Club structure 2012-2013

ROTARY CLUB OF BATTARAMULLADISTRICT 3220 - CHARTERED 16.01.2002- CLUB ID 57147

2012-2013


2012-2013

Club structure2012-2013

Rotary Club of Battaramulla


2012-2013

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BOARD OF DIRECTORS• Rtn. IPP PHF Ravi JeyanathanImmediate Past President

• Rtn. PHF Ajith De AlwisPresident

• Rtn. PHF Warren SolomonszVice President• Rtn. PHF Maj. Gen. Susil ChandrapalaPresident Elect

• Rtn. PHF Lasantha AbeywickremaPresident Nominee• Rtn. RFSM Bimba Jayawardena

• Asst Secretary – Rtn. RFSM Ramain Niyangoda

Secretary• Rtn. Sri Kandasamy

• Asst Treasurer – Rtn. RFSM Suranga Palliyaguruge

Treasurer

• Rtn. IPP PHF Ravi JeyanathanDirector-Chairman Club Administration

• Rtn. Suranga PalliyagurugeDirector-Chairman Membership

• Rtn. PP PHF Nimal WimalasuriyaDirector-Chairman Service Projects

• Rtn. IPDG Gehan SiribaddanaDirector-Chairman The Rotary Foundation

• Rtn. Dyan SeneviratneDirector-Chairman Public Relations


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CLUB COMMITTEE STRUCTURE

• Chairman - IPP Ravi Jeyanathan• Attenda

nce – Sec. Bimba Jayawardena

• Website – Pres. Ajith De Alwis

• Bulletin – IPP Ravi Jeyanathan

• Archives – IPP Ravi Jeyanathan

• Sergeant-at-Arms – Sirimal Jayakody

• Fellowship – PP Rohan Amirthiah

Club Administration

• Chairman - IPDG Gehan Siribaddana• S

ri Kandasamy

The Rotary Foundation

• Chairman – Rtn. Suranga Palliyaguruge• C

lub Trainer – PP Ranjan Alles

• Warren Solomonsz

Membership Development

• Chairman – Dyan Seneviratne• P

P Trevor Reckerman

Public Relations

• Chairman - PP Nimal Wimalasuriya• Sub-

Com Chairman Community Service – Tania Weerasoorya

• Sub-Com Chairman Vocational Service – Marcel Bandaranayake

• Sub-Com Chairman New Generations Service – PP Channa Marambe

• Sub-Com Chairman International Service – Ramain Niyangoda

• Sub-Com Chairman Fund Raising – PP Rohan Amirthiah

Service Projects


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SPECIAL COMMITTEE STRUCTURE• Chairman – PN Lasantha Abeywickrama• PP Ranjan

Alles• PP Trevor

Reckerman• PP Nimal

Wimalasuriya

• PP Channa Marambe

• IPP Ravi Jeyanathan

• Pres. Ajith De Alwis

• PE Maj. Gen. Susil Chandrapala

• VP Warren Solomonsz

Strategic Planning

• IPP Ravi Jeyanathan• I

PDG Gehan Siribaddana

• Pres. Ajith De Alwis

Club Bylaws

• Trustee PP Ranjan Alles

• Trustee PP Trevor Reckerman

• Trustee PP Rohan Amirthiah

• Treasurer Sri Kandasamy

Nucleus Fund


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Club Theme of the YearLet us

DiscoverBattaramulla

&Let

Battaramulla Discover

us


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LEADERSHIP CONTINUITYMember ID Admitted Name Year of Presidency

11. 5790086 01.05.2002 PHF De Alwis Ajith 2012-2013

12. 6460823 02.03.2006 PHF Chandrapala Susil 2013-2014

13. 6177446 30.06.2004 PHF+1 Abeywickrama Lasantha 2014-2015

14. 6177449 30.06.2004 PHF Solomonz Warren 2015-2016

16. 6133195 01.07.2006 PHF Ranmali Hapugalle 2016-2017


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Rotabat Annual Program2012-13


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1.0 Strengthen Our Club

1M Adopt a three-year strategic plan for the club, identifying specific annual and long-term goals

Lasantha

1.1 Club assessment NA

1.2 Undertake an innovative approach to attracting andretaining members and achieve a net gain of six members between 1 July and 1 March.

Suranga+ Warren

1.3 Retention rate of 85% NA

1.4 Encourage member engagement by ensuring that every member has personally participated in at least one service activity and one club social activity.

Ajith

1.5 Increase the diversity of your club’s membership byrecruiting at least two new members who belong to ademographic group (gender, age, profession, ethnicity,etc.) that is underrepresented in the club.

Suranga

1.6 New member welcome program NA

1.7 Outreach program NA

1.8 Every member in a committee Ajith


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2.0 Increase Our Service

2M Sustainable project in disease prevention and treatment – (identified Service Projects)

Trevor/gen. susil/Marcel/Mahen/Shakila

2.1 Support Polio eradication NA

2.2 Every Member, Every Year US $ 10 contribution by every member Gehan

2.3 US$ 100 per capita contribution Gehan

2.4 Community need assessment NA

2.5 Conduct a joint project with an Interact or Rotaractclub. Peace & Conflict prevention/resolution seminar with USJP Rotaractors

Gen. Susil + Channa

2.5 Sponsor a participant in a Rotary Youth LeadershipAwards event. (RYLA Sponsorship)

Sri

2.5 Peace & conflict Resolution Project. Sponsorship of an event/meal for children from NE visiting Colombo (with RC Kollonnawa)

Sri


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2.0 Increase Our Service

2.5 Water & Sanitation – Ananda Balika Vidyalaya or Hewavitharana Vidyalaya

Marcel

2.5 Maternal & Child Health - Painting a Maternal/Child ward at a hospital

Mahen

2.5 Create a reading Room at FIFA Baddegana Ajith

2.5 Drive for Safety Program Dayan

2.5 Livelihood Development Project Shakila

2.5 Water & Sanitation – Ananda Balika Vidyalaya or Hewavitharana Vidyalaya

Marcel

2.6 Collaborate with another organisation NA

2.7 Involve family members or in a service project. Yohan

2.8 Sponsor a RCC NA

2.9 Work with a Rotary club in another country on aninternational service project as either the project host or sponsor. MG for shoes

Gehan + Ramain + Bimba


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3.0 Enhance Our Club’s Public Image

3M Undertake a significant public image campaign in your community to communicate what Rotary is and does by using RI’s Humanity in Motion or “This Close”advertisements. – Presentation at Church Group

Ranjan

3.1 Review by a PR professional NA

3.2 Gain media coverage of an action-oriented club service project. Marcel & Dyan

3.3 Enhance your club’s existing site to make it more appealing to the general public.

Ajith

3.4 Start an electronic club newsletter and publicize it to non-Rotarians and local media.

Nimal

3.5 Use social networking websites to publicize your club’s activities, enhance public image, and recruit prospective members.

Gen. Susil/Ajith

3.6 Organize a discussion or group workshop on maintaining high ethical standards in the workplace, and invite local non-Rotarian businessleaders to attend. – Four Way Test

3.7 Networking event NA

3.8 Signature activity NA


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District Requirements

How we plan to distribute and achieve the Club Goals in line with District

Requirements


2012-2013

181. Membership Development Goals

• Net membership growth as discussed and agreed between the respective Club President and the District Governor. (M) - SURANGA

• Conduct on a quarterly basis ie. Jul/Sept, Oct/Dec & Jan/Mar., at least 3 Rotary family programs (M) - YOHAN

• Over 50% of the members achieve “Effective Rotarian Recognitions” (M) - AJITH

• Increase women members in club to 10% of club membership (O)

• Actively be involved in organizing a Theme titled seminar to promote Membership (O) - WARREN


2012-2013

192. Service Projects

• Undertake a minimum of three projects in any of the following focus areas. (M)– (1) Peace & conflict prevention / resolution – GEN. SUSIL– (2) Disease prevention & treatment– (3) Water & sanitation - MARCEL– (4) Maternal & child health - MAHEN– (5) Basic Education & Literacy– (6) Economic & community development - SHAKILA

• Participate in the R4D (Rotary For Diabetes) programme of the District. This will not be considered as one of the projects under a. above. (M) - TREVOR

• Sponsor at least one Interact or Rotaract club (For Clubs who do not already Sponsor an interact or Rotaract Club/s) Other Clubs who are already Sponsoring Interact/Rotaract clubs should furnish a certificate from DIR/DRR to confirm that the said clubs are active in service (O)

• Recognize Vocational Service Excellence in your Community (O) - LASANTHA• Participate in an International Youth/Family Exchange program (O)• Sponsor a RCC (O)


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203.The Rotary Foundation

• Achieve the contribution to The Rotary Foundation Goal (APF) as discussed and agreed between the respective club President and the District Governor (M) - GEHAN

• Successfully plan and complete a Matching Grant project as an individual club or as the group (M) – GEHAN/BIMBA/RAMAIN

• Contribute a minimum of USD 200 to the Polio Fund (O)• Nominate a candidate or a leader for GSE or host the

inbound GSE team. (O) - RAMAIN


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214. Club Administration

• Plan and adopt the RI Strategic Plan and Long Range Goals for minimum of 3 years (M) - LASANTHA

• Conduct at least one intercity meeting with all the clubs in the group (M) - AJITH • Minimum of 3 members for clubs with under 30 members, & 5 members for

clubs with over 31 members of the club to register and participate at all District Seminars. (M) - AJITH

• Attain an average monthly attendance of 50% by 31st March 2013.(M) - BIMBA• President Elect and Secretary Elect to register with RI/Member Access on or

before 31st December, 2012. (M) – GEN. SUSIL• Full representation of the Board at the District Assembly to be held in May 2012,

duly certified by the District Secretary. (M) - AJITH• Registration of 50% of membership at the District Conference to be held in

February 2013 to be as follows(M) - AJITH• Review and adopt Club by Laws by 15th December, 2012. (O)• Provide financial assistance to the President Elect to meet the cost of PETS if

necessary. (O)• Appoint a member to maintain club archives (O) - RAVI


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5. Public Relations

• Undertake at least one activity to enhance the public image of Rotary or your Rotary club in your community (M) - RANJAN

• Send your Monthly PR report to DC-PR and GML Editor (M) - Dyan

• Host and maintain a club website (O) - AJITH• Publish at least a quarterly News Letter (Print) (O)


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Effective Rotarian Recognition – 2012/13

• 4 mandatory and 1 of the optional requirement before 31st March, 2013• Mandatory Goals • a.Record a minimum of 50% attendance at club meetings (M) • b. Contribute a minimum of USD 10 to the Annual Program Fund (M) • c. Actively participate in at least 2 humanitarian services projects conducted by the club.

(M) • d. Register for the District Conference (M) • Optional Goals (ONE ONLY)• a.Introduce one new member (O) • c. Register for RI Convention (O) • d. Provide home stay for a GSE team member (O) • e. Attend a Home club intercity meeting or a regular meeting of another club (O)

Documents

Club structure 2012-2013