Club and District Administration

Reporting Procedures

Joe W. Ferguson, District SecretaryPETS 2013

2013 District 7570 PETS

TASKS

WeeklyMonthly

Semi-annuallyAnnually

Weekly

Attendance

Total Attendance? WHO?

Monthly

• New Member, Address Change, Termination

• Report Average Attendance within 15 days of last meeting of previous month

Semi-annually

• January 1 – SemiAnnualReport

• July 1 – SAR

WITH RI Dues

Annually

• December 31 - Report elections

• December 31 – Copy to Editor of District Directory

Responsibilities of Club Secretary

Maintain club records of membership

Keep accurate reports of meetings

Attest to actions of club’s Board

Provide official copies of By-Laws and other club documents

for Officers and Committees

Club Secretary Training

On Line training(District website)

&Classroom training

(District Training Assembly –April 20, 2013)

2013 District 7570 PETS