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C L O U D C O M P U T I N G
January 12 2019 Naples MacFriends User Group [email protected] (239) 272-2279
(c) 2018 Martin M Dorio Jr PA All rights reserved
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QUESTIONS FROM THE PRE-WORK??
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WRITE YOUR QUESTIONS HERE & SEND THEM TO ME BEFORE CLASS
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REMEMBER:
You should
-bring your own devices
-have downloaded the cloud apps that are of interest to you -have your questions to get answered if I can!
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CLASS DESCRIPTION: CLOUD COMPUTING*
3. It is a great advantage to use iCloud for syncing data, storing data, and moving files easily between devices using iCloud Drive. We want to understand the differences between each of these functions.
4. We will review the questions each of us should ask and know the answers to when thinking about storage.
2. We will begin with a short review of the Cloud Services offered and how they have changed in the last year or so.
1. Are you confused by all the different cloud-based services? This class will help you understand how using the cloud will benefit you!
5. We will have time to explore the other Cloud services offered by DropBox, Microsoft, Google and Amazon and see how they differ.
6. Other apps that use the cloud will be reviewed and demonstrated.
*The actual order will be slightly different than in the description
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Some definitionsCLOUD - OPERATING ON SOMEONE ELSE’S SERVER AT A REMOTE LOCATION CLOUD DRIVE - THINK OF IT AS A DISC DRIVE IN THE SKY - A SPECIFIC PLACE CLOUD COMPUTING - DOING OPERATIONS ON ANOTHER’S SERVER OR DISK DRIVE ICLOUD - APPLE’S CLOUD/CLOUD DRIVE ONEDRIVE - MICROSOFT’S COULD DRIVE DROPBOX - DROPBOX’S OLDEST CLOUD DRIVE AMAZON DRIVE - AMAZON’S CLOUD DRIVE GOOGLE DRIVE - GOOGLE’S CLOUD/CLOUD DRIVE
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MAIN FUNCTIONS OF CLOUDS:Storage - putting your stuff in the cloud - Example - iCloud Drive
Synchronization - using the cloud to get the same information on all your devices automatically - Example - Apple’s address book
Computing - doing work in the cloud rather than on your device or computer - Example - Google docs or Adobe Photoshop
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What questions should we ask and know the answers to when thinking about STORAGE on iCloud Drive
1. How much storage is on my device? When do I make that decision? Where do I find out? SETTINGS/GENERAL/ABOUT/CAPACITY on iDevice MACINTOSH HD/CMD I/CAPACITY on Mac 2. How much is available? How much is used? Where do I find out? SETTINGS/GENERAL/ABOUT/AVAILABLE on iDevice MACINTOSH HD/CMD I/AVAILABLE OR RIGHT CLICK/GET INFO on Mac 3. What is using so much storage? Where do I find out? SETTINGS/GENERAL/ABOUT/SONGS, VIDEOS, PHOTOS, APPS on iDevice SETTINGS/GENERAL/iPAD STORAGE - by app & by space used on iDevice APPLE/ABOUT THIS MAC/STORAGE/MANAGE on Mac 4. How do I free up storage when I get those warnings that I am running out of space? In 3, we found out what was using space: Videos, photos, music, apps are usual culprits (in that order) Go back to 3 and decide which items you need to remove For apps, you can remove app WITHOUT REMOVING THE DATA - SETTINGS/GENERAL/IPAD STORAGE/Click the app/DELETE APP on iDevice SORT BY SPACE AND ELIMINATE UNNEEDED ITEMS
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What questions should we ask and know the answers to when thinking about STORAGE on iCloud Drive
5. What other storage decisions have I or can I make? iCloud: SETTINGS/YOURNAME/ICLOUD/STORAGE
The apps list shows you what is using /what you want to use iCloud, or
SYSTEM PREFERENCES/ICLOUD/ on Mac
6. How much iCloud storage do I have?
How much does Apple provide? Can I buy
SETTINGS/YOURNAME/ICLOUD/STORAGE/MANAGE STORAGE/CHANGE STORAGE
PLAN on iDevice
SYSTEM PREFERENCES/ICLOUD/MANAGE STORAGE/BUY MORE STORAGE
on Mac
7. What is stored in iCloud? How does it get there?
Depends on which decisions you make above in 5.
8. What is the choice for iCloud Drive?
For documents and other things you do not want on your device
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What questions should we ask and know the answers to when thinking about STORAGE on iCloud Drive
9. How do things get there?
-Apps put things there
- see the list at the bottom under iCloud Drive, or,
SYSTEM PREFERENCES/ICLOUD/CHECK BOXES on Mac
- You put them there when asked where you want to store some
document
10. How do I do that?
See NOTES, PAGES as example
11. How do I delete things or move things?
FILES/SELECT/SHARE, DUPLICATE, MOVE, DELETE on iDevice
or, FINDER/ICLOUD DRIVE/SELECT then treat as usual on Mac
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You may want to store some of your documents on other Cloud Drives
• Examples: Onedrive, Google Drive, Amazon drive, Dropbox
• Why?
• Additional free space
• Diversity of risk
• Keep different types of items organized more easily
• How do things get there?
• Download the app on iDevice
• It appears in My Files
• Using the Save function as usual
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HOW TO STORE THINGS IN THE VARIOUS CLOUD DRIVES?
•DRAG AND DROP JUST AS YOU WOULD TO ANY OTHER FOLDER ON MACS
• FINDER FEATURES WORK AS EXPECTED: MOVE, COPY, RENAME, NEW FOLDER
•APPEARS IN OPEN, SAVE, SHARE DIALOGS FOR ANY APPLICATION, NOT JUST APPLE APPLICATIONS
•CAN CREATE CUSTOM FOLDER HIERARCHIES IN CLOUD DRIVES
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Other Cloud services behave slightly differently than iCloud Drive
• iCloud Drive has little clouds with arrows to show you the location of a file or folder (automatic)
• Dropbox gives you the option in Settings in the app
• Google drive lets you choose whether you see the file or not in Finder (setup on line via browser)
• Amazon drive requires download from the web to get it back/focus on photo and video storage
• Microsoft Onedrive gives you the option in the dock or via browser
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PICK ICLOUD PHOTOS OPTIONS
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What does synchronization mean? Keeping all files at the same point with each other on different devices
Examples of Syncing: notes, calendars, contacts, usernames Documents - Word, Excel, PowerPoint, Pages, Numbers, Keynote, Google docs Applications - 1Password, Adobe suite Photo storage
Second function of clouds is synchronization
WHAT EXACTLY IS SYNCHRONIZATION?
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DISTINGUISH BETWEEN STORAGE AND SYNCHRONIZATION
SOME SERVICES DO ONE BUT NOT THE OTHER - BE PRECISE FOR EXAMPLE, AMAZON DOES NOT SYNCHRONIZE GOOGLE DOES SOMETIMES
ICLOUD COMES WITH MAC OS
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IN SYSTEM PREFERENCES/ICLOUD
SIGN IN WITH APPLE ID SELECT THE FUNCTIONS YOU WANT TO SYNC
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U S E YO U R A P P L E I D TO S E T U P I C LO U D O N I - D E V I C E S
SET UP WHICH APPS YOU WANT TO STORE ON ICLOUD ACROSS YOUR IDEVICES
ALMOST ALWAYS MATCH YOUR MAC SETTINGS
OTHER APPS CAN ALSO USE ICLOUD
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ACCESS ICLOUD FROM ANY BROWSER USING APPLE ID
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OPEN ICLOUD DRIVE
HAVE ACCESS TO ALL THE FILES YOU HAVE STORED THERE
SIGN IN WITH YOUR APPLEID
CLICK ICLOUD DRIVE OR CLICK SETTINGS
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SET UP SYNCING IN ONEDRIVE SETTINGS
CHOOSE WHERE YOU WANT TO SAVE DOCUMENTS AND PICTURES IN DROP DOWN MENU
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IN FINDER ONEDRIVE APPEARS LIKE ANY OTHER FOLDER!
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ONEDRIVE ONLINE LETS YOU SETUP UP STORAGE. FOLDERS, ETC
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WHAT DOES ONEDRIVE (WEB) LOOK WHEN POPULATED?
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CAVEATS ABOUT ONEDRIVE
IF YOU MOVE A FILE OR FOLDER ON THE WEB, YOU WILL NEED TO REESTABLISH THE LINKS YOURSELF IN PROGRAMS SUCH AS ONENOTE, ETC
CONTENT FROM FILES FROM OTHER PROVIDERS (APPLE FOR EXAMPLE) WILL APPEAR DIFFERENTLY THAN ON MAC
YOU WILL NOT BE ABLE TO SEE THE FILES SYNCED ON THE WEB IF YOU DO NOT KEEP THEM ON YOUR DEVICE - YOU HAVE TO GO TO THE WEB ONEDRIVE TO SEE THEM (YOU HAVE TO REMEMBER THEM)
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GOOGLE DRIVE - NOW “BACKUP AND SYNC” IS SIMILARLY INSTALLED -GO TO DRIVE.GOOGLE.COM AND DOWNLOAD IT
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GOOGLE DRIVE ALSO APPEARS
IN FINDER OR EXPLORER
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AFTER APPLE ICLOUD, GOOGLE HAS DONE THE BEST JOB (IMHO)
-SEPARATING SYNC AND STORAGE
-EASE OF USE
- DIRECTLY FROM THE MAC TOOLBAR
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HOW DO YOU FIND THE APPS ON YOUR DEVICES?
ON MAC THEY ARE IN THE TOOLBAR
ON PC THEY APPEAR ON THE EXPLORER LIST
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Q&A?ANY QUESTIONS ?????
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C L O U D C O M P U T I N GJanuary 12 2019 Naples MacFriends User Group [email protected] (239) 272-2279
T H A N K S F O R L I S T E N I N G
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