CodeTable Table – AKA Drop-Down Values · Web viewThe table below represents the fields of information which can be imported into Cyber Recruiter for the Applicant. Applicants

CYBER RECRUITER 7: GUIDING TO IMPORTING DATAJUNE 2009

Visibility Software Cyber Recruiter 7.0: Importing Data P a g e | 1

TABLE OF CONTENTSCodeTable Table – AKA Drop-Down Values__________________________________________3

Type of Code________________________________________________________________________3Standard Codes____________________________________________________________________________3Skills with Optional Skill Category______________________________________________________________3Skills with Optional Skill Category & Synonyms____________________________________________________4Salary Grades with Optional Ranges____________________________________________________________4Schools with Optional Synonyms_______________________________________________________________4

Import Code Table Key________________________________________________________________5

Login Table – AKA User Accounts__________________________________________________8

Table Key__________________________________________________________________________10

Requisition Table – AKA Requisitions, Job Descriptions or Openings_____________________11

Notes about the Requisitions__________________________________________________________11

Applicant Table – AKA Applicants, Employees or Candidates___________________________14

Notes about the Applicants___________________________________________________________14

AppReq Table – AKA Applicants & Jobs____________________________________________17


CODETABLE TABLE – AKA DROP-DOWN VALUES

The table below represents the fields of information which can be imported into Cyber Recruiter for to populate various codes in Cyber Recruiter.

TYPE OF CODE

Most codes will simply be imported using a two column spreadsheet saved as a .csv file. A few codes have some additional options.

STANDARD CODES

Use the following structure to set up the import files. Additional setup options for specific codes are listed on the following pages.

Column Name What is this? Data Type Length

Code The unique identifier for this dropdown. It should be in capital letters and cannot match another value on the list.

Character 50

Description This is what you will see in the system for the drop-down value. Character 50

SKILLS WITH OPTIONAL SKILL CATEGORY



Character 50


Category This will be the CODE for the category to which this skill will be assigned.

Character 50


SKILLS WITH OPTIONAL SKILL CATEGORY & SYNONYMS



Character 50


Category This will be the CODE for the category to which this skill will be assigned. Include this column but leave it blank if NOT importing the category but will be importing the synonyms.

Character 50

Synonyms Enter each word which would be the equivalent of the skill listed. Separate each word with a semicolon (;).

Character 2000

SALARY GRADES WITH OPTIONAL RANGES



Character 50


Minimum The numerical low of the range for this grade. Decimal 11

Maximum The numerical high of the range for this grade. Decimal 11

Per Frequency for this salary grade. H=Hourly, D=Daily, W=Weekly, B=Bi-Weekly, S=Semi-Monthly, M=Monthly, Y=Yearly.

Character 1

SCHOOLS WITH OPTIONAL SYNONYMS



Character 50


Synonyms Enter each word which would be the equivalent of the school listed. Separate each word with a semicolon (;).

Character 2000


IMPORT CODE TABLE KEY

When importing into the system, there is a drop-down list for the frequently used code tables. However, there are many more code tables which can be imported into which are not part of the standard list. When importing into these less frequently used table, select the option Other (Enter at Right) and enter the code listed below.

Data Label CodeCodes - App Form Type FACodes - App Note Type NTCodes - App Status Codes STCodes - Country CYCodes - Degrees DGCodes - EEO Classes EECodes - Ethnic Origins ETCodes - Level 1 O1Codes - Level 2 O2Codes - Level 3 O3Codes - Level 4 O4Codes - Level 5 O5Codes - Majors MJCodes – Misc Fields – Applicants A1 thru A20Codes – Misc Fields - Requisitions R1 thru R20Codes - Position Desired PDCodes - Referral Categories RFCCodes - Referral Sources RFCodes - Req Cost Codes RCCodes - Req Form Type FRCodes - Req Note Type N2Codes - Req Status Codes RSCodes - Req Types RTCodes - Schools SLCodes - Security Clearance Agency Code SECAGCodes - Security Clearance Type Code SECTYPECodes - Skill Categories SKCATCodes - Skills SKCodes - State SCCodes - US Work Status USWSCodes – Why Open Codes WOJob Boards - CareerBuilder-Country CBCYJob Boards - CareerBuilder-Employee Type CBEETYPE


Job Boards - CareerBuilder-Industry Code CBINDJob Boards - CareerBuilder-Job Type CBJTJob Boards - Dice-Tax Term DICETTJob Boards - HotJobs-City HJCITYJob Boards - HotJobs-Country HJCYJob Boards - HotJobs-Experience Code HJEXPJob Boards - HotJobs-Function Code HJFUNCJob Boards - HotJobs-Hire Type HJHTJob Boards - HotJobs-Industry Code HJINDJob Boards - Monster-City MONCITYJob Boards - Monster-Country MONCYJob Boards - Monster-Job Category MONJCJob Boards – Monster-Job Level MONJLJob Boards – Monster-Salary Type MONSTJob Boards – Monster-Industries MONINDJob Boards – Monster-Occupation MONOCCLinks - ADP-Company ADPCOLinks - ADP-Data Control 1 ADPDC1Links - ADP-Data Control 2 ADPDC2Links - ADP-Data Control 3 ADPDC3Links - ADP-Data Control 4 ADPDC4Links - ADP-Employment Type ADPETLinks - ADP-Federal Marital Status ADPFEDMARLinks - ADP-Home Department ADPDEPTLinks - ADP-Local Tax Code ADPLTAXLinks - ADP-Location ADPLOCLinks - ADP-Pay Frequency ADPPFLinks - ADP-Rate Type ADPRTLinks - ADP-State Marital Status ADPSTMARLinks - ADP-State Unemployment ADPSUILinks - Costpoint 5.0/6.0-Employee Class DTKEECLSLinks - Costpoint 5.0/6.0-General Labor Category DTKGLCLinks - Costpoint 5.0/6.0-Home Org DTKORGLinks - Costpoint 5.0/6.0-Job Titles DTKJTLinks - Costpoint 5.0/6.0-Labor Group DTKLGRLinks - Costpoint 5.0/6.0-Labor Location DTKLABLOCLinks - Costpoint 5.0/6.0-Leave Cycle DTKLEAVELinks - Costpoint 5.0/6.0-Locator DTKLCTRLinks - Costpoint 5.0/6.0-Pay Types DTKPAYTYPELinks - Costpoint 5.0/6.0-Reason DTKREASLinks - Costpoint 5.0/6.0-Security Org ID DTKSECORGLinks - Costpoint 5.0/6.0-Timesheet Cycle DTKTSCYCLinks - Costpoint 5.0/6.0-Visa Type DTKVISALinks - Costpoint 5.0/6.0-Workers Comp DTKWKCOMPLinks - Costpoint 6.0-PLC Codes DTKPLC


Links – Great Plains-Employee Class GPECLinks – Great Plains-Employment Type GPETLinks – Great Plains-Division GPDIVLinks – Great Plains-Department GPDEPTLinks – Great Plains-Location GPLOCLinks – Great Plains-Supervisor Code GPSUPLinks – Great Plains-Job Title GPJTLinks - GSC Premier-Department GCSDEPTLinks - GSC Premier-Division GCSDIVLinks - GSC Premier-Employee Type GCSEMPTYPELinks - GSC Premier-Fed Filing Status GCSFFILELinks - GSC Premier-Labor Category GCSLABCATLinks - GSC Premier-OBS Number GCSOBSLinks - GSC Premier-Pay Frequency GCSPFLinks - GSC Premier-Rate Type GCSRTLinks - GSC Premier-State Filing Status GCSSSFILELinks - HR Office-Division HRODIVLinks - HR Office-Department HRODEPTLinks - HR Office-Location HROLOCLinks - HR Office-Employee Status HROEMPSTATLinks - HR Office-Company HROCOMPLinks - HR Office-Job Title HROJTLinks - HR-XML-Shift Code XMLSHIFTLinks - HR-XML-Employment Level XMLLEVEL


LOGIN TABLE – AKA USER ACCOUNTS

The table below represents the fields of information which can be imported into Cyber Recruiter for creating user accounts. This is not a full list of fields available in the database and if additional information is needed in the user account it must be manually entered. Some columns must have specific information listed in the value for the column. See the next section for additional rules and details.

Column Name Location Data Type Length

User ID Security>General Character 30

Username Security>General Character 50

Initials Security>General Character 5

Email Security>General Character 200

Outlook Version Security>General Character 10

Security Group Security>General Character 50

Searches Available Security>General Character 50

Recruiter (Y/N) Security>General Character 1

Hiring Manager (Y/N) Security>General Character 1

Evaluator (Y/N) Security>General Character 1

Other Inboxes (Y/N) Security>General Character 1

Admin (Y/N) Security>General Character 50

Force Password Change Security>General Character 1

Disabled Security>General Character 1

Req Security/See All Security>Available Reqs Character 1

Req Security/Recruiter Security>Available Reqs Character 1

Req Security/Approver Security>Available Reqs Character 1

Req Security/Hiring Manager Security>Available Reqs Character 1

Req Security/Created Security>Available Reqs Character 1

App Security/See All Security>Available Applicants Character 1

App Security/Reqs Attached Security>Available Applicants Character 1


App Security/Routings Security>Available Applicants Character 1

App Security/Interviews Security>Available Applicants Character 1

App Security/Offer Approver Security>Available Applicants Character 1

Home Page default My Preferences>General Character 20

Open Resume in New Window (Y/N) My Preferences>General Character 1

Add Resume Header (Y/N) My Preferences>General Character 1

App Find Status My Preference> Applicant Search Character 20

App Find Sort My Preference> Applicant Search Character 10

App Find Range My Preference> Applicant Search Character 5


TABLE KEY

When trying to import Users using the spreadsheet and Admin > Processes > Import User Tables here is a list of codes that are hard coded to be certain values.

1. App Find Status = Default for App Finda. Field will have the status code for

the Applicant Status which should be highlighted

2. App Find Sort = Default Order for the App Find

a. APPDATE = Application Dateb. NAME = Applicant’s Name

3. App Find Range = Default for the Applicant Range

a. 1D = Last dayb. 2D = Last 2 daysc. 3D = Last 3 daysd. 5D = Last 5 dayse. 2W = Last 2 weeksf. 3W = Last 3 weeksg. 1M = Last monthh. 2M = Last 2 monthsi. 3M = Last 3 monthsj. 4M = Last 4 monthsk. 6M = Last 6 monthsl. 1Y = Last yearm. 2Y = Last 2 yearsn. ALL = Forever

4. Home Page Default = Default View to show when logging into Cyber Recruiter

a. HOME = Home Pageb. INBOX = Inboxc. REQ = Req Listd. RD = Open Activities

5. Searches Availablea. 0 = No Searchesb. 1 = Databasec. 2 = Resumed. 3 = Database & Resumee. 4 = Cyberf. 5 = Database & Cyberg. 6 = Resume & Cyberh. 7 = All Searches

6. Time Zone: a. ATLANTIC b. EASTERN c. CENTRAL d. MOUNTAIN e. PACFIC f. ALASKA g. HAWAI I

7. Outlook Version: a. 97 b. 2000 c. 2003 d. 2007+

8. Everything else is either not able to be imported or is Y/N


REQUISITION TABLE – AKA REQUISITIONS, JOB DESCRIPTIONS OR OPENINGS

The table below represents the fields of information which can be imported into Cyber Recruiter for the Requisition. Requisitions can be imported for a number of reasons (1) historical data (2) currently open jobs (3) to build a template database, etc. This is not a full list of fields available in the system for requisition information and if additional information is needed in the requisition it must be manually entered. Some columns must have specific information listed in the value for the column.

NOTES ABOUT THE REQUISITIONS

Remember, items which appear as a drop-down on the page much match to a code and be entered using capital letters based on what is set under Admin > Codes, Admin > Security or Admin > Website or it will be notated as to the value which should appear.

Open Date – as shown on this list related to Request Date on the Main page of the requisition. Names of fields on the Main and Job Info page can be changed via Page Builder. The fields shown here are

based on the Import List and appear in the order of the item on the page to be of a better reference.


Code Not Listed Character 30

Position Title Main > General Tab Character 250

Hiring Manager Main > General Tab Character 50

Recruiter Main > General Tab Character 50

Reason Open Main > General Tab Character 50

Employee Replacing Main > General Tab Character 50

Auto Post (Y/N) Main > General Tab Character 1

Application Template Main > General Tab Character 50

Status Main > General Tab Character 50

Status Date Main > General Tab Date

Open Date Main > General Tab Date

Date Needed Main > General Tab Character 25

Close Date Main > General Tab Date

Org Level 1 Main > Job Info Tab Character 50






Req Type Main > Job Info Tab Character 50

Functional Title Main > Job Info Tab Character 50

EEO Class Main > Job Info Tab Character 50

Exempt (Y/N) Main > Job Info Tab Character 1

Full Time/Part Time Main > Job Info Tab Character 50

Direct (Y/N) Main > Job Info Tab Character 1

Salary Grade Main > Job Info Tab Character 50

From Salary Main > Job Info Tab Character 50

To Salary Main > Job Info Tab Character 50

Misc 1 Main > Tab 3 Character 50














Misc15 Main > Tab 3 Character 50







Job Description Job Description > Tab 1 Memo

Requirements Job Description > Tab 2 Memo

Public Job Description Job Description > Tab 3 Memo

Other Description Job Description > Tab 4 Memo


APPLICANT TABLE – AKA APPLICANTS, EMPLOYEES OR CANDIDATES

The table below represents the fields of information which can be imported into Cyber Recruiter for the Applicant. Applicants can be imported for a number of reasons (1) historical data (2) current employees (3) applicants currently being considered, etc. This is not a full list of fields available in the system for applicant information and if additional information is needed in the applicant it must be manually entered. Some columns must have specific information listed in the value for the column.

NOTES ABOUT THE APPLICANTS

Remember, items which appear as a drop-down on the page much match to a code and be entered using capital letters based on what is set under Admin > Codes or it will be notated as to the value which should appear.

Names of fields on the Applicant and Misc pages changed via Page Builder. The fields shown here are based on the Import List and appear in the order of the item on the page to be of a better reference.


Referral Source Application Character 100

Desired Salary Application Character 50

Agreement Signed (Y/N) Application Character 1

Agreement Signature Application Character 50

Agreement Date Application Date

Position Desired Application Character 50

Show SS Wizard (Y/N) Application Character 1

Self Service Login Application Character 100

Password Application (not shown) Character 300

Status Status/History Character 50

Application Date Status/History Date

Status Date Status/History Date

First Name Demographics > Tab 1 Character 30

Middle Name Demographics > Tab 1 Character 20

Last Name Demographics > Tab 1 Character 30

Nickname Demographics > Tab 1 Character 30

Previous Name Demographics > Tab 1 Character 30


Home Phone Demographics > Tab 1 Character 25

Work Phone Demographics > Tab 1 Character 25

Work Ext Demographics > Tab 1 Character 15

Cell Phone Demographics > Tab 1 Character 25

Fax Demographics > Tab 1 Character 25

Email Address Demographics > Tab 1 Character 100

Work Email Address Demographics > Tab 1 Character 100

Home Address Line 1 Demographics > Tab 1 Character 100

Home Address Line 2 Demographics > Tab 1 Character 100

Home City Demographics > Tab 1 Character 30

Home State Demographics > Tab 1 Character 20

Home Zip Demographics > Tab 1 Character 10

Home Country Demographics > Tab 1 Character 30

Primary Phone Demographics > Tab 1 Character 1

Primary Email Demographics > Tab 1 Character 1

Hispanic (Y/N) Demographics > EEO Tab Character 1

Ethnic Origin Demographics > EEO Tab Character 50

Gender (M / F / X) Demographics > EEO Tab Character 1

Marital Status (S / M / D / W / O / X) Demographics > EEO Tab Character 1

SSN Demographics > EEO Tab Character 11

Birth Date Demographics > EEO Tab Date

Vietnam Era Veteran Demographics > EEO Tab Character 1

Other Protected Vet Demographics > EEO Tab Character 1

Recently Separated Vet Demographics > EEO Tab Character 1

Disabled Veteran Demographics > EEO Tab Character 1

Armed Forces Service Medal Veteran Demographics > EEO Tab Character 1

Individual with Disability Demographics > EEO Tab Character 1

Misc 1 Misc Character 50





















Resume Resume > Tab 1 Memo

Cover Letter Resume > Tab 2 Memo


APPREQ TABLE – AKA APPLICANTS & JOBS

The table below represents the fields of information which can be imported into Cyber Recruiter for the Applicant/Requisition connection. This is a very basic import but very powerful because it will connect the Applicants and the corresponding jobs they have applied for which will allow for better reporting from inside your system.


Applicant Identifier Something in the Cyber Recruiter system which is unique to this applicant. Can be the Applicant ID, email address, SSN or one of the misc fields.

Requisition Code Requisition number for the job the applicant applied to. Character 30

Assign Date Date the applicant applied to this job. Date

Status Current status – must match a code stored in the Applicant Status codes

Character 50

Status Date Date of the current status Date


Documents

CodeTable Table – AKA Drop-Down Values · Web viewThe table below represents the fields of information which can be imported into Cyber Recruiter for the Applicant. Applicants