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COL Greg S.

Johnson

Chief, Functional

Management

Division

With guest

LTC Meinholz

30 November 2020

1530 ET

Join Microsoft

Teams Live

As of: 29 Apr 2020

• Standardize Business Processes across the Human Resources Domain

• Update Laws, Regulations, and Policy to enable and reflect modernized processes

1. HR Transformation

• Execution of Unit-level Tasks

• Execution of Soldier-level Tasks

• Enabling Commander Oversight

2. Data Correctness Campaign

• Identification and utilization of Authoritative Date Sources and Services

• Restructuring of Data Brokerage Processes and Services

• Full As Is / To Be Business Process Mapping to Data element level

3. Modernization of HRC IT Infrastructure

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Role Qualification TrainingMay 2021 – DL Opens

Jul – Nov 21 – Hands on Training

HR Transformation IPPS-A NET Training Go Live

21 Dec

2021

Jan – Dec 20 Jan - May 21

HR Transformation WG

HR Transformation Summits

BLUF: The IPPS-A Rel 3 Change Management plan will enable unit’s to prepare for successful Rel 3 go live.

HR / Finance Business process lay outs, and

identifying who does what, at what level

(organizational tasks).

Mapping the As-Is to the To-Be – Educating the

field on the change.

Redo PSDR

Preparatory Education

Command Visits, Demos, Presentations

AGS – Institutional Training

❑ Functional Courses (Jan 20 & Oct 21 start)❑ Administrator / Data Mgr / Talent Mgt / Audit &

Internal Controls / Inst. Training

❑ Curriculum Update (All) (NLT Oct 21)

❑ Focus on Analytics

❑ Skills Progression Model

HR Pro Training

May-Dec 21

T3 Training

Jul-Sep 21

Leader Training

May-Dec 21

Inst. / Dev. Training

May-Jul 21

Preparing users for

business process

changes and

deployment activities

All 1.1 mil

Soldiers on

One System

MilPay / Entitlements Training (MTT)

Aug 19 – Dec 20

Army Org Server (AOS) / Structure MTT

Apr –Dec 20

Data Correctness Live TrainingJul 20 – Jul 21

IPPS-A Live Training Jan 20 – Dec 21

BI / Analytics Live Training

Oct 20 – Dec 21

Training with Industry: UPS, AdventHealth, Wells Fargo, Honeywell, American Express, Leidos

Institutional Training Environment – March 2021

Operational Training Environment – June 2021

Civilian Training: DA Civilians, Contractors, IMCOM/MPDs, etc.

As of: 20 Mar 2020

HRC AcademyMar – Nov 21

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Live Training Highlights- Provides a venue for open discussion between users, program leaders, and SMEs

- Accessible to all Army personnel on both DOD and commercial devices

- Historical training is available for on-demand use on S1Net

Historical training on S1Net:

https://www.milsuite.mil/book/community/spaces/apf/s1net/ipps-a

(Click the appropriate folder on the left pane of the home page)

IPPS-A LIVE TRAINING INITIATIVES

MilPay / Entitlements Training

(MTT) – On Demand

IPPS-A and WO Huddle – 3rd

Monday of every other Month

Army Org Server (AOS) /

Structure - Every Tuesday

IPPS-A Webinar Series – January

2021

Data Correctness Campaign –

2nd Monday of every MonthHRC Academy - TBD 2021

What training can I do NOW?

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Cutover

HR Pro

Hands-On

Training

Unit T3’s reinforce

IPPS-A Training

content based on

organizational

needs

BLUF: Unit level HR Professionals will have IPPS-A read-only access starting in Feb-21. Rel. 3 DL Training

will be unlocked for all users in May-21 and in person T3 Training commences in Jul-21. Live Virtual Training

is available now for MilPay, Data Correctness, AOS and Rel. 2 topics.

FEB - APR

2021

MAY

2021

JUL – OCT

2021

DEC

2021

OCT – DEC

2021

1 DEC

2021

• Prerequisite

Training

• R3 Training

Products

available

Begin DL

Training

NET Training TimelineJUN

2021

MAR

2021

• AGS Hands on

Training

• IMT / PME

Institutional Training

Environment Access

Virtual training on S1Net: https://www.milsuite.mil/book/community/spaces/apf/s1net/ipps-a

(Click the appropriate folder on the left pane of the home page)

Download IPPS-A Mobile App: Feb – Dec 21

T3 Certification Classes

• 2 week duration

• Includes Subcategory

Role training, access to

training products/

environments, cutover

tasks

• 33 Locations

T3 Training

• ~ 3 Weeks

• Systems

Brownout

Release 3

Go-Live

Operational Training

Environment Access

• Hands on Training

• Unit Level sandbox

Self-Service Access

• R2 Training Products

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BLUF: The IPPS-A mobile app provides IPPS-A users a convenient way of safely

accessing IPPS-A self-service capabilities through DS Logon.

IPPS-A is mobile ready and dynamically scales to available screen size

The IPPS-A app is available for download at the TRADOC Application Gateway.Visit this link for more information and complete installation instructions:

https://ipps-a.army.mil/need-to-know/mobile/

From the App: Log In via DS Logon:• Update Address and Contact Information• Self-profess KSBs• View Personal Profile• View Promotion Points (Semi-Centralized)• Submit / Track Personnel Action Requests (PARs)• View and Apply for Job Openings• Assignments• Request / View Payroll Absence (Leave)• Complete IPPS-A Training• Submit / View CRM Cases

Log In with a CAC Card:• DD93 Update• Non Self-Service Actions (HR Professional or

Commander)

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HR/TM

Reporting & Analytics

Strength Management

Workflow/Audit/Internal Controls

25-Point Profile (TM)

Self-Professed/Manage KSBs

Market Place

Search Match

Self-Service & Personnel Action Requests

Assignments

Readiness & Manning

Disciplinary Actions

Internal Controls

Duty Status

Transfers

Promotions

Reductions

Workflow

Awards

Help Desk

Soldier Inquiries

Trouble Ticket Capability

Action Tracking

Customer Relations

Module (CRM) HR Support

Business Intelligence/ Analytics

Talent Management

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BLUF: The Personnel Action Request (PAR) replaces the DA Form 4187 in IPPS-A. Soldiers can submit a PAR from their mobile

device. Once submitted, it is automatically entered into the workflow approval process and routed by the HR Professional to the

approval chain. During the approval process PARs are visible and auditable.

➢ HR Professionals have the ability to

initiate a PAR on behalf of a Soldier

➢ Automated workflow through the S1

Pool and chain of command

➢ Request will be work-flowed in IPPS-A,

allowing transparency and tracking

➢ Upon approval, Soldier record updated

in IPPS-A

➢ Automatic notification to Soldier upon

approval

PAR Description

Pay

Im

pac

t

Elig

ibili

ty

Ch

eck

Gen

erat

es

Ord

ers

Rec

ord

U

pd

ate

Initiated by:

HR Pro

Member

Admin Correction

Award Recommendation

Civilian Acquired Skills

Request for Demotion (Reduction)

Record Disciplinary Action

Lateral Appointment

Request for Name Change

Qualifications and Skills

Religious Accommodation

Request for SFPA Flag

Payroll Absences

Special Promotions

Update Gender

Note: Admin Correction PAR is the NEW DA Form 4187. For personnel actions without a dedicated PAR use the Admin Correction PAR to approve the request.

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BLUF: The Personnel Action Request (PAR) replaces the DA Form 4187 in IPPS-A. Members can submit a PAR from their mobile

device. Once submitted, it is automatically entered into the workflow approval process and routed by an HR Professional to the

approval authority. IPPS-A automated workflow allows transparency, efficiency and auditability.

• HR Professionals have

the ability to initiate a

PAR on behalf of a

Soldier

• Members can also

submit a PAR for

themselves via self-

service or mobile device

• Once submitted, all PAR

requests route to the

Member’s S1 Pool or

Upper Echelon (when

applicable)

• HR Pros within S1

Pool/Upper Echelon can

assign pre-defined

approval routing

templates based on the

PAR type

• HR Pros can also assign

Ad Hoc routing for

unique actions or if

additional reviewers are

required.

• Commanders have

elevated permissions

connected to Workflow

for PARs and may

delegate their approval

authority to others by

creating a Proxy

• Routing templates are

established by unit SOP

IAW the specified

approval authority and

are saved for repeated

use

• Upon approval,

Member’s record will

update in IPPS-A

• Orders are generated

and transmitted to

iPERMS

• Data is sent to outbound

interfaces. Example:

Special Pay to DJMS

• The Member receives a

notification within the

system when the action

is approved

Request initiated Reviewed by

S1 Pool

Workflow Routing Request Approved

Note: R3 is leveraging the Admin Record Correction PAR for several actions. The Admin Record Correction PAR is the only PAR that is non-transactional

meaning the HR Pro will need to manually update a Member’s record in IPPS-A once it is approved.

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1. Access the TRADOC App Gateway: https://public.tag.army.mil

2. Download the appropriate IPPS-A app, (Android or Apple) for your phone

3. Detail instructions are on the IPPS-A Training Resources Link

https://it.training.ippsa.csd.disa.mil/upk/review/index0.html

-How to download the mobile app

• High Rated App on

TRADOC App Gateway

• 14,000 Downloads and

Counting

• Self-Service thru DoD

User Name/Password

• Manager/HR

Professional with

Common Access Card

(Card reader and

software required)

Rated the Most Downloaded TAG App (We Added Mobile Capability)

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- IPPS-A Live Town Halls- Facebook Live Demos- IPPS-A Podcasts- AUSA Warrior’s Corner

More Events

Demos and Videos

AOS MTT / Mock Conversions

MilPay / Entitlements Training (MTT)

Data Correctness

BI / Analytics

Webinar and Demo Series

HR Transformation Summits

IPPS-A Live Training and MTTs

Resources

IPPS-A Webpage

Social Media: YouTube, Facebook, LinkedIn, Twitter

S1 Net

GKO

Primary Audience: All Leaders and Users

YouTube: https://www.youtube.com/channel/UCM1SIVuPyl5NfLcuf3inDRgMilSuite: https://www.milsuite.mil/book/community/spaces/apf/s1net/ip

ps-a

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Bottom Line Up Front

• IPPS-A is leading the Data Correctness effort to clean up legacy HR System data for the upcoming Release 3 in DEC

2021. The areas of focus include eMILPO, RCMS, TOPMIS II, DTMS, and ATRRS.

• Maximum participation from Individual Soldiers, HR Professionals, and Force Managers is necessary for a seamless

transition to IPPS-A.

• Subscribe to and participate in the Data

Quality Assessment Report (DQAR). This

is the monthly feedback that IPPS-A Data

provides to the field

• Conduct Enhanced PRR in conjunction

with annual PRRs in order to check and

fix historically error prone areas within

personnel records

• https://www.milsuite.mil/book/docs/DOC-

732963

Key Tasks for HR

Professionals (S1/G1)

• Review personnel records for correctness

on DMDC milConnect

• Check SRB/ORB for correctness

• Review ATRRS Training Transcript for

correctness and resolve any missing

training records

• Verify current APFT/ACFT, Height/Weight

and Weapons Qualification is in the

DTMS/ATMS

• Verify on your LES that all pay information

is correct

Key Tasks for Individual

Soldiers

As of 21 SEP 2020

• Participate in the ongoing Faces-to-Spaces

and Army Organization Server (AOS) data

quality campaign

• Increase AOS knowledge base within the

commands' force management teams

• Implement processes that support strength

management through AOS position and

hierarchy management

Key Tasks for Force

Managers (G3/G8)

Regular Army: Subscribe to the monthly Data Quality

Assessment Report (DQAR):

– IPPS-A Data Correctness milWiki -

https://www.milsuite.mil/wiki/Portal:IPPS-A_Data_Quality_Program

– IPPS-A POC is MAJ Eric Kim, eric.c.kim.mil@mail.mil

Army Reserve: Monitor Data Quality reports in Reserve

Component Manpower System (RCMS) Commander’s

Strength Management Module (CSMM):

– RCMS CSMM - https://rcms.usar.army.mil/v3/Portal/Default.aspx

– USARC Team Mailbox – usarmy.usarc.usarc-hq.mbx.esrb@mail.mil

Data Quality Resources

• Go to the IPPS-A Facebook Page at

https://www.facebook.com/armyippsa/

• Under “More”, click on

“Groups”

• Join the “Integrated

Personnel and Pay

System - Army Group”

• Please provide your full

name and Army

government email

address, and an

admin will approve

your request!

18R3 ADS Version 3 (9 January 2020)

Give us your feedback!

Go to https://peoeissurvey.altess.army.mil/n/zz5t1.aspx

Or scan the QR code below

(Survey works best when opened in Microsoft Edge)

For more information and to download today’s

slides:

Go to https://ipps-a.army.mil/total-army/

Or scan the QR code below