CMPF112-module3.3

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Module 3

Microsoft Office SuiteMicrosoft PowerPoint

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MODULE OVERVIEW

Part 1

Presentations Made EasyPart 2

Slide Show Tools

Part 3

PowerPoint and the Internet

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Part 1

Presentations Made Easy

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Objectives

Intro to terms and concept related to apresentation tool MS PowerPoint

Describe the common user interface

List the different views in PowerPoint;describe the unique features of eachview.

Slide masters and templates Describe the different ways to print a

presentation.

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Overview

PowerPoint allows you to create :

professional quality overhead

Paper presentation handouts

35mm slide photo print

on-screen presentations quickly and

easily.

PowerPoint helps you plan, create,and deliver a presentation in a

practical way.

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Overview

Think about how a speaker gives apresentation: She might plan the presentation by first creating the

outline, then completing the "look" and contents of theslides, and, finally, by printing them.

While she speaks, the speaker might refer to the

printed copies of the slides that contain her own

handwritten notes.

She might also provide copies of her slides to the

audience so that they can follow along or take notes.

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Overview

Slides, outline, speaker's notes, and audience

handouts are components of a PowerPoint

presentation.

To create each of these components withoutproper tools could take a great deal of extra time.

PowerPoint makes it easy for you by creating

each one automatically.

You can use just one component or any

combination of the four, depending on your

particular requirements.

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Overview

Steps for an attractive presentation:1. Develop Content

2. Format Presentation

Increase effectiveness through: Internet Resources

Slide Navigation

The Slide Master

Use the AutoContent Wizard

Style Check your presentation

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The PowerPoint Window

Title Bar

Menu Bar

ToolbarsSlide Navigator

Slide

Scroll bar

Drawing toolbar

View buttonsStatus bar

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PowerPoint Views

You can view any of thecomponents on-screen orprint copies.

PowerPoint displaysslides by default.

To change the view toslides, the outline, or notepages, choose the View

Slides, View Outline, orView Notes Pagescommand from the ViewMenu

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Slide View Slide Sorter View Outline View

Notes Page View

Slide Show View F5

Normal View

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PowerPoint Masters and Templates

For every presentation created, PowerPoint creates a set ofmasters: a Slide Master, Outline Master, Notes Master, andHandout Master.

Masters correspond directly to the slides, outline, speaker's

notes, and handout components of a presentation. Masters contain the elements (text or pictures) that you

want to appear on every component page.

For instance, if you want your company logo to appear oneach of your slides, it is not necessary to insert it on each

individual slide. You add the logo to the Slide Master and it automatically

appears on each slide.

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PowerPoint Masters and Templates

Notes Master View

Slide Master View

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Printing Slides

Shortcut Key : CTRL-P

You can print your

Slides

Handouts

Notes page Outline View

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Print Handouts Print Slides

Print Outlines Print Notes

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Part 2

Slide Show Tools

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Objectives

Identify the type of tools available to formatslides.

explain how to change the layout of the objects

on an existing slide. Use the Microsoft Clip Gallery to add and/or

change the clip art on a slide.

Apply a design template to a new presentation;

Add transition effects to the slides in apresentation

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Objectives

Describe the Meeting Minder, Slide Navigator,and Pen;

Add a table to a PowerPoint slide

Add headers and footers to slides and/oraudience handouts

Use the Rehearse Timings feature to time apresentation

Create a presentation using the AutoContentWizard;

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What Can You Do To A Slide ?

Auto Layout

Placeholders

Insert Clip

Art/Objects

Transition effectsAnimation effects

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Layout & Placeholders

Layout refers to the way things are

arranged on a slide.

A layout contains placeholders (boxes that

hold title and body text or objects such ascharts, tables, and pictures),

These placeholders can hold text such as

titles and bulleted lists and slide contentsuch as tables, charts, pictures, shapes, and

clip art

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Choose an Auto Layout

Select Common Task Button + New Slide

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Placeholders

Placeholders

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Insert ClipArt

Clipart can be inserted to further

enhance your presentation.

Use the Insert Menu to access the clip

organizer.

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Insert Word Art

Word Art can be inserted to further

attract your presentation.

Use the Insert Menu to access the

word Art

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Transitions Effects

Slide Show

Menu &

Choose Slide

Transition

Choose

Transition

Apply

Transition

Cancel

Transition

The transition used in this slide is Checkerboard Across

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Animation Effects

Slide Show

Menu &

Custom

Animation

ChooseAnimation

or Sound

Apply

Animation

Preview

Animation

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Template

A design specification that controls every

element in a presentation

Two Different Templates

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Template

Template

Choices

Apply

Choice

Preview

Choose a new template from File Menu & New, when creating a newpresentation or

Choose a template for an existing presentation from Format Menu &

Apply Design Template

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Slide Show Tools

Insert Table command

Rehearse Timings

Slide Navigator

Action Items slides Meeting Minder

Header and FooterCommand

Pack and Go Wizard

Annotate A Slide

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Insert Table Command

Choose From:

Insert Menu

Two Columns

One Row ?

From Auto layout

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Rehearse Timings

Time

Presentation Automate

Presentation

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Slide Navigator

Go directly toany slide

within thepresentation

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Meeting Minder Action Item slides

Keep track ofactions or

questions thatoccur during thepresentation(MS PowerPoint2000.)

No longeravailable in MSPowerPoint2003/XP )

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Header and Footer Command

Place the same text

at the bottom of every

slide Include:

Date

Place of Presentation

Slide Number

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Pack and Go Wizard

This wizard helps you to pack your entire presentationslides so that you can open it in another computer thatdo not have MS PowerPoint installed.

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Annotate a Slide

During a slideshow, we mightwant to show/drawsomething on theslides

We can use thescreen pointer/pen

To access during

show : Right Click

Click Pen

Or, Ctrl + P

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Part 3

PowerPoint and the Internet

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Objectives

Describe how the Internet and World Wide Webare integrated into Office 2000;

Download an image from the Web and include it

in a presentation. Insert a hyperlink into a PowerPoint

presentation;

save a PowerPoint presentation as a Webdocument, then view that document in InternetExplorer.

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PowerPoint 2000 and the Internet

Insert Picture command

Picture as Background

Insert Hyperlink command

HTML

Save As Web Page command

Navigation controls

Color schemes and style check

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Right clickpicture on

the web

and

choose

Save

Picture

As

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Insert Picture From File Find andChoose Picture Click Insert

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Format Menu

Background command

Fill Effects Picture Tab

Select Picture

Insert button

Apply/Apply All

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HTML

Hypertext Markup Language (HTML) is the

language used to create a Web page

HTML consists of codes that control theappearance of the document

Use PowerPoint to create your slides and then

Save as a Web page to convert to HTML format

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Insert Hyperlink

Choose object to create hyper link

Insert menu Hyperlink (Ctrl-k)

Example of hyperlink to web pages

http://www.uniten.edu.my
http://www.uniten.edu.my/http://www.uniten.edu.my/

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Navigation controls

Navigation

Buttons

Hyperlinks

http://www.uniten.edu.myhttp://www.yahoo.com

http://www.hotmail.com
http://www.uniten.edu.my/http://www.yahoo.com/http://www.hotmail.com/http://www.hotmail.com/http://www.yahoo.com/http://www.uniten.edu.my/

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PowerPoint To HTML

Slides that have been converted to web pages

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AutoContent Wizard

File + New command

Asks a series of

questions Automatic Color

Scheme

General Outline

Helps you get started

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Color Schemes

Standard Custom

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Background Command

Format menu +Background

commandAutomatic

Colors

More Colors

Fill EffectsApply

Apply All

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Style Check

Automatically checks

style while you create

a presentation

Customize stylechoices from Tools

menu, Options, +

Spelling and Style

Tab

Documents

CMPF112-module3.3