Coil Winding, Insulation & Electrical Manufacturing Exhibition …cn.coilwindingexpo.com/gallery/file/20200529/... · 2020-05-29 · Leo Lee Deputy Operation Director HYVE GROUP PLC

Coil Winding, Insulation & Electrical

Manufacturing Exhibition

Exhibitor Manual

Shanghai World Expo

Exhibition & Convention Center

29th – 31st July 2020

1

WELCOME

Welcome to the exhibitor manual for CWIEME Shanghai

2020; your guide to all the physical and logistical aspects of

the show. It has been put together to help you with your

planning for the event and to assist you in getting the most

out your time onsite. It does not however replace first‐hand

experience, therefore please feel free to contact any

member of the team should you require any assistance. More information, please follow our WeChat

2

Table of content GENERAL INFORMATION

• Contact list 3

• Operation schedule & overtime 4

• How to get there 5

• Hall Specification 6

• Administrative regulations on construction safety 7 – 10

• Other Service Management 11– 12

• SWEECC using Guide 13 – 18

MANDATORY FORMS FOR ALL EXHIBITORS

• Exhibitor Reminder & Deadline Checklist 19 – 20

• Health and Safety 21 – 24

• Registration of exhibitor badges 25

• Stand Layout 26

MANDATORY FORMS FOR SHELL SCHEME BOOTH

• Stand packages description 27

• Upgrade stand packages description 28

• Fascia name for shell scheme booth 29

MANDATORY FORMS FOR RAW SPACE EXHIBITORS / CONTRACTORS

• Declaration of exhibitor contractor for raw space 30

• Construction regulations and declaration of safety responsibility 31 – 33

• Building approval for booth design 34

• Electrical Installations 35

OPTIONAL FORMS

• Working Exhibits Form 36

• Furniture Rental 37-40

• Furniture Catalogue 41-45

• Electrical equipment & fittings - for shell scheme only 46

• Internet Access / water/ Compressed Air Installation 47

• Hostesses and Hosts/ Translation 48

• Meeting room booking 49

• Visa invitation letter 50

• Travel agent 51 – 56

• Freight Handling Order Form 57 – 58

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CONTACT LIST Official service vendors’ detail

Official stand contractor Official freight forwarder Official travel agent

Pico IES Group (China) Co Ltd. DB Schenker Orient Explorer Shanghai

Ms. Starkia Si Mr. Luke Wrigley Mr. Seven Liu

Tel: 86 21 6010 8794 Tel: +44(0)1268 632213 Tel: 86 21 5109 9795

Fax: 86 21 6010 8601 [email protected] [email protected]

[email protected]

For assistance with queries regarding your stand set up, the venue, health & safety, to order any items or services for your stand at the show etc., please contact a member of the Operations Team:

Leo Lee

Deputy Operation Director

HYVE GROUP PLC

Tel: 86 21 6180 6789 ext. 820

[email protected]

For queries regarding your stand space, exhibiting regulations, sponsorship opportunities etc., please contact a member of the Sales Team: Colleen Shao Rozana Noja Event Director Portfolio Director HYVE GROUP PLC HYVE GROUP PLC Tel: 0086 021 6180 6789 ext. 877 Tel: + 44 (0) 203 033 [email protected] [email protected]

Eric Zhang Frank Du Sales Manager Sales Executive HYVE GROUP PLC HYVE GROUP PLC Tel: 0086 021 6180 6789 ext. 875 Tel: 0086 021 6180 6789 - 867 [email protected] [email protected]

For all queries regarding marketing please contact: Kidd Yuan Senior Marketing Executive HYVE GROUP PLC

Tel: 86 21 6180 6789 - 870

[email protected]

For all queries regarding the catalogue entries and advertising within the catalogue please contact: wohlgemuth + team gmbh Nicola Proscia Tel: +49 30 20 88 640-10 [email protected]

wohlgemuth + team gmbh is the catalogue service partner of the ITE Events (Shanghai) Company Limited and will

produce the show preview, show catalogue print and online for the CWIEME in Shanghai 2020. wohlgemuth + team

has also successfully produced the exhibition media for CWIEME Berlin, CWIEME Chicago and CWIEME Bangalore.

All products can be booked easily in an online shop. CWIEME Shanghai exhibitors will receive an email with the login data for this online shop in Jan 2020.

mailto:[email protected]










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GENERAL INFORMATION Exhibitor Schedule (Important Dates & Times)

BUILD UP HALL OPEN ACCESS FOR

Monday 27th July

09:00 – 18:00 For Raw Space Stands Only

Tuesday 28th July

09:00 – 20:00 All pallets and packing materials must be clear of the gangways by 16:00 so that cleaning can commence

OPEN DAYS HALL OPEN SHOW OPEN HOURS

Wednesday

29th July

09:00 – 18:00 09:30 – 17:00

Thursday 30th July

09:00 – 18:00 09:30 – 17:00

Friday

31st July

09:00 – 20:00 09:30 – 15:00

BREAKDOWN HALL OPEN ACCESS FOR

Friday

31st July

15:00 – 20:00 Contractors/exhibitors with all stands.

All contractors and exhibits to be clear of halls by 20:00

This schedule is subject to “Important Notice” publicized before move-in. Should there be any amendment; an updated copy will be available at the Organizer’s Office on-site. ----------------------------------------------------------------------------------------------------------------------------------

Overtime

• Exhibitors or contractors who need to work beyond the above hours must apply to the organizer before 14:00 on the date intended

• Apply for overtime work must be continuous, intermittent overtime application does not accept the exhibition hall

• If you need to work over night, you should change a new work team to guarantee the safety.

Over Time Charge 18:00--22:30

22:30 - 8:30 (Next day) / Holidays

CNY 1,200.00 / Hr. /Booth

CNY 2,200.00 / Hr. / Booth

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GENERAL INFORMATION How to get there • Address：

1099 Guo Zhan Road, PuDong, Shanghai, China

Tel：021-2089 3600

• How to arrive： Subway：

Take Metro Line 7 & 8 and get off at the station of “Yao Hua Road”, 10 minutes’ walk. Take Metro Line 8 and get off at the station of “China Art Museum”, 5 minutes’ walk. Take Metro Line 13 and get off at the station of “Shibo Ave”, 10 minutes’ walk.

Bus：

Lots of public bus lines run through SWEECC, the fixing stations nearby SWEECC: Shutter Bus No 1, No. 3& No. 4 (To China Art Museum), No.83, No.177 etc. Hotline: 16088160

Driving：

SWEECC is located in the cross of GuoZhan Road and Zhoujiadu Road which is easy to be accessed. It can be directly accessed through LuPu Bridge and NanPu Bridge from the city center. Parking: Underground garage entrance 2.1m high limited, approximately 600 parking spaces. The opening hours during the exhibition for 8:30-20:30. Car park charges: CNY 8 = one hour.

• Surrounding Landmarks： China Art Museum The River Mall The Mercedes Benz Arena

• Venue sitemap

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GENERAL INFORMATION (CONT’D) Hall Specification – Hall 3

Remark： 1) The outdoor area of SWEECC:

North Square 16,098 m2 South Square 9,058 m2 West unloading area 4,250 m2 East unloading area 5,453 m2

2) SWEECC RESERVES THE RIGHT OF FINAL INERPRETATION.

Facilities Hall 3 Flooring Concrete

Floor Loading 1,500kg/m2

Pillar 9 pillars, 80cm x 80cm, pillar spacing 18m

(Please site measurement if needed)

Cargo Lifts 4 lifts with Rated Capacity: 3,000kg, Cab dimension: 2.7mL x 1.5mW x 2.75mH

4 lifts with Rated Capacity: 5,000kg, Cab dimension: 3.7mL x 2.1mW x 2.75mH

Power Supply 5 wire, 3 phase 380V/220V, 50HZ

Lighting Level 300LX (Average)

Ceiling Height 11m

Air-compressor Average pressure: 8.5 - 10 kg

Fire Protection Smoke alarm system, Fire Hydrant, Automatic Spraying System, Fire Detection

Wide of pillar fire hydrant: 22cm

Air-Conditioning Central air-conditioning

Telephone IDD, DDD and local lines are available

Internet Wired broadband 2M

Security System 24 hour security guards on duty

P.A. System Available at exhibition hall

Emergency Lighting Available at exhibition hall

Toilet 4 for Man, 4 for Lady & 4 for Handicap

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GENERAL INFORMATION (CONT’D) Administrative regulations on construction safety

1) No exhibition stands, exhibits, advertisement boards, package materials or other articles shall affect normal function of automatic alarm, fire extinguishing system and other fire protection facilities in exhibition halls. Actions disrupting normal operation of contact of fire alarm bell, fire hydrant, fire extinguisher, security door and other fire security and monitoring facilities are strictly forbidden.

2) Clear space for fire engine access, passages with access to emergency door, entrances and exits shall be guaranteed.

3) Articles, exhibition stands, etc. are not allowed to be placed at fire engine access, fire hydrant or pump connector.

4) General layout plan is subject to review and approval by Fire Protection Management Department. 5) Attaching or hanging any objects on ceiling sprinkler or light fixtures is forbidden. Focusing spotlight or

other heat emitting devices on sprinkler devices, or placing them near sprinkler is not allowed. 6) Organizer will assist exhibitor in managing transportation and construction organizations of

exhibitions/other activities. Exhibitor shall inform all transportation and construction organizations of submitting name lists and copies of ID cards to SWEECC one week before entering exhibition center. SWEECC will issue construction staff badges for exhibition/other activities, and staffs without badges are not allowed to participate in any on-site work related to activities.

7) Construction organizations for exhibitions/other activities shall comply with layout plans approved by fire protection authorities, and no modification without approval is allowed. In case of need for modification, exhibitor shall apply for modification in time.

8) Organizer and SWEECC has the right to dismantle and remove any unapproved structures or constructions or those violating the above mentioned stipulations with all risks and expenses to be assumed by exhibitor.

9) Operating staffs for special work (electrician, welder, forklift operator, etc.) in exhibition center shall have valid operation certificates that conform to relevant regulations. Staffs without certificates for special work shall not be employed. Operation shall strictly conform to regulations and no operation or direction violating regulations shall be tolerated.

• BOOTH CONSTRUCTION AND DISMANTLING 1) The materials for booth build-up shall comply with material standards of relevant national departments

on temporary buildings. The selected materials shall be reasonable, firm and durable. 2) Structures shall be built in due places, with the vertical projection within the designated range. No booth

structure or exhibit (company name, logo, light box or poster) is allowed to extend beyond the booth boundary. The use of building, building decoration, railing or wall in SWEECC as a part of the booth structure is prohibited.

3) The booth construction height is limited to 4.4M for all booths. The building of two -storey booth or above is forbidden.

4) The pillars of steel structure shall use non-welded materials with the diameter of more than 10 cm. The bottom shall be welded with a base plate, and the top shall be welded with a flange plate with the diameter of at least 60 cm to increase the stressed area of the pillar and ensure the firmness of the booth structure.

5) The booth’s main wall width on the ground should be at least 12 cm to ensure the connection area of the wall and the ground. The wall with the span of more than 6m and the steel frame shall be set with beams on the top and pillars on the bottom, to ensure the overall stiffness and stability of the booth.

6) Supporting members including the angle steel, channel steel and box section, etc. shall meet national standards. Supporting members used for special booths shall not use flexible metallic materials or fragile materials (glass) which are used for decoration.

7) Wood load-bearing pillars and beams shall be lined with continuous solid wood box sections to ensure the structural integrity of the member.

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GENERAL INFORMATION (CONT’D) Administrative regulations on construction safety (cont’d)

8) The single span shall be limited to 6 meters, and the height limited to 5 meters for wood structures; while for steel structures and steel and wood structures (including lined steel square tube, iron frame), the single span shall be limited to 8 meters. The span requirement of formed steel frame can be relaxed properly based on its section, but the maximum span shall not exceed 12 meters (excluding special frames for stage building). If the above standard is exceeded, the special structural stability calculation shall be provided to the field personnel of SWEECC.

9) For special booths without frame structure, the wood wall thickness shall not be less than 30 cm; for special booths with frame structure, the wood wall thickness shall not be less than 10 cm. Wood load-bearing walls shall be supported by square steel or seamless steel tubes inside.

10) Where glass materials are used to decorate the booth, tempered glass shall be used to ensure the strength and thickness (the thickness of curtain wall glass shall not be less than 1 cm). The glass shall be installed in a reasonable and reliable manner. The metal framework or special hardware shall be used for glass installation. Flexible materials shall be used as a cushion course between the framework or hardware and glass to ensure the safe use. Large sheets of glass shall have conspicuous signs indicating the presence of glass at the place of 1.5 meters horizontally to avoid personal injury. If the platform is made of glass, the bearing pillars and walls shall be fixed below the platform, and the booth shall not be built on smooth glass surface.

11) All structural back panels of adjacent booths shall be decorated properly. The external surface of the special booth on the vacant site, if within the sight line of the passage, shall also be decorated to keep overall aesthetic effect of SWEECC.

12) The construction unit shall truthfully declare the actual construction area and the number of construction workers when applying for the construction permit, and pay construction deposit and management fees. Where it is found that the deposit is not paid for the first time, a written warning will be given. If it happens again, the construction unit will be blacklisted and unqualified to conduct the construction in SWEECC within 2 years. The inconformity between the declared area or number of workers and the actual situation is prohibited. No construction unit shall apply for the construction permits for other construction units. Any violation will result in the disqualification of construction in SWEECC within 2 years. Construction workers shall wear the construction permit or pass and be subject to the supervision of SWEECC and cooperate with SWEECC.

13) The construction unit which enters SWEECC to carry out the booth construction shall not work on other activities unrelated to the booth construction. Once found, its construction permit will be cancelled and it will be blacklisted by SWEECC. For cases of an especially serious nature, the construction permit will be cancelled permanently.

14) The booth contractor shall appoint an on-site supervisor at the construction site and make a registration along with the handling of construction procedures. The on-site supervisor shall be obliged to provide civilization and legal education for construction workers under his/her jurisdiction, be responsible for daily safety check, supervise the work and wear obvious identification.

15) Herringbone ladders are allowed to be used for operations at a height of 2 meters below. For operations at a height of 2-3 meters below, movable scaffolds are required to be used. Truckles must be fixed and cross bracings must be fastened. Each layer shall be fully covered with scaffold boards. The operating layer shall have guardrails. Where the operating height exceeds 3 meters, the construction cannot be started until reliable climbing facilities and safeguard measures have been provided according to relevant national safety regulations. The above operations require special personnel standing beside for protection. When necessary, barrier tapes shall be used to isolate the operating area.

16) During the construction on site, construction materials shall be placed within the range of the booth, and shall not block the passage. If such materials block the passage, SWEECC will treat them as wastes and take corresponding measures. During the booth build-up, discarded materials shall be put in the dustbin at any time. Construction materials are not allowed to lean against the booth during the construction.

17) Support board must be put before the placement of a heavy-duty machine. 18) The dismantling shall be conducted from the top down. Barbaric demolition such pushing over or pulling

down is prohibited. The throwing of materials is prohibited during the dismantling.

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20) For standard booth, the booth box cover shall not be fixed too tightly during the build-up. For special booth, an active plate shall be reserved on the booth box cover for the convenience of operation for the booth box when necessary.

21) Paint spraying, brushing, etc. are prohibited in SWEECC. 22) Construction, installation, dismantling, relocation and settling for exhibition stands shall be undertaken by

exhibitor with expenses to be assumed by itself. The above mentioned operations shall not obstruct or disrupt SWEECC or other exhibitor in exhibition center. In the event of obstruction or disruption, organizer and SWEECC has the right to suspend the project that poses disruption on a third party.

23) In the event of construction of partitions by exhibitor, splint or building paper hall be used below partitions for protection of floor. Exhibitor is subject to expenses for recovery for floor damages arising out of construction or dismantling of exhibition stands.

24) No one shall apply nails, pins, screws, paint, glue or similar materials to any location on buildings of exhibition center. For any change or damage to building or related facilities of exhibition center, exhibitor shall assume all liabilities for loss and recovery arising therefrom. Working in entrance lobby is not allowed without approval. Any facilities, equipment or structures shall not be moved, modified, leaned against or indirectly used without authorization.

25) Structure of exhibition stands must be robust and firm. Special decoration shall use non-inflammable materials, or inflammables which have going through fire protection treatment to reach the performance level of non-flammable. Spandex fabric is forbidden to be used. Exhibition stands with dropped ceiling shall be equipped with sprinklers. Electric lines, light boxes and other critical locations shall receive Grade III fire protection treatment or above for exhibition stands with wooden structures.

26) Articles are not allowed to be placed at fire engine access or public spaces during preparation and exhibition and violators are subject to fines. No articles are allowed to be stacked in aisles between exhibition stands. Goods must be stacked in a firm and robust manner to prevent tilting.

27) Working staffs entering exhibition center must wear safety helmet, and safety belt is required for work at a height over 2m. Both helmet and belt MUST be fastened correctly.

28) Environment friendly carpet and fabric double-sided tapes must be used for carpet installation. Low-quality carpets containing calcium carbonate, double-sided sponge tape and other materials difficult to be disposed of are forbidden to be used.

29) Electric welding and open fire are strictly forbidden in exhibition center. Hanging of any objects without approval is not allowed.

30) Exhibitor shall be responsible for removing tapes and residual markings within booth area. Remedy and recovery for damage to buildings caused by use of disapproved tapes shall be performed by exhibitor with expenses arising therefrom to be assumed by SWEECC.

31) Drawings or promotion items that can be directly pasted are not allowed to be stuck onto any position of building owed by SWEECC. Exhibitor is subject to all expenses arising out of removing of such items and repairing for damage by SWEECC.

32) Only erasable chalks and approved tapes can be used for identifying location of stands on the floor of exhibition center. Exhibitor is subject to expenses arising out of removal of unapproved marking on floor.

33) In the event that sand, soil, horticultural peat, moss and similar materials are required for exhibition and display, protection against leakage must be applied on floor. Exhibitor must ensure to take all reasonable measures to prevent the above mentioned materials from staining any position of exhibition center and water leakage. Exhibitor is subject to all liabilities for any damage to Lessor caused by violation of the above mentioned stipulations.

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• TRANSPORTATION 1) Transportation of Articles

- Move-in and move-out of all exhibit and articles shall be performed by qualified transporting, lifting or nocturnal operation at the expense of exhibitor, which is subject to prior approval of SWEECC. The above mentioned transportation shall not obstruct or disrupt other exhibitor in exhibition center, nor shall it pose hazard or potential hazard on buildings of exhibition center. SWEECC has the right to cease the transport disrupting or impairing building in the event of noncompliance with the requirements.

- Vehicles transporting goods for Exhibitor shall enter designated loading location for loading in specific order arranged by SWEECC through designated transport access upon arrival at exhibition center and park in designated locations.

- Transportation is forbidden within public spaces, passages for audience, entrance lobby and entrance square.

- Loading and height of service vehicles entering exhibition center must comply with stipulations, and speed shall not exceed 5km/h.

2) Delivery of Goods - All goods of exhibition participants arrived at exhibition center prior to date of move-in shall be

handled by transporting agent designated by Exhibitor. SWEECC will not accept any goods arrived ahead of schedule.

3) Storage of Packing Boxes - On-site transporting agent designated by exhibitor is responsible for storage of packing boxes

within defined scope specified by SWEECC. Exhibitor shall take necessary measures to ensure security and tidiness of stacked packing boxes.

4) Transport Vehicles - Vehicles shall apply for access cards prior to entering loading area. Security staffs of SWEECC have

the right to prevent vehicles violating administrative rules from entering loading area. - Height of vehicles allowed to enter exhibition center shall not exceed 4m and speed shall not

exceed 5km/h. - Application for access cards requires payment of procedure fee and deposit. Deposit will be

refunded on Access card for Transport Vehicles and receipt of deposit upon departure after loading/unloading of goods. Damage or loss of Access Card for Transport Vehicles is subject to compensation.

- Loading/Unloading time for transport vehicles is 1.5 hours, and overtime is subject to additional administrative fee charged by SWEECC.

- Driver shall comply with directions of security staffs of SWEECC and stay in driving cab during loading/unloading. Vehicles shall leave immediately after loading/unloading, and those obstructing traffic are subject to punishment of deducting deposit.

- Entering exhibition center for loading/unloading requires prior application, and attention shall be paid to protection of facilities of exhibition center. Vehicles shall park in locations designated by security staffs of SWEECC. Transport vehicles are not allowed to enter loading area during activities. For special circumstances, access is subject to approval and payment of administrative fee as specified with other procedures to be attended to as mentioned above.

- Vehicles are not allowed to enter exhibition center without approval. - Operation of forklift shall strictly comply with regulations for secure operation of forklift, and

operators must be properly trained to obtain certificate for corresponding qualifications. Speed of forklifts shall not exceed 5km/h.

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GENERAL INFORMATION (CONT’D) Other Service Management • CLEANING AND GARBAGE DISPOSAL

1) Cleaning The Cleaning personnel of SWEECC shall be responsible for public areas such as public passages and toilets and public facilities. The exhibitor and official constructor shall be responsible for the cleaning work in the booth.

2) Disposal of Garbage - The exhibitor shall take good care of objects used. Sundries such as cartons, wood boxes and

decoration materials are prohibited to be piled in the public area or around the booth. If required, deal with warehousing service in the service counter. Or SWEECC shall have the right to treat such sundries as wastes and remove them.

- Before the exhibition, the booth constructor shall pay the deposit for cleaning / constructing to the official constructor. The wastes and objects in the exhibition shall be cleared and taken away before the move-out. It is prohibited to leave the wastes and objects in the range of red line or around SWEECC, or the deposit will not be returned.

- Fluid waste must be stored in enclosed containers prepared by exhibitor, discharging fluid waste, food or garbage into indoor or outdoor drains and sinks or basins in restrooms is strictly forbidden. Exhibitor shall assume expenses for unclogging and clearing drains and pollutions, and other related costs and legal liabilities.

- Exhibitor shall properly use the trenches for utilities in exhibition center during construction and dismantling exhibition stands, and ensure to pump fluid waste to designated zones rather than discharge into the trenches.

• ADVERTISEMENT 1) Without any permission of SWEECC, it is prohibited to put up advertisements and promotional materials on

walls, pillars, ground, doors, windows, equipment and facilities. 2) For the distribution of leaflets, posters, magazines and other promotional materials and the placement of

temporary advertising devices in the public area or exhibition hall of SWEECC without any written permission of SWEECC, SWEECC shall be entitled to stop the distribution or remove the advertising device without notice, and to impose fines on the executing unit.

3) SWEECC reserves the right to remove any advertisement violating the above stipulations with all consequences arising therefrom to be assumed by exhibitor.

• BROADCASTING 1) SWEECC may broadcast exhibition instructions. 2) Field broadcasting systems are used to broadcast attentions for pavilion usage and move-out notice of the

exhibition organizer, and play opening and closing music.

• FOOD & CATERING 1) No food or beverage can be sold and no samples for food and beverage can be distributed without prior

approval of SWEECC. In the event that exhibition participants need to present food and beverage to audiences, exhibitor shall obtain prior written approval from Lessor and associated authorities.

2) All food, beverage, fast food and buffet in exhibition center shall be supplied by suppliers designated by SWEECC. Additional catering administrative fee will be charged for those supplied by suppliers not designated by SWEECC. In this case, exhibitor shall be responsible for sanitation and security of food, and suppliers not designated by SWEECC shall possess relevant qualifications as specified by regulations with regard to food security and sanitation inspection. No self-brought food and beverage can be brought in exhibition center.

3) Fast food and buffet in exhibition center can only be sold in designated area and dining is only allowed in specific locations rather than offices, exhibition stands or other public spaces.

4) Alcoholic beverage and liquor can only be sold and distributed by suppliers designated by Lessor. Wine and liquor tasting required for business activities shall be strictly restricted in quantity.

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GENERAL INFORMATION (CONT’D) Rule and regulations of Hall (cont’d)

• UTILITIES Installation and connection of utilities including electricity, water supply, draining and compressed air shall be provided and mounted by SWEEC for the sake of security. Please contact the official contractor for details.

• DISTRIBUTION OF PROMOTION ITEMS Distribution of promotion manuals, leaflets, presents and other promotion materials is strictly confined to stand area. No material is allowed to be distributed in public area.

• ENVIRONMENTAL PROTECTION 1) Since SWEECC is a public place, all persons entering SWEECC shall follow SWEECC order. Talking loudly or

playing in SWEECC is not allowed. 2) The exhibitor shall be responsible to control the noise produced in the booth within a reasonable range (below

65 db.) to keep other exhibitors or visitors from complaining. In case of such complaints, the exhibitor shall be responsible for dissuasion.

3) For scavengers, vagrants, persons without permits or dishevelled persons unrelated to normal exhibition activities within the range of red line, SWEECC shall conduct the intensive monitoring and recording, and have the right to refuse them to enter.

4) Public property, such as public chairs, fire-fighting equipment, dustbins and green plants, within the range of red line in SWEECC shall be well protected. It is prohibited to arbitrarily use public facilities, post up ads on property facilities, or smudge and damage public property. Once found, violators will be held responsible depending on the extent of damage and be fined accordingly.

5) The exhibitor shall be obliged to take the wastes produced during the exhibition installation or dismantlement which may endanger human health, pollute the air and water or which are flammable and explosive (e.g. cells, paints, all kinds of solutions, lubricating oil and pigments, etc.) away from SWEECC or entrust them to a special institution.

• BALLOONS Balloons brought into exhibition center are subject to prior written approval of SWEECC. Expenses for removing balloons suspending at ceiling in exhibition center shall be assumed by exhibitor. Hydrogen balloons are forbidden to be used.

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GENERAL INFORMATION (CONT’D) SWEECC using guide • FLOOR LOADS

Floor load capacities are as follows:

Exhibition Hall 3: 1.5 tons/m²

For exhibits with moving parts, the above mentioned floor load capacity shall be reduced by 50%.

These loads are to be taken into account for the installation of exhibits/displays and also for the handling of

equipment and exhibits. Exhibitors and its contractors should consult the Centre prior to move in on any queries

to avoid delay during operation of the Event.

• SECURITY CHECK 1) It is prohibited to take flammable, explosive and poisonous articles, guns, various controlled knives and

other objects which endanger the public security to SWEECC.

2) For valid cards (tickets), the system of one person one card (ticket) shall be implemented. Exercise strict

management. Do not lend the ticket or take persons without tickets to SWEECC.

3) Persons shall enter SWEECC according to the time and route arranged for the exhibition, and shall follow

the management of SWEECC.

4) No article shall be taken out of SWEECC unless checked by the guard. No exhibit sample shall be taken

out of SWEECC without “Exhibit Release Form”.

• EMERGENCY AND EVACUATION PROCEDURES The exhibitor must follow the established emergency and evacuation procedures. The exhibitor should listen to the command of the relevant staff of the Centre. It will be send to you before move-in day.

• LOST AND FOUND All enquiries regarding lost and found items should be directed to the Centre’s security office. All lost and found articles are catalogued and stored for 30 days. After such period, all articles will be disposed in such manner as the Centre in its sole discretion may decide and no person shall have any further claim to those articles. The Centre shall not be responsible for any items not collected during the stipulated period.

• ENTRANCE PERMIT Dangers may occur in SWEECC based on the nature of the exhibition. For the safety of children, minors under the age of 18 are not allowed to enter SWEECC in any case.

• SMOKING No smoking is permitted within the exhibition hall.

• SECURITY 1) Security staffs of or designated by SWEECC are responsible for security of public spaces within the red

lines of exhibition center. SWEECC has the right to decide upon its security staffs and to take security

measures considered to be necessary

2) SWEECC provide 24h general security service for public spaces within red lines of exhibition center and

related facilities. Any special security services should be ordered in advance by exhibitor and associated

expenses arising there from are to be assumed by exhibitor.

3) Entering exhibition center is subject to wearing or holding signs or identifications issued by organizer.

Security staffs have the right to reject admission for those without signs or identifications.

4) Everyone shall comply with security stipulations of SWEECC and assist security department of SWEECC

in security work.

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GENERAL INFORMATION (CONT’D) SWEECC using guide (cont’d) • FIRE REGULATIONS

1) Exhibition center is equipped with fire detectors, manual alarm button, alarm bell, automatic sprinkler

systems and fire hydrants. Fire hydrant box is furnished with fire hose and pump start button, and

tutorials for fire extinguishing are available.

2) Exhibitor and other users must comply with laws, regulations and codes for fire protection and security

issued by government authorities.

3) Exhibitor shall comply with emergency measures, evacuation plans and other regulations for fire

protection made by SWEECC.

4) Diversion, modification or relocation of any passage, emergency door, emergency light, fire extinguisher,

fire sprinkler, fire alarm and other security facilities and equipment by exhibitor or its project contractor,

user, etc. is now allowed.

5) Exhibitor shall not construct stand or place any articles at yellow lines under fire shutter doors; jambs

next to the slide of fire shutter door shall not be framed. In case of special need for framing of jambs,

sufficient clearance shall be provided to ensure normal functionality of shutter doors, whereas prior

approval of Lessor is also required.

6) Organizer and SWEECC have the right to require exhibitor to remove billboards, exhibits, articles that

affect or obstruct passages, emergency doors, fire staircases and articles obstructing fire extinguishers,

security and fire protection facilities, or articles considered by SWEECC to be unsafe or to pose threaten

on security in time. In the event that exhibitor fails to implement requirement of SWEECC within specified

time, organizer and SWEECC have the right to remove these articles impairing security and all

responsibilities and expenses arising therefrom are to be assumed by exhibitor.

7) Exhibitor and any user is not allowed to perform or authorize other to perform cooking, ignition or open

fire operations within exhibition center.

8) Smoking is forbidden throughout the exhibition center. For damage caused by violation of relevant rules,

organizer and SWEECC have the right to pose necessary punishment on violator and require for

compensation for corresponding damage.

• PUBLIC SPACES AND PASSAGES 1) All zones outside of leased zones are deemed as public spaces. Any activities occupying public spaces are

subject to prior written approval of organizer. Unauthorized construction or stacking of articles in public

spaces without approval is subject to dismantling or removal upon request. In case of noncompliance

with request, organizer will handle the above mentioned articles in the same manner as for disposal of

garbage and assumes no compensation liabilities.

2) If needing to put up advertising scrolls, banners, slogans, billboards or electronic screens in the public

area, the exhibitor shall report the detailed plan (including the quantity, place, size, layout, time and

advertising content, etc.) to organizer in advance, and shall not arrange related work until organizer

agrees in written form, besides, the payment shall be made based on relevant standards. In case no

report is made in advance, organizer may remove them forcibly.

3) All business or promotional activities shall be conducted within the booth area of the exhibitor only. No

promotional material, souvenir or the like is allowed to be distributed in the public area.

4) The public area shall be strictly in accordance with relevant regulations of safety management. Do not

store a large amount of cash, valuable coupons (including various admission tickets) or valuables in the

public area. If it is exactly necessary to store the coupons and articles, except cash, for a period of time

or for the whole night, the exhibitor shall report it to SWEECC operation department in time. The storage

is not allowed until the safety responsibilities have been made clear and security measures have been

implemented.

15

GENERAL INFORMATION (CONT’D) SWEECC using guide (cont’d)

5) Passage - Passage for goods — Exhibits and large goods can enter exhibition center only through designated

passages for goods. - Passage for exhibition participants/visitors — Exhibition participants can enter exhibition center

though designated passage for exhibition participants; visitors can enter exhibition center only through designated passage.

- Fire engine access — all fire engine access must be kept clear and unblocked. Constructing stalls or placing articles in fire engines access is strictly forbidden.

• HANGING POINT 1) The hanging of any object shall be approved by SWEECC in writing.

2) Since SWEECC has not met full conditions to hang heavy-duty objects, only the installation service is

provided for light hanging objects like hanging flags and advertisement. The installation position, height

and weight of hanging objects shall be executed strictly according to the requirements of SWEECC.

3) For hanging flags and advertisements, the exhibitor shall apply to the organizer, and the construction

shall be conducted by the designated resident professional unit.

• WORKING AT HEIGHT 1) Any work conducted at a height of 2 meters or more (including 2 meters) above the falling height datum

(the horizontal plane through the lowest point of placement) where the worker may fall refers to working

at height.

2) Only those aged over 18 and passing the physical examination are qualified to work at height. People

suffering from high blood pressure, heart disease, epileptic disease or mental disease and others not

suitable for working at height are prohibited to work at height.

3) Workers shall keep healthy. Safety helmets, safety belts, ladders, springboards and scaffolds, etc. shall

all be in good working condition. Safety harnesses MUST BE ATTACHED to scaffolds.

4) Workers shall wear safety belts and safety helmets well. The carry-on tools, parts and materials, etc. shall

be put into the tool bag. All small tools for working at height shall be put in place, and tied firmly with

ropes or iron wires.

5) For the site of working at height, a range of hazardous area shall be defined and provided with obvious

warning signs such as “Authorized Personnel Only”, “No Passing”, etc. Irrelevant personnel are not

allowed to enter.

6) When welding and oxygen cutting operations are conducted high above the ground, flammables and

explosives within the range of spattered sparks shall be removed in advance.

7) It is strictly prohibited to horseplay when working at height, or to sleep in the high-attitude working area.

• ELECTRIC INSTALLATION 1) Electric devices requiring 24h power supply and requirement for postponed interruption of supply for

power, water, compressed air and telephone is subject to prior written application to organizer. Exhibitor

shall assume damage caused by delayed or absence of prior application.

2) Security inspection shall be performed prior to supply of power or gas. SWEECC provides power or gas

supply upon receipt of confirmation for qualified inspection and notice for power or gas supply from

exhibitor.

3) Maximum capacity + abundant capacity shall be considered while applying for power consumption and

no overload or overheating for electric cables and equipment shall be ensured to guarantee secure

operation. Installation of high-power electric equipment is subject to review by SWEECC, and use of such

equipment is allowed only under the condition that security can be assured.

4) Installation of electric lines and equipment can only be operated by staffs carrying valid electrician

certificates, and compliance with national regulations for electric devices is required.

5) Electric materials used for electric working must be inspected as qualified by relevant authorities.

16


6) Distribution box used for exhibition stand must be placed into cable channel of exhibition center (In

addition, cover for cable channel shall not be easily accessed for feedback). Unauthorized use of

permanent electrical cabinet of exhibition center is strictly forbidden.

7) All electric lines must be equipped with branch switches, capacity distribution for electric equipment

shall be balanced. Wiring shall be performed aerially, or with effective protection measures. Loaded

equipment shall be furnished with functional grounding devices.

8) Protective cable coating shall be used for cables. Special connectors shall be used for connection. Flexible

cord is not allowed except for lamp holder wires. Electric lines in screening field shall be covered with

metal conduit or fire-resistant PVC pipe for protection. Safety distance between light fixtures and

flammable articles should be guaranteed (above 0.5m).

9) Distribution box is strictly forbidden to be placed at prominent locations including aisle, passage and

exhibition stand. No flammable articles or drinking water machines shall be placed around distribution

box.

10) All metal construction and housing must be reliably grounded. Cables must be fastened with conduit or

by other means, rather than casually laid on roads, grounds or passages Electric lines crossing walkways

shall be protected with bridge boards. Connections of cable branches cannot be directly wrapped with

insulating tapes. Insulating ceramic, plastic connectors shall be used for connection before other

insulation protection measures are taken.

11) Mobile electric tools, if used, must be tested as qualified and comply with Code of Design on Building

Fire Protection and Prevention. Temporary power supply for working must use sheathed copper core

cables with a length less than 5m and no connectors are allowed in the middle. Cables are strictly

forbidden to be plugged directly into socket, and plugs must be used for connection.

12) Distribution box shall be placed in specified secure locations rather than non-secure locations including

corridors, fire engines access and exhibition stands.

13) High-power electric equipment and high-temp lighting fixtures can be used only with approval. No

flammable articles are allowed around high-temp light fixtures (within 1 m).

14) Enclosed lighting box shall have sufficient ventilating opening for heat dissipation.

15) Distance between light fixtures and flammable articles shall be above 50cm. Ballasts of light fixtures

including fluorescent lamps and high pressure mercury lamps are not allowed to be installed on

flammable articles.

16) Exposed installed iodine-tungsten lamps or halogen tungsten lamp, neon lamps are not allowed in

exhibition center.

17) All outdoor electric light fixtures shall be moisture proof, and measures against moisture and

disadvantageous weather shall be implemented.

- High-power three-phase or single-phase electric devices (10A or above for single device) must be

separately wired and equipped with switches incorporating relays;

- Qualified BVV three-core sheathed wires must be used for temporary wiring within exhibition

center;

- Sockets for power supply must be mounted at 30cm above ground;

- All electric devices and motors for display and operation must be effectively grounded;

- Compressor, electric saw, electric planer, abrasive cut-off machine, electric welding machine are

not allowed to be used in exhibition center;

- Heaters with surface temperature above 70℃ including smelting furnace, boiler, and open fire

devices including candle, lantern, fire closet, etc. are not allowed to be used in exhibition center.

17

GENERAL INFORMATION (CONT’D) SWEECC using guide (cont’d) • HAZARDOUS ARTICLES

1) Unless otherwise approved by SWEECC and related government authorities in written form:

- No open fire and flammable gases can be used in exhibition center.

- Explosives, petrol, and flammable, toxic or corrosive substances are not allowed to be used in

exhibition center. Radioactive substances are not allowed to be brought into exhibition center.

- Inflammable and combustible articles including solvent and paint are strictly forbidden to be

brought into exhibition center.

- Toxic waste must be sealed into suitable container and marked with corresponding labels. The

management must comply with method for disposal of waste stipulated by government

authorities.

- Chemical hazardous substances, pressurized containers are forbidden to be used in exhibition

center. Steel cylinders for pressurized gas shall be placed outside of exhibition center. Exhibition

stands with inflammables or combustibles shall be replaced with models.

2) The following articles are forbidden to be displayed or brought into exhibition center without written

approval of SWEECC: guns, ammunitions, weapons, knives, explosives, inflammables and combustibles,

toxic substances, animals, radioactive substances and other hazardous articles, articles that are

forbidden to be imported or exported, prohibited by government authorities, items involving violation

of patent right or other intellectual property rights, and those disrupting business operation of SWEECC.

• PRESSURE VESSEL 1) Exhibitor is responsible for reasonable transportation and storage of pressure vessels including

containers for oxygen, compressed air, argon gas, carbon dioxide, etc.

2) All pressure vessels and equipment brought into exhibition center shall comply with related security

standards and regulations, and be placed at locations designated by relevant departments. Pressure

tolerance for devices and hoses used for compressed air equipment must ≥15Kg/cm². Hose connections

shall be fastened with hose clamps rather than iron wire or other materials.

3) Pressure vessels shall not be used in exhibition center without written approval of SWEECC.

• MATERIALS 1) All construction materials used in exhibition center (including display shelves, display boards, panels,

specially decorated exhibition stands, stages for performance, etc.) must be either fire resistant materials,

non-flammable materials or materials with fire retardant treatment. Inflammable foam boards, wood

materials without fire retardant treatment and petrochemical plastic boards are forbidden to be used as

construction or decoration materials.

2) Only non-persistent single or double sided fabric tapes rather than sponge tapes or other materials

difficult to be disposed of are allowed for installing carpet. Drawings or promotion materials with

adhesive backsides (attachable) are not allowed to be used in exhibition center. Glues and adhesives are

forbidden to be applied on stone floor, column surfaces or walls. Expenses for removing residual

adhesives and recovering surface of building shall be assumed by exhibitor.

3) Inflammable, combustible, corrosive, irritant or toxic materials are not allowed to be used or displayed

in exhibition center.

• WATER SAFETY MANAGEMENT 1) Where the water utilization installations do not comply with relevant national specifications, standards

and the requirements of these regulations, or have hidden safety problems, SWEECC shall be entitled to

order the exhibitor or contractor to make prompt rectifications. If the exhibitor or contractor refuses to

rectify them, SWEECC will stop to supply the water or cut off the water supply. The exhibitor and

contractor shall bear all the consequences arising there from. For accidents and economic losses that

18


have been resulted in, the exhibitor and booth contractor shall be held accountable for their

responsibilities according to relevant regulations.

2) Where a booth does not apply for water utilization, connects or installs water-using facilities without

permission, SWEECC shall terminate the water utilization of the booth, and charge double for the water

consumption of unauthorized connection or installation of water gauge.

3) It is prohibited to directly connect the water-using equipment to the pipeline in SWEECC. A valve shall be

installed at the water inlet.

4) Only water in designated tanks of exhibition center can be used for exhibition. Water in bathrooms of

exhibition center is forbidden to be used for exhibition purposes. Liquid wastes shall be poured into

closed containers prepared by the exhibitor. Pouring into the sewer or bathroom sink, etc. is prohibited.

5) The water supply pipe shall be equipped with a bridge plate for safety protection when running through

the aisle.

• STORAGE OF ARTICLES SWEECC assumes no liabilities for theft of articles which exhibitor is not entrusted to attend to.

• MANAGEMENT OF DEMONSTRATION AND OPERATION 1) All machines for operation demonstration must be equipped with security devices and operation signs.

The security devices can be removed only when power of machine is switched off.

2) Security distance between machines in operation and audiences must be assured, and security devices

must be installed.

3) Machines and devices can be demonstrated only in stands in leased zones under operation and

supervision of qualified staffs. Motors, engines or actuators shall not be used without sufficient fire

protection measures.

4) Transportation, installation and demonstration of exhibits shall not exceed floor loading of individual

exhibition halls. Exhibitor or its contractor for transportation shall obtain prior written approval of

SWEECC before transporting oversized or overweighed exhibits or performing demonstration with

equipment which may move or produce impact during operation.

5) Mechanic exhibits e.g. diesel locomotives, automobiles, tractors, gasoline and diesel engines shall be

displayed outdoors with fuels not exceeding consumption amount for operation for one day of exhibition.

In the event of indoor display of the above mentioned exhibits, no on-site operation or maintenance

shall be performed, and presence of fuel in tank or storage battery is not allowed.

• PLANNING FOR SITE CONSTRUCTION 11) The structural strength designed for the booth shall meet the strength requirement for the load. The

build-up shall ensure the overall strength, firmness and stability of the booth structure. 12) SWEECC may offer some revision suggestions before the submission of the booth plan for approval, but

specific review requirements shall be conducted according to legal regulations of relevant departments. 13) The maximum permitted stand height is 4.4Mh. For all booths, the exhibitor or booth contractor shall

submit drawings to the official constructor for review. 14) A maintenance passage not less than 0.6 m shall be left between the booth and wall. 15) The passage shall be straight, with no obstructions such as pillars or accumulations. 16) A passage of at least 0.8 m shall be left between the booth and fire hydrant, plant room door as well as

the contact point of alarm. 17) Work including production, manufacturing or construction in lobby is not allowed without prior written

approval of Organizer. No exhibits, articles for display or advertisement is allowed to be placed in lobby without approval.

18) Materials used for constructing exhibition stands and other buildings shall be non-inflammables as specified by PRC National and Shanghai Local Fire Security Regulations with a burning spreading rate above or equal to Class 2.

19

EXHIBITOR REMINDER & DEADLINE CHECKLIST TASK DUE DATE LINK CONTACT INFORMATION

Health and Safety 26th June Form 1

Mr. Leo Lee (HYVE Group PLC) T: 0086 21 6180 6789 – 820 [email protected]

Registration of Exhibitor Badges

26th June Form 2 Mr. Leo Lee (HYVE Group PLC) T: 0086 21 6180 6789 – 820 [email protected]

Stand Layout 26th June Form 3 Ms. Starkia Si (Pico IES) T: 0086 21 6010 8794

[email protected]

Fascia Name for Shell Scheme Booth

26th June Form 4 Ms. Starkia Si (Pico IES) T: 0086 21 6010 8794

[email protected]

Declaration of Stand Contractor for Raw Space


[email protected]

Construction Regulations and Declaration of Safety Responsibility


[email protected]

Building Approval for Booth Design


[email protected]

Electrical Installations 26th June Form 8 Ms. Starkia Si (Pico IES) T: 0086 21 6010 8794

[email protected]

Working Exhibits Form Now Form 9 Mr. Leo Lee (HYVE Group PLC) T: 0086 21 6180 6789 – 820 [email protected]

Furniture Rental 26th June Form 10abcd Ms. Starkia Si (Pico IES) T: 0086 21 6010 8794

[email protected]

Electrical Equipment & Fitting – for Shell Scheme Booth


[email protected]

Internet Access/Water/Compressed Air Installations


[email protected]

Hostess and Hosts/Translation

26th June Form 13 Ms. Frost Kong (Langtool Translation) T: 0086 21 5076 1590 [email protected]

Meeting Rooms Booking 26th June Form 14 Mr. Leo Lee (HYVE Group PLC) T: 0086 21 6180 6789 – 820 [email protected]

Application of Visa Invitation Letter

19th June Form 15 Mr. Kidd Yuan (HYVE Group PLC) T: 0086 21 6180 6789

[email protected]

Hotel Booking Form 15th July Form 16 Mr. Seven Liu (Orient Explorer Shanghai) T: 0086 21 5109 9795 [email protected]

Freight Handling Order Form

Please refer to shipping manual

Form 17

Mr. Luke Wrigley (International) T: 0044 (0) 1268 632213 [email protected]


















20

IMPORTANT!

To avoid surcharges for short-term orders we kindly ask to pay attention to meet THE ORDER DEADLINE. All orders placed after this due date will be subject to a surcharge of 30%. All orders placed in the last one week prior to the event will be subject to a surcharge of 50%. You will be invoiced in advance of the event – please be aware that all invoices are payable immediately. On-site payments are only possible by cash in China RMB Currency. On-site, refunds on orders that are not required anymore are not possible.

21

Form 1 - HEALTH AND SAFETY Deadline：26th June, 2020

Please return this form to: HYVE GROUP PLC Contact: Mr. Leo Lee Tel: 021 61806789 ext. 820 Fax: 021-61483635 Email: [email protected]

Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:

It is a condition of exhibiting that every exhibitor completes the below Health and Safety form. Step 1 - Onsite Health and Safety Contact Information Please provide us with contact information for a member of your staff that will be onsite at the show and who we can contact regarding any Health and Safety matters concerning your stand.

Name

Position

Mobile Telephone Number

Step 2 – Risk Assessment and Onsite Risks Confirm that you have completed a Risk Assessment for your stand at the show: (Tick) Before coming onsite all exhibitors should carry out a Risk Assessment. Risk assessments should include build-up, open days, breakdown and should relate to you, your staff and stand build. Having completed your Risk Assessment, what do you consider to be the top 3 risks on your stand? If you believe the answer is zero, please write ‘none’ in the box below to show you have considered this.

Please note you do not need to submit your Risk Assessment, however you will need to bring a copy of it to the show. You may also be required to send further details concerning the risk(s) and your stand may be visited on site to check the risk(s).


22

HEALTH AND SAFETY (CONT’D)

Risk Assessment Step by Step Guide for Exhibitors An assessment of risk is a careful examination of what, during the build-up, open days and breakdown of your stand, could cause harm to yourself or other people. Weigh up whether you have taken enough precautions or should do more to prevent harm. The important aspect is whether a hazard is significant, and whether you have covered it by satisfactory precautions so the risk is removed or reduced. You have a legal requirement to assess risks. Here are four easy steps for you to use as a guide.

Step 1 - Hazards Look for hazards which you could reasonably expect to result in significant harm under the conditions in your workplace, (in this case your stand). Use the following examples as a guide - please do not restrict yourselves to this guide. It is very important that you think through what is happening on your stand and whether you, your staff, contractors and visitors are involved in, or affected by, anything that could harm them or others. If you do not consider you have any hazards, please write “none” on your Risk Assessment. Slipping/tripping hazards (e.g. poorly maintained floors or stairs)

• Fire (e.g. from flammable materials)

• Chemicals (e.g. cleaning fluids)

• Moving parts of machinery (e.g. blades)

• Work at height (e.g. from platforms, tower scaffolds, etc.)

• Vehicles (e.g. forklift trucks)

• Electricity (e.g. wiring)

• Fumes (e.g. machinery)

• Manual handling

• Noise

• Poor lighting

• Temperatures

• Compressed Air

• Blocked gangways

• Long working hours

• Waste

• Traffic congestion

• Weather

Step 2 - Who might be harmed? There is no need to list individuals - just groups of people, for example:-

• Stand staff/Exhibitors

• Maintenance personnel

• Contractors

• People sharing your stand/space

• Cleaners/venue staff

• Organisers

• Delivery Companies

• Members of the Public (e.g. visitors)

23

HEALTH AND SAFETY (CONT’D) Pay particular attention to people who may be more vulnerable: -

• Staff / Visitors with disabilities

• Inexperienced staff

• Lone workers

• Tired workers

• Foreign contractors

Step 3 – Is the risk adequately controlled? Have you already taken precautions from the risks from the hazards you have listed? Have you provided for example:-

• Adequate information, instruction or training?

• Adequate systems or procedures? Do the precautions:-

• Meet the standards set by a legal requirement?

• Comply with a recognised industry standard?

• Represent good practice?

• Reduce risk as far as reasonably practicable? If so then the risks are adequately controlled, but please indicate the precautions you have in place.

Step 4 – What further action is necessary to control the risk? What more could you reasonably do for those risks which you found were not adequately controlled? Give priority to those risks which affect large numbers of people or could result in serious harm. Apply principles below when taking further action, if possible in the following order:-

• Remove the risk completely

• Try a less risky option

• Prevent access to the hazard (e.g. by guarding)

• Organise work to reduce exposure to the hazard

• Issue personal protective equipment

• Provide welfare facilities (e.g. washing facilities for removal of contamination and first aid

IMPORTANT If you have appointed contractors to build your stand you must consult them and include their comments. However, the Risk Assessment must be completed and signed by the exhibitor. The Risk Assessment must cover build-up, open days and breakdown.

24

HEALTH AND SAFETY (CONT’D)

Exhibition Risk Assessment

Your Risk Assessment DOES NOT need to be submitted to ITE Group PLC. It should be available on your stand at the show so please print it after completion and bring it onsite with you. If you need assistance, please view the ‘Risk Assessment Guide’ found via the black button on the Health and Safety form.

A Risk Assessment must be completed by all exhibitors. Should you not have an existing Risk Assessment document, feel free to use the template below.

Company Name Stand No.

Company Address

Email Tel No.

Onsite Contact Name

Step 1:

LIST HAZARDS (If you don’t think you have any hazards, please write ‘NONE’ - do not leave it blank)

Step 2: WHO MIGHT BE HARMED?

Step 3: IS THE RISK ADEQUATELY CONTROLLED?

Step 4: WHAT FURTHER ACTION IS NECESSARY TO CONTROL RISK?

25

Form 2 - REGISTRATION OF EXHIBITOR BADGES Deadline：26th June, 2020


Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:

1. Application of Exhibitor Badges During the show period, the exhibitor will receive a number of free exhibitor badges. Only Exhibitor Company Name, Booth No. and Staff name will be printed on the exhibitor badges. Any additional exhibitor badge will be charged at RMB 50.00 per badge. The Exhibitor badges are strictly for exhibition booth personnel. Only registered exhibitors are eligible to apply for these badges.

Exhibitor badge entitlement is as follows

Registered Sqm Badges entitled Registered Sqm Badges entitled 9 to 16 4 17 to 30 8 31 to 50 16 51 to 100 30

Please fill the following information: (PLEASE TYPE IN CAPITAL LETTERS FOR CLARITY)

Company Name: Booth No: Staff name: Staff name:

Staff name: Staff name:








Staff name: Staff name: We require __________ additional pieces of exhibitor badges. (Any additional exhibitor badge will be charged at CNY 50.00 per badge.)

All exhibitor badges must not be given away or sold to unauthorised third parties, e.g. to persons or companies who wish to offer goods for sale or to render services at the trade fair centre without corresponding authorisation from the organizer.

Exhibitor badges are issued only after payment of the participation fee, and the remuneration for the admission of any co-exhibitors. 2. Collection of Badges Badges can be obtained from the exhibitor registration area before the exhibition opening, provided payment has been received.


26

Form 3 - STAND LAYOUT Deadline：26th June, 2020

Please return this form to: Pico IES Group (China) Co Ltd. Contact: Ms. Starkia Si Tel: 86 21 60108794 Fax: 86 21 6010 8601 Email: [email protected]

Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:

This form must be completed and returned by ALL Exhibitors/Contractors. For all raw space exhibitors / contractors: You are requested to send your stand layout showing your main supply points (electricity, water, internet, etc.). For all shell scheme booth exhibitors: You are requested to send your stand layout showing your enclosed or additionally ordered equipment. Please fill the quantity of Items in below and mark symbol on the floor plan:

Positioning of cabin ○X Sockets ○S

Spotlights ∆ Fluorescent tubes ○F

Water connection ○W Compressed air ○C

Internet line ○I Telephone line ○T

Booth back wall

Left side wall

Right side wall

Exhibitors are required to mark the position of main power, line and air-compressor and fax or mail to Pico IES Group (China) Co Ltd. We will install at our judgement if not receive exhibitors' plan within two weeks before show open. Requests for re-positioning on-site will be subject to 50% according to the on-site price.


27

STAND PACKAGES DESCRIPTION The below information is only for the exhibitors who ordered SHELL SCHEME booth

Description Booth area

12 - 15m2 16 - 20m2 21 - 30m2 31 - 36m2

Stand height, 2.5m √ √ √ √

Carpet √ √ √ √

Wall panel white, 1mW x 2.5mH (Visible size: 0.95mW x 2.33mH)

√ √ √ √

Fascia board with Lettering & booth no. √ √ √ √

Info counter (PF-01) 1 1 2 3

Square table (PF-12) 1 1 2 3

Leather arm chair (CC-05) 2 3 4 6

Flat shelf (FS-01), maximum loading 5kg 2 3 4 6

Magazine rack (CH-05) 1 1 2 3

Waste paper basket (EW-01) 1 1 2 3

10WLED Long arm spotlight (SL-006) 2 3 4 6

40W fluorescent light (SL-001) 1 1 2 3

500W Socket 1 1 2 3

Booth design for reference

One side open booth Two side open booth Three side open booth

Remark:

• The above perspective is for reference only. The construction will be executed on a case-by-case basis.

• Shell scheme exhibitors shall not modify the booth construction, including painting, sticking, nailing and drilling, without the consent of the organizer. Exhibitors will have to make good of any damages or losses. A written approval from the organizer is required if the modification is necessary. All relating expenses shall be borne by the exhibitors.

• The exhibitor whom need upgrade the shell scheme by own booth contractor, must read and fill in the “MANDATORY FORMS FOR RAW SPACE EXHIBITORS/CONTRACTORS”, which you can find in table of content.

• No lighting fixture is allowed to be connected by shell scheme exhibitors.

• Socket is not for lighting use, but for electricity supply of low power equipment only, which is lower than the maximum power of socket. For high power equipment, please order power supply additionally.

28

STAND PACKAGES DESCRIPTION The below information is only for the exhibitors who ordered UPGRADED SHELL SCHEME booth

Description Booth area

9 - 15m2 16 - 20m2 21 - 30m2 31 - 36m2

Stand height, 2.5m √ √ √ √

Carpet √ √ √ √

Wall panel white, 1mW x 2.5mH (Visible size: 0.95mW x 2.33mH)

√ √ √ √

Fascia board with Lettering & booth no. √ √ √ √

Company LOGO √ √ √ √

Info counter (PF-01) 1 1 2 3

Square table (PF-12) 1 1 2 3

Leather arm chair (CC-05) 2 3 4 6

Flat shelf (FS-01), maximum loading 5kg 2 3 4 6

Magazine rack (CH-05) 1 1 2 3

Waste paper basket (EW-01) 1 1 2 3

10WLED Long arm spotlight (SL-006) 2 3 4 6

40W fluorescent light (SL-001) 1 1 2 3

500W Socket 1 1 2 3

Upgraded booth design for reference

One side open booth Two side open booth Three side open booth Island booth

Remark:

• The above perspective is for reference only. The construction will be executed on a case-by-case basis.

• Shell scheme exhibitors shall not modify the booth construction, including painting, sticking, nailing and drilling, without the consent of the organizer. Exhibitors will have to make good of any damages or losses. A written approval from the organizer is required if the modification is necessary. All relating expenses shall be borne by the exhibitors.

• The exhibitor whom need upgrade the shell scheme by own booth contractor, must read and fill in the “MANDATORY FORMS FOR RAW SPACE EXHIBITORS/CONTRACTORS”, which you can find in table of content.


• Socket is not for lighting use, but for electricity supply of low power equipment only, which is lower than the maximum power of socket. For high power equipment, please order power supply additionally.

29

Form 4 - FASCIA NAME FOR SHELL SCHEME BOOTH

Deadline：26th June, 2020


Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:

This form must be completed and returned by ALL Shell Scheme Exhibitors. Please fill the company name into the space below as it should appear on the fascia. The exhibitor’s name must be placed in English and can additionally be placed in Chinese. If the exhibitor has a standard Chinese name, please indicate on this form. The lettering and characters will be provided at no extra charge. [1] ENGLISH: PLEASE USE BLOCK LETTERS (no more than 24 letters)

[2] CHINESE: PLEASE WRITE CLEARLY (no more than 12 characters)

[3] LOGO: PLEASE “√”

□ Company logo in sticker cut-out,200 mm h, fitting on the fascia 160.00

□ Company logo in digital printout, 200 mm h, fitting on the fascia 160.00

The company logo must be submitted as a high resolution file (≥300dpi): JPG, TIF or AI – Format. Remark:

• After the deadline, late orders may not be accommodated. If accepted and available, a surcharge of 30% after the deadline, 50% for 1 week before build-up and on-site orders must be levied.

• If your fascia name details are not received by the above deadline, the company name and details in the application form will be used. In all cases, abbreviations will be used, e.g. Limited = Ltd.

• Only company names may be used. Advertising slogans and the like will not be permitted.

• The company name for stand fascia must accord with the information in the application form. It’s required to get the approval from the organizer if any modification.

• For the company logo, please submit a high resolution (≥300dpi) digital file (jpg-, tif or eps-).

• If you have co-exhibitor information need to entry, please copy this form and fill in.


30

Form 5 - DECLARATION OF STAND CONTRACTOR FOR RAW SPACE Deadline：26th June, 2020


Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:

This Form must be completed and returned by ALL Raw Space Exhibitors/Contractors. This form must also be signed by the exhibitor unless power of attorney has been granted. 1. Technical drawings of the stand design including perspective drawings, elevations and layout with dimensions

must be submitted to the organizer/official contractor by email for approval before 26th June, 2020. Stand design without approval will not be permitted in the exhibition. For the contact information, please refer next page.

2. All stand construction companies must take up insurance for their employees working on the stand construction during build-up/show/dismantling period (please consult the insurance companies for more details).

3. Contractors should pay for Hall Management Fee at CNY 30/m2. For more details, please refer form “Construction regulations and declaration of safety responsibility” on next page.

4. For safety concern, all workmen on site must wear contractor badges. Construction workers without contractor badges are not allowed to enter the hall.

5. Electrical power supply must be ordered through the organizer only. 6. For each booth, the booth number must be prominently displayed, besides the exhibiting company name.

Otherwise, the organizer reserves the right to mark the booth number, which may not be removed without prior consent of the organizer. The cost incurred will be borne by the exhibitor.

7. The existing company name displayed on stand construction must accord with the information in the application form. It’s required to get the approval from the organizer if any modification.

8. The raw space contractors must study and sign the FORM “Construction Regulations and Declaration of Safety Responsibility”.

9. The booth construction height is limited to 4.4M for all booths. The wall facing the aisle must be at least 50% open. The building of two -storey booth or above is forbidden.

Please fill the information below: Stand contractor:

Address:

Contact person: Onsite phone no.: Fax:

Email: Electrician on duty: Onsite phone no.:

Company stamp and legally binding signature of exhibitor:

Exhibiting company: Booth No.

Booth type： □One level，Total height≤4.4m

Contact person:

Tel.: Fax:

Company stamp and legally binding signature of exhibitor:


31

Form 6 - CONSTRUCTION REGULATIONS AND DECLARATION OF SAFETY RESPONSIBILITY Deadline：26th June, 2020


Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:

In order to strengthen the safety management of SWEECC’s facilities and exhibiting booth construction at the fairground and to avoid any accident, we, the raw space booth contractor, guarantee that we will strictly comply with the following regulations during the build-up/dismantling period: 1. To strictly adhere to the national and local governmental policies on safe production and fire prevention and to

implement the related regulations. 2. During the build-up/show/dismantling period, each stand contractor should appoint an onsite full-time manager

responsible for the safety and fire prevention of stand construction. The onsite manager should be reachable by phone at all times and take care of the safety.

3. The booth construction height is limited to 4.4M for all booths. The wall facing the aisle must be at least 50% open. The building of two -storey booth or above is forbidden.

4. All the construction structures must be fireproof. Stand construction and decoration materials must be non-combustible with a burning diffusion rate not lower than Class B1.

5. All the indoor booths cannot have closed roof. 6. The fire protection system, electric installations, emergency exits and aisles may not be obstructed by stand

constructions. 7. A back wall or partition must be installed for each raw space stand structure, except island stand and national

pavilion structure, to separate from neighbouring booth. The side of back wall facing neighbouring booth must be covered with fire-proof material such as PVC and kept white, neutral and clean. The exhibitor should not use the back wall or partition of neighbouring booth for his own use or for displaying his company name, logo, etc.

8. The booth with the platform exceeding 20cm in height must install slope. 9. The hanging point used for booth structure is strictly forbidden, only advertisement banner can be hung from

the ceilings, which need order from the Organizer. Exhibits are not allowed to be hung from the ceiling of the exhibition hall.

10. The proposal and design drawings of exhibition stand are required to be submitted to PICO / HYVE for approval before the show. For more details, please refer “Building approval for booth design”.

11. Booth construction is permitted at the fairground with approval. The stand construction must comply with public statutory regulations, such as the Shanghai Building Regulations, SWEECC construction safety management regulations, as well as with the terms of participation of the organizer. Any activity which affects the safe construction is forbidden: e.g.: exhibitor appoints a private person, individual household or companies which are unqualified or do not have any permits for construction work; a stand contractor carries out work, which is not related to its contracted exhibitors’ stand in the venue without permission; a contractor uses eliminable decoration materials and facilities stipulated by national government.

12. Exhibitors/contractors of raw space booths must cut off the electrical power supply before leaving the booth during build-up/show/dismantling period.

13. No smoking is allowed in the halls. Easily flammable and explosive materials may not be used. All work with open flames is forbidden.

14. The use of airships and balloons is not permitted in the halls. 15. All workmen on site must wear contractor badges. Workers for specific-type work must possess Specific-type

Operator Certificate. Every exhibitor, contractor and freight forwarder must wear the helmet on site during move-in and move-out period at the fairground. In addition, all personnel must wear safety belts when working on construction in height. Otherwise, the security guards of SWEECC reserve the right to refuse against entrance. All the helmets and safety belts should be self-prepared.

16. Builders working on construction in height of 2m and above must comply with safety rules and regulations of construction in height.


32

CONSTRUCTION REGULATIONS AND DECLARATION OF SAFETY RESPONSIBILITY (CONT’D) 17. To ensure the constructions and facilities of the venue are in good condition and working areas are kept clean.

In case of any damage or pollution, the cost will be charged to the contractor. 18. After the opening of the exhibition, the booth contractor shall be responsible for the safety of people and have

a full-time staff on-site duty, found that the problem timely treatment. 19. During the dismantling period, the booth must be totally turned down without rubbish and damage. 20. The organizer and SWEECC will reserve the right to carry on the onsite inspection and forbid those booths

disobeying the regulations build up in the scope of the exhibition centre. 21. The stand contractor will be to blame and take all responsibilities for any damage and accident injury during the

build-up/show/dismantling period or in the course of transportation if violating the above regulations. We, the raw space stand contractor, have studied this form. Hereby declare that the stand construction complies with the construction regulations, safety rules, build-up deposit rules and technical guidelines as well as terms of participation, etc. stated in the Exhibitor Manual to guarantee the safety of all builders. We will be to blame and take all responsibilities if violating the relevant regulations and will accept all penalties from the management of the organizer and SWEECC. Exhibitor Company: Booth No.

Stand Contractor Company:

Signature of Person in charge: Onsite Phone No:

Company Stamp: Date:

33

CONSTRUCTION REGULATIONS AND DECLARATION OF SAFETY RESPONSIBILITY (CONT’D) According to request of Organizer and SWEECC, the exhibitor nominated stand contractors and exhibitors who build their booths on their own should pay hall management fee to the venue. All stand construction companies must take up insurance for their employees working on the stand construction during build-up / show / dismantling period (please consult the insurance companies for more details) and pay a build-up deposit to our official stand contractor with showing the booth insurance contract. With completion of real-name authentication, all contractors and forwarders must buy construction badges with showing hall management fee & build-up deposit receipt, contractor/forwarder name list and ID card during build-up period.

Move-in procedure

Handle party

1 Technical drawings of the stand design must be approved before move-in date. PICO IES/

HYVE

2

All exhibitors or their booth contractor must apply insurance for all employees to participate in the

construction for their booth. (please contact the insurance company for more details)

To pay build-up deposit and get the stamped receipt with showing booth insurance contract.

Build-up Deposit ① For booth smaller than 100 sqm: CNY 1,0000.00/ booth / show period For booth area of more than 100 sqm: CNY 2,0000.00/ booth / show period

PICO IES

3

Management fee ② CNY 30.00/m2/ show period (Based on the rented area)

PICO IES

4

For the Working pass, vehicle permit Please visitor the website of SWEECC http://www.shexpocenter.com/sheshi_04.html

or call：86-21-2089 3600 / 2022 5188 for more details

SWEECC

Notes: ① To pay build-up deposit and get the stamped receipt with showing booth insurance contract. To save time for onsite procedures, the exhibitors / contractors are recommended to pay the build-up deposit in advance by transfer. Please fax the relative information concerning company name, bank name, A/C No., booth no and so on shortly after the payment is made. You can get the stamped receipt from Official Contractor during on-site check in after transfer is confirmed with showing booth insurance contract. The exhibitors / contractors should be responsible for the fees when transferring the build-up deposit. The Receipt of build-up deposit without stamped confirmation of Official Contractor is invalid and unavailable for deposit refund. ② To pay management fee and get the stamped receipt with showing receipt of build-up deposit.

http://www.shexpocenter.com/sheshi_04.html

34

Form 7 - BUILDING APPROVAL FOR BOOTH DESIGN Deadline：26th June, 2020


Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:

• Description on construction materials To be filled in only if the relevant Building Regulations are applicable. According to the listed conditions enclosed in the form, we hereby apply for building the following facility during the exhibition (brief description on construction materials)

Total Booth Area: Primary Material: Material Model:

Other Material Details Applicable Area:

Name/Model:

• Submission of Stand Design Drawings The original file (or digital file) of the following documents must be submitted to the Official Contractor together with this form before 26 June 2020

- Perspective - Plan of ground floor - Elevation - Electricity layout

Notes:

The maximum booth construction & advertising height is 4.4m The wall facing the aisle must be at least 50% open

The building of two-storey booth or above is forbidden The stand design drawings must be reviewed and approved by Official contractor. All drawings must be in scale and dimensioned in meters. All documents are to be submitted in Chinese and English. Documents submitted by fax cannot be processed. Please fill the information below:

Stand contractor:

Address:

Contact person: Onsite phone no.: Fax:

Email: Electrician on duty: Onsite phone no.:

Legally signature with company stamp: Date:


35

Form 8 - ELECTRICAL INSTALLATIONS Deadline：26th June, 2020


Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:

This Form must be completed and returned by ALL Raw Space Exhibitors/Contractors.

□ We hereby order the following items to be used during the duration of the Exhibition only. ALL ORDERED ITEMS MUST BE MARKED ON FORM “STAND LAYOUT” FOR LIGHT USE ONLY Unit Price (CNY) Qty. Price total (CNY)

15A/380V three phase power point 1,810.00 ……………….. ………………..

（including 15A/380V fire control box）





FOR MACHINE USE ONLY 15A/380V three phase power point 1,120.00 ……………….. ………………..




15A/380V three phase power point connection 220.00 ……………….. ………………..




(From D/B box to machine)

Remark:

• All prices include power consumption; the above prices exclude all connection to equipment and machines, connection should be ordered separately.

• All raw space exhibitors must order one number power main for lighting if they need power.

• After the deadline, late orders may not be accommodated. If accepted and available, a surcharge of 30% after the deadline, 50% for 1 week before build-up and on-site orders must be levied.

• Power main for machine and lighting should be separated.

• Socket is only for small power equipment, to connect lighting is not allowed. For safety reason, please take into account the required starting current when ordering the electrical power supply.


• We will install at our judgement if not receive exhibitors' plan within two weeks before show open. Requests for re-positioning on-site will be subject to 50% according to the on-site price. Cancelled orders are not refundable.

• Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage fluctuation.

• All items are on a rental basis and no exchange, transfer or refund of ordered items on-site will be entertained. And exhibitors will have to make good of any damages or losses.

• Deposits will be refunded in full if the equipment are not damaged or lost. If the equipment is lost or damaged, the cost of repair / replacement will be deducted from the deposit. Any positive balance will be refunded, and excess usage will be billed to exhibitors accordingly.

• Any complaint regarding rental items or installation must be lodged before the show day. Otherwise all items are deemed to be received in good order and condition.

• The official contractor will issue the invoice.

Each exhibitor is responsible for the supplied switch box and is requested to take care after the power has been switched on. Thank you.


36

Form 9 - Working Exhibits Form Deadline：Now


Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:

The deadline for this form is: Complete Now It is imperative that we are informed of any working exhibit on your stand so that we may inform the Local Authority and the venue prior to the build-up period. The Local Authority will wish to check these exhibits on the last day of build-up to ensure their safety.

Company Name：

Address：

Person in charge

(Onsite)：

Postcode：

Mobile phone： Email address：

How many working exhibits do you intend to have on your stand and where will they be situated?

Please give full detailed information on the working exhibit on your stand i.e. what the exhibit is and how it works. At what time/s is it your intention to run the exhibit during each day? Please give the name of the operative/s who will be working the exhibit and confirm that he/she has the required qualifications where necessary.


37

Form 10a - FURNITURE RENTAL

Deadline：26th June, 2020 Please return this form to: Pico IES Group (China) Co Ltd. Contact: Ms. Starkia Si Tel: 86 21 60108794 Fax: 86 21 6010 8601 Email: [email protected]

Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:

□ We hereby order the following items to be used during the duration of the Exhibition only.

ALL ORDERED ITEMS MUST BE MARKED ON FORM “STAND LAYOUT”

OPTIONAL RENTAL FURNITURE Unit Price (CNY) Qty. Price total (CNY)

Black leather arm chair, 560*550*820H, CC-05 90.00 ……………….. ………………..

Office chair (black), 500*560*870~970H, CC-07 200.00 ……………….. ………………..

Meeting chair, 560*500*920H, CC-08 200.00 ……………….. ………………..

Meeting chair (white), 420*500*930H, CC-09 240.00 ……………….. ………………..

Meeting chair (white), 600*600*780H, CC-10 240.00 ……………….. ………………..

Meeting chair (red), 480*550*800H, CC-11a 160.00 ……………….. ………………..

Meeting chair (white), 480*550*800H, CC-11b 160.00 ……………….. ………………..

Folding chair, 450*400*455H, EC-08 40.00 ……………….. ………………..

Aluminium chair, 460*550*800H, EC-09 120.00 ……………….. ………………..

Conference chair, 580*600*900H, EC-11 220.00 ……………….. ………………..

Bar stool (black), 370*850H, EC-12a 120.00 ……………….. ………………..

Bar stool (white), 370*850H, EC-12b 120.00 ……………….. ………………..

Bar stool (red), 370*850H, EC-12c 120.00 ……………….. ………………..

Bar stool (black), 360*400*760~860H, EC-14a 240.00 ……………….. ………………..

Bar stool (white), 360*400*760~860H, EC-14b 240.00 ……………….. ………………..

Bar stool (red), 360*400*760~860H, EC-14c 240.00 ……………….. ………………..

Executive chair, 600*560*900~1000H, EC-15 220.00 ……………….. ………………..

Sofa, 800*730*790H, AU-02 550.00 ……………….. ………………..

Sofa, 1300*730*790H, AU-03 750.00 ……………….. ………………..

Sofa, 1800*730*790H, AU-04 950.00 ……………….. ………………..

Remark:

• After the deadline, late orders may not be accommodated. If accepted and available, a surcharge of 30% after the deadline and 50% for 1week before build-up and on-site must order be levied.

• For changes of confirmed and invoiced orders, a surcharge of 30% (50% for on-site orders) must be levied.

• Cancelled orders are not refundable.

• Items not listed on this form will be offered on request and are subject to a separate quotation.





38

Form 10b - FURNITURE RENTAL (CONT’D) Deadline：26th June, 2020


Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:




Sofa, 800*770*850H, AU-05 650.00 ……………….. ………………..

Sofa, 1470*770*850H, AU-06 850.00 ……………….. ………………..

Sofa (black), 600*570*730H, AU-07a 320.00 ……………….. ………………..

Sofa (red), 600*570*730H, AU-07b 320.00 ……………….. ………………..

Long glass coffee table, 1200*600*430H, ET-01 350.00 ……………….. ………………..

Glass coffee table, 600*600*430H, ET-02 320.00 ……………….. ………………..

Long glass coffee table, 1100*550*450H, ET-03 180.00 ……………….. ………………..

Glass coffee table, 550*550*450H, ET-04 150.00 ……………….. ………………..

Glass round table, 800*750H, ET-05 180.00 ……………….. ………………..

Round table, 800*750H, ET-06 120.00 ……………….. ………………..

Round table, 800*750H, ET-07 180.00 ……………….. ………………..

Round table, 800*750H, ET-08 180.00 ……………….. ………………..

Bar table, 600*1100H, ET-10 280.00 ……………….. ………………..

Bar table, 600*1100H, ET-11 280.00 ……………….. ………………..

Meeting table, 1400*700*750H, ET-19 220.00 ……………….. ………………..

Meeting table, 1400*700*750H, ET-20 220.00 ……………….. ………………..

Info counter, 1030*535*750H, PF-01 100.00 ……………….. ………………..

Low glass showcase, 1030*535*1000H, PF-02 300.00 ……………….. ………………..

Lockable cupboard, 1030*535*750H, PF-03 120.00 ……………….. ………………..

Tall glass showcase, 1030*535*2000H, PF-04 500.00 ……………….. ………………..

Remark:









39

Form 10c - FURNITURE RENTAL (CONT’D) Deadline：26th June, 2020


Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:




Wash basin, 1030*535*1000H, PF-05 350.00 ……………….. ………………..

Tall display cube 535*535*750H PF-07 90.00 ……………….. ………………..

Low display cube 535*535*500H PF-08 70.00 ……………….. ………………..

Square table 650*650*750H PF-12 100.00 ……………….. ………………..

TV stand 740*535*1000H PF-13 100.00 ……………….. ………………..

Flat shelf, maximum loading 50kg, 1000*300W, SS-01 60.00 ……………….. ………………..

Slope shelf, maximum loading 50kg, 1000*300W, SS-01 60.00 ……………….. ………………..

Lockable door, 950*1910H, ED-01 250.00 ……………….. ………………..

Folding door, 950*2000H, ED-02 150.00 ……………….. ………………..

A4 catalogue holder (acrylic), 235*55*280H, CH-01 160.00 ……………….. ………………..

Catalogue holder (metal), 970*50*280H, CH-02 70.00 ……………….. ………………..

Magazine holder, 380*1500H, CH-03 180.00 ……………….. ………………..

Magazine holder, 270*250*1200H, CH-04 150.00 ……………….. ………………..

Magazine holder, 380*1500H, CH-05 280.00 ……………….. ………………..

Easel, 1500H, ES-06 90.00 ……………….. ………………..

Coat hanger, 320*1700H, ES-07 120.00 ……………….. ………………..

Wheeled coat hanger, 1200*500*1600H, ES-08 180.00 ……………….. ………………..

R8 coat hanger, ES-09 60.00 ……………….. ………………..

Belt barricade, ES-11 110.00 ……………….. ………………..

Booth inner cleaning / sqm 25.00 ……………….. ……………….. (Min.36 sqm, excluding exhibits cleaning) Remark:









40

Form 10d - FURNITURE RENTAL (CONT’D) Deadline：26th June, 2020


Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:




Long table w/ apron, 1800*600*750H, ES-12 420.00 ……………….. ………………..

Wastepaper basket, EW-01 10.00 ……………….. ………………..

90L refrigerator, 550*550*860H, EE-02 450.00 ……………….. ………………..

140L refrigerator, 550*550*1350H, EE-03 650.00 ……………….. ………………..

Water dispenser, 300*300*960H, EE-04 350.00 ……………….. ………………..

Distilled coffee maker, 140*280*280H, EE-05 180.00 ……………….. ………………..

Coffee machine, 300*400*400H, EE-06 2,400.00 ……………….. ………………..

Re-location of panel (per meter) 120.00 ……………….. ………………..

Fax machine (excluding line) 850.00 ……………….. ………………..

17" LCD monitor 1,000.00 ……………….. ………………..

22" LCD monitor 1,200.00 ……………….. ………………..

DVD player 400.00 ……………….. ………………..

42" plasma 1,800.00 ……………….. ………………..

50" plasma 3,200.00 ……………….. ………………..

Remark:









41

FURNITURE CATALOGUE

42

FURNITURE CATALOGUE (CONT’D)

43


44


45


46

Form 11 - ELECTRICAL EQUIPMENT & FITTINGS - FOR SHELL SCHEME ONLY Deadline：26th June, 2020


Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:


ALL ORDERED ITEMS MUST BE MARKED ON FORM “STAND LAYOUT” ELECTRICAL EQUIPMENTS Unit Price (CNY) Qty. Price total (CNY)

40W fluorescent tube SL-001 120.00 ……………….. ………………..

10W LED spotlight SL-004 120.00 ……………….. ………………..

10W LED long arm spotlight SL-006 150.00 ……………….. ………………..

50W halogen long arm spotlight SL-020 250.00 ……………….. ………………..

300W floodlight SL-021 320.00 ……………….. ………………..

150W halogen floodlight SL-023 350.00 ……………….. ………………..

150W HQI floodlight SL-024 450.00 ……………….. ………………..

13A/220V single phase socket (max. 500W) 120.00 ……………….. ………………..

Lighting connection, max 100W (with wiring) 150.00 ……………….. ………………..

POWER SUPPLY FOR MACHINE USE ONLY









(Point connection: from D/B box to machine)

Remark:

• All prices include power consumption.

• No lighting fixture is allowed to be connected by shell scheme exhibitors. Socket is not for lighting use, but for electricity supply of low power equipment only, which is lower than the maximum power of socket. For high power equipment, please order power supply additionally.

• After the deadline, late orders may not be accommodated. If accepted and available, a surcharge of 30% after the deadline and 50% for 1 week before build-up and on-site order must be levied.






• The official contractor will issue the invoice. Each exhibitor is responsible for the supplied switch box and is requested to take care after the power has been switched on. Thank you.


47

Form 12 - INTERNET ACCESS/ WATER / COMPRESSED AIR INSTALLATIONS Deadline：26th June, 2020


Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:



INTERNET ACCESS Unit Price (CNY) Qty. Price total (CNY)

Local telephone line (direct) 1,000.00 ……………….. ………………..

DDD line (including deposit CNY 1,000.00, refundable) 2,400.00 ……………….. ………………..

IDD line (including deposit CNY 3,000.00, refundable) 6,000.00 ……………….. ………………..

FTTH wired, 10M 5,250.00 ……………….. ………………..

WATER INSTALLATIONS

(Hydraulic pressure: normal, 10m pipe) Water supply for basin, DN15mm 2,700.00 ……………….. ………………..

Water supply for machine, DN20mm 4,050.00 ……………….. ………………..

COMPRESSED AIR INSTALLATIONS

(Air pressure: 8 bar)

≤5 HP Normal Air-compressor, DN6mm 4,800.00 ……………….. ………………..

7 HP Normal Air-compressor, DN12mm 5,600.00 ……………….. ………………..

10 HP Normal Air-compressor, DN18mm 6,400.00 ……………….. ………………..

Remark:

• Exhibitors are required to mark the position of main power, line and air-compressor and fax or mail to the official stand contractor. We will install at our judgement if not receive exhibitors' plan within two weeks before show open. Requests for re-positioning on-site will be subject to 50% according to the on-site price.

• The above prices exclude all connection to equipment and machines.

• Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage fluctuation.

• After the deadline, late orders may not be accommodated. If accepted and available, a surcharge of 30% after the deadline and 50% 1 week before build-up and for on-site must be levied.




• Exhibitors have to bring their own special regulating units if they require very specific water temperature or water pressure .

• For water supply & air compressor, exhibitors are required to bring along their adapter for connection to their equipment.



48

Form 13 - HOSTESS AND HOSTS / TRANSLATION Deadline：26th June, 2020

Please return this form to: Shanghai Transclub Tranlation Co.,Ltd Contact: Ms. Frost Kong Tel: 86 21 5076 1590 Email: [email protected]

Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:

This form should be completed and returned for all exhibitors who require temporary staff during the exhibition duration. Exhibitors will be responsible for the safety of temporary staff on duty at their stand. The organizer will not be responsible for any loss or damage caused by such personnel. Rates quoted here will be doubled on Saturdays, Sundays, and Public Holidays.

Ordinary English - speaking interpreter at daily rate of CNY 800, -- per interpreter Language No. of Persons Starting Date Ending Date Amount in CNY

□English

Ordinary Japanese - speaking interpreter at daily rate of CNY 900, -- per interpreter Language No. of Persons Starting Date Ending Date Amount in CNY

□Japanese

Ordinary German - speaking interpreter at daily rate of CNY 1, 200, -- per interpreter Language No. of Persons Starting Date Ending Date Amount in CNY

□German

Ordinary French - speaking interpreter at daily rate of CNY 1, 200, -- per interpreter Language No. of Persons Starting Date Ending Date Amount in CNY

□French

Ordinary Spanish - speaking interpreter at daily rate of CNY 1, 200, -- per interpreter Language No. of Persons Starting Date Ending Date Amount in CNY

□Spanish

Stand Attendant for reception (Mandarin Only) at daily rate of CNY 600, -- per hostess No. of Persons Starting Date Ending Date Amount in CNY

□ Note


• For changes of confirmed and invoiced orders, a surcharge of 30% (50% 1 week before build-up and for on-site orders) must be levied.




49

Form 14 - MEETING ROOMS BOOKING Deadline：26th June, 2020


Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:

This form should be completed and returned by exhibitors who require a meeting room for their own use.

Please mark the required duration of rental:

29th July, 2020 30th July, 2020 31st July, 2020

09:00 – 12:00 □ □ □

13:00 – 16:00 □ □ /

Additional Facilities

Items Price (CNY)

□ Microphone pcs/seminar 400.00

□ Wireless Microphone pcs/seminar 400.00

□ Meeting Room Signage (1*2.5mh), incl. production, excl. design pcs/seminar 2,000.00

□ Meeting Room Signage (1*1.5mh), incl. production, excl. design pcs/seminar 1,500.00

Note

• The meeting rooms will be rented to exhibitors on a first come, first served basis.

• Please note meeting rooms are for exhibitors use only.


• For changes of confirmed and invoiced orders, a surcharge of 30% (50% 1 week before build-up and for on-site orders) must be levied.




• The exhibitors will be responsible for any damage or loss of furniture & facilities inside during the usage of meeting rooms.

• The signage will be placed out of the meeting room.

Meeting Room

Area

(㎡)

Capacity（seats） Standard configuration

Price (CNY)

4hrs/time Classroo

m Theatr

e

Room 1 1000 □ 500 □ 800 Screen & Projector 1 set Audio 1 set, Podium 1pc

Microphone 2 pcs Wireless Microphone 2

pcs Water dispenser 1pc

Water 2 bucket

Paper cup 300pcs

52,500.00

Room 1 A 500 □ 200 □ 300 Water 1 bucket

Paper cup 150pcs

27,000.00

Room 1 B 500 □ 180 □ 300 Water 1 bucket

Paper cup 150pcs

27,000.00

Room 2 500 □ 200 □ 300 Water 2 bucket

Paper cup 200pcs

30,000.00

*Room 3-11 120 □ 60 □ 100 Screen & Projector 1 set Audio 1 set, Podium 1pc

Microphone 2 pcs Wireless Microphone 1 pc

Water dispenser 1

Water 1 bucket

Paper cup 50pcs

10,000.00

*Room 15-16 102 □ 50 □ 90 Water 1 bucket

Paper cup 50pcs

10,000.00

*Room 12、17 78 □ 40 □ 60 Water 1 bucket

Paper cup 50pcs

8,000.00


50

Form 15 - APPLICATION OF VISA INVITATION LETTER

Deadline：19th June, 2020 Please return this form to: HYVE GROUP PLC Contact: Mr. Kidd Yuan Tel: 021 61806789 Fax: 021-61483635 Email: [email protected]

Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:

If you require a official visa invitation letter, please prepare the documents below and send

to [email protected] Visa invitations will NOT be issued to unpaid exhibitors.

Exhibitors should prepare documents and information below:

1. Copy of Passport scanned in color.

2. Company dispatch letter by the company (With company name letter head).

3. Photocopy of all pages of Chinese visa (If have).

4. The date of arrive in and departure from China.

5. Delegate Details (in doc format)

• Name of Nearest China Embassy or Consulate to apply visa

• Full Company Name

• Full Company Address

• Country (where passport is issued)

• Full Name on Passport

• Date of Birth

• Place of birth

• Date Passport Issued

• Expiration Date

• Passport Number

• Direct Phone Number

• Personal Email Address

NOTE:

• Please make sure your passport should have 6 MONTHS validity.

• Application after 19th June, 2020 will not be entertained. If you need an original invitation letter, please also fill in the following form: Rate will be informed you after check with express mail.

Consignee Name

Zip code

Address

Telephone

Country / City



51

Form 16 – Hotel Booking Form

Deadline：15th July, 2020 Please return this form to: Orient Explorer Shanghai Tel: +86 21 51099795

Email: [email protected]

Mobile No:+86-13024112712

Whatsapp : +86-13024112712

Attn: Mr. Seven

Exhibitor Name：

Stand No.：

Tel: Fax:

Email: Contact:

Hotel booking Details:

1)Guest Name: _________________

Hotel Preferred: ___________________________ Single/twin share room /double room with 1 king-size bed (circle accordingly) Check in date:___________ check out date___________

2)Guest Name: _________________


3)Guest Name: _________________


Airport Limousine service: (RMB430 per way for 1-2 persons; RMB480 per way for 3-4 persons.)

I need for Arrival Departure, Number of person(s): __________

Arrival flight no._________ arrival local date__________ estimated arrival time _____

Departure flight no. ______ Departure date___________ Departure time __________

Local Tours: (seat-in-coach, select accordingly)

Best of Shanghai day Tour – RMB 560 net per person including group lunch

Suzhou and Zhouzhuang Water Village DayTour – RMB 980 net per person including group lunch

Hangzhou, Heaven on Earth Day Tour – RMB 1,180 net per person including group lunch

Number of person(s): ____ Preferred Date ___________

Interpreter service: preferred language_________ with date from ______ to _______

Payment type: I hereby authorize Orient Event Service to charge my credit card for the booking;

Pls.note paid by credit card is subject to 3% admin fee.

by bank transfer, Pls. indicate guest name/event name/hotel booked on transfer slip.

CREDIT CARD details

Visa Card Master Card AMEX

Name of Credit Cardholder: _________________________ Expiry Date (mm/yy): ________________

Credit Card Number: _____________________CVV code_____ Cardholder’s Signature: ____________

Special notes from you if any: ________________________________________________________

Please fill up the above form in Cap letter email us

52

Official Recommended Hotels

Onsite payment required:

Name of Hotel

Room type

Travel time to the

Exhibition (about)

Cost Per Room Per Night

（Including Breakfast） Other benefits

Single Room Twin/double

Room

Jinjiang Inn (expo Shanghai)

Standard room 8 minutes by taxi RMB 320 net RMB 320 net

Free Internet

Nearby the subway

line 8

IBIS Expo

Standard room 5 minutes by taxi RMB 369 net RMB 369 net

Free Internet

Nearby the subway

line 8

Home Inn Plus (Shanghai

Lujiazui Expo Park)

Standard room

5 minutes by taxi RMB450 net RMB480 net Free Internet

Yitel Collection (Shanghai Lujiazui Expo Park Shangnan Road)


Crowne Plaza Shanghai

Pujiang

Superior Room


Marriott Riverside hotel (5*)

City view room 10 minutes by taxi

RMB

1000+16%

RMB

1000+16% Free Internet

Notes:

1. Payment must be made on or before 15th July 2020 to Orient Event Service directly，price above is the Pre-pay price including service charges.

2. The free shuttle bus service is only for clients who booked through Orient Event Service.

Terms & conditions：

➢ The organizer has negotiated the above discounted rates. Please book before 15th July 2020 to enjoy these rates. Price and availability is subjected to change after deadline.

53

➢ Shanghai Orient Event Service is the official travel agent for the event. Once the agent receives your booking, you will receive a confirmation letter. Please present this confirmation letter upon check in at the hotel.

➢ Cancellation of booking must be made before 15th July 2020 otherwise a one-night room charge will

be applied，and we will cancel your booking. ➢ In case of failure to show up, a one-night room fee will be charged as penalty. Any balance will be

refunded one week after the fair.

54

Introduction of Official Hotels

Marriott Riverside Hotel

The hotel is located in the commercial center of huangpu district. Close to the puxi expo site

and the dapu road tunnel leading to pudong, it is adjacent to the famous tianzifang, xintiandi

and mercedes-benz cultural center in Shanghai.

The hotel has a variety of guest rooms and a number of special restaurants. There's also a

great bar on the 28th floor of the hotel.

Location Distance from hotel

Shanghai Pudong International Airport 38.5km

Shanghai Hongqiao Airport (Terminal I) 18.1 km

Shanghai World Expo Center 1.4 km

Address: No. 99 Jiangbin road

Crowne Plaza Shanghai Pujiang

Opened: 2017Renovated: 2018Number of rooms: 319

Opened in 2017, the Crowne Plaza Shanghai Pujiang is a great

accommodation choice in Shanghai.

The hotel is 17km from Shanghai South Railway Station and 30km from

Hongqiao International Airport. In addition, Pujiang Town Metro Station is

just a short walk away. The hotel is just 5km from Shanghai Xupu Bridge and

4km from Pujiang Country Park, making it an ideal location for guests looking

to do some sightseeing.


Shanghai Pudong International Airport 38.98km

Shanghai Hongqiao Airport (Terminal I) 30.31km


Address: No.3701 Chenhang Road Shanghai

55

Yitel Collection (Shanghai Lujiazui Expo Park Shangnan Road)


The Yitel Collection (Shanghai Lujiazui Expo Park Shangnan Road) is a great choice for guests looking for accommodation in Shanghai, having been recently opened in 2019.

With Shanghai South Railway Station just 11km away and Hongqiao International Airport only 29km away, transportation is very convenient. Being just minutes away from Yangsi Metro Station allows guests to explore the city with ease.


Shanghai Pudong International Airport 37 km

Shanghai Hongqiao Airport 27 km


Address: Building 5, Lane 681, Haiyang Road

Home Inn Plus (Shanghai Lujiazui Expo Park)


The Home Inn Plus (Shanghai Lujiazui Expo Park) is one of the newest hotels

in Shanghai, having been renovated in 2016.

With Shanghai Railway Station just 13km away and Hongqiao International Airport only 27km away, transportation is very convenient. The closest major public transportation, Linyi Xincun Metro Station, is only 1km away. With multiple attractions nearby including Nanpu Bridge, Shanghai Dongjiadu Church and YueLiangChuan, guests will find plenty to keep themselves occupied.



Shanghai Hongqiao Airport 27 km


Address: 2551 South Pudong Road (Pudong Nan Lu)

56

IBIS Expo( Chengshan Road)

Opened:2012 Total rooms:165

Ibis Expo Hotel, near the remarkable Shanghai world expo. Walk to the subway line 6 need only two minutes,

The hotel will in December 2011 trial operation began, for you carefully prepared 165 hotel rooms of various types, can satisfy the business, travel, leisure and so on the different customers' needs.


Shanghai Pudong International Airport 35.7 km

Shanghai Hongqiao Airport (Terminal I) 25 km


Address: No. 800 Chengshan Road, Pudong, Shanghai.

Jinjiang Inn (expo Shanghai)

Opened:2008 Number of rooms: 172

The JinJiang Inn (Expo-Shanghai) is an ideal choice for travelers who want to

take in the sights and sounds of Shanghai.Boasting a convenient location, the

hotel is just 12km from Shanghai Railway Station and 22km from Shanghai

Hongqiao International Airport. The closest major public transportation,

Yangsi Metro Station, is only 500m away.



Shanghai Hongqiao Airport (Terminal II) 20 km

Shanghai Expo Exhibition Center 3.3 km

Address: No. 300 Banquan Road (Banquan Lu)

57

Form 17 - Freight Handling Order Form

货运代理订单

FREIGHT FORWARDING ON SITE HANDLING CUSTOMS SERVICES

货运代理现场服务清关服务

International Contact Information: Local Contact Information： Luke Wrigley Peter Wu Project Manager Senior Project Manager T: +44 (0) 1268 632213 T: +86 21 6124 0091 E: [email protected] E: [email protected]

EXHIBITOR / INVOICE DETAILS（展商 / 开票信息）：

Exhibitor 展商：

Stand-Builder 展台搭建商：

Hall No. 馆号： Stand No. 展台号：

Invoice name & address 开票名称及地址：

VAT Nr 增值税号：

Tel No 联系电话：

Fax No 传真号码：

Email 邮件地址：

WE REQUIRE THE FOLLOWING SERVICES (Please tick appropriate box)

我们需要一些服务（请在所需服务项目前打钩）

□ 1. DOOR TO DOOR SERVICE

门到门服务 The Schenker nominated Agent in your Country will arrange collection from your premises and deliver direct to stand. Agent details will be provided once this option is selected.

辛克物流作为代理会在你所在城市直接安排收货将

货物送达摊位，具体的代理信息将在确认此项服务

后提供。

□ 2. FROM ARRIVAL AIRPORT / PORT TO STAND

从机场 / 港口到达摊位 Your Freight Forwarding Agent will transport your goods to Shanghai Airport or Seaport and we will then arrange Customs Clearance, transport to Show Site and delivery to your stand.

你的货运代理将货物运至上海机场/港口，然后我们

会安排目的地清关，运送至展会现场和货物就位。

□ 3. FROM OUR WAREHOUSE TO STAND

从我们仓库到达摊位 Your Freight Forwarding Agent / Courier will customs clear your goods and deliver to our advance warehouse. Schenker will transport to Show Site and deliver to stand.

你的货运代理会将货物清关提前送至我们仓库，辛

克物流将货物从仓库运送至展会现场和就位。

□ 4. ON-SITE UNLOADING / RELOADING ONLY

现场卸货和重装 You will make your own arrangements to get the goods to the Show Site. Schenker will arrange the unloading of your goods direct from your vehicle to stand.

你自己安排货物运送至展会现场，辛克物流在现场

安排装卸和就位。

□ 5. EMPTY CASE STORAGE STAND

空箱储存 Please choose this option if you will have empty cases stored during the event in order to be used for the return shipment. Please advise estimated CBM here _________

展期内，如想储存空箱以便回运，请选此服务。请

填写储存空箱的尺寸 _________

□ 6. OTHER SPECIFIC REQUIREMENTS

其他服务 Please Specify 请注明：



58

Freight Handling Order Form

货运代理订单

FREIGHT FORWARDING ON SITE HANDLING CUSTOMS SERVICES

货运代理现场服务清关服务

International Contact Information: Local Contact Information： Luke Wrigley Peter Wu Project Manager Senior Project Manager T: +44 (0) 1268 632213 T: +86 21 6124 0091 E: [email protected] E: [email protected]

SHIPMENT DETAILS（货运信息）：

Name of Freight Forwarding Agent 货运代理名称：

Tel 联系方式：

Delivery to Stand Date & Time 送至展位日期时间： Collection ex Stand Date & Time 收集回运日期时间：

No of Pieces 件数： Weight (Kgs) 重量： Type of Good 货物类型：

Dimensions 尺寸：

Total Value 总价：

Dedicated trailer / container (please indicate size)

专用拖车或者集装箱号（请注明尺寸）：

Oversized goods? Yes/No? Please attach details.

是否有超大超长货物？如果有，请在此注明

PLEASE PROVIDE PAYMENT DETAILS（请提供付款说明）：

Schenker Account No (if applicable)辛克账号：

Purchase order No (if applicable)订单号：

CREDIT CARD / PAYMENT GUARANTEE（信用卡 / 支付担保）

Name on Card 持卡人： Expiry date 有效期： Type 类型：

Card Number 卡号：

Security No 安全号：

SIGN TO CONFIRM ORDER（签名确认）

Print Name 打印名：

Signature & Date 签名和日期：

ALL BUSINESS IS HANDLED STRICTLY IN ACCORDANCE WITH SCHENKER TRADING TERMS & CONDITIONS (BIFA 2005a) EDITION

所有服务将严格依照辛克物流交易条款

