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Region 23 Orchestra Division
Handbook
SCHOOL YEAR 2008-2009
Region Chairman (High School Contact): Brett Nelsen
Cinco Ranch High School, 23440 Cinco Ranch Blvd., Katy, TX 77494 School: 281 237-5206 Fax: 281 644-1738 Home: 281 859-9127 Cell: 281 222-4307
Region Junior High Coordinator (Junior High/ Middle School Contact) Matt Porter
Beckendorff Junior High School, 8800 South Fry Rd., Katy, TX 77494 School 281 237-9486 Fax: 281 644-1635 Cell: 832-338-4991
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Region Chairman (High School Contact): Brett Nelsen
Cinco Ranch High School, 23440 Cinco Ranch Blvd., Katy, TX 77494 School: 281 237-5206 Fax 281 644-1738 Cell: 281 222-4307 Home: 281 859-9127
Region Junior High Coordinator (Junior High/ Middle School Contact) Matt Porter
Beckendorff Junior High School, 8800 South Fry Rd., Katy, TX 77494 School 281 237-9486 Fax: 281 644-1635 Cell: 832-338-4991
Region Officers Junior High Coordinator: Matt Porter (Beckendorff Junior High) [email protected] High School Coordinator: Desiree Overee [email protected] Treasurer: Greg Little (Mayde Creek Junior High School) [email protected] Secretary: Jennifer Jernigan (Cinco Ranch Junior High School) [email protected] Parliamentarian: Marty Koran (Kerr High School) [email protected] Clinician Coordinator: Charles Titsworth (Lanier Middle School) [email protected] Program Coordinator: Guillermo Hernandez-Ching (Strake Jesuit Prep) [email protected] Computer Tabulations Chair: Jennifer Jernigan (Cinco Ranch Junior High School) [email protected] Harp Coordinator: Alisa Pederson (Morton Ranch High School) [email protected]
Concert Organizers: HS Symphony: Assistants _____________________________________________________________________ HS Philharmonic: Assistants:______________________________________________________________________ JH Symphony: Ron Grimm Assistants _____________________________________________________________________ JH Philharmonic: Ed Ellsworth Assistants:_____________________________________________________________________
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Judges List & UIL Event Dates and Locations Deadlines December 31 Deadline for online entries Solo and Ensemble* February 11 Deadline for online entries C&SR – HS & MS Full Orchestra March 22 Deadline for online entries C&SR – MS Non Varsity String Orchestra March 23 Deadline for online entries C&SR – MS Varsity String Orchestra March 20 Deadline for online entries C&SR – HS All Level String Orchestra
UIL Solo / Ensemble Please e-mail your suggestions directly to Fred Fassino, Region 23 Executive Secretary [email protected] UIL Judges
Judges subject to change without notice. High School & Middle School Full Orchestra Contest March 11, 2009 Cinco Ranch HS Concert: Cindy Robicheaux, Royce Coatney, Michael Isadore Sight Reading: Ann Roberts, Carlos Lara, Maime Moorlaci- Cook Middle School Non Varsity Contest April 22, 2009 Katy High School Concert: Angie Cimbalo, Craig Needham, Jennifer Guffey Sight Reading: Jennifer day, Pat Leaverton, Deborah Kidwell Middle School Varsity String Contest April 23, 2009 Katy High School Concert: Angie Cimbalo, Craig Needham, Jennifer Guffey Sight Reading: Jennifer day, Pat Leaverton, Deborah Kidwell High School Non Varsity & Varsity String Contest April 20 & 21, 2009 Mayde Creek High School Concert: Jim Frank, Pat Leaverton, David DeVoto Sight Reading: Angie Cimbalo, Bart Ghent, Danielle Prontka
UIL ENTRY UPDATE
Online entries and forms again this year!
Access the Region 23 UIL Contest entry website at: www.uilforms.com/regions/23 * For those organizations who enter UIL solo and ensemble. Some districts may do their own solo and ensemble event for junior high and may disregard this deadline.
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Draw Order Worksheet Now you can follow along as schools are drawn for their performing slots at contest.
Junior High School Draw Order High School Draw Order
1. ______________________ 2. ______________________ 3. ______________________ 4. ______________________ 5. ______________________ 6. ______________________ 7. ______________________ 8. ______________________ 9. ______________________ 10. ______________________ 11. ______________________ 12. ______________________ 13. ______________________ 14. ______________________ 15. ______________________ 16. ______________________ 17. ______________________ 18. ______________________ 19. ______________________ 20. ______________________ 21. ______________________ 22. ______________________ 23. ______________________ 24. ______________________ 25. ______________________ 26. ______________________ 27. ______________________ 28. ______________________ 29. ______________________ 30. ______________________
1. ______________________ 2. ______________________ 3. ______________________ 4. ______________________ 5. ______________________ 6. ______________________ 7. ______________________ 8. ______________________ 9. ______________________ 10. ______________________ 11. ______________________ 12. ______________________ 13. ______________________ 14. ______________________ 15. ______________________ 16. ______________________ 17. ______________________ 18. ______________________ 19. ______________________ 20. ______________________ 21. ______________________ 22. ______________________ 23. ______________________ 24. ______________________ 25. ______________________ 26. ______________________ 27. ______________________ 28. ______________________ 29. ______________________ 30. ______________________
• Extra blanks to accommodate future growth in our region. • High School will follow the same draw order for full orchestra and string orchestra.
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TMEA Region 23 Orchestra Division
2008-2009 Calendar
Deadlines Saturday, September 20 Deadline for online entries & postmark deadline - MS Region Orchestra Saturday, September 27 Deadline for online entries & postmark deadline - HS Region Auditions Registration begins at 8:30am. Late arriving students will not audition. No exceptions. DATE EVENT SITE TIME (Meet/Start) October 4 JH/MS Region Auditions West Briar MS 8:30am/ 9:30am October 18 HS Region Auditions Kerr HS 8:30am/9:30am November 1 Area & All-State Recording Seven Lakes HS 8:30am/ 9:30am November 14 JH & HS Reg. Sectionals Katy Taylor HS 6:00pm/6:30-9:30pm JH & HS Rechairing Auditions November 21 Region Orchestra Clinics Katy Taylor HS 6:00 / 6:30-9:00 November 22 Region Orchestra Clinics Katy Taylor HS 8:30 / 9:00 – TBA
Region Concerts at Katy Taylor High School
There are no “Phase One” auditions for any instrument.
Region Orchestras Programs and Clinicians JUNIOR HIGH PHILHARMONIC –Charlotte Eads Concert @ 4:00 American Gaelic, Atwell Japanese Folk Trilogy, McGinty Brandenburg #5, Bach/Isaac
JUNIOR HIGH SYMPHONY – Jeff Turner Concert @ 4:45 Finale in D, Handel/Frackenpohl Camp Meeting/ Gustafson Symphony No. 1, mvt. 1, Beethoven/ Isaac HIGH SCHOOL PHILHARMONIC – David Cole Concert @ 5:30 Hungarian March – Hector Berlioz Romantic Symphony – one movement – Hanson Colas Breungnon, Overture, Op. 24 – Kabalevsky HIGH SCHOOL SYMPHONY – Franz Krager Concert @ 6:15 Corialon Overture – Beethoven Romeo and Juliet Excerpts from Suites 1 and 2 Cole Porter on Broadway (Arranged by Bob Nelson)
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TMEA Site Hosts:
HS Region Auditions: Kerr High School (Marty Koran) JH Region Auditions: West Briar MS (Jessica Chandler) Area Auditions and State Taping: Seven Lakes HS (Desiree Overee) Region Sectionals: Taylor HS (George Engelmann) Region Clinic/Concert: Taylor HS (George Engelmann)
Region Hosting Rotation Schedule (through 2014)
2008 Taylor High School 2009 Cinco Ranch High School 2010 Morton Ranch High School 2011 Seven Lakes High School 2012 Taylor High School 2013 Cinco Ranch High School 2014 New Katy ISD High School or Morton Ranch High School 2015 Seven Lakes High School
REGION 23 AUDITION INFORMATION JH Region Auditions: JH Etudes and Excerpt packets are available at the Fall Region Meeting. Send all questions for Junior High errata to the Junior High Coordinator.
All Official errata will be sent by this person. HS Region Auditions:
Cuts from the All-State etudes chosen for HS Region auditions Auditions must follow the indicated tempo markings from the TMEA website Observe all audition errata as outlined on the TMEA website: www.tmea.org The website is the only source for bowing changes and errata for High School Audition Music Pianists are repertoire dependent and in some years, one may be auditioning for a patch only.
Students can only audition on one instrument to region. Students must choose between auditioning on piano or any other instrument. Student Elimination: “Once a student enters the TMEA audition process s/he may be eliminated only by either: (1) the audition processes itself or (2) the TMEA Appeals process (3) the student’s director for any reason.”
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Mail to: Greg Little, Region 23 Orchestra Treasurer Mayde Creek Junior High School 2700 Greenhouse Houston, TX 77084
Entry fees: ALL MONIES ARE DUE BY November 14, 2008
STUDENT ENTRY INFORMATION Entry fees: Junior High School Entries: $10 per student High School Entries: $10 per student Band Students (HS Only) $10 per student (School fee is $40 for this contest only) School Fee $10 per school *Late Entry Fee $10 per student *Late School Fee $50 per school Entry Process Click on www.tmea.org. Procedures to follow are available on the website. * Any student entered after the original deadline is late. Any institution or sponsor will incur the late fee. Multiple Campuses Should you be teaching at more than one campus this year, please follow these instructions for entering your students. Select one campus to use your original TMEA membership number (example: TMEA membership: ####) For the additional campuses, place a (0) in front of your TMEA membership number (example: TMEA membership: 0####) Entry Materials All materials must be submitted by the postmark deadline with certified mail, return receipt requested. The Region 23 Orchestra Treasurer will not return communications confirming receipt of entry materials. Entry Materials Checklist:
• OFFICIAL ENTRY FORM • One check/ PO paperwork payable to “Region 23 Orchestra”.
8REGION 23 ORCHESTRA CUTS:
VIOLIN: Jacques Don’t/Galamian: 24 Studies for the Violin, Op. 37 IMC, quarter note = 54-60. Etude
#19; Region 23 cut measures: 16-34 Rode/Galamian: 24 Caprices for the Violin, IMC; Etude #6 Region 23 cut measures: 13-41
VIOLA: Mazas: Etudes Speciales, Op. 36, Bk 1; Schirmer
#28 - Tempo: Dotted Quarter note = 74-82 (Off the string) Region 23 cut measures: 33-79 (first note only) Campagnoli: 41 Caprices, Op. 22 for Viola, Peters #32 (Larghetto) - Tempo: Eighth note = 102-110 Region Cut measures: 1-24
CELLO: Popper: 40 Etudes, Op.73 for Cello, IMC
#10 (Appassionato) - Tempo: Quarter note = 80-88 Region Cut measures: 11-35
Duport: Twenty-One Etudes Book 1 for Cello, Schirmer #1 (Andante) - Tempo: Quarter note = 56-64 Region Cut Measures: 82-152 (end)
BASS: Lee/Zimmerman: 12 Studies, Op. 31, IMC
#7 (Moderato) - Tempo: Quarter note = 86-94 Region Cut Measures: Learn all of the etude F. Simandl/Drew: New Method for the Double Bass, Book 2, Carl Fischer #2, pp. 78-79 - (Tempo I Moderato, Measure 48 to End Only) - Tempos: Moderato - Quarter note = 78-86 Andante quasi Recitativo - Quarter note=70-74 Adagio - Quarter note = 58-62 Piu stratto - Quarter note = 90-98
Region Cut Measures: 60-93 HARP: Handel: Concerto in Bb; (Salzedo), G. Schirmer, Inc.
First two pages only (5/2/08) Tempo: Quarter Note = 84-92 Region Cut PLAY ALL
Chopin: Prelude in C Minor, Op. 28, No. 20 (Yolanda Kondonassis Collection) Carl Fischer Tempo: Eighth Note = 60-66 Region Cut PLAY ALL
PIANO: Bach: Prelude No. 14 in F-Sharp Minor, Well-Tempered Clavier, Vol. I; Henle, Kalmus
Tempo: Quarter Note = 96-100 Region Cut PLAY ALL Mendelssohn: Song Without Words in C Major, Op. 102, No. 3,“Tarantella” (Mendelssohn:
Complete Works for Pianoforte Solo, Vol. 2); Dover Tempo: Dotted Quarter = 116-120 (Omit the repeat) Region Cut PLAY ALL
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PLEASE Encourage students not to take SAT on November 1, 2008
Students can only audition on one instrument to All-State.
Students must choose between auditioning on piano or any other instrument.
ALL-STATE AUDITION INFORMATION In order for a student to audition for all-state they must have auditioned at the Region level. Students accepted into All-State and that qualified for the Region Orchestra must have proof of their participation in the region concert in order to participate in All-State (i.e. concert program, patch). ***All-State Excerpt Cut Information*** ● All information pertaining to the Area Audition will be announced on the TMEA website Friday, October 31, 2008 after 2:00 pm CDT. ● This information will include: 1. The recording order. 2. All etude and all repertoire excerpts. ● Obtaining copies of the All-State audition excerpts: 1. log onto www.tmea.org 2. Click on “Divisions”, then “Orchestra”, and “All-State Audition Material.” 3. Click to download the PDF files of the excerpts to be printed on your computer. ● It is your responsibility, as Director, to ensure your students’ knowledge of the music order for the area audition and the all-state recording.
All Students must have a current photo ID to record for All-State. Recording Format All recordings will be done on Compact Disc. Fees $15.00 (Cash Only) $10.00 fee for state audition CD. $5.00 Region Recording Fee. This fee is paid only when a student advances from the audition and records for the All-State Round.
10 Audition Scenarios: 1. No Audition Needed Recording will begin at 10:00am only if there are fewer students auditioning than what Region 23 is allowed to send to the All-State Audition Rounds. 2. Area Audition Needed An Area audition is required when there are more students enrolled for an audition than what Region 23 can send. This audition determines which students from Region 23 advance to the All-State Audition Rounds. This audition will begin at 10:00 and will continue until all performers have been heard. Students who advance will begin recording in the order in which they were ranked from the Area Round. All students must report by 8:30 am Late arriving students will not audition. No exceptions. Miscellaneous: UIL MAC Update The following items were discussed at the annual UIL Music Advisory Committee meeting held on July 30, 2008. 1. 3A and 4A schools whose athletics were elevated to a high classification may choose to remain at the school’s original classification in regards to fine arts UIL activities. 2. A judge selected from the Recommended List of Approved Judges shall be designated chair of the adjudication panel for all middle school contests as well as high school contests. 3. State Solo and Ensemble Contests in multiple sites around the state. 4. Students who do not perform his/her solo in its entirety as designated in the Prescribed Music List should be disqualified. 5. If a school is unable to compete in its region Solo and Ensemble Contest due to a school related conflict, the director should be able to petition another region contest provided that both executive secretaries agree to the transfer. 6. Once a selection is added to the PML it should remain on the list. 7. Allow groups below a sub non varsity level an extra minute in the sight reading room. 8. Pianists who perform on stage during orchestra Concert and Sight Reading Contest should not be expected to participate in Sight-reading unless there is a specific piano part included in the sight reading selection. Outcome: Issues 1, 2, 4 and 8 passed to the Superintendant’s Committee. Issues 5, 6 and 7 failed to pass to the next high committee. Issue 3 narrowly passed in band, unanimously passed in orchestra, and failed in the choir divisions. This topic will return for further discussion.
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Region Policies Regarding Orchestra Director Participation: TMEA Region 23 Orchestra Division Policy states that all Directors are required to assist with auditions for both the High School and Middle School Levels. This policy is for all Region Auditions, Area Auditions, and High School or Junior High ChairAuditions. Furthermore, directors that have students auditioning for Region / All-State must be present throughout the duration of the last audition and the last protest period of the audition day. Directors without auditioning students may not leave the audition site until results are final as declared by the Region Chair. Directors will not accept outside performing jobs (“gigs”) on the days of audition or the clinic / rehearsal. Directors with students auditioning must attend all auditions and rehearsals. It is not ethically acceptable to have students participating in the TMEA process without the director present. Directors not adhering to these guidelines as stated will receive a written reprimand to their school principal and the Fine Arts Supervisor for the School District. Furthermore, the name will be given to the TMEA Orchestra Division Vice President for any further disciplinary action. Regarding Region Clinic and Concert: Every Director is required to assist with the smooth operation of the Clinic and assisting the host (s) site (s) with cleaning and moving equipment after the Region 23 Concert.
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REGION 23 ORCHESTRA 2008 Junior High / Middle School Region Orchestra
AUDITION CONTRACT Please print or type Applicant First Name
M.I.
Last Name
Grade
Instrument
School
Home Street Address
City
Zip
Student’s phone (10 digit)
Age
Before the applicant will be allowed to audition, the applicant and applicant’s parents must sign the following agreement: In the event that the applicant becomes a member of the Region 23 Junior High School Orchestra, the applicant agrees to attend all rehearsals and performances. If accepted into the region orchestra, the student is expected to fulfill their obligations of attending all rehearsals and sectionals and carry the honor of performing in the region concert at the conclusion of the region clinic. The Region 23 Orchestra Division believes participation is one of the highest educational processes open to the music student. Therefore, it is absolutely necessary that every student selected orchestra will have participated in all TMEA rehearsals and concerts to the best of their abilities. A student who fails to meet their obligations to the Region Orchestra will be entered into the appeals process. Conflicts with other organizations, personal discomforts, personal schedules, etc. will not constitute a reasonable excuse for missing any activities in this region. Exceptions: personal illness, hospitalization and doctor’s notes will be dealt with individually at the discretion of the Region Chair. The Region Chair must be notified of such special circumstances immediately. Absolutely no deviation from this schedule will be allowed. If you cannot meet these obligations, please do not apply for or accept membership in these organizations. EVENT DATE TIME (CALL / START)
Auditions Strings October 4, West Briar MS 8:30 am Roll call Sectional & Chair Auditions November 14, Taylor (Katy) HS 6:30 PM - 9:00 PM Rehearsal with clinician November 21, Taylor (Katy) HS 6:30 PM - 9:00 PM Rehearsal with clinician November 22, Taylor (Katy) HS 8:00 - 11:30 AM 1:00 - 5:00 PM CONCERT November 22, Taylor (Katy) HS Philharmonic. – 4:00 PM Symphony.- 4:45 PM ________________________________________ _______________________________________ Applicant’s signature Parent’s signature
PLEASE NOTE: PERFORMANCE ATTIRE SHALL BE CONCERT BLACK OR OF THE STUDENT’S SCHOOL ORGANIZATION.
STUDENTS MUST BRING A FOLDING MUSIC STAND TO ALL REHEARSALS.
(PLEASE NOTE - This form to be retained by student’s Director and turned in at the first audition) Turn in to the Orchestra Organizer on October 4, 2008 after the last results are official and posted.
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REGION 23 ORCHESTRA
2008 High School Region Orchestra AUDITION CONTRACT
Please print or type Applicant First Name
M.I.
Last Name
Grade
Instrument
School
Home Street Address
City
Zip
Student’s phone (10 digit)
Age
Before the applicant will be allowed to audition, the applicant and applicant’s parents must sign the following agreement: In the event that the applicant becomes a member of the Region 23 High School Orchestra, the applicant agrees to attend all rehearsals and performances. If accepted into the region orchestra, the student is expected to fulfill their obligations of attending all rehearsals and sectionals and carry the honor of performing in the region concert at the conclusion of the region clinic. The Region 23 Orchestra Division believes that All-State participation is one of the highest educational processes open to the high school music student. Therefore, it is absolutely necessary that every student selected to the All-State Orchestra will have participated in all TMEA Region, Area, and State activities, rehearsals, and concerts to the best of their abilities. A student who fails to meet their obligations to the Region Orchestra will be entered into the appeals process, possibly jeopardizing their entry in the Area/All State process. Conflicts with other organizations, personal discomforts, personal schedules, etc. will not constitute a reasonable excuse for missing any activities in this region. Exceptions: personal illness, hospitalization and doctor’s notes will be dealt with individually at the discretion of the Region Chair. The Region Chair must be notified of such special circumstances immediately. Absolutely no deviation from this schedule will be allowed. If you cannot meet these obligations, please do not apply for or accept membership in these organizations. EVENT DATE TIME (CALL / START)
Auditions Strings October 18, Kerr HS 8:30 am Roll call Sectional & Chair Auditions November 14, Taylor (Katy) HS 6:30 PM - 9:00 PM Rehearsal with clinician November 21, Taylor (Katy) HS 6:30 PM - 9:00 PM Rehearsal with clinician November 22, Taylor (Katy) HS 8:00 - 11:30 AM 1:00 - 5:00 PM CONCERT November 22, Taylor (Katy) HS Philharmonic. - 5:30 PM Symphony.- 6:15 PM ________________________________________ _______________________________________ Applicant’s signature Parent’s signature
PLEASE NOTE: PERFORMANCE ATTIRE SHALL BE CONCERT BLACK OR OF THE STUDENT’S SCHOOL ORGANIZATION.
STUDENTS MUST BRING A FOLDING MUSIC STAND TO ALL REHEARSALS.
(PLEASE NOTE - This form to be retained by student’s Director and turned in at the first audition ) Turn in to the Orchestra Organizer on October 18, 2008 after the last results are official and posted.
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Region Entry Instructions There will be three contests that have the word orchestra in them. Ignore the one labeled Orchestra-wind, brass, percussion, unless you are directly responsible for entering those students into that contest. The two contests you should be concerned about are: High School Orchestra -- (for Region & All-State) Middle S. / Junior H. Orchestra – (for middle school & junior high directors) The following are some helpful guidelines for you as you enter your students.
1. Whatever it takes--- DO NOT LEAVE OUT ANY STUDENTS 2. Familiarize yourself with all materials pertaining to the auditions that were included in the
handbook. 3. Enter violinists as violin not violin 1 or violin 2. 4. Please double check that everything you entered saved onto the website. That means log onto your
account and check that everything is there before the deadline has passed. Also, please don’t enter everything in one day. The more often you see the information the better the chances that everything is there and it is all correct.
5. Triple check your entries before you finalize them. 6. DO NOT LEAVE ANY FIELDS BLANK. 7. You, the director, are responsible for informing your students of the rules, expectations, and
eligibility requirements of entering the region/all-state audition process. This acknowledgement is certified by your signature on the entry page of the TMEA entry coversheet.
8. Every student entered via the website should have signed their contract.
a. Students should complete the contract (hopefully copy the important dates on the contract) and return this to you by your entry deadline.
b. Sort by instrument and alphabetize by last name and hold onto them at the Region Audition after the final audition results are official and posted.
9. Please include payment with your entry materials or PO Request so that Greg understands that the
actual check is coming. 10. Refer to the handbook, the web site or the August issue of Southwestern Musician for instructions
on inputting students. 11. The mailing address, fees, and all other entry materials are included in this handbook.
good luck!!
15Region 23 Code of Conduct for all students
Participating in Music Activities To provide for an appropriate educational environment and positive experience for participants in Region 23 Music Activities, the directors of the region adopt the following:
1. All directors who have students competing or observing music activities in Region 23 are to be
directly responsible for the conduct of their students. The director may provide additional teachers and chaperones to assist the director in supervising students.
2. No proxies will be accepted for directors missing region auditions or region clinic and concert. All directors assigned to judge/monitor a TMEA Region event, are expected to attend and fulfill their duty or risk a reprimand not to exceed those listed in the TMEA by-laws.
3. No student shall interfere with another audition or prohibit any student from performing at the best of their individual ability.
4. If accepted into the region orchestra, the student is expected to fulfill their obligations of attending all rehearsals and sectionals and carry the honor of performing in the region concert at the conclusion of the region clinic.
5. Students not fulfilling their obligations and privileges may be removed from all additional TMEA auditions as outlined in the Appeals Process.
6. All schools with students competing in music activities are held responsible and liable for any and all damages that may occur at the contest site.
7. Students identified in acts of vandalism or other inappropriate behavior will be removed from the site and may suffer any of the following consequences upon identification of the guilty party:
a. Details of the infraction will be sent to: 1. Guilty party’s director (s) 2. School principal for which the guilty party attends
b. Should monetary damages be involved, an invoice will be sent to those parties listed immediately above with the expectation that such damages will be paid.
c. Any further consequences as outlined in the TMEA Audition appeals process and/or the UIL Constitution as deemed necessary by the Region Chair, host, and Executive Committee of Region 23.
8. It is the responsibility of all individual directors in Region 23 to notify their students of these policies and penalties in advance of each contest.
9. All directors will assist with cleaning after the Region clinic/concert site (s).
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REGION 23 ORCHESTRA DIVISION
MEMBER DUTIES Region Chairman: Brett Nelsen
• Collect all applications and fees for TMEA Entries. • Communicate with HS Band Region Chair to organize orchestra wind auditions. • Procure wind personnel list after final auditions and forward to program and orchestra organizers. • Prepare and provide a schedule for All-Region rehearsals and sectionals to the ensemble
organizers, the site hosts, and all of the directors in the region. • Lead meetings, distribute and gather information, and mediate all discussions from Region
Membership. • Assign committees and committee chairs to discuss issues important to the Region. • Determine UIL and TMEA dates with other Region Officers. • Contract UIL judges (with Region UIL Executive Secretary) for contest. • Arrange sites for all TMEA and UIL activities. • Chair Audition Site Committee: ensures that all audition sites meet the minimum expectations of
hosting auditions including room assignments on campus appropriate to the instruments, director’s lounge, tabulations, and reporting rooms.
• Oversees tabulations room and verifies audition before directors are given results. • Represents Region to TMEA Orchestra Division Vice President and UIL Music Advisory Council at
TODA. • Makes all final decisions at Region/ Area Auditions.
Division Coordinators: High School Coordinator: Desiree Overee Junior High Coordinator: Matt Porter
• Prepare auditions packets for all directors to receive at each audition including copies of audition materials and requisite forms for all judges
• Serve on Audition Site Committee • Oversee that all activities are completed and report to the region chair. • Organize and oversee All-Region rehearsal procedures. • Assemble directors’ results packets at end of audition. • Show results of concluded auditions to judges currently serving on an audition panel • Run the monitors meetings at HS/ JH auditions • Run the registration desk and/or distributing patches for Area and All-State Round recording • Create schedule for rehearsals along with hosts and organizers. Include a special schedule for
winds brass and percussion including site, and time for the wind sectional and the name and school of the percussion organizer.
• Oversee percussion needs with group organizers and percussion organizer. • Hires three sectional coaches (1st violin coaches for HS Symphony and Phil, and JH Symphony) • Coordinates with JH Band and HS Band respectively for wind sectional coaches for the Region Clinic. • Answers questions from directors in the region. • Assists with Tabulations Chair with assigning directors to audition panels for all auditions. • Assists with Tabulations Chair with assigning sectional coaches for all sectionals and the rechairing panel
for High School and Middle School • Assignments for the entire region schedule must be made public two weeks prior to the first audition.
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Treasurer: Greg Little
• Handle all finances • Create and distribute reports at Spring and Fall meetings. • Process and document all region fees. • Make bank deposits and keep checkbook. • Make the semi annual and year-end report to TMEA.
Secretary: Jennifer Jernigan
• Keep minutes at all meetings and make copies for members. • Keep current membership list and distribute current directory. • Have membership labels available at all times. • Send reminder notices for judging assignments and other duties for region membership
Parliamentarian: Marty Koran • Insure that meetings follow parliamentary procedure. • Physically remove rude and discourteous members from region meeting
Music Selection Committee (MS Phil, MS Sym, HS Phil): Junior High Chair: Matt Porter High School Chair: George Engelmann Members in attendance: Brett Nelsen (ex officio)
• Select etudes for junior high auditions. • Select music to be performed by all High School and Junior High All-Region orchestras (with the
input of clinicians when possible). • Chair will prepare the master copy of the JH audition music (cut and paste) to be given to the
JH Coordinator. • Chair will also provide a list of all performance selections to the Region Chair.
Computer Chair: Jennifer Jernigan Tabulation Assistant: Brett Nelsen, Desiree Overee, Matt Porter
• Assigns directors to audition panels for all auditions. • Assigns sectional coaches for all sectionals and the rechairing panel for High School and Middle School • Works with Coordinators to ensure that assignments for the entire region schedule must be made public
two weeks prior to the first audition. • Chair must display computer literacy at all times and is responsible for guaranteeing the accuracy
of all Region 23 Orchestra Division Auditions the first time in real time. • Chair must be fluent in the latest versions of Microsoft Office and Filemaker Pro applications.
Forms and results must be quickly, efficiently, and accurately generated. • Chair must return information to the Region Chair and the General Membership of Region 23. • Must attend yearly training session at TMEA Headquarters in Austin, TX. • Computes all forms (after receiving audition entry information from Region Chair). • E-mails general membership to verify their region/all state entries. • Generates all forms including copies for monitors / judges sheets for each audition. • Oversees care and maintenance of Computers and other peripheral equipment owned by Region 23
Orchestra. • Sends data to Region 23 website for HS/JH violin district results, and all other results to Frank
Coachman at TMEA.
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• After final All-Region chair auditions, e-mail personnel list of chair order to Program Organizer and appropriate ensemble organizers.
• Generates labels for Region Membership, Audition labels for students, and CD recordings. • Work with Concert Organizers to create rehearsal name tags for all students in each ensemble. • Order and keep office supplies for use by the region.
Program Organizer: Guillermo Hernandez-Cheng
• Obtain program order and personal biographies of conductors from Clinician Coordinator. • Obtain personnel list of each orchestra from the Computer Chair. • Recognize all directors in the region audition process in the program. • Organize and assemble all information into program format for printing. • Have program printed and brought to the clinic / concert.
Region Clinician Coordinator: Charles Titsworth
• Select and confirm conductors to serve as clinicians for the All-Region Orchestras. • Collect and mail scores to the clinicians. • Make contact with clinicians to discuss issues or details for the clinic / concert. • Procure biographies of all the clinicians of the All-Region Orchestras and forward them to the
Program chair and organizers. • Make arrangements for flight / lodging for each clinician. If the clinician chooses to make
his / her own arrangements, obtain the info from the clinician. • Provide all transportation to hotel, rehearsals, performance, and airport for All-Region clinicians. • Make arrangements for dining for the clinicians.
UIL Hospitality Coordinator: OPEN________________________
• Make arrangements for flight / lodging for each UIL judge. If the judge chooses to make his / her own arrangements, obtain the information.
• Provide all transportation to and from hotel, dinner (when applicable), contest site, and airport for UIL judges.
Wind / Percussion Organizers (Band Division Members) JH Band Division Liaison: Brenden Steber HS Band Division Liaison: Mike Ouellette HS Symphony___________________________ HS Philharmonic_________________________ JH Symphony: Brenden Steber
• Conduct wind / percussion sectionals • Assign percussion parts to students • Oversee that there is enough percussion equipment at rehearsals
Harp Organizer: Alisa Pederson
• Responsible for creating harp parts for region orchestra. • Sets rehearsal schedule for region sectionals and clinic and allocating storage space for instrument and
accessories (stool, case cover, etc.) • Contact person for parents of harp students (if necessary). • Oversees that harp parts are sent to the harpists by the end of the first audition.
19 Region Orchestra Concert Organizers:
• HAVE ACCESS TO A COPIER. • All copying expenses must be approved by the Treasurer before you make copies. • Organizers should have assistant organizers. Duties should be divided between all the members of
the organization team. • Collect original music and bring to each region audition, rehearsal, and performance. • Obtain BOWED copies of the string parts from the appropriate clinician. • Copy bowings into string parts from original score and make copies for concert folders. • Make arrangements for any parts that are to be transposed or added. • Provide folders for your organization. • Contact Region Chair or JH Coordinator for electronic copy of salutation letter. (JH SYMPHONY
SHOULD SEND ONE TO Brenden Steber) • Stuff folders for your ensemble only. • Folders should be labeled and have the following:
salutation letter appropriate parts rehearsal schedule maps to rehearsal and concert site
• JH Symphony coordinates with Brenden Steber so the information listed above is included in the JH Symphony wind parts.
• All other coordinators are responsible for preparing folders for band students and returning those to the Region Chair by October 17.
• Take folders to the tabulations room and leave them. • Place student name labels on folders AFTER THE LAST AUDITION IS OFFICIAL AND
POSTED. (This is at the end of the day, and no earlier) • Take labeled folders from the tabulations room to the director’s lounge. • Create a sign, and check out sheet for distribution to Directors whose students were accepted into
the Region Orchestra. • Supervise the distribution of folders to directors and Sectional Coaches AFTER THE LAST
AUDITION IS OFFICIAL AND POSTED. (This is at the end of the day, and no earlier) • Keep any unclaimed folders until they are claimed by the director(s) of the students who were
accepted into the Region Orchestra. • Responsible for collecting and organizing the contracts for those students selected into the groups
for the Region Orchestra. • Work with Harp Organizer for harp parts and schedule for harpists. • Obtain conductor’s preferred seating chart and forward to the appropriate site hosts. • Symphony organizers provide a list of needed percussion instruments to host schools ASAP. • Contact percussion organizer:
1) Make sure all percussion parts are assigned 2) Remind organizer that all percussionists should bring their own mallets and small percussion.
• Arrive early to make sure rehearsal site is set up correctly. • Take roll and notify appropriate director, coordinator and region chairperson of absences • Make all announcements before and after each rehearsal. • Make sure that students have name cards to hang on their stands for rehearsals (coordinate with
Tabulations Chair). • Take care of any situations/distractions in your group so clinician may focus on rehearsals. • Send copies of scores to the band directors conducting the sectionals.
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• Deliver wind, brass and percussion music to the Region Orchestra contest site. • Make folders for rechairing panels and sectional coaches and have those ready by the audition
date. • Take care of any situations of your group so the clinician may focus on rehearsals. • Make all announcements to students at each rehearsal. • Take up folders before giving out Region patches. DESTROY ALL COPIES (Due to copyright
rules, placing rental copies in recycling bins are prohibited) NO PATCHES UNTIL MUSIC IS RETURNED.
All-State Recording Coordinator: Marty Koran
• Obtain labels from the Tabulations Chair and applies labels to blank CD’s • Monitors recording rooms and recording engineers to expedite student recordings. • Assist Region Chair in organizing / alphabetizing All-State applications. • Make necessary corrections / additions to the applications. • Ask another director to assist with collecting fees and distributing Area patches at the taping site.
CD Review Committee Chair: Dixie Addington ● Must by Katy ISD employees ● Inspects all CD’s to make sure that name is heard and matches CD ● Inspects the correct number of tracks and that each track recorded.
General Membership
• Attend all auditions and rehearsals • Judge and / or monitor at every audition. • Assist with clean up when necessary. • Assist with students not displaying proper rehearsal demeanor. • Be a visible presence at all auditions and rehearsals. Set a good example for our students!!! • Be responsible for at least one of the above-mentioned duties!!!
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Region 23 Orchestra Audition Host Checklist
1. Clear the use of the school with principal. This must be done as soon as possible at the beginning of the summer or the school year.
2. You have a budget of $150.00 per day for food arrangements.
3. Provide maps to school and floor plan of school to Region Chair one prior to the auditions. So Region chair can distribute information to the rest of the region.
4. Clear use of rooms with individual teachers and arrange for custodians to clean bathrooms,
commons, and other areas being used. Host must arrange for air conditioning, and possibly security. This should be finalized 2 weeks ahead of the event.
5. Make arrangements for food, drinks and snacks for the judges, monitors, and other directors.
The region has several boxes of sheets and clothespins for screens. Signs to direct traffic to the audition rooms and a copy of the interior map of the school should be sent to region chair 2 weeks prior to the audition.
6. The Region chair should have the following information 2 weeks prior to the event:
a. Map to host school including 1. Bus parking 2. Student pick up and drop off 3. Concession stand for students 4. Any additional information pertaining to access those areas of the school being used for the audition
b. Interior map of host school so kids know where to go upon arrival c. List of rooms being used d. Schedule of breaks and lunches for those students auditioning and have food available
to those kids.
7. The day prior to auditions: a. Make diagrams of each room set up to return it to its original position after auditions. b. Set up rooms for auditions with screens, desks, tables for judges, chairs, stools, stands
for the students. c. Have and post signs, maps, floor plan of school with rooms highlighted d. Tables and signs posted in Registration area e. Tables, available outlets, stapler and tape and copier available for use in tabulations
area.
8. The day of auditions: a. Have drinks, food, and snacks for judges and teachers
i. Breakfeast items for morning meeting ii. Lunch items for the middle and late in the day.
b. Any area with results should stay private from any parents.
9. As soon as auditions are over: a. Return rooms to original set up b. Fold sheets used for screens and place them neatly back to the boxes c. Return stands and other equipment back to the orchestra room/band hall.
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Region Hosting, Judging Rules,
Procedures &
Instrumentation
Read this section prior to the first audition
SCHOOL YEAR 2008-2009
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Region Hosting Needs Tabulations Room This needs to be an out of the way large room where those conducting tabulations can work usually the teacher’s lounge where parents are not allowed. Jennifer needs three tables to hook up the network to conduct tabulations. I need access to a copier. We have posted results for the directors on the walls. Parents are not allowed in this room. Directors Lounge We need an area to host the directors and have our morning meeting. Please have tables in this area, as lunch and other meals will be served here. Some parent clubs have gone all out on decorations, candles, fresh lox for bagels, homemade casseroles or catered lasagna lunches. Others have provided just peanut butter and jelly sandwiches. Somewhere between the two extremes would be appreciated. Parents have provided breakfast, a lunch, and afternoon snacks. Please have coolers filled with bottled water, and soft drinks. Also, please have coffee brewing throughout the day. The violin panels run late, and they may want parents to bring food to them as they judge. Snack Bar This works best when you bring the food to the kids in the audition rooms. The students report directly to the audition rooms and really aren’t allowed out to eat lunch. We’ve had great success putting their snack bar onto Red Radio Flyer wagons and delivering snacks to the kids. It is very successful. You can have a main snack bar in the holding area for the students. Commons Reserve a holding area for students and parents immediately before and after auditions. Designate an area for official posting of results. Be sure that I can easily access the area and prevent, to the best of our ability, a mob forming around the posting area. Audition rooms No rooms should be next to one another. If possible, keep the same instrument in the same area or hallway; a violin area, viola area, cello area, etc. The size of the room needs to fit the needs of the auditioning instrument. Avoid outside windows, mirrors, or unmovable furniture. There must be room for a five member adult panel to set up and take notes comfortably. Also, adequate space must be provided for kids to perform their audition. Kids need help directing traffic to the audition rooms. Parents in Booster Club What a great resource. Use the parents to patrol hallways, baby sit rooms that are not auditioning and serving food in the director’s lounge. Under no circumstances should parents be in the tabulation room. We also want to protect parents from watching the raw scores and other sensitive information.
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Region 23 Standard Orchestra Instrumentation High School Junior High
Symphony Philharmonic Symphony Philharmonic Instrument Flute 4 (piccolo) 4 (piccolo) 4 (piccolo) Oboe 3 3 4 BbClarinet 3 3 4 Bassoon 3 3 4 Horn 4 4 8 Trumpet 3 3 6 Tenor Trombone 2 2 4 Bass Trombone 1 1 2 Tuba 1 1 2 Percussion 4 4 4 Piano AS NEEDED Harp AS NEEDED Violin 1 18 18 20 16 Violin 2 18 18 20 16 Viola 14 14 16 12 Cello 14 14 16 12 Bass 8 6 8 5
Each string section of each ensemble receives 2 alternates. All parts except for violin 1 and violin 2 are listed needing both first and second parts. Color instruments should be included in the second part except for piccolo which is included in the first part. Revised 8/16/08
25Region 23 Orchestra Audition Procedure
1. Students arrive at audition site and report directly to rooms. An alpha list by room will be posted. 2. Students are assigned an audition number. 3. Audition Registration closes and all unclaimed audition numbers are turned into the tabulations
chair as DNA’s unless the region chair states otherwise. 4. Panel monitors pick up a copy of alphabetical list of students in room and audition roll call per
room and waits for judging panel outside of assigned room. 5. Room monitors ensure room is ready for the audition, screen, “hot seat”, two “on deck” chairs and
that students have situated themselves in the room in some random order. STUDENTS ARE NOT TO PRACTICE. See step 15 for acceptable activities.
6. Room monitor takes final attendance and collects any and all cell phones, personal computers, and PDA’s. Room monitor allows students to tune. Judges inform panel monitor of cuts and the audition order—which goes first and who is last in that room.
7. Panel monitor double checks tuning and informs room of cuts and audition order and informs the judging panel that they may enter the room. Finally, the room monitor leaves and the Panel monitor takes over instructing students in the audition order and audition protocol.
a. No talking b. No practicing c. No one is allowed to leave the room while the judging panel is present d. Only the monitor may talk to the judging panel e. The monitor may tune the instrument. f. No audible metronomes g. THE MONITOR INSTRUCTS STEPS 8 THROUGH 11
8. Panel monitor Calls out the first audition number and the next two numbers. a. First number goes to the hot seat. b. Next two numbers are on deck.
9. When all students are in the correct place, the monitor will call out the current audition number. 10. The panel chair repeats the audition number indicating that the panel is ready to hear the auditions.
The student begins audition. 11. After the first student is done and leaves the “hot seat”, the monitor announces the next person to
audition and calls for a new person to come to the “on deck” area. 12. Judges make comments and rank each audition from strongest to weakest with stronger performers
receiving the higher score. 13. Repeat steps 9 through 12 until the room has completed the audition. 14. Judges break all ties as auditions are placed on TMEA form #2. 15. If the room waiting for another round in which to play, the judging panel immediately leaves for
the next audition room and repeats steps 7 through 14 until the audition is completed. The room monitor reenters the room and observes the following:
a. No practicing b. No talking c. Students may read, do homework, play video games, listen to personal stereos d. No computers, cell phones, or PDA’s at any time during the audition. e. Student may leave for the designated restroom one at a time. f. Students may eat lunch, snack during this time only.
16. If the room has finished all rounds of the audition, then the students are to pack up their personal belongings and leave to the designated waiting area QUIETLY. The judging panel may stay in this final room to independently deliberate their scores and rankings onto Form #2. JUDGES ARE RESPONSIBLE FOR BREAKING ALL TIES.
17. Panel monitor returns any and all cell phones, personal computers, and PDA’s and informs the panel chair that all students are clear.
2618. The Panel Chair will ensure that each panel member has double checked their work and initialed
such at the top of page one of form one. 19. Judges will turn in all papers to the Panel Chair. Panel chair will deliver information to the
tabulations room. 20. Judges wait until results are official before they are dismissed for the day. 21. Students will remain in the waiting area for results to be official and posted. They may leave the
audition site under the directions of their individual teacher as long as such instructions do not interfere with the current audition under way. In the case of Area auditions, students are instructed to remain on campus until the auditions are final.
Area Audition only
22. Students advancing to area are to report back to registration, pay their fee and receive further instructions.
23. Students wait for their instrument and their number to be called before reporting to the recording room.
24. Student enters recording room, checks tuning, and is allowed to warm-up until the engineer is ready. The student may take a brief pause to reset pages, etc. between each excerpt.
25. Recording Engineer announces audition and student performs audition. 26. Recording Engineer verifies that audition recorded onto Compact Disc format. 27. Recorded CD is given to verification committee for immediate playback confirming that audition
recorded on all tracks. 28. CD’s are packed by instrument and in sequential order for shipment to TMEA Headquarters in
Austin, TX.
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Region 23 Orchestra Judges’ Instructions & Rules
Rules
• All judging panels will consist of five members. Per TMEA rules, no fewer than three members of this panel shall be members of TMEA. Per region rules, no fewer than three member of the panel shall be primary performers of the judged instrument for that level.
• All judges must break all ties and clearly rank students from strongest to weakest using a consistent ranking system used to judge all criteria of a student’s performance.
• Judges will verify audition sheets for accuracy by exchanging the completed forms and initial the top of the first sheet as an indication that totals have been doubled checked.
• All panel members must remain at the contest site until the results of their audition are made final by the region chair.
• The panel chair may make take appropriate breaks during the audition and handle any emergency situation, such as illness, that may arise.
Instructions
1. Judges will select a portion of each etude or excerpt to be heard for the audition. The selected cuts
will be a representative sample of the announced audition material. 2. Judges will not observe the students auditioning at any time during the audition process. 3. Judges will not communicate with any student during the audition process and all communication
between the panel and the students must be done through the audition monitor. 4. No Judge shall tune a student’s instrument after the audition has begun. Only a room monitor will
tune an instrument during or just prior to the student’s audition. 5. Allow a one (1) minute break for every 18 students or 50% of the total number of students
whichever is greater. Students may warm up during this break. 6. Students will be graded on a point scale for each selection with the highest scores given to the
better players. Judges may elect to use their individual system to determine their ranking as long as their individual system does not create an abundance of ties through the audition.
7. Judges will take notes to maintain consistency through the entire audition---the purpose of the audition is to rank each and every student from strongest to weakest.
8. Judges will penalize a student if tempo markings are not observed and/ or such tempo is too fast or too slow.
9. Judges will use TMEA Form #2 to keep track of scores and thus avoid all ties. 10. Panel chair will collect all the sheets from their panel and deliver them to the tabulations chair. 11. All panel members must remain at the contest site until the results of their audition are made final
by the region chair. Audition Order
First Round (selection) The panel will hear students auditioning in numerical order starting from number 1. Second Round (selection) The panel will hear students auditioning from the middle to the last and then from the first to the middle. If multiple rooms are used by two judging panels: Panel 1: Begin with room A (students audition from lowest number to highest in each room) Panel 2: Begin with middle room then go to last room and then first room to middle (students audition from the middle number to the highest number then lowest to middle number)
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Region 23 Orchestra Monitors Rules and Instructions
Rules
• The audition room shall have space for a single audition area and room for two “on deck” chairs. The “on deck” chairs will be used to seat students who will be immediately following the current audition.
• There will be a screen to separate the judging panel from the auditioning students. • There are no reflections that would allow for the potential for a judge to observe any student either
by moving to/from the audition chair or directly observing the audition. • The students will be seated in a random order while waiting to be called to the “on deck” area. • Students are not to arrive to the audition room after registration has ended unless the region
chairman approves them. • Students stay in the audition room until the audition is completed. • No parents or guardians are allowed in the student’s assigned audition room at any time during the
audition process. • Under no circumstances are audition numbers to be switched between students. • Under no circumstances is an audible metronome allowed. • The monitor will be the sole means of communicating information from the panel to the students
and vice versa. Students are not allowed to talk out loud to one another while the judging panel is in the room.
Instructions
1. The monitor should have two copies of the audition list for your room. (i. Alphabetical by audition number and ii. by audition number order. The monitor should not allow any student to enter the room after registration has closed.
2. Students should be assembled in the audition room. The monitor ensures that letter jackets or other school identifying clothing are removed. The students are seated in random order.
3. The monitor ensures that students understand where the audition takes place by indicating the “hot seat” and the “on deck” chairs.
4. No student should leave the audition room during the actual audition. Students may take a break only when the judging panel takes a break. In the event of multiple rooms for an instrument, only one student at a time may use the restroom, but again not at all if the judging panel is present inside that audition room. IF AN EMERGENCY SITUATION ARISES, NOTIFY THE PANEL CHAIR IMMEDIATELY. THE PANEL CHAIR WILL DETERMINE WHAT COURSE OF ACTION MAY BE TAKEN. Situations may include but not limited to: illness, fire alarms, student leaving audition room before official end of audition, parent entering room, etc.
5. The monitor will obtain the audition excerpts and the actual order of the audition (who plays first who plays last) from the panel chair and announce that information to the students.
6. The monitor may supervise students while they are waiting for the judging panel. Students may read, study, play personal video games, or listen to portable stereo devices. They may not at any time use a cell phone, personal computer, or PDA.
7. Students are not allowed to practice after the audition has begun. 8. Allow a one (1) minute break for every 18 students or 50% of the total number of students
whichever is greater. Students may warm up during this break. 9. Repeat the above steps until all judging panels have heard their respective selections. 10. The students may be dismissed from the audition room only after all the judging panels have heard
the selections. 11. Do Not distribute tokes to students after their audition.
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Region 23 Orchestra Recording Engineer Instructions
• High School Coordinator or host if there is not an acting High School Coordinator should send the recording engineers copies of the all state audition cuts to each recording engineer
• Coordinator gets signatures on the affidavit of live recording from the recording engineers. • Students immediately enter the room and tune. • TRACK 1: Is the name of the student and their school. • TRACK 2- END will be the excerpts in the order as posted on the TMEA website. • DO NOT ALLOW STUDENTS TO WARM UP IN THE RECORDING ROOMS OR BETWEEN
ACTUAL RECORDING OF THE ALL STATE EXCERPTS. • Engineers check that the CD is finalized and the correct number of tracks show on the display.
Region 23 Orchestra Registration Desk Instructions
• Students are to check in by instrument and alphabetical order by last name. • Students receive an assigned audition number and given their audition room. • The Region Chair announces when students are to go to their audition rooms. • Registration is closed when the Region Chair announces when students are to go to their audition
rooms. All unregistered students are reclassified as DNA’s and turned into the computer room. • For Area Auditions: Students are to pay their area taping fee and receive further instructions.
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Envelope Stuffing Instructions Under separate cover, our computer tabulations chair is forwarding the paperwork we generated over the weekend for this Saturday’s auditions. I need you to do the following:
Judges Envelopes: 1. Make copies of the form 1s and stuff into the appropriate envelope. 2. Insert copies of the form 2s and stuff into all the judges’ envelopes 3. Insert a copy of the judges instructions from the Region Handbook you got in August. 4. Insert copies of those etudes into the appropriate envelope. Mark the excerpts from which the
judges will hear the auditions. 5. Sharpen all the pencils and put two per envelope. Buy extra pencils.
Panel Monitors Envelopes
1. Insert the monitor call sheets and stuff those into the appropriate envelope. One envelope per panel and they should be labeled
2. Two sharpened pencils. 3. Insert a copy of the Monitors instructions from the Region Handbook you got in August.
Room Monitors
1. Each audition room has the following in a separate envelope: a. Student Check in sheets (make a copy per room) b. Student Room assignments in alphabetical order c. Student Labels for that room only.
This is the most critical as time lost here will add hours to the audition. I need you to highlight the names on the check in sheets and attach the matching labels to that sheet. This has to be done per room; 6 violin rooms, 3 viola rooms. Please make 5 copies of each Student Room assignment to be posted around the commons at your school, the audition site. I will send you copies of the form 2 and you should have that by Wednesday. It seems like a lot to do, but it should only take you 5-6 man hours. The most time consuming part of the project is highlighting the student names and matching those names with the audition labels. The rest takes time, but is pretty easy to do. Again, if all this is done, it will help make these auditions run smoothly. Call me if you have any questions. Thanks for doing this!!!
