Embed Size (px)
Citation preview
1
Client
Information Pack
etc.venues 200 Aldersgate
EC1A 4HD
2
Introduction
We would like to officially welcome you to etc.venues located on the first floor of 200 Aldersgate, in the heart of the City of London. We have prepared this guide to help you in the planning process prior to your event and to eliminate any surprises ahead of your arrival to the venue. By following the guidelines in this pack, the process should be as smooth as possible.
Your Event Manager’s Name:
Signature:
Contact Number/Email:
Contents Venue Map & Directions Page 3 Venue Hire Page 4 Catering Numbers Page 4 Loading Bay Information Page 4 Car Parking Page 5 Getting to the First Floor (Lift Access) Page 5 Client Delivery & Collection Forms Page 7 Exhibitors & Client Materials Page 8 Couriers Page 8 Casual Venue Furniture Inventory Page 8 First Floor Floorplan & Fire Evacuation Points Page 11 Upper Ground Floorplan & Fire Evacuation Points Page 12 Room Capacities Page 13 Venue Manager Statement of Intent Page 14 Use of Ladders Page 15 Food Disclaimer Page 15 Branding Opportunities Page 16 Event Bolt ons Page 22 APPENDIX Page 24 Delivery Labels Page 25 Collection Labels Page 26 Local Restaurants Page 27 Local Bars Page 28 Local Hotels Page 29
3
4
Venue Hire
The venue hire times for your event are ………. to …….… if you require additional time to these hours, please consult your Event Manager.
Final Catering Numbers
Your Final Catering Number determines the number of people the kitchen will cater for on your event. It is possible that if you have more attendees than your stated Final Catering Number you will run out of food and beverage. In this scenario, etc venues accept no responsibility for the reputational loss of the event. Your delegate numbers will be monitored on your event day and any increase above your Final Catering Numbers may incur additional charges.
Loading Bay Information
Please note: Etc.venues is located at 200 Aldersgate, EC1A 4HD. However, the loading bay has a different postcode.
Etc. venues St. Paul’s is serviced by the North Loading Bay. Please note there are 2 loading bays in the
venue. The North Loading Bay is located on Albion Way, EC1A 7EE and is located just off Montague Street. The loading bay is manned between the hours of 07.00am and 19.00pm on weekdays. Upon arrival you will need to report to the loading bay manager located in the office at the rear of the Loading Bay. If you will be expecting deliveries or collections outside of the hours of 07:00 and 19:00, it will be required that you pre-book a time slot with the loading bay which may incur additional charges. Please consult your Event Manager regarding this.
Please note: no cars or vans can be left in the loading bay and there is a 20 minute limit
5
Car Parking Facilities near EC1A 4HD
etc.Venues St Paul’s
A Name Aldersgate Street
Address 158-170 Aldersgate Street, EC1A 4HY
Distance from venue 2 mins
Disabled Bays? No
Open hours Mon-Sun 24h
B Name West Smithfield
Address EC1A 9DS
Distance from venue 4 mins
Disabled Bays? Yes
Open hours Mon-Sun 24h
D
B
C
A
6
C Name Euro Car Parks
Address EC1M 6BQ
Distance from venue 6 mins
Disabled Bays? Yes
Open hours Mon-Sun 24h
D Name Legion Parking Services
Address EC2Y 8HQ
Distance from venue 7 mins
Disabled Bays? Yes
Open hours Mon-Fri 6:00-24h
Getting to the First Floor (Lift Access)
Once collected by a member of the team you will be brought to the first of the two lifts that allow you to access the venue on the first floor. The dimensions of the first lift are as follows:
Door Cart Height 2.1m 2m Width 1.45m 2m Depth - 1.45m This lift will take you to the Lower Ground (LG) floor of the building. You will then be required to go down the corridor and turn right past a series of lifts (not for use by deliveries or suppliers) and turn left at the first point, leading to the second lift. The dimensions for the second lift are as follows:
Door Cart Height 2.1m 2.1m Width 1.5m 1.8m Depth - 2m Take this lift to the first floor (1) and turn left. etc.venues is through the glass fronted doors, located just around the corner.
7
The maximum weight limits for each lift is 2,500kg.
Any items larger than these dimensions must be bought up via the escalators from the main entrance of the building out of hours (after 19.00 and before 07.00) when the escalators will be stationary. Please discuss the delivery of any oversized items with your Event Manager.
Client Delivery / Collection Forms In order to ensure a smooth operation, please complete the Client Delivery / Collection Form (located in Appendix) and submit to your Event Manager at least one week prior to arrival. With the City of London currently on a severe threat level, we must insist that all deliveries and collections are labelled with the etc.venues label only, if other labels are used, we cannot guarantee that the items will be delivered on time. Materials for your event should arrive no earlier than 24 hours prior to the start of your venue hire and should be collected no later than 24 hours after your venue hire, due to limited storage space. We cannot accept liability for any loss or damage to items that are left onsite. All deliveries / collection are subject to approval by your Event Manager.
2.1m
1.8m
2m
8
Exhibitors / Client Materials Please utilise the Client Delivery Labels to ensure that your goods can be tracked upon arrival and collection. Materials for your event should arrive no earlier than 24 hours prior to the start of your venue hire and should be collected no later than 24 hours after your venue hire, due to limited storage space. We cannot accept liability for any loss or damage to items that are left onsite. Please advise your event manager if your items are unable to be collected during this time.
Couriers Upon closure of the event, if you are leaving any materials to be couriered back, please agree with your Event Manager prior to departure. Please utilise the Client Delivery Labels when utilising couriers to ensure that your goods can be tracked upon arrival and collection. Please ensure the courier is aware of what they are collecting and where they are delivering to as it speeds up their collection process when they arrive at the venue.
If an exhibitor is using companies such as UPS, FedEx or DHL they must provide and attach the correct company collection labels to each item as these courier companies will not collect items without their correct labels. These labels are to be used in addition to the etc.venues labels. Courier companies need to quote the order number on the labels otherwise we can’t release the items.
Materials for your event should arrive no earlier than 24 hours prior to the start of your venue hire and should be collected no later than 24 hours after your venue hire, due to limited storage space. We cannot accept liability for any loss or damage to items that are left on site.
Client delivery labels must be used
Casual Venue Furniture Inventory Your Event Manager has a wealth of knowledge of how best to maximise the flow of your event utilising the venue furniture. The furniture listed below illustrates what is included as part of your Venue Hire. We can provide alternatives or additions but please be aware that additional items may incur charge, for information please consult your Event Manager. Please note that any damages to fixtures and fixings within the venue may incur charges.
9
Square Poseur Tables
Big Brother Chair & Small Coffee Table Soft Seating and Round Coffee Table
10
Uncovered Trestle Table
Covered Trestle Table
11
First Floor Floorplan of Fire Escapes
When you arrive at the venue your Event Manager will go through a Client Induction which explains all of the emergency procedures. The fire alarms are tested in the venue every Friday at 15:00 and the fire curtains are tested every Saturday at 09:45. Below are floorplans of the venue with all fire escapes labelled.
12
Upper Ground Floorplan
13
North Wing Room Capacities
South Wing Room Capacities
Rooms Dimensions (m) Theatre Cabaret U-Shape
Classroom Boardroom
Impressive 1
W7.5mxL12.5mxH3.6m 85 42 18 36 24
Impressive 2
W7.5mxL12.5mxH3.6m 96 45 26 42 38
Impressive Suite
W14.5mxL12mxH3.6m 186 96 36 96 52
Innovative W9.5mxL8mxH3.6m 86 42 22 38 28 Energetic W6mxL10mxH3.6m 44 24 16 16 24 Dynamic W5mxL7.5mxH3.6m 40 14 14 16 16 Touch Base
W6.2mxL4mxH3.6m N/A 12 10 N/A 12
Upper Ground Room Capacities
Rooms Dimensions (m) Theatre Cabaret U-Shape
Classroom Boardroom
Creative 1
W16.8mxL14.9mxH2.7m 250 150 N/A 150 N/A
Creative 2
W10.6mxL9.3mxH2.7m 75 36 20 36 30
Creative 3
W11.8mxL9.3mxH2.7m 100 70 28 70 32
Creative 2&3
W22.4xL18.6mxH2.7m 175 98 45 98 55
Rooms Dimensions (m) Theatre Cabaret U-Shape
Classroom Boardroom
Premium 1
W7.5mxL12mxH3.6m 108 72 34 68 38
Premium 2
W8.5mxL16mxH3.6m 176 84 42 84 48
Premium 3
W7.5mxL12mxH3.6m 108 72 34 68 38
Premium Suite
W24mxL12mxH3.6m 400 250 N/A 190 N/A
Premium 1&2
W16.5mxL12mxH3.6m 300 150 N/A 150 N/A
Premium 2&3
W16.5mxL12mxH3.6m 300 150 N/A 150 N/A
Dedicated W4.5mxL6mxH3.6m 24 13 10 N/A 12 Specialist W8mxL6.3mxH3.6m 42 24 20 16 24
14
Venue Manager Statement of Intent
15
Use of Ladders
Here at etc.venues we do have ladders available on site. If you would like to use one then please consult your Event Manager who can assist you. You will need to fill in a ladder disclaimer form in order to use our equipment.
Food Disclaimer
If you are planning to bring any form of food or beverage onto site you will be required to fill in one of our food disclaimer forms, please consult your Event Manager if this is the case. etc.venues takes no responsibility for any food that is consumed on the premises which has been purchased from another supplier.
Accidental Damage
Upon arrival and departure either your Events Manager or Deal Manager will do a walk through of the venue to inspect for damage. Any damage to the site may incur charges.
Venue Domain
The venue domain begins at the front doors of each wing, we kindly ask that no delegates or signage be present outside of this domain during your event. This includes the atrium area at the front of the venue.
16
Branding Opportunities Food & Beverage Branding Options To enhance your event here at etc.venues we offer the opportunity to brand your food and beverage to fit you! Whether it is your corporate colours in our delicious cocktails or seeing your company logo on our homemade cupcakes, we are open to creating ways to personalise your events.
17
Building Branding
North Wing
With exclusive hire of the North Wing you have to ability to brand the venue further by placing vinyl covers with company/event information across our sliding front doors. There are two glass panels that are fixed, (panels 1&2), panels 3 and 4 are the sliding doors. The dimensions of each panel of the sliding doors are as followed:
Panel 1 – Height 238cm, Width 125cm
Panel 2 – Height 238cm, Width 125.5cm
Panel 3 – Height 238cm, Width 97cm (sliding door)
Panel 4 – Height 238cm, Width 97cm (sliding door)
Panel 5 – Height 238cm, Width 128cm
The entire length of the glass doors is 563cm.
563cm
125cm 125.5cm 97cm 97cm 128cm
238cm
18
Once in side the venue, you have free rein to brand the space. As long as the venue is left the way you found it, you have the freedom to be as creative as you wish.
As shown below, previous clients have branded the two pillars just by the North Wing etc.venues reception, these have the following dimensions:
Pillar 1 Height: 340cm Front Panel Width: 68.5cm Side Panel: 57cm Pillar 2 Height: 340cm Front Panel Width: 68cm Side Panel Width: 57cm
340cm
57cm 68.5cm 57cm 68cm
340cm
Etc desk
19
Why not brand the coffee points? There are two coffee points positioned along the galleria which you can personalise and brand to fit your needs.
There are numerous other options for branding the North Wing space such as the wall around the media wall, ceiling hangings and the etc.venues reception desk. Please see images below of previous clients’ ideas. Please refer to your Event Manager if you would like to brand the venue.
20
Lectern Dimensions
South Wing
With exclusive hire of the South Wing, there are many opportunities for branding. See the examples below where clients have put their company stamp on the space.
If you have any queries regarding branding please consult your event manager as additional charges may be incurred.
21
AV Media Opportunities
Media Wall – North Wing
Included in your contract is one image across all 9 screens of the media wall, but the media wall has the facility to be split into sections where you can show up to 4 videos, your event agenda, live tweets from your delegates etc….
If you have any queries regarding the media wall please consult your event manager as additional charges may be incurred.
Premium Plasma, South Wing Plasma & Upper Ground Plasma
These plasma screens offer a great opportunity to brand your event or offer your delegates more information.
22
Event Bolt-Ons
Security We can provide Licensed Door Supervisors whom have all undertaken and surpassed the SIA’s training standards for door supervision, prior to a substantial vetting procedure and issuance of the appropriate license. The combination of door supervision, customer service and guest safety training ensures that clients receive staff that can communicate effectively with customers, diffuse potential conflict situations and add to the customers' positive event experience. Hostesses
Want to add an air of sophistication and make a great first impression at your next event, show or conference? Look no further than our beautiful, bright and capable hostesses and hosting staff. Your Event Manager can make all the arrangements to cover linguistic challenges, specific uniforms, and reception and registration duties.
Translators & Interpreters
From business documents to websites, a range of language conversations and covering most disciplines from legal and financial text. We have translators covering most worldwide dialects available to the benefit of event, conference or exhibition.
Similarly, our professional, immaculately presented, friendly and helpful interpreters are experienced across a range of sectors and roles. From assisting VIP’s during events to providing live interpreting services during presentations or speeches.
23
Your Event Manager has a wealth of ideas to enhance the social aspect of your event, conference and exhibition. Our proven entertainment acts are renowned in the industry to stimulate talking points and promote lasting memories. Entertainment
Dancefloors & DJ’s
Event Theming
If you require any further clarification or details please contact your Event Manager
24
Appendix
25
DELIVERY TO VENUE
To: FAO etc.venues St. Paul’s, 1st Floor 200 Aldersgate, London, EC1A 4HD EC1A 7EE (North loading bay)
Your Representative's name
Your Telephone Number:
Tel: +44 (0) 203 735 7700 Your Company Name
Your Events Manager's name:
Package ______ of _______
NAME AND DATE OF EVENT
26
COLLECTION FROM VENUE
TO: (Contact from your company):
Company Name:
Address:
Country:
Contact telephone number:
Collection date:
Courier:
Courier reference: Package ______ of _______
NAME AND DATE OF EVENT
27
Local Restaurants
Name Address/Distance Phone Number/Website Type of Cuisine
Manicomio 6 Gutter Lane, London EC2V 8AS 5 mins walk
Tel: 020 3641 1854 http://www.manicomio.co.uk/city/
Italian
Paternoster Chop House
Unit 1, Warwick Court, London EC4M 7DX 5 mins walk
Tel: 020 3589 2088 http://www.paternosterchophouse.co.uk/
British
Barbecoa 20 New Change Passage, London EC4M 9AG 7 mins walk
Tel: 020 3005 8555 http://www.barbecoa.com/
International - Steak
Club Gascon
57 West Smithfield, London EC1A 9DS 2 mins walk
Tel: 020 3589 2672 http://www.clubgascon.com/
French
Morgan M 50 Long Lane, London EC1A 9EJ 4 mins walk
Tel: 020 3589 4521 http://www.morganm.com/
French
The Restaurant at St Paul’s Cathedral
St Paul's Cathedral, St Paul's Churchyard, London EC4M 8AD 5 mins walk
Tel: 020 7248 2469 http://www.restaurantatstpauls.co.uk/
British
Taberna Etrusca
9-11 Bow Churchyard, London EC4M 9DQ 9 mins walk
Tel: 020 7248 5552 http://www.etruscarestaurants.com/restaurants/taberna-etrusca
Italian
Peony Club 46 Gresham Street, London EC2V 7AY 7 mins walk
Tel: 020 7726 0308 http://www.peonyclub.com/
Chinese
Kurumaya 76-77 Watling Street, London EC4M 9BJ 9 mins walk
Tel: 020 7236 0236 http://www.kurumaya.co.uk/
Japanese
28
Local Bars
Name Address/Distance Phone Number/Website Dion 65 St. Paul's
Churchyard, London EC4M 8AB 5 mins walk
Tel: 020 7248 8880 http://www.dionlondon.co.uk/dion_stpauls.htm
The Saint Rose Street, Paternoster Square, London EC4M 7DQ 5 mins walk
Tel: 020 7600 5500 http://www.thesaintbar.co.uk/
The Terrace Bar at Madison
One New Change, London EC4M 9AF 6 mins walk
Tel: 020 8305 3088 http://www.madisonlondon.net/
Hand & Shears 1 Middle Street, London EC1A 7JA 4 mins walk
Tel: 020 7600 0257 N/A
Jewel 130 Wood Street, London EC2V 6DL 7 mins walk
Tel: 020 7600 9624 http://www.jewelstpauls.co.uk/
The Duke and Duchess
2-3 Creed Lane, London EC4V 5BR 8 mins walk
Tel: 020 7248 9825 http://www.thedukeandduchess.co.uk/
Old Red Crow 71-72 Long Lane, London EC1A 9EJ 4 mins walk
Tel: 020 7726 2595 http://theoldredcow.com/
C&B (formerly Corney & Barrow)
10 Paternoster Square, London EC4M 7DX 5 mins walk
Tel: 020 7618 9520 http://www.corney-barrow.co.uk/bars/locations/paternoster-square/
Davy’s Woolgate Bar & Brasserie
25 Basinghall Street, London EC2V 5HA 8 mins walk
Tel: 020 7600 5216 http://www.davy.co.uk/woolgate
29
Local Hotels
Hotel Name Address Star Rating
Reservations
Grange St. Paul’s Hotel 10, Godliman Street EC4V 5AJ Distance: 0.4 miles/ 0.5km
5* Tel: 020 7074 1000 Email: [email protected] Website: www.grangehotels.com
The Montcalm at Brewery London City
52, Chiswell Street EC1Y 4SD Distance: 0.4 miles
5* Tel: 020 7614 0100 Website: www.themontcalmlondoncity.co.uk
The Andaz 40, Liverpool Street EC2M 7QN Distance: 0.8 miles/ 1.3km
5* Tel: 020 7961 1234 Email: [email protected] Website: www.andaz.hyatt.com
Chancery Court Hotel 252, High Holborn WC1V 7EN Distance: 1 mile/ 1.6km
5* Tel: 020 7829 7009 Email: [email protected] Website: www.chancerycourthotel.com
One Aldwych 1, Aldwych WC2B 4BZ Distance: 1.2 miles/ 1.9km
5* Tel: 020 7300 1000 Email: [email protected] Website: www.onealdwych.com
The Waldorf Hilton Aldwych WC2B 4DD Distance: 1.2 miles/ 2.1km
5* Tel: 020 7836 2400 Website: www.hilton.co.uk/waldorf
Threadneedles – The City’s 5 Star Boutique Hotel
5, Threadneedle Street, EC2R 8AY Distance: 1.3 miles/ 2.1km
5* Tel: 020 7657 8080 Email: [email protected] Website: www.theetoncollection.com
The Zetter Hotel St. John’s Square, 86-88 Clerkenwell Road, EC1M 5RJ
4* Tel: 020 7324 4444 Email: [email protected] Website: www.thezetter.com
30
Distance: 0.3 miles/ 0.5km
Club Quarters, St Paul’s Hotel
24, Ludgate Hill, EC4M 7DR Distance: 0.4 miles/ 0.6km
4* Tel: 020 7437 4370 Email: [email protected] Website: www.clubquarters.com
Rookery Hotel 12, Peter’s Lane, Cowcross Street, EC1M 6DS Distance: 0.4 miles/ 0.7km
4* Tel: 020 7336 0931 Email: [email protected] Website: www.rookeryhotel.com
Apex London Wall Hotel
7-9, Copthall Avenue, London, EC2R 7NJ Distance: 0.5 miles/ 0.9km
4* Tel: 020 7562 3030 Email: [email protected] Website: www.apexhotels.co.uk
Malmaison Hotel London
18-21, Charterhouse Square, EC1M 6AH Distance: 0.5 miles/ 0.8km
4* Tel: 020 7012 3700 Email: [email protected] Website: www.malmaison.com
Crowne Plaza London City
19, New Bridge Street, EC4V 6DB Distance: 0.5 miles/ 0.8km
4* Tel: 020 7437 4370 Website: www.cplondoncityhotel.co.uk
Apex Temple Court 1-2, Serjeant’s Inn, Fleet Street, EC4Y 1LL Distance: 0.7 miles/ 1.2km
4* Tel: 020 7437 4370 Email: [email protected] Website: www.apexhotels.co.uk
Club Quarters, Gracechurch
7, Gracechurch Street, EC3V 0DR Distance: 0.8 miles/ 1.3km
4* Tel: 020 7666 1620 Email: [email protected] Website: www.clubquarters.com
196 Bishopsgate 196, Bishopsgate,
4* Tel: 020 7621 8788 Email: [email protected]
31
EC2M 4NR Distance: 0.9 miles/ 1.4km
Website: www.196bishopsgate.com
Apex City of London Hotel
1, Seething Lane, EC3N 4AX Distance: 1.1 miles/ 1.8km
4* Tel: 020 702 2020 Email: [email protected] Website: www.apexhotels.co.uk
Novotel Tower Bridge 10, Pepys Street, EC3N 2NR Distance: 1.2 miles/ 1.9km
4* Tel: 020 7265 6000 Website: www.novotel.com
Citadines Aparthotel Barbican
7-21, Goswell Street, EC1M 7AH Distance: 0.6 miles/ 1km
3* Tel: 020 7566 8000 Email: [email protected] Website: www.citadines.com/uk/london/barbican
Holiday Inn Express London City
275, Old Street, EC1V 9LN Distance: 1.1 miles/ 1.8km
3* Tel: 020 7300 4300 Website: www.hiexpress.com
