CNIPS CACFP SMAS File Layout Specifications - … · Web viewCNIPS CACFP SMAS File Layout Specifications - Child Nutrition Information and Payment System (CA Dept of Education) Subject

California Department of Education

Child Nutrition Information and Payment System

Sponsor’s Meal Administrative System File Layout Specification

Child and Adult Care Food Program

Starting July 2013

California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________

Importing Child and Adult Care Food Program (CACFP) Day Care Home (DCH) provider application data from your Sponsor’s Meal Administrative System (SMAS) into the California Department of Education’s (CDE) Child Nutrition Information and Payment System (CNIPS) is fast and easy. Importing the file saves the time and effort of keying in your DCH data manually. The CNIPS can accept your agency’s site-specific data and aggregate it for application purposes.

To import DCH application data into the CNIPS, your application file must be formatted as fixed width American Standard Code for Information Interchange (ASCII) text according to the layout specification below. Some sponsors may need to work with their SMAS vendor to develop a method to create this file.

To import application data into the CNIPS, follow these four simple steps:

1. Create your application file on your computer and save it. The CNIPS does not capture the file name information, so you can give the file any name that meets your needs.

2. Log into the CNIPS and access the DCH Provider List screen. 3. Select the Import Provider Application button on the CNIPS screen.4. When the File Open dialogue box appears, navigate to the location where you save your application data files and

select the file you want to import.5. To upload the file, select the Import button. The CNIPS will import and save your application data.

After the file has been imported, the CNIPS will display a results screen that will advise you if any records need to be corrected. If there are errors in the data, you can either correct them manually in the CNIPS (just like you would a DCH provider application you entered manually); or you can correct the errors in the SMAS and re-import the entire corrected file. The file can be imported as many times as necessary. Until the application is accepted, each new imported file will completely replace the prior application data with the new application data. Once the imported application data is approved, subsequent imported files for the same application will result in the creation of a revised application.

Additional information and updates are also available on the CDE’s CNIPS Web page at http://www.cde.ca.gov/ls/nu/cn/. If there are any questions regarding this subject, contact the CNIPS Help Desk by phone at 800-952-5609 Option 06, or by e-mail at [email protected].

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mailto:[email protected]

http://www.cde.ca.gov/ls/nu/cn/


CNIPS Sponsor’s Meal Administrative System Upload File Specification Layout for Day Care Home Sponsors

From Meal Administrative System To CNIPSSequence

PositionFrom

PositionTo

Size Description Data Type

Required Field (Y/N)

Notes Table Name Field Name

1 1 3 3 Upload Form ID must be "605"

N(3,0) Y Value = 605 for every record N/A N/A

2 4 9 6 Record Number N(6,0) Y Starting with number 000001, and in sequential numerical order, identifies the record in the file. 000001, 000002, 000003, etc

N/A N/A

3 10 20 11 Future Use - BLANK

C(11) N Leave blank N/A N/A

4 21 25 5 CNIPS ID C(5) Y Identifies the sponsor. Left fill with "0", ex: 01234 (used for verification)

Customers AgreementNbr

5 26 89 64 Sponsor Name as identified in CNIPS

C(64) Y Used as reference N/A N/A



7 106 111 6 A1. Requested Application Effective Date

D(6) Y Effective date Values are Month and Year of the current fiscal year. format = "MMYYYY"

ProviderApplicationDetails

RequestedAppStartDate

8 112 175 64 B1. Site Name C(64) N Site name ProviderApplicationDetails

SiteName


C(16) N Leave blank

10 192 223 32 Future Use – BLANK

C(32) N Leave blank

11 224 273 50 B2. Provider Name (Last, First)

C(50) Y Provider Name (Last, First) ProviderApplicationDetails

LastName + FirstName

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PositionFrom

PositionTo




12 274 289 16 B3. Phone C(16) Y Phone number format = “XXXXXXXXXX” (raw numbers)


PhoneNumber

13 290 297 8 B3. Ext C(8) N Extension ProviderApplicationDetails

PhoneExt

14 298 313 16 B3. Fax C(16) N Fax number ProviderApplicationDetails

FaxNumber

15 314 329 16 B4. Alt Phone C(16) N Alternate phone number format = “XXXXXXXXXX” (raw numbers)


AltPhoneNumber

16 330 337 8 B4. Ext C(8) N Alternate extension number ProviderApplicationDetails

AltPhoneExt

17 338 353 16 B4. Fax C(16) N Fax number ProviderApplicationDetails

AltFaxNumber

18 354 481 128 B5. Email Address

C(128) N Email address ProviderApplicationDetails

EmailAddress

19 482 489 8 B6. Date of Birth D(8) Y Date of birth format = "MMDDYYYY"


DateOfBirth

20 490 497 8 B7. Pre-approval Visit Date

D(8) Y Pre-approval visit date format = "MMDDYYYY"


PreApprovalVisitDate

21 498 513 16 B8. Alternate Provider ID

C(16) Y Alternate provider ID ProviderApplicationDetails

AltProviderID

22 514 641 128 C1. Licensee Address 1

C(128) Y Licensee address 1 Addresses Licensee Street1

23 642 769 128 C2. Licensee Address 2

C(128) N Licensee address 2 Addresses Licensee Street2

24 770 833 64 C3. Licensee City

C(64) Y Licensee city Addresses Licensee City

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PositionFrom

PositionTo




25 834 837 4 C4. Licensee State

C(4) Y Value must be CA for California, other values are invalid

Addresses Licensee State

26 838 853 16 C4. Licensee Zip

C(16) Y Licensee zip code Addresses Licensee ZipCode

27 854 981 128 D1. Mailing Address 1

C(128) Y Mailing address 1 (if blank, repeat licensee address 1)

Mailing Addresses

Mailing Street1

28 982 1109 128 D2. Mailing Address 2

C(128) N Mailing address 2 (if blank, repeat licensee address 2)

Mailing Addresses

Mailing Street2

29 1110 1173 64 D3. Mailing City C(64) Y City Mailing Addresses

Mailing City

30 1174 1177 4 D4. Mailing State

C(4) Y Value must be CA for California, other values are invalid

Addresses Mailing State

31 1178 1193 16 D4. Mailing Zip C(16) Y Mailing zip code (if blank, repeat licensee zip)

Mailing Addresses

ZipCode



33 1210 1211 2 County C(2) Y County Code ProviderApplicationDetails

CountyCode

34 1212 1213 2 Licensed By C(2) Y Use:01 = Dept of Social Services02 = Trustline03 = Military04 = Tribal05 = Other


LicensedBy

35 1214 1229 16 E1. License Number

C(16) Y License ProviderApplicationDetails

LicenseNbr

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PositionFrom

PositionTo




36 1230 1234 5 E2. License Capacity

N(5,0) Y License capacity ProviderApplicationDetails

LicenseCapacityQty

37 1235 1242 8 E3. License Effective Date

D(8) Y License effective date format = "MMDDYYYY"


LicenseStartDate

38 1243 1250 8 E4. License Expiration Date, if applicable

D(8) N License expiration date format = "MMDDYYYY"


LicenseExpDate

39 1251 1251 1 F1. Days of Operation Monday

C(1) Y Values:-"Y" = Yes-"N" = No


OperMonInd

40 1252 1252 1 F1. Days of Operation Tuesday



OperTueInd

41 1253 1253 1 F1. Days of Operation Wednesday



OperWedInd

42 1254 1254 1 F1. Days of Operation Thursday



OperThuInd

43 1255 1255 1 F1. Days of Operation Friday



OperFriInd

44 1256 1256 1 F1. Days of Operation Saturday



OperSatInd

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PositionFrom

PositionTo




45 1257 1257 1 F1. Days of Operation Sunday



OperSunInd

46 1258 1258 1 F2. Provider’s own or resident children, or foster children, participate in CACFP



ClaimOwnChildrenInd

47 1259 1274 16 F3. If yes, select the program that qualifies the provider’s own for participation in the CACFP.

C(16) Y Include if yes for sequence 47Values:“MBF_INCOME” = Meal Benefit form - Income"MBF_CalFresh" = Meal Benefit form - CalFresh"MBF_OTHER" = Meal Benefit form - all other


NOTE: NEW FIELD AS OF JULY 2013

ClaimOwnChildrenCode

48 1275 1306 32 F4. CalFresh Case Number

C(32) Y CalFresh Case Number ProviderApplicationDetails


CalFreshCaseNumber



50 1339 1354 16 G1. Tier Level C(16) Y Values:-"TIERI"-"TIERII"IF TIERI, NEXT SEVEN ITEMS REQUIRED


TierCode

51 1355 1370 16 G2. Tier Eligibility

C(16) N Include if Tier IValues:


TierIEligibilityCode

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PositionFrom

PositionTo




"AREA_SCHOOL" = Area Eligible - School"AREA_CENSUS" = Area Eligible – Census“MBF_INCOME” = Meal Benefit form - Income"MBF_CalFresh” = Meal Benefit form – CalFresh"MBF_OTHER" = Meal Benefit form - all other

NOTE: CHANGE FROM “FOOD STAMPS” TO “CalFresh” AS OF JULY 2013

52 1371 1378 8 G2. Tier Begin Date

D(8) N Include if Tier I format = "MMDDYYYY"


TierIEligibilityStartDate

53 1379 1386 8 G2. Tier End Date

D(8) N Include if Tier I format = "MMDDYYYY"


TierIEligibilityEndDate

54 1387 1450 64 G2. Tier District Name

C(64) N Include if Tier I ProviderApplicationDetails

DistrictName

55 1451 1514 64 G2. Tier School Name


SchoolName

56 1515 1530 16 G2. Tier School Zip Code


SchoolZipCode

57 1531 1539 9 G2. Tier Free and Reduced Price Percentage (example 75.6%)

N(8,4) N Include if Tier I value ex: 75.6 (left fill with blanks)


TierIFreeRedcPricePct

58 1540 1540 1 H1. Breakfast C(1) Y "Y" = Yes (serving meal)"N" for Not servingIF YES, NEXT ITEM REQUIRED

ProviderApplicationMealGroups

MealsServedInd

59 1541 1545 5 H1. Breakfast Meal Start Time

V(5) N Include if Breakfast served 24 Hour Value (military time): ex -


MealStartTime

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PositionFrom

PositionTo




12:00 AM = 00:009:15 AM = 09:1512:00 PM = 12:002:45 PM = 14:4511:00 PM = 23:00

60 1546 1546 1 H1. Breakfast Check if provider has shifts of care

C(1) Y "Y" if serving more than one shift"N" if serving one shift or not serving


NbrShiftsQty

61 1547 1547 1 H1. Breakfast Days Serving Monday

C(1) Y "Y" if serving this day"N" if NOT serving this day


MealsServedMon

62 1548 1548 1 H1. Breakfast Days Serving Tuesday



MealsServedTue

63 1549 1549 1 H1. Breakfast Days Serving Wednesday



MealsServedWed

64 1550 1550 1 H1. Breakfast Days Serving Thursday



MealsServedThu

65 1551 1551 1 H1. Breakfast Days Serving Friday



MealsServedFri

66 1552 1552 1 H1. Breakfast Days Serving Saturday



MealsServedSat

67 1553 1553 1 H1. Breakfast Days Serving Sunday



MealsServedSun

68 1554 1554 1 H2. AM Snack C(1) Y "Y" = Yes (serving meal)"N" for Not servingIF YES, NEXT ITEM REQUIRED


MealsServedInd

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PositionFrom

PositionTo




69 1555 1559 5 H2. AM Snack Meal Start Time

V(5) N Include if AM Snack served 24 Hour Value (military time): ex -12:00 AM = 00:009:15 AM = 09:1512:00 PM = 12:002:45 PM = 14:4511:00 PM = 23:00


MealStartTime

70 1560 1560 1 H2. AM Snack Check if provider has shifts of care



NbrShiftsQty

71 1561 1561 1 H2. AM Snack Days Serving Monday



MealsServedMon

72 1562 1562 1 H2. AM Snack Days Serving Tuesday



MealsServedTue

73 1563 1563 1 H2. AM Snack Days Serving Wednesday



MealsServedWed

74 1564 1564 1 H2. AM Snack Days Serving Thursday



MealsServedThu

75 1565 1565 1 H2. AM Snack Days Serving Friday



MealsServedFri

76 1566 1566 1 H2. AM Snack Days Serving Saturday



MealsServedSat

77 1567 1567 1 H2. AM Snack Days Serving Sunday



MealsServedSun

78 1568 1568 1 H3. Lunch C(1) Y "Y" = Yes (serving meal) ProviderApplic MealsServedI

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PositionFrom

PositionTo




"N" for Not servingIF YES, NEXT ITEM REQUIRED

ationMealGroups

nd

79 1569 1573 5 H3. Lunch Meal Start Time

V(5) N Include if Lunch served 24 Hour Value (military time): ex -12:00 AM = 00:009:15 AM = 09:1512:00 PM = 12:002:45 PM = 14:4511:00 PM = 23:00


MealStartTime

80 1574 1574 1 H3. Lunch Check if provider has shifts of care



NbrShiftsQty

81 1575 1575 1 H3. Lunch Days Serving Monday



MealsServedMon

82 1576 1576 1 H3. Lunch Days Serving Tuesday



MealsServedTue

83 1577 1577 1 H3. Lunch Days Serving Wednesday



MealsServedWed

84 1578 1578 1 H3. Lunch Days Serving Thursday



MealsServedThu

85 1579 1579 1 H3. Lunch Days Serving Friday



MealsServedFri

86 1580 1580 1 H3. Lunch Days Serving Saturday



MealsServedSat

87 1581 1581 1 H3. Lunch Days C(1) Y "Y" if serving this day ProviderApplic MealsServed

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PositionFrom

PositionTo




Serving Sunday "N" if NOT serving this day ationMealGroups

Sun

88 1582 1582 1 H4. PM Snack C(1) Y "Y" = Yes (serving meal)"N" for Not servingIF YES, NEXT ITEM REQUIRED


MealsServedInd

89 1583 1587 5 H4. PM Snack Meal Start Time

V(5) N Include if PM Snack served 24 Hour Value (military time): ex -12:00 AM = 00:009:15 AM = 09:1512:00 PM = 12:002:45 PM = 14:4511:00 PM = 23:00


MealStartTime

90 1588 1588 1 H4. PM Snack Check if provider has shifts of care



NbrShiftsQty

91 1589 1589 1 H4. PM Snack Days Serving Monday



MealsServedMon

92 1590 1590 1 H4. PM Snack Days Serving Tuesday



MealsServedTue

93 1591 1591 1 H4. PM Snack Days Serving Wednesday



MealsServedWed

94 1592 1592 1 H4. PM Snack Days Serving Thursday



MealsServedThu

95 1593 1593 1 H4. PM Snack Days Serving Friday



MealsServedFri

96 1594 1594 1 H4. PM Snack C(1) Y "Y" if serving this day ProviderApplic MealsServed

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PositionFrom

PositionTo




Days Serving Saturday

"N" if NOT serving this day ationMealGroups

Sat

97 1595 1595 1 H4. PM Snack Days Serving Sunday



MealsServedSun

98 1596 1596 1 H5. Supper C(1) Y "Y" = Yes (serving meal)"N" for Not servingIF YES, NEXT ITEM REQUIRED


MealsServedInd

99 1597 1601 5 H5. Supper Meal Start Time

V(5) N Include if Supper served 24 Hour Value (military time): ex -12:00 AM = 00:009:15 AM = 09:1512:00 PM = 12:002:45 PM = 14:4511:00 PM = 23:00


MealStartTime

100 1602 1602 1 H5. Supper Check if provider has shifts of care



NbrShiftsQty

101 1603 1603 1 H5. Supper Days Serving Monday



MealsServedMon

102 1604 1604 1 H5. Supper Days Serving Tuesday



MealsServedTue

103 1605 1605 1 H5. Supper Days Serving Wednesday



MealsServedWed

104 1606 1606 1 H5. Supper Days Serving Thursday



MealsServedThu

105 1607 1607 1 H5. Supper C(1) Y "Y" if serving this day ProviderApplic MealsServed

_________________________________________________________________________________________________ Page 12



PositionFrom

PositionTo




Days Serving Friday

"N" if NOT serving this day ationMealGroups

Fri

106 1608 1608 1 H5. Supper Days Serving Saturday



MealsServedSat

107 1609 1609 1 H5. Supper Days Serving Sunday



MealsServedSun

108 1610 1610 1 H6. Evening Snack

C(1) Y "Y" = Yes (serving meal)"N" for Not servingIF YES, NEXT ITEM REQUIRED


MealsServedInd

109 1611 1615 5 H6. Evening Snack Meal Start Time

V(5) N Include if Evening snack served 24 Hour Value (military time): ex -12:00 AM = 00:009:15 AM = 09:1512:00 PM = 12:002:45 PM = 14:4511:00 PM = 23:00


MealStartTime

110 1616 1616 1 H6. Evening Snack Check if provider has shifts of care



NbrShiftsQty

111 1617 1617 1 H6. Evening Snack Days Serving Monday



MealsServedMon

112 1618 1618 1 H6. Evening Snack Days Serving Tuesday



MealsServedTue

113 1619 1619 1 H6. Evening Snack Days


ProviderApplicationMealGrou

MealsServedWed

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PositionFrom

PositionTo




Serving Wednesday

ps

114 1620 1620 1 H6. Evening Snack Days Serving Thursday



MealsServedThu

115 1621 1621 1 H6. Evening Snack Days Serving Friday



MealsServedFri

116 1622 1622 1 H6. Evening Snack Days Serving Saturday



MealsServedSat

117 1623 1623 1 H6. Evening Snack Days Serving Sunday



MealsServedSun

118 1624 1631 8 Cancel Date D(8) N Optional if neededUsed to indicate the date the provider is canceled under this Sponsor (format "MMDDYYYY")IF DATE IN FIELD, NEXT ITEM REQUIRED

Providers ClosedAsOfDate

119 1632 1647 16 Cancel Reason C(16) N Optional if neededRequired if Cancel Date is entered. Values:"DROPPED" = Dropped"TRANSFER" = Transfer“TERMINATED” = Terminated

Providers ClosedCode

120 1648 1655 8 Alternate Record Last Updated Date

D(8) Y The last date the record was updated in sponsor’s meal administrative system (external/alternate).

Providers AltSystemUpdateDate

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PositionFrom

PositionTo




121 1656 1671 16 Time record uploaded

V(16) N Time record created24 Hour Value (military time): ex -12:00 AM = 00:009:15 AM = 09:1512:00 PM = 12:002:45 PM = 14:4511:00 PM = 23:00

Providers


AltSystemUpdateDate

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CNIPS CACFP SMAS File Layout Specifications - … · Web viewCNIPS CACFP SMAS File Layout Specifications - Child Nutrition Information and Payment System (CA Dept of Education) Subject