Coach Administrator

Training

WE Are AYSOAYSO Vision Statement: “ To provide world-class youth soccer

programs that enrich children’s lives”.

AYSO Mission Statement: “ To develop and deliver quality youth soccer

programs which promote a fun, family environment based on the AYSO Philosophies of:

Everyone Plays, Balanced Teams, Open Registration,

Positive Coaching, Good Sportsmanship and Player Development

Coach Administrator Training

• Development Over Winning

• Quality Training

• Age Appropriate

• Have Fun / Inspire Players

AYSO’s National Coaching Program is a fully accredited coaching education program!

What is the name of the accrediting organization?

AYSO National Coaching Program Accreditation

AYSO National Coaching Program

The AYSO National Coaching Program has been established based on research and development conducted by:

• The Appointed National Coaching Advisory Commission• The AYSO National Coaching Staff• The Player Development & Coaching

Department and• Professional and Volunteer Task Forces

All of whom took into consideration the current and future needs of the organization, its coaches and players.

AYSO Coach Administrators

Of all the volunteer positions in AYSO, coaches have the most direct contact with and the most influence on the players, which is why the job of ensuring that our coaches are properly trained and certified is so important…

AYSO Coach Administrator Job Description

Highlights of the position:

• Provide leadership and be an active role model exemplifying the AYSO culture and philosophies.

• See that coach courses are available for all new and existing coaches.

• Provide in-season training opportunities and special events for coaches.

• Develop a coach calendar/budget and recruiting and retaining coaches.

All Coaching Job Descriptions can be found online at www.ayso.org/resources. Coach Administrator job position descriptions are in the AYSO Coach Administrator Manual.

Question? How many of you have the Coach Administrator Manual?Need a manual? Contact the Supply Center at 1-888-297-6786 or download a copy from www.aysotraining.org

You are not alone! Valued Resources

• Area and Section Coach Administrators

• Region Coach Trainer– Responsible for providing coach training in

accordance with the AYSO National Coaching Program at the regional level and obtaining necessary training materials

• Assistant Regional Coach Administrator

– Responsible for assisting RCA in delivering AYSO National Coaching Program.

AYSO Chain of Communication

Chain of Command – do we have one?

All businesses need to have a chain of command but the important

thing to have is:A Chain of Communication!...

AYSO Chain of Communication

Role of the: • Region - To train• Area - To support training• Section - To communicate• National - To develop and

update

According to our experts what should we see at

each age group in AYSO?U-5 Jamboree Skills Development Activity/Short

Side GameIntroduce the Game & AYSO to Families

U-6 3 vs. 3 Roster size of 5U-8 5 vs. 5 NO Goalkeepers

Roster size of 7U-10 7 vs. 7 Roster size of 10U-12 9 vs. 9 Roster size of 12U-14 11 vs. 11 Roster size of 15U-16 /U-19

11 vs. 11 Roster size of 18

National Coaching Program – Age Specific Guidelines

• In 2011 the NBOD changed the requirements for the U-5 program

• Program prefers Advanced Coach and Advanced Coach Instructor as Master Coach

• Master Coach can be an Intermediate Coach• Must follow the National U-5 Jamboree Program• Program is not only about introducing the game

of soccer and AYSO to the kids, but also to the families – recruiting future volunteers

U-5 Jamboree Master Coach Program

U-6 to U-12 Manuals

U-6 to U-12 Manual Rollout

• Now! - The new manuals are available to order online through the AYSO Supply Center.

• Now! - Lesson Plans, Presentations & Exams are available on AYSO.org under Instructors.

• Coming Soon - Update Online CoursesPlease note that the new manuals are not available as a

PDF. You must order a hard copy from the Supply Center.

Webinar for New Coaching Curriculum

Key Topics:• Important changes in the curriculum, how it is written

and how the manuals and online content should be used.

• How to download the new U6 - U12 coaching courses from AYSO.org.

• Key changes in the coaching course and how to use the embedded videos and animation.

• How to use the lesson plans for both classroom and field sessions.

The video link is located on the Coach Lesson Plan page for

Coach Instructors at AYSO.org http://www.youtube.com/watch?v=2TSYD-Mj4EI&feature=share&list=UUMU5SCMR6fI2cDYVpnpmP1A

Mandated Coach Training

Division Training Date Required

U-6 U-6, Live and Online August 1, 2010U-8 U-8, Live and Online August 1, 2011U-10 U-10, Classroom and Online August 1, 2012U-12 U-12 August 1, 2013U-14 Intermediate including

prereqs.August 1, 2014

U-16 & U-19 Advanced including prereqs. August 1, 2015

Plan Ahead!• U-12 Coaches must be trained by Aug. 2013• Intermediate Coaches must be trained by Aug.

2014– Make sure coaches successfully complete U-12 pre-

requisite– You need Advanced Coach Instructors to instruct course.

Coordinate efforts with your Area. • Advanced Coaches must be trained by Aug.

2015– Make sure coaches successfully complete Intermediate

Coach pre-requisite – You need Advanced Coach Instructors to instruct course.

Coordinate efforts with your Section.

Mandated Coach Training

Online Coaching Courses

• We offer online training courses for the U-6, U-8 and U-10 age divisions.

• U-6 and U-8 courses are ‘stand-alone’ courses, meaning the field sessions are included in the presentation.

• The online U-10 course MUST be followed up with a field session within the Region.

Concussion TrainingAYSO has partnered with the CDC to use the

“Heads Up” Concussion training tools

• CDC Heads Up Concussion training is strongly recommended for all coaches.

• Training can be completed online at www.aysotraining.org

• Many states have passed legislation requiring the use of these tools. Check out the Region Toolkit on AYSO.org for information on the Heads Up program, the national policy and a summary of the state laws.

• Changes to the cross-certification policy were approved by the National Board of Directors.

• The new policy went into effect April 1st. • Only US Soccer “E” Licenses issued after January

1, 2012 will be accepted for AYSO Intermediate Certification.

• Only US Soccer “D” licenses issued after January 1, 2013 will be accepted for AYSO Advanced Certification.

AYSO Coach Training Equivalency Policy

The policy is located online at www.ayso.org/resources/coach_res

Coaching Budget

• In order to achieve the goals and objectives of your coaching program you need money. Develop a realistic coaching budget.

• To construct and manage a coaching budget you need to play a key role in the development of the total Region budget.

• Coach training and the retention of coaches will be a big part of that budget. Sample list follows.

Coaching Budget

• Communication– Phone – Newsletters– Mailing costs

• Staff– Special training– Section Meetings (coach

trainers, division coordinators)

– Don’t forget pizza parties, award nights,

picnics, etc.

• Training– Coaching clinics for you – Instructor courses– Books or tapes for

lending

• Equipment and materials– Balls, nets, cones etc– Coaches shirts…

Program costs to consider when creating a budget:

Coaching CoursesAre you ready to hold a course?

Plan for every detail, plan for every contingency!“If you fail to plan, then plan to fail”

Checklist:• Establish a need • Course organization • Course implementation • Registering a coach course • Attendees receive credit

Coaching Courses

Establish a Need Do you need more coaches? What age groups? When do you need them? Don’t forget the

required coach training now in effect. Determine suitable dates and

accommodate participants’ schedules.

Course Organization

Delegation of Responsibilities:Do you do this all by yourself?

Get help!– Publicity director – Registrar– Equipment manager – Facilities coordinator– Locate additional qualified, certified

instructors on an “as needed” basis – in case the number of participants increases.

Course OrganizationParticipants will need (or bring):• Lunch (brown bag, etc., or may be provided by

Region)

• Paper and pencil• Suitable clothing for field session (coaches

do not play)

• Soccer ball, proper footwear• Water, sunscreen, towel, chair etc.

Course Organization

Materials/Equipment• Field aids – nets, cones, pinnies or bibs,

grids, extra balls• Classroom equipment (projector, screen,

etc)• Course manuals• Region handouts • First aid kit and/or a medical person, if

possible • Extras –liquid refreshments, snacks, t-

shirts, etc.

Course OrganizationBudgetTypical expenses include:• Facilities• Staff (mileage, etc) • Manuals, certificates, pins, etc. • Accommodations for visiting

instructors (if traveling, hotel or meals may be necessary)

• Advertising• Equipment for the field & classroom

Course Organization

Publicity: • Publicize courses well in advance • Emphasize the clinic’s goals or

objectives• Personal items to bring• Where, when and what time• Contact number for questions• Pre-requisites required• Registration – in eAYSO (a must)

Course OrganizationSite Acquisition:• Determine suitability for course/clinic • Acquire necessary permits• Consider inclement weather (field

location adjacent to an available gym is always useful)

• Orientation (seating capacity)• Location of refreshment facilities,

bathrooms, etc.

Course Implementation

• Ideal ratio is one staff member for every eight to ten participants.

• Players to demonstrate and to assist.• Qualified coach instructors certified at

the appropriate level.• Assistance from neighboring Regions.

Finishing a Coach Course Enter roster of graduates • eAYSO – preferred method • Alternatively, submit roster to the AYSO

National Office.

As the Coach Administrator, it is your responsibility to make sure your

instructors know and understand the proper

proceduresfor registering courses and making

sure that the attendees receive credit.

Requesting a CourseUnder Region, Instructor, Select Course Request

Requesting a Course

Enter Section, Course Name, Start Date, State, and City.

Enter Lead Instructor - must have correct Coach/Instructor certificationsEnter Course Contact

Enter Course Verifier: Section (SCA) for Advanced, Area (ACA) for Intermediate, Region for all others.

Updating a RosterEnter Roster Number & Search

Select the Roster & Manage Roster

Updating a Roster

Add Roster Attendees

Updating a Roster

Search for Attendee

Select Attendee and Add attendee to program roster

Updating a RosterOnce all attendees have been added, select Back

Updating a RosterCheck Completed to give attendees credit and select Return Roster

Go to www.ayso.org for Instructor materials including presentations, lesson plans and exams:

Coaching Planning Calendar

Coaching calendars are vital to achieving success

in a Region. It provides a timeline of events to

achieve coaching goals and objectives.

Coaching Planning CalendarImportant to provide the coaching calendar to your Regional Commissioner and that it ties into the overall regional calendar.

Coaching calendar should show:• Coaches meetings• Training clinics dates• Uniform distribution• Team parent meetings• First day of practice• First Game• Photo Day

Coaching Planning Calendar

• Include any dates that are significant to your region – registration dates, picnics, etc.

• Helps to ensure there is no miscommunication

• Reminder of tasks that need to be completed and by whom…

Coaching Recruitment

This is an important part of the Regional Coach Administrator position!• Determine how many current coaches will

be returning for the next season – division coordinators

• Promoting existing assistant coaches• How many coaches needed for age divisions• Pre-registration publicity – need for coaches• Coaching table at registration

Coach Recruitment

• Work with Registrar to identify coaching requirements (based on # of teams) and to help recruit volunteer coaches at Registration.

• Work with the CVPA to register coaches and communicate our volunteer screening requirements.

• Promote the rewards of positive coaching on children’s lives.

• No experience necessary, AYSO will provide training.

Coach Retention

Those Regions with their act together, will have an

easier time retaining coaches.

Invest the time to recruit and retain – what makes coaches stay?

Constant Care!

Offer sufficient training for your coaches.

Coach Retention

Retaining coaches from year to year is easier if you’ve done a good job of training.

The more coaches you retain the less time you’ll spend in recruiting!

Coach Retention

• Treat your coaches like they are ambassadors for our coaching program (because they are).

• Line up the coaches early – keep in touch with them during the off-season

• Buy shirts for all your coaches so that they are easily identified.

Coach Retention

Recognize their efforts!• Parties, special events, and other

award ceremonies • Coaches need to feel welcomed and

appreciated.

Annual Coaches Meeting

• Consider an Annual Safe Haven Refresher at your Annual Coaches Meeting

• Invite your Region Child Volunteer Protection Advocate (CVPA) to attend (w/RRA, Division Coordinators, etc) and have them conduct an brief annual Safe Haven refresher of the key protection guidelines for all coaches.

What are all AYSO volunteers required to do?

• Complete a volunteer application form every year

• Be authorized to perform their jobs by their Region, Area, Section or other AYSO authority

• Act within their Job Descriptions and the AYSO policies, procedures and guidelines

• And you must have completed Safe Haven and be properly trained in your position.

Kids Zone

The AYSO Program designed to encourage appropriate sideline behavior.

How many of you actively promote Kids Zone in your Regions?

Kids Zone• Kids are # 1• Fun, not winning, is everything• Fans only cheer, and only

coaches coach• No yelling in anger• Respect the volunteer referees• No swearing• No tobacco, alcohol or drugs• Leave no trash behind• Set a proper example of sportsmanship

Miscellaneous Facts about eAYSO• Coaches can now sign up for coach courses after

making a profile.• During the eAYSO volunteer process, coaches can

indicate which child they wish to be assigned to as the head coach or assistant coach.

• They can also indicate if they wish to be a team parent or referee.

• Division Coordinators can be assigned “rights” by the Regional Commissioner to access information for the coaches and players within their designated division.

• Regions can allow coaches to enter player ratings online.

• The RCA or the Division Coordinators can export and review them, hopefully making regional team balancing quicker and easier.

• Recommend that all Coach Administrators take an eAYSO webinar!

SummaryIn part, we covered:

– The history and importance of the AYSO coaching program, our accreditation and our association with USSF.

– Duties and responsibilities of being a Coach Administrator.

– The coaching communication chain – you have support.

– How to plan and implement a coaching budget.– How to use a Region, Area and Section planning

calendar.– How to recruit & retain coaches.

This is only a start, get involved, get help and

HAVE FUN!

For additional support, contact the Player

Development Department at the National Office.

(800) 872-2976or

coaching@ayso.org

National Office Support

Any questions?