notes and explanations

added

9

What is Different?

Version 02.04• Conversion Program run

on data • Manual Review Required

for a few items• Multiple distribution

methods of Coding Instructions

• Robust SSFs collection ability and support

Version 02.05• No traditional conversion

program to run on data• 50% reduction in items

for manual review• Standardization of Coding

Instructions• Identified and formalized

list of Non-Required SSFs

10

NON-REQUIRED SITE SPECIFIC FACTORS

11

Improving CS for the Registrars

Registrars spoke, CS listened– CAnswer Forum and Reliability Study– Heard CS users overwhelmed with number of fields– CS structure allows collection of every SSF – Some SSFs were for 7th Edition Cancer Staging Manual

and not involved in calculation of CS– Confusing for registrars on fields that need to be

collected

12

Enhancement for CS 02.05

1. CS identified and formalized list of Non-Required SSFs– SSFs that have never been required by any Standard

Setter

2. Created Database for vendors – Standard Setter SSF collection requirements

3. Vendors able to provide simplified display– Reduce the burden of Collaborative Stage data

collection on cancer registrars

4. Sunset of support for Non-Required SSF

13

Non-Required SSFs in 02.05

• Full details will be announced in coming days

• Will NOT affect existing data

• Facilities can still collect Non-Required SSFs in CS 02.05 DLL structures

• All SSFs will remain in the DLL and in NAACCR record

14

Criteria for Non-Required SSFs

SSFs that are not included in the Calculation of Stage

AND

That are not required by any of the Standard Setters

15

Maintenance of Non-Required SSFS

1. CS will sunset support and maintenance of Non-Required SSFs– CAnswer Forum– Mapping Team

2. Coding Instructions Non-Required SSFs – Resource Archive

16

Benefits of Enhancement

• Less fields on screen • More streamlined workflow• Less burden on registrar training• Easier Quality Assurance• Easier Consolidation of cases

17

Implementation CS 02.05

1. Facilities must determine their data needs

2. Facilities must communicate with vendors

3. Use the resources provide on CS website

18

CODING INSTRUCTIONS

19

Coding Instructions 02.05

20

Coding Instructions 02.05

• Familiar Online Help interface • Intuitive Navigation• More hyperlinks to related information• Includes extra tables not in PDF version• Integrated print capability for education

21

Hyperlinked references

22

Quickly Jump between sections

23

Easier Navigation of Schemas

24

RESOURCES

25

CS 02.05 -New Resources and Tools

For Vendors• New Requirements

Database

• Vendor Checklist

For Registrars• Implementation

Checklist

• Improved Release Notes and Implementation Guide

26

New CS Website – Launches this Summer!

• Easy, more modern navigation• Audience-specific pages for registrars and

vendors• Features for Registrars

– Improved Release Notes and Implementation Guide– Implementation Checklist

• Features for Vendors– Database of Standard Setter requirements – Vendor checklist

27

Existing Resources

• CS Website• CAnswer Forum• NAACCR Suggestion Site• YouTube Channel

28

CS Website

29http://www.cancerstaging.org/cstage/

CAnswer Forum

http://cancerbulletin.facs.org/forums/30

31

CAnswer Forum

• Submit questions to CS Forum

– Located within the CAnswer Forum

– Provides information for all

– Allows tracking for educational purposes

– Includes archives of Inquiry & Response System

• http://cancerbulletin.facs.org/forums

NAACCR Suggestion Site

http://www.naaccr.org/Applications/Public/CSv2Ticket.aspx

32

You Tube – AJCC Channel

33

• Short 5-15 minute videos

• AJCC and CS topics

• Cover important concepts

• http://www.youtube.com/AJCCancer

34

Collaborative Stage Information

CS Web Site: www.cancerstaging.org/cstage

General Inquiries can be directed to:CSv2@facs.org

Marty Madera – CS Program Administratormmadera@facs.org