Collaboration Board SummaryCollaboration Board Summary

MICE CM 25November 7, 2009

Norman McCubbin 2

Towards the new MICE Project Board (MPB)

Norman McCubbinDirector, Particle Physics Department

MICE Collaboration Meeting6 November 2009

Norman McCubbin 3

Old structure The current Collaboration MICE Project Board (CMPB)

monitors and controls– Progress against schedule– Financial progress– Risk– Scope change

Fulfils the role of the “project board” as required by the STFC (exCCLRC) Corporate Project Management Handbook* and the STFC (exPPARC) project management process.

Official forum for frank, constructive discussion between MICE project and STFC, in both its funding and its operational role.

*14 weeks on Times Best-Seller List!

Norman McCubbin 4

Old structure: CMPB Membership Alain Blondel, Geneva (Switzerland) (MICE) David Findlay, STFC (ISIS) Dan Kaplan, Illinois Institute of Technology (USA) (MICE) Yoshitaka Kuno, Osaka (Japan) (MICE) Ken Long, Imperial College (MICE) Norman McCubbin, STFC (Chair) Andy Nichols, STFC (MICE) Maurizio Bonesini, INFN Pavia (Italy) (MICE) Mike Poole, STFC (ASTeC) Janet Seed, STFC (Project sponsor) Mike Zisman, LBNL (USA) (MICE)In attendance: Charlotte Jamieson, STFC

Norman McCubbin 5

Over the last few months we have realised that the MICE-related committee structure, established before the merger of CCLRC and PPARC to form STFC, was not optimal for MICE in Steps II to VI, which includes major hardware contributions from the collaboration as a whole (not just UK).

Points to be addressed: – Avoid significant duplication between UK-specific PSAG

and CMPB;– Recognise need for “independent” (of MICE and STFC)

oversight of MICE as a whole. (UK Oversight Committee (OsC) has clear, specific UK focus, but is not set up to oversee project as a whole.)

– Separate clearly this independent oversight from management of schedule, costs etc that are done within MICE itself.

Towards new MICE Project Board (1)

Norman McCubbin 6

After extensive discussion by CMPB and by MICE collaboration, we propose a new body: the MICE Project Board (MPB).

The MPB should act as an ‘oversight’ committee for the project as a whole, and report to the STFC Project Sponsor and to the FAC, replacing the report to FAC by the CMPB.

Membership: – Chair and at least 4 members to cover the following

areas: a cross-member from the UK OsC, a cross-member from MCOG, up to two external experts on RF, superconducting

magnets, accelerator systems, an external expert on project management,

– STFC MICE project officer – ex-officio – representative of STFC Host Laboratory – ex-officio– MICE Spokesperson and Deputy: in attendance

Towards new MICE Project Board (2)

Norman McCubbin 7

Terms of Reference– To monitor progress of the MICE construction project and

deliverables; – to advise on the progress towards the achievement of scientific

objectives;– to monitor the management of the risks for the MICE construction

project and deliverables; – to make reports to and to advise the Funding Agency Committee

on progress in terms of risks, schedule, and costs, associated with the project and all its deliverables within the available resources;

– to monitor the management of the project where appropriate – to report to the STFC Project Sponsor and the International Funding

Agency Committee. 

STFC Science Programme Office (Swindon) is now setting up the new MPB.

Towards new MICE Project Board (3)

MICE – Snapshot of where we AreSpokesmouse

-- decay solenoid now routine operation!-- infrastructure items enormous progress, still need PPS – some other worries-- target target in ISIS working ‘perfectly’ replica still not perfect-- results of Sep09 beam measurements running again! MUONS! beam loss up to 2V! ~40’s/spill/Volt still factor ~25 to go for stepV (was 500)

-- spectrometer solenoid ran 90% current burned High Tc lead -> Apr10/Jul10-- detectors and EMR all OK, TOF2 dec09 EMR in construction -> Jul10-- RF cavity production 5 cavities by dec09-- RF power source First 1MW power amplifier to be tested by Dec09 -- RF power infrastructure still tight MRI proposal: low level RF and piping-- Focus coils necessary modification spotted delivery May 2010 -- hydrogen absorber first absorber completed. LiH system progressing now-- Coupling coils large test coil complete fabrication delegated to Qi Huan (Beijing) Mucool CC end-2010 MICE Q3-Q4 2011 ??? would be great to have these dates by the end of this CM25 not-- DAQ, monitoring software & analysis operational – still much to perfect! Mousepower welcome everywhere

Running MICE~ Non stop from now to 15 August 2010

-- MOMs and shifters are doing a great job-- MOM rota for next year is nearly complete thanks!-- Will need also MOMs for long shut down. Less fun but less constraining.

-- will need shifters as well. P. Kyberd will address request to collaboration.

-- MICE Online Group: Graulich, Graulich, Leaver, Macwaters, Ellis, Hanlet, Coney.

Warning that this is a crucial group (and will remain crucial!)

MICE Schedule as of Sept 2009

Sep-Dec 2009(running now)

STEP I

Q2/Q3 2010

Q4 2010 -> 2011

STEP II

STEP IV 2011

STEP V2012-2013

STEP VI 2013

STEP III/III.1

Run date:

Common Fund 2008/09:Common Fund 2008/09: From Common Fund agreement June 2008

11CB Summary

Classification and estimate:Classification and estimate:Estimate (£k)

Budget line Example expenditure 2009/10

MICE - USER SUPPORT COSTS Secretarial support* 40.00Transport (taxis etc.) beyond MICE collaborator travel 0.50MICE van 1.00Collaboration meeting expenses 2.00

MICE UTILITIES, INFRASTRUCTURE SERVICES Experiment consumables 10.00Gas for equipment (for example Chrenkov, target, hydrogen system, tracker, etc.)Cryogenic fluids

MICE TECHNICAL SUPPORT Technical support for networking and network interventions 2.00Technical support for installation of equipment

Contribution to cost of technical and rigging effort in the MICE Hall 30.00

MICE BEAM LINE OPERATION AND MAINTENANCE Contribution to cost of maintenance of MICE Muon Beam and of equipment in MICE Hall 15.00

MICE OFFICE FACILITIES Office facilities 2.00

MICE ELECTRONICS, DAQ CONSUMABLES MLCR consumables 2.00Replacement and maintenance of electronics and equipment in MLCR and MICE Hall+ 10.00

Contribution to electronic integration effort in MLCR and MICE Hall 10.00Spares for electronic modules and crates common to MICE subsystems in MLCR 15.00

BUDGETTED SPEND IN FINANCIAL YEAR 2009/10 139.50

RESERVE 31.50

TOTAL COMMON FUND LEVY 2009/10 171.00

* Principally R.hayes. Other secretarial support charges as appropriate.+ MICE Online Group will categorise the electronics in the MLCR and MICE Hall and an appropriate policy will be proposed by the EB to the CB

Classification of expenditure to be made on the MICE Common Fund

12CB Summary

Spend to date:Spend to date:

Income and expenditure 2009/10 Income (£k) Expenditure (£k)

2009/10 COMMON FUND LEVY, income to date 63.00

MICE - USER SUPPORT COSTS 26.64MICE UTILITIES, INFRASTRUCTURE SERVICES 14.41MICE TECHNICAL SUPPORT 0.00MICE BEAM LINE OPERATION AND MAINTENANCE 7.18MICE OFFICE FACILITIES 0.28MICE ELECTRONICS, DAQ CONSUMABLES 2.28

Totals 63.00 50.79

Based on spend to end Sep09

13CB Summary

New/Old MICE MembersNew/Old MICE Members Trieste and Como

Engineering effort liberated at UNIGE due to end of ATLAS

Within EMR effort - most scientist effort still in Como/Trieste

Yet COMO and TRIESTE are not formally part of collaboration. This is an issue because Trieste funding request for

building EMR was refused last year. We learned at FAC that INFN funding could in

principle be supporting CF. Will try to resolve this in coming months

CB Summary 14

TIARA:TIARA: EC FP7 Preparatory Phase proposal

Create distributed European network of infrastructures for accelerator R&D

WP8: Ionisation Cooling Test Facility Proposal seeks resources to support:

• Sub-station upgrade• Specification and detailed design of 201 MHz power

distribution system in ICTF Hall for MICE• Design of diacrode based 201 MHz higg-power amplifier

15CB Summary

Associate institutes:Associate institutes:

Associate institutes: May not receive resources directly Benefit is to demonstrate ‘user base’ for ICTF and strengthen

proposed WP through support Be great if MICE institutes would become associates:

Organisation(Name, city, country)

ShortName

Short description (i.e. fields of excellence) and specific roles in the consortium

Affiliated to

Helsinki Institute of Physics, Helsinki, Finland

HIP

Fields of excellence: Beam diagnostics tools andinstrumentation. HEPH is assisted by a consortium ofFinnish institutes and industry with expertise in RFmeasurements, automation and vacuum relatedmechanics and welding.Specific contribution to: WP6Contact Name: -------------

UPP

16CB Summary

Speaker’s BureauSpeaker’s Bureau 41 Talks in 2009 so far Near Future:

Abstract Deadline: DECEMBER 9TH !!!!! Lots of conferences coming UP Get out there

and “Educate” the masses – Plan Ahead!CB Summary 17

IPAC10  Kyoto Status of the Muon Ionization Cooling Experiment A. Blondel Progress on the MICE beam line K. Long

MICE Target Hardware P. SmithMICE Target Operation and Monitoring C. Booth

Emittance Generation in MICE M.ApollonioParticle Production in the MICE beam line JS Graulich

The Mice PID Detector System M. BonesiniThe MICE RF System j. Orrett

The normal Conducting RF Cavity for MICE D. LiRF Cavity Studies at the MuCool Test Area Y. Torun

MICE coupling coils M. GreenStatus of the MICE Tracker System M: Ellis

Progress on the Fabrication and Testing of the MICE Spectrometer Solenoids

S. Virostek

Analysis of emittance reduction in MICE J. CobbIntegrating the MANX 6-D Muon Cooling

Experiment with the MICE Spectrometers S.A. Kahn

CB Summary 18

CB Summary 19