COALITION CONNECTION FACE-TO-FACE 2016 Face-to-Face 1.pdf · 2021. 1. 7. · All child care personnel must be rescreened under the new law requirements by September 2017 Child Care

COALITION CONNECTION FACE-TO-FACEAUGUST 4, 2016

AGENDA▪ Guest Speaker- Faye Younge, PAEC

▪ Voluntary Pre Kindergarten

▪ School Readiness

OEL- EFS MODERNIZATION UPDATE▪ Working to make access to Coalition

services for families easier, more accessible.

▪ Working to help School Readiness and VPK providers have transparent and streamlined systems for reporting services.

▪ Working to provider Coalitions with a modernized, effective platform within which to work. Provider Portal

CoalitionServices

Portal

Family Portal

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• Provider Portal Phase 1 Components

– Contracts

– Dashboard

– Document management library/uploads

– Messaging

– Provider profile

• Provider Portal Phase 2 Components

– Attendance

– Classroom management

– Calendars

– Reporting

– Redetermination tracking

– ASQ tracking

Agency Report – Information Services

EFS Modernization Project Update

Modernization Project Update

Modernization Project UpdateEFS MODERNIZATION TIMELINE

Department of Children and

Families

Office of Child Care Regulation

▪ Employment history checks must be completed for preceding 5 years

▪ Search of criminal history records, sexual predator and sexual offender registry, and child abuse and neglect registry for any state in which the applicant resided in the past 5 years

▪ All background screenings for child care must go through the Clearinghouse

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Background Screenings

▪ Disqualification may not be removed and exemptions may not be granted for any of the specified crimes for all child care personnel (HB 1125- Laws of Florida 2016-98)

▪ Rescreening of child care personnel working with an exemption for background screening must be rescreened by August 1, 2016

▪ Felony Offense related domestic violence, murder, manslaughter, aggravated assault, aggravated battery, kidnapping, luring or enticing a child, sexual battery, sexual activity with or solicitation of a child, unlawful sexual activity with a minor, female genital mutilation, arson, incest, child abuse, aggravated child abuse or neglect of a child, contributing to the delinquency of a child, sexual performance by a child, child pornography, sexual misconduct in a juvenile justice program

▪ Misdemeanor Offense - relating to battery if the victim of the offense was a minor; relating to luring or enticing a child; relating to child pornography

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▪ All child care personnel must be rescreened under the new law requirements by September 2017

▪ Child Care Program Office and the Background Screening unit created a public awareness campaign on the new law changes

▪ From September 2016-May 2017, child care providers are to begin rescreening personnel hired prior to July 1, 2016

▪ Technical Assistance will be provided during each inspection during that time period

▪ Beginning June 2017, the Department will begin monitoring/enforcement for compliance

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▪ The Clearinghouse is a one-stop shop for screening. Some advantages to using the clearinghouse include

▪ Ability to share results of criminal history checks among the specified agencies.

▪ Ability for current employers of the individual to view subsequent arrest information for employees with retained fingerprints.

▪ Ability to track screenings from the time the screening request is initiated in the Clearinghouse until a determination is made.

▪ Provides email notification to the user regarding status updates to requests initiated.

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Background Screening Clearinghouse

▪ Providers need to establish a Clearinghouse account in order to

▪ Initiate screenings/set up appointments

▪ View screening results

▪ Maintain employee roster (add/remove employees)

▪ Receive important alerts

▪ Cost Savings

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GET ACCESS!


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CLEARINGHOUSE HOME SCREEN


Steps

▪ Complete Search in the Clearinghouse prior to sending staff to live scan provider

▪ If the individual is not found after a search, there is no prior screening in the Clearinghouse, select “Initiate Screening”

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PROVIDER PROCESS


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SEARCH SCREEN


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INITIATE A NEW SCREENING•July 1, 2016, all screening must be processed through the Clearinghouse

•Ensure to use LIVESCAN vendor that is Clearinghouse compatible

•List all states where the individual has lived in the preceding 5 years

•Maintain employee roster (must be updated within 10 days of a change)

•Remove employee(s) from roster when employment ends


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APPOINTMENT REQUEST FORM


▪ If the individual already has a profile in the Clearinghouse, with a Clearinghouse screening available status (“Yes”) and a status of DCF Child Care Eligible, the individual does not have to go to a live scan vendor for fingerprinting again

▪ Just add the individual to your employee roster

▪ If the eligibility indicates an Agency Review is required, select initiate agency review

▪ If there has been a break in service of 90 days, select initiate resubmission

▪ IMPORTANT: All employees, substitutes, volunteers or household members must be immediately added to your roster

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INDIVIDUAL HAS A PROFILE


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PERSON PROFILE


All fingerprinting must occur through a Live Scan Compatiblevendor. Check the listing in the Clearinghouse prior to initiatingand scheduling an appointment with a vendor

Fingerprinting from a vendor that is not Clearinghousecompatible cannot be processed by DCF for the purposes of aclearance for child care employment

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IMPORTANT NOTE


▪ The Department’s Responsibility:

▪ Issue a determination of Eligible or Non Eligible for employment in Child Care based on federal and state criminal history records

▪ Search the National Sex Offender Registry

▪ Search Florida’s Child Abuse and Neglect Registry

▪ Send a Letter to Employer advising of the search of Florida’s Child Abuse and Neglect Registry

▪ Request State Criminal History Records from other states where the individual resided in the preceding five years

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NEW ELEMENTS

Background Screening

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CHILD ABUSE AND NEGLECT SEARCH


▪ Employer/Provider/Operator Responsibility:

▪ Conduct an employment history check(s) for the last five years.

▪ Document attempts (dates, times, contact number or method) to contact each employer

▪ At least three attempts must be made to obtain the reference

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NEW ELEMENTS


▪ Employer/Provider/Operator Responsibility:

▪ If the employee lived outside of Florida in the preceding five years

▪ Must send a request to each state requesting a search of the state’s child abuse and neglect registry for records

▪ Must search Florida’s sexual offender/predator website and document findings

▪ Must send a request to each state requesting a search of the sexual offender/predator website

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NEW ELEMENTS


▪Background Screening - Maintain Documentation in Personnel file (on-site)▪ Clearinghouse Background Screening Results

▪ Employment history checks and attempts for the five-year period

▪ Affidavit of Good Moral Character

▪ Letter from the Department of the search of the Child Abuse and Neglect Registry search

▪ Documentation of search request and findings of the following:

▪ Florida’s Sexual Predator/Offender website Search

▪ Out of State Child Abuse and Neglect Searches

▪ Out of State Sexual Predator/Offender website Searches

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NEW ELEMENTS


▪ Make a plan to rescreen all child care personnel hired prior to July 1, 2016, under the background screening requirements/elements

▪ Owners, operators, employees, substitutes, volunteers and household members

▪ Deadline May 2017

▪ State must certify compliance

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EMPLOYER/PROVIDER/OPERATORMAKE A PLAN

HEALTH AND SAFETY MONITORING

▪ Specific templates being built for license-exempt providers – Inspected Annually

▪ Licensed providers will have additional standards added to current templates – Inspected Annually

▪ Health and Safety standards drafted/adopted by OEL in rule

PROPOSED RULES AND NOTICES

6M-8.301, Standard Statewide Provider Contract for the VPK Program

6M-4.620 Health and Safety Checklists and Inspections

6M-4.610 Statewide Provider Contract for the School Readiness Program

For the current status rule promulgation efforts please see OEL Rule Promulgation Tracking Chart
http://www.floridaearlylearning.com/sites/www/Uploads/files/Oel Resources/Rules Guidance and Proposed Rules/6M-8 301 Standard Statewide Provider Contract for the VPK Program_Final_ADA.pdfhttp://www.floridaearlylearning.com/sites/www/Uploads/6M-4.620 Draft Changes_Clean 4.pdfhttp://www.floridaearlylearning.com/sites/www/Uploads/6M-4 610 Statewide SR Provider Contract-7-13-16.pdf

Documents

COALITION CONNECTION FACE-TO-FACE 2016 Face-to-Face 1.pdf · 2021. 1. 7. · All child care personnel must be rescreened under the new law requirements by September 2017 Child Care