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CloudReady Insight

for E-Mail Assessment

prepared for:

Acme Sprocket

date:

May 15, 2012

CloudReady Insight 1

CloudReady Insight for E-Mail Overview CloudReady Insight for E-Mail has collected detailed metrics and asset information (a snapshot) about the messaging infrastructure of Acme Sprocket for the purposes of assessing readiness, savings and the reliability of moving to cloud-based alternatives. The following is an overview of the snapshot:

Snapshot Name: Acme Sprocket E-mail AssessmentDomain: acme_corpDate: Uploaded @ May 15, 2012Mailboxes: 1644Exchange Servers: 1 mailbox serverInfrastructure Servers: 2 totalRun by: Wile E. Coyote


Overview Dashboard

CloudReady Comparison DashboardThe Hosted Messaging Comparison Overview gives a high-level comparison of a customer's environment versus a cloud provider such as Google Apps. From TCO to End-user Readiness by features, this report enables a customer to quickly compare his own environment to determine savings, suitability and advantages of making a transition to a cloud-based solution.. Editable cost factors are provided where a customer or partner can edit items like training cost or cost of managed storage.

Customers:High-level overview of the savings, reliability and readiness for moving to a cloud-based alternative.

Providers:Hard-dollar examples (adjustable) of the cost-savings and justification to making a move to the cloud. Helpful in helping a customer define their cloud strategy and discover usage corner-cases.


CloudReady OverviewThe CloudReady Overview captures a high-level summary and comparison of a customer's environment vs cloud alternatives.

Customers:High-level overview of the savings, reliability and readiness for moving to a cloud-based alternative.

Providers:Hard-dollar example (adjustable) of the cost-savings and justification to making a move to the cloud. Pre-qualification and readiness assessment for the cloud.


CloudReady Insight Cost Data

Hosted Messaging Cost ComparisonThis report provides a detailed cost breakdown of a customers on-premise messaging infrastructure. This chart and scorecard enables a customer to compare the costs of his existing environment to the cost of a cloud-based alternative. Exoprise has researched & loaded CloudReady with industry standard cost factors. Those cost-factors are completely editable by the customers and providers.

Customers:Detailed cost-estimates based on discovered assets, storage, software and 3rd-party needs. Editable cost-factors are available.

Providers:Detailed cost-estimates to help the customer identify the big-picture TCO comparison. Often, customers have not identified all of the components that make up their messaging infrastructure.


Cost by Organizational Unit

CloudReady Insight automatically collects the OUs (departments) from the messaging infrastructure for a detailed cost breakdown by department. Fixed costs are attributed equally by headcount within a department. Variable costs are attributed to each mailbox and aggregated within the right department.

Customers:Costs by department can be helpful in larger organizations during budget season and to help make the decision about a migration or segmenting the user-base.

Providers:Cost breakdowns by department can be helpful in making the determination of total cost of the customers messaging infrastructure.


CloudReady Insight Storage Data

Storage AnalysisCloudReady Insight analyzes the the Exchange storage sub-system to provide a complete picture of mailbox sizes, overhead, quota usage and requirements under the various cloud offerings. If quotas are configured, they will be displayed and the quota percentages, number of warnings presented to the user and other quota information will be displayed.

Customers:Customers are often laboring under storage shortages and management for their Exchange environment. Detailed quote & storage analysis can be helpful in making the case for cloud e-mail systems.

Providers:A complete view of storage for the customer, costs, constraints and how much better it would be in the cloud can help accelerate the choice.


Storage Total Cost of Ownership

Using industry standard storage costs and best practices CloudReady analyzes and provides a breakdown of the total cost of ownership for an Exchange Environment.

Customers:Storage and management are often the most expensive components of a highly available Exchange environment.



Active Mailboxes vs UnusedCloudReady Insight analyzes each mailbox and the Active Directory records to assist in determining active, inactive and untouched mailboxes. Untouched mailboxes are mailboxes with recent activity (sent or received) but no recent AD login record. Untouched mailboxes have no recent activity. Often, with legacy email systems there are old unused mailboxes that are consuming precious system resources or resource mailboxes that would be better suited to group list management.

Customers:This information can be used to optimize the purchase of cloud-based e-mail for real mailboxes and assist with cleanup prior to deployment..

Providers:Knowing active vs inactive mailboxes can help refine the estimate and assist with change management prior to deployment.


CloudReady Insight Readiness Analysis

End-user ReadinessA unique feature of CloudReady Insight is its analysis of end-user usage of Microsoft Exchange. CloudReady analyzes each user's mailbox to determine what features of Exchange and Outlook each user uses. From Outlook specific features to different types of collaboration, CloudReady collects over 300 pieces of meta-data about Exchange usage. For each feature we compute whether the user is a:

● Power User

An advanced user of the system who uses many features of Outlook and Exchange.

● Smart User

A moderate user of the system. Uses some advanced features.

● Simple User

A simple user of Exchange and Outlook.

The weighting of the factors for readiness are editable.

Customers:Understanding how an organization collaborates and how applications are used is critical to choosing a platform. Usage can help with migration, training, planning and change management.


Providers:Organizations require proper planning, piloting, training and support and end-user usage must be considered for a worry-free migration and deployment.


Simple Users by Mailbox SizeFrom the readiness charts, you can drill by double-click a bar or pie element to see the list of Power, Smart, or Simple users. These lists are exportable as CSV, XML and other types of file formats for provisioning and automation.

Customers:Having the lists of email addresses according to their Power, Smart or Simple factors is critical for planning, piloting and training is a requirement.

Providers:Grouping and organizing users by their training and provisioning needs, migration duration and other factors is critical for planning and deployment ease.


CloudReady Insight Document & Attachment Analysis

Document Usage OverviewCloudReady Insight analyzes the attachments that are sent and received within your organization. This can be helpful to determine collaboration needs, Microsoft Office Utilization and whether your company would reap productivity benefits from Internet based collaboration tools such as Google Apps for Business.

Customers:Cloud-based collaboration tools can be cost-effective and improve employee collaboration and productivity.

Providers:Cloud-based collaboration solutions can be more than just about saving money - they can improve productivity too.


Exchange Errors & CrashesCloudReady Insight provides a high-level overview of the reliability of your Exchange infrastructure. Drill through to see the list of errors and crashes on your Exchange server.

Customers:A migration strategy should take into account the different training needs of an organization.



InventoryAn inventory and overview of the Exchange messaging environment is provided. This is a necessary for understanding the messaging environment prior to a deployment or migration.

Customers:Customers should understand what software integrates with Exchange prior to understand the TCO comparison, developing a migration strategy, and understanding requirements.

Providers:Providers and resellers should understand what 3rd party software integrates with the messaging environment prior to migration and deployment.


3rd Party Software InstalledThe 3rd party software installed within the messaging environment is collected and used for the TCO analysis as well as to understand what software is integrating with the Exchange servers.

Customers:Customers should understand what software integrates with Exchange prior to understand the TCO comparison, developing a migration strategy, and understanding requirements.

Providers:Providers and resellers should understand what 3rd party software integrates with the messaging environment prior to migration and deployment.


Documents

CloudReady Insight for E-Mail Assessment - lp.google …lp.google-mkto.com/rs/google/images/CloudReady%20Insight%20for… · Overview Dashboard CloudReady Comparison Dashboard The