Closing Address

ETD 2004University of Kentucky

June 3, 2004

Edward A. Fox

fox@vt.edu http://fox.cs.vt.edu

ACKNOWLEDGEMENTS (NDLTD)• NDLTD Board of Directors, previous Steering Committee + others

• Slides and notes from: Vinod Chachra, Thom Hickey, Joan Lippincott, Gail McMillan, Axel Plathe, Hussein Suleman, …

• NDLTD committees; those running Electronic Thesis & Dissertation (ETD) initiatives in universities, regions, countries

• Helpful sponsorship by many organizations, especially Adobe (new initiative!), CONACyT, DFG, FIPSE (US Dept. Education), IBM, Microsoft, NSF (IIS-9986089, 0086227, 0080748, 0325579; DUE-0121679, 0136690, 0121741, 0333601), OCLC, SOLINET, SUN, SURA, UNESCO, VTLS, many governments (Australia, Germany, India, …), …

• Colleagues at Virginia Tech (faculty, staff, students), and collaborators at many universities

• Special thanks to Suzie and Beth and the ETD2004 team!

ETD 2004 Success!• Wonderful group of attendees!• Wonderful group of presenters!• Networking, collaboration, partnering• Kind and friendly atmosphere• Success stories / evidence of progress• Practical advice / best practices• Updates on technology• Assessment, reflection, challenges, planning

• Thanks again to conference team for planning, infrastructure/facilities/services/kindnesses!

Meetings past and future• 1987 mtg in Ann Arbor: UMI, VT, …• 1992 mtg in Washington: CNI, CGS, UMI, VT and 10 universities

with 3 reps each• 1993 mtg in Atlanta to start Monticello Electronic Library (regional,

US Southeast): SURA, SOLINET• 1994 mtg at VT: std: PDF + SGML + multimedia objects• 1996 funding by SURA, US Dept. of Education (FIPSE)• 1997 meetings in UK, Germany, ...• 1998 – 1st symposium – Memphis (20)• 1999 – 2nd symposium – Blacksburg (70)• 2000 – 3rd symposium – St. Petersburg (225)• 2001 – 4th symposium – Caltech (200)• 2002 – 5th syposium – BYU, Provo, Utah• 2003 – 6th syposium – Berlin (215) • 2004 – 7th syposium – U. Kentucky• 2005 – 8th syposium – Sydney, Australia

Reflection• Heartening progress!• Now are well past early adopter phase!• Specialization to tackle changes, challenges,

opportunities – in present environment• Societies: students, faculty, institutions, public, …

• Scenarios: services , workflows, preservation/persistence, mentoring/training, pilot/project/program, preparing, submitting, discovering, retrieving, using, …

• Spaces: Internet, Web, Institution, Learning/Scholarship, …

• Structures: Union Catalog, policies, NDLTD organization, …

• Streams: harvesting, content, multimedia access, …

Board of Directors• Suzie Allard (ETD 2004, U. Kentucky)• Denise A. D. Bedford (World Bank)• Julia C. Blixrud (ARL, SPARC)• José Luis Borbinha (National Lib Portugal)• Alex Byrne (ETD 2005, ADT: Australia)• Tony Cargnelutti (ETD 2005, Australia)• Vinod Chachra (VTLS)• Susan Copeland (RGU, UK)• Jude Edminster (Bowling Green St. Univ.)• Scott Eldredge (Treasurer, ETD 2002, BYU)• Edward A. Fox (Exec Director,Virginia Tech)• John H. Hagen (West Virginia U.)• Thomas B. Hickey (OCLC)• Christine Jewell (U. Waterloo, Canada)

• Delphine Lewis (ProQuest)• Joan K. Lippincott (CNI)• Mike Looney (Adobe)• Gail McMillan (Secretary, Virginia Tech)• Joseph Moxley (ETD 2000, USF)• Eva Müller (U. Uppsala, Sweden)• Ana Pavani (PUC Rio, Brazil)• Axel Plathe (UNESCO, Paris)• Sharon Reeves (National Library Canada)• Peter Schirmbacher (ETD 2003, Humboldt)• Hussein Suleman (U.Cape Town, S. Africa)• Shalini R. Urs (U. Mysore, India)• Eric F. Van de Velde (ETD 2001, Caltech)

NDLTD Committees (Chairs)• Awards (John Hagen)• Conferences (Tony Cargnelutti)• Development (Peter Schirmbacher)• Executive (Edward Fox)• Finance (Scott Eldredge)• Implementation (Ana Pavani)• Membership (Shalini Urs)• Nominating (Sharon Reeves)• Standards (Thomas Hickey)• Union Catalog (Vinod Chachra)

Awards (John Hagen)

• More entries from students?

• More documentation, on criteria and assessment methods?

• More involvement of community in selecting best entries in each of a number of categories?

• More liaisons / monetary support for program? (with Development Committee)

Conferences (Tony Cargnelutti)

• ETD 2005!

• Sites and teams for ETD 2006 …

• Scholarships to expand attendance (with Development Committee)

• Regional events in addition to Annual Conference (with Membership Committee)

Development (Peter Schirmbacher)

• Open advertising of partner program• Short list of targeted partners• Value proposition for each• Exhibits and tutorials (with

Conference Committee)• Scholarships for Annual Conference

(with Conference, Finance, and Membership Committees)

Executive (Ed Fox)

• Long term planning

• Leadership and mentoring programs to more fully engage membership

• …

Finance (Scott Eldredge)

• IRS filing

• Invoicing

• Articulating member categories and benefits (with Membership Committee)

• …

Implementation (Ana Pavani): Chartered to Address:

• How to apply standards?

• How to coordinate a national program?

• How to launch a pilot project?

• How to train students regarding copyright, digital libraries, electronic publishing, preservation, …?

Implementation (Ana Pavani): Subcommittees

• DSpace• Ensure is easy to tailor to include ETDs

• Ensure compatibility with Union Catalog

• Help promote ETD activities in DSpace Federation

• OAI Static Repository Model

• Linking with related efforts: NSDL, e-portfolios

• Graduate education: seminars, blogs, …

• Software identification, Distribution

• Tutorials• All who presented posters on tutorial materials

• Those with ETDs about the ETD Initiative

• …

The OAI Static Repository Model

Membership (Shalini Urs): Info

• Categories• University• Consortium• Supporting organization• Individual

• Benefits• Supporting ETD initiatives worldwide, union catalog, …• NDLTD awards/committees/Board, conf

discounts/exhibits/displays• Mentoring, lecture series, tutorials, web space

• Free to start as Affiliate, either automated/letter• Online system improving (thanks to Portugese National Lib.)• Want persistence of contact – please keep up-to-date!

Membership (Shalini Urs): Services

• Lecture Series• All current and former members of Board• Volunteers

• Please let us know name, contact info, areas of expertise

• William Clark, John Eaton, …

• …

Membership (Shalini Urs): Challenges

• How to double membership in 2 years?• Promising areas based on conference reports:

• China• India• Latin America• Appalachia, …

• Important areas where Adobe will assist include:• Western Europe• Japan

Membership (Shalini Urs): Challenges2

• How to extend member services?• Certification of data providers as per DINI

• Full-text search over Union Catalog content

• …

Nominating (Sharon Reeves)

• Slate for Board for 2005• Broaden representation

• Across regions• Across sectors

• Explore use of technology to expand Board involvement

• Development of leaders through committees and subcommittees

Standards (Thom Hickey)

• ETD-MS: Cleanup/extension• XML: Documentation of diverse solutions• Logging and usage analysis• Preservation:

• Acrobat/A• Ratings for formats/representations• Application of LOCKSS

• Persistent identifiers: DOIs and CrossRef• Linking (OpenURL), Name authority, DRM,…• Annotated bibliography• Certification of (preservation) services (a la DINI)

Union Catalog (Vinod Chachra)• How to ensure involvement of all members?• How to extend language coverage?• How to extend regional coverage?• How to handle sites that use other than ETD-MS or

MARC21?• How to address mixing of metadata records, some with

ETDs, some with partial ETDs, some with full-text, some associated only with paper documents?

• How to better integrate with WorldCat, Google, …• Sets, automatic classification, linking with thesauri, …

Spirit of NDLTD• Help make a better (smaller) world• Win-win-win (everyone can benefit)• Have fun helping others• Helpers/teachers learn more than those they work with• Build on standards• ETDs are preservable, popular, expressive, “better”

• Doable, feasible, learnable, affordable, sharable

• Please join NDLTD!

CONCLUSION

•Additions?

•Comments?

•Recommendations?