Club Coach Webinar November 12, 2015 Doris Henn, DTM 1

Club Coach WebinarNovember 12, 2015

Doris Henn, DTM

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www.toastmasters.org

The Club Coach


• Not a member of the club & not yet familiar with the club or its members

• A counselor, a source of knowledge & a fountain of ideas

• A successful club coach will need all of their speaking, thinking and listening skills

• Hard work, determination & patience

The Club Coach


• Builds rapport with the club’s leaders & members

• Assesses the environment – observe, analyze and recommend solutions

• Develops a plan with goals for improvement• Implements the plan & ensures that the

changes are performed by the officers & members as much as possible

• Instills enthusiasm, loyalty and a sense of responsibility for the club’s future

What Does a Club Coach Do?


Club Coach Program Requirements

Appointed by the District Director or Club Growth Director

Helps the club become a Distinguished Club

Up to 2 coaches per club Lasts until June 30 of the

current TM year – can be extended by 1 year


Club Coach Requirements

Club Coach may not be a member of the club when appointed

May join the club after being assigned

Club must have 12 or less paid members

Coach receives credit toward their ALS, a club coach pin and a certificate upon completion


What is a Club Coaching?

Helping clubs with 12 members or less: Increase membership Plan and conduct effective

meetings Train club executives Develop a Club Success

Plan Become a Distinguished

Club


Why are Clubs Rebuilt?

Membership has dropped below 12 members

Key leaders have left the club

Meetings lack enthusiasm and fun


Develop an Action Plan


Build a Club Rescue Team

Club Coach Club Executive Area Director Division Director


Club Coach Skills

Patient Knowledgeable – be

familiar with the Toastmasters program

Friendly Dedicated Resourceful Creative Mentor


Club Coach Responsibilities

Attend weekly club meetings

Attend exec meetings Share examples of: Successful club meetings Best practices Useful resources (Brand

Portal)

Present speeches & education talks


What to Look for in the Club

Dedicated members Core group Functioning club

executive Regular meetings Location and time Fun meetings Organized Agenda


• Toastmasters Website• Brand Portal• Club Coach Guide• Area & Division Director

Available Resources


Club Trouble Shooting Guide

Use the Club Trouble Shooting Guide?

Available at www.toastmasters.org/clubcoachguide

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Moments of Truth

Part of The Successful Club Series

How to recognize and deal with situations critical to club success.

A club self-evaluation tool.

Includes a club evaluation chart, outline and PowerPoint presentation.

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Sincere and want their club to be successful

Willing to work together to solve the club’s problems

Enthusiastic about Toastmasters and their club

Expected to speak from manuals

Supportive of one another and take pride in each other’s accomplishments

Effective Members are:

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• Club meeting time• Location• Is the parking lot well lit• Does the club meet in the evening at a

downtown location?

Don’t Forget to Look at the Meeting Location!

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Public Relations

Website: Free Toast Host Easy Speak

Facebook Meet up

www.meetup.com

Guest Packages

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http://www.meetup.com/


Effective Meetings

What are some of the characteristics of a good Meeting?

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•Held in a convenient place and have a good environment•Begin and end on time•Fun and club programs are varied and dynamic•Speakers are well prepared & deliver each speech to the best of their ability•Evaluations build self esteem & offer positive direction for improvement

Effective Meetings are:

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What are some of the important steps to developing a good Executive?

Develop an Effective Club Executive

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Effective Club Executive

The key to effective leadership in your Toastmasters group

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Perform their tasks diligently

Thoroughly understand their roles & responsibilities

Use the Distinguished Club Program/Club Success Plan as a tool for planning & goal setting

Effective Club Executive Officers:

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7/7 Club Officers Trained – 2 times per year

Properly trained officers:

• Efficient & effective club meetings• Promote & advertise the club• Welcome guests & initiate new

members• Keep the club records up to date

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Marketing the Club – From Guest to Member

Important factors you can implement to help guests become members?

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• Guests are warmly received and made to feel welcome

• Guests receive a follow up invitation to attend the next meeting

• Most guests who attend meetings eventually join the Club

• New members are enthusiastically welcomed and given special attention & support

Recipe for Success:

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Theme Meetings

What are some of the ideas that have worked well in your club?

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Invite a Friend – Theme Meetings Favorite treats Sub meetings Scary Stories Tall Tale Contest Backwards Meeting Impromptu Speeches

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Plan for Fun……

Have a Blast with the past – invite Einstein to a meeting

Judge & Jury – mock trial

Backwards meeting

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A Fun Group is a Thriving Group

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Holding an Open House/Demo Meeting

Posters and resources available on Toastmasters International

http://www.toastmasters.org/logos

Attract New Members by

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http://www.toastmasters.org/logos


Open House Showcase

Advertising Guest List Demo Meeting Open House Agenda Report Results to

District

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Speechcraft


•Participants learn basic Toastmasters skills

• Table Topics• Speeches (5 to 6 speeches)• How to Introduce a Speaker• How to Evaluate a Speech• Speechcraft Advisors mentor the Participant

Benefits of Speechcraft

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Builds strong clubs

Develops Mentor/Mentee relationships

Gives opportunities to present Educational speeches

Coordinator earns credit toward ACG

Membership building tool

Benefits of Speechcraft

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Speechcraft Award Ribbon

Conduct a Speechcraft Program in Your Club and send the details to the District: Date # of Attendees # of New Members gained

Note: Kits available for clubs with 15 or less members

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Club Mentorship Program

“The Mentoring Guide" Series

Available at www.d42tm.org

Magic of Mentoring Available at: http://www.toastmasters.org/ToastmastersM

agazine/ToastmasterArchive/2010/February/Mentoring.aspx

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http://www.d42.org/

http://www.toastmasters.org/ToastmastersMagazine/ToastmasterArchive/2010/February/Mentoring.aspx




Module 1 - Promoting the Vision of a Club Mentoring Program

Module 2 - Implementing the Program

Module 3 - Training the mentors and mentees

Module 4 - Building the B.E.S.T. mentoring relationships

Mentoring Modules

http://d42tm.org/sawka/cooley/images/The_Mentoring_Guide-Module_1-June_2012.pdf

http://d42tm.org/sawka/cooley/images/The_Mentoring_Guide-Module_1-June_2012.pdf

http://d42tm.org/sawka/cooley/images/The_Mentoring_Guide-Module_2-May_2012.pdf

http://d42tm.org/sawka/cooley/images/D42_Mentoring_Guide-Module_3-Feb_22_2012.pdf

http://d42tm.org/sawka/cooley/images/D42_Mentoring_Guide_Module_4_Feb_22_2012.pdf

http://d42tm.org/sawka/cooley/images/D42_Mentoring_Guide_Module_4_Feb_22_2012.pdf


Successful Club Series Educational Talks• http://www.toastmasters.org/289DCD

Build Strong Clubs by Presenting

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http://www.toastmasters.org/289DCD


Successful Club Series

The series includes: Moments Of Truth (Item 290) Finding New Members For Your Club (Item 291) Evaluate To Motivate (Item 292) Closing The Sale (Item 293) Creating The Best Club Climate (Item 294) Meeting Roles And Responsibilities (Item 295) Mentoring (Item 296) Keeping The Commitment (Item 297) Going Beyond Our Club (Item 298) How To Be A Distinguished Club (Item 299) The Toastmasters Educational Program (Item 300)

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http://www.toastmasters.org/290












By presenting Educational Talks from the Better Speaker Series


Develop Better Speakers

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Better Speaker Series

Beginning Your Speech (Item 270) Concluding Your Speech (Item 271) Controlling Your Fear (Item 272) Impromptu Speaking (Item 273) Selecting Your Topic (Item 274) Know Your Audience (Item 275) Organizing Your Speech (Item 276) Creating An Introduction (Item 277) Preparation And Practice (Item 278) Using Body Language (Item 279)

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Your goal is to help your assigned club to become a Distinguished Club before June 30 of the Toastmaster Year.

Membership Requirement:

Net gain of 5 new members

Your Club Coach Goal

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Distinguished Club Program

1. Two CCs 2. Two more CCs 3. One ACB, ACS, or ACG 4. One more ACB, ACS, or ACG 5. One CL, ALB, ALS, or DTM 6. One more CL, ALB, ALS, or DTM 7. Four new members 8. Four more new members 9. Minimum of four club officers trained during each of two training periods 10. One membership renewal report and one club officer list submitted on time

In addition, your club must meet a membership requirement. At year-end (June 30) it must have:

at least 20 members OR * a net growth of at least five new members

Develop a Club Success Plan

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Distinguished Club Wall Chart

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Recognize Member Achievement

Awards to help recognize Member Achievement:

• CC/CL• CL/ALB• Triple Crown• Members Making a Difference

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Triple Crown Award

Sponsor 3 New Members

Or Earn 3 Educational

Awards

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Members Making A Difference

One award per club given to a person

who has made a difference in their club by:

Promoting the club Developing a Membership Building Contest Befriending guests & encouraging them to

become members Sponsoring/Mentoring new members Planning an Open House Being friendly & supportive

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Successful Club Coach

Successfully Coach a Struggling Club to rebuild and become Distinguished before June 30, 2013

Earn your ALS Credit

Earn “Where Leaders Are Made” pin

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Remember you are not alone

Develop a team of experienced Toastmasters that you can meet with to discuss an Action Plan

Consider completing your HPL as part of your Club Coach experience

Your Area Governor and Division Director are good resource people

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• Ask a “Sister” Club with experienced Members to help.

• Benefits:• Guests see a club that has experienced

Toastmasters performing the roles• The Club Coaches are encouraged & the

members are encouraged to have exciting meetings

Recruit Experienced Toastmasters


How To Rebuild a Toastmasters Club http://www.toastmasters.org/HowtoRebuildaToastmastersClub.aspx

Membership Growth http://www.toastmasters.org/1159_MembershipGrowth

Club Coach Weekly http://www.tmcoach.org/

Club Rescue Resources

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http://www.toastmasters.org/HowtoRebuildaToastmastersClub.aspx

http://www.toastmasters.org/1159_MembershipGrowth

http://www.tmcoach.org/


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Club Coach Webinar November 12, 2015 Doris Henn, DTM 1