Cobb County School District June 30, 2007. Human Resources Employment Process Reorganization

Cobb County Cobb County School DistrictSchool District

June 30, June 30, 20072007

Human Human ResourcesResources

Employment Process Employment Process ReorganizationReorganization


GOALGOAL

Enhance Efficiency and Effectiveness of Enhance Efficiency and Effectiveness of Service To Our Principals/ Directors/ Service To Our Principals/ Directors/

Supervisors/ Managers Supervisors/ Managers

Employment Process ReorganizationEmployment Process Reorganization

Enhancing Quality ControlEnhancing Quality Control

Improving Response TimeImproving Response Time

Increasing Personal ContactIncreasing Personal Contact with Applicants and with Applicants and Principals/Directors/Supervisors/ManagersPrincipals/Directors/Supervisors/Managers

Three Specific Areas of FocusThree Specific Areas of Focus


Improve Screening ProcessImprove Screening Process

•Level 1 – Minimal Screening for Level 1 – Minimal Screening for Certification Certification Eligibility/Qualifications for JobEligibility/Qualifications for Job

•Level 2 – Applications/References Level 2 – Applications/References reviewed and CLEARED for employment reviewed and CLEARED for employment by HR Supervisorsby HR Supervisors

Anticipated Implementation Date : January 31, 2007Anticipated Implementation Date : January 31, 2007


Require references prior to Require references prior to applicants being CLEARED for applicants being CLEARED for review by review by Principals/Directors/Supervisors/Principals/Directors/Supervisors/

ManagersManagers• Upon submission of an application, an e-Upon submission of an application, an e-

mail will be sent to each of the applicant’s mail will be sent to each of the applicant’s professional references. The return professional references. The return reference e-mails automatically will go into reference e-mails automatically will go into the applicant’s portfolio to be reviewed by the applicant’s portfolio to be reviewed by HR Supervisors in the CLEARING process.HR Supervisors in the CLEARING process.

Anticipated Implementation Date: January 31, 2007Anticipated Implementation Date: January 31, 2007


Applicants will be required to complete Applicants will be required to complete an online interview tool, i.e., an online interview tool, i.e., GALLUP GALLUP Teacher Insight Teacher Insight or comparable or comparable instrument, that interfaces with instrument, that interfaces with WinOcular and provides a score WinOcular and provides a score predicting an applicants potential predicting an applicants potential success in the classroom. success in the classroom.

• NOTENOTE: : This is a tool that will be used only as a This is a tool that will be used only as a complement or supplement to the information complement or supplement to the information provided in the applications and by the provided in the applications and by the references. references.

Anticipated Implementation Date: February 28, Anticipated Implementation Date: February 28, 20072007


Provide Provide consistencyconsistency and and efficiencyefficiency in the employment in the employment processprocess

• Single Point of Contact for EAFsSingle Point of Contact for EAFs

• Single Point of Contact for Initial Single Point of Contact for Initial Screening of ApplicationsScreening of Applications

Anticipated Implementation Date : January Anticipated Implementation Date : January 31, 200731, 2007


Develop a Human Resources Develop a Human Resources Employment Process “Quick Reference” Employment Process “Quick Reference” document and an online training document and an online training program for the various components of program for the various components of STAR for STAR for Principals/Directors/Supervisors/ManagPrincipals/Directors/Supervisors/Managersers

• ““Quick Reference” document possibly in the form of a Quick Reference” document possibly in the form of a manual or flip chartmanual or flip chart

Anticipated Implementation Date: Before February 28, 2007Anticipated Implementation Date: Before February 28, 2007


Upfront Referencing Upfront Referencing

• Review of References becomes part of Review of References becomes part of HR review and CLEARING processHR review and CLEARING process

Anticipated Implementation Date : January Anticipated Implementation Date : January 31, 200731, 2007


Assurance of Assurance of ConsistencyConsistency and and

EfficiencyEfficiency in procedure and process in procedure and process

• One HR Specialist receives and processes all One HR Specialist receives and processes all EAFs received from schools or departments.EAFs received from schools or departments.

Anticipated Implementation Date: January 31, Anticipated Implementation Date: January 31, 20072007

Increasing Personal ContactIncreasing Personal Contact

with applicants, Principals/ Directors/ Supervisors/ with applicants, Principals/ Directors/ Supervisors/ ManagersManagers

Identification of outstanding Identification of outstanding

applicants by HR Supervisorsapplicants by HR Supervisors

Supervisors send names of those applicants to Supervisors send names of those applicants to Principals/ Directors/ Supervisors/ ManagersPrincipals/ Directors/ Supervisors/ Managers

Anticipated Implementation Date: January 31, 2007Anticipated Implementation Date: January 31, 2007



HR Supervisors contact HR Supervisors contact outstanding/most qualified outstanding/most qualified applicants/candidatesapplicants/candidates

Anticipated Implementation Date: January 31, Anticipated Implementation Date: January 31, 20072007



Cobb County Interview FairCobb County Interview Fair

• Applicant interviews conducted by HR Applicant interviews conducted by HR personnel, C & I personnel, and other personnel, C & I personnel, and other volunteer administrative personnelvolunteer administrative personnel

Anticipated Implementation Date: Week ofAnticipated Implementation Date: Week ofMarch 19 or March 19 or

March 26, 2007March 26, 2007



Continued participation in the Continued participation in the Diversity Cobb ProgramDiversity Cobb Program

Anticipated Implementation Date: March Anticipated Implementation Date: March 10, 200710, 2007



Initiate HR follow-up e-mail Initiate HR follow-up e-mail contacts with attendees at contacts with attendees at Job/Interview/Recruitment FairsJob/Interview/Recruitment Fairs

Anticipated Implementation Date: January Anticipated Implementation Date: January 31, 200731, 2007



Automated e-mail from HR Automated e-mail from HR verifying receipt of EAFs sent verifying receipt of EAFs sent from schools/departments to HRfrom schools/departments to HR

Anticipated Implementation Date: January Anticipated Implementation Date: January 31, 200731, 2007



Development of a new marketing Development of a new marketing campaigncampaign

Anticipated Implementation Date: February Anticipated Implementation Date: February 28, 200728, 2007


GOALGOALEnhance Efficiency and Effectiveness of Service To Our Enhance Efficiency and Effectiveness of Service To Our

Principals/ Directors/ Supervisors/ ManagersPrincipals/ Directors/ Supervisors/ Managers



Increasing Personal ContactIncreasing Personal Contact with Applicants and with Applicants and

Principals/Directors/Supervisors/ManagersPrincipals/Directors/Supervisors/Managers


QuestionsQuestions

Or Or

CommentsComments

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Cobb County School District June 30, 2007. Human Resources Employment Process Reorganization