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Suha Arzouni Environmental Health Safety & Risk Management Department Incident Reporting

Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

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Page 1: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Suha Arzouni

Environmental Health Safety & Risk Management Department

Incident Reporting

Page 2: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Outline

A. Incident Definition

B. Incident Reporting

C. Recommendations

Page 3: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Incident Definition

Page 4: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Incident Definition

Any event which is not consistent with the routine operation of the University and that adversely affects or threatens to affect the well being of the employees, faculty members, research assistants, students, visitors, casual workers, or property of the University, regardless of whether an actual injury is

involved or not.

Page 5: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Incident Definition

An incident might result in: \

•Property damage

•Personal injury

•Near miss

Page 6: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Near Miss Incidents

• Are incidents that did not result in an exposure, injury, illness, or damage but had the potential to do so.

• All near miss incidents should be reported as evaluation can help in preventive measures and safe work environment.

Page 7: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

• Motor vehicle accidents

• Equipment failure

• Flood/water leakage

Property Damage

Page 8: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

• Needlestick / Sharps injuries

• Slip/trip/fall

• Back injuries

• Heat stress

• Biological/Chemical splash

• Physical trauma

• Electrical shock

Personal Injuries

Page 9: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Excluding: • Near Miss Excluding Near Miss Incidents • Theft incidents

Incidents Distribution FY 2012-2013

Incidents Distribution by Type - Fiscal Year 2012-2013by Type FY 2012-2013

Page 10: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

FY 2011-2012

Excluding: • Near Miss incidents • Patient related incidents • Theft incidents

Personal Injuries FY 2012-2013

Page 11: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Incident Reporting

Page 12: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Everyone is encouraged to report incidents

Reporting incidents is in no way used to place blame or to take punitive actions against any individual.

X

Page 13: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Why Reporting?

• Provide record of incident and record the facts.

• Provide base from which staff can further investigate.

• Analyze data to identify problems areas that need special attention.

• Identify how similar incidents can possibly be prevented in the future.

Page 14: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Why Reporting?

• Receive the needed medical care in case of bodily injury.

• Failing to report incidents may deprive employees from eligibility to medical and financial benefits of the Labor Law, Legislative Decree No. 136, which regulates workers' compensation and governs work related incidents in addition to death and disability benefits.

Page 15: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Effects of Incident

Treatment Cost

Time factor Emotional factor

Page 16: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Inform Investigate Treat File

Involved

person reports incident to supervisor

immediately after discovery

Supervisor will investigate and fill an

incident report form

Attending physician will complete the

incident report form in case of

bodily injury

Copy is kept in

department and original is sent to

EHSRM

Procedure

Page 17: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Responsibilities

• The involved person shall report all incidents causing injury or property damage, or where there was the potential for such injury or property damage, to the supervisor immediately.

• Any person in proximity of the incident shall ensure that the injured person receives proper medical care, either at the Emergency Department (ED) or at the University Health Services (UHS), when needed.

Page 18: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Responsibilities

• It is the responsibility of the supervisor for employees and faculty members, and the supervisor of the area where the injury occurred for incidents related to students, contractors, visitors, and property damage to complete the Incident Report Form using the electronic format.

• In case of several levels of supervision, the head of the department is required to countersign the incident report, acknowledging awareness of the incident.

Page 19: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Responsibilities

• If the incident takes place outside regular working hours and the supervisor is not available, then the most senior person of the concerned department and the Protection Office shall complete and sign the Incident Report Form.

• The supervisor shall countersign the Incident Report Form on the next working day, acknowledging awareness of the incident.

Page 20: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Responsibilities

• It is the responsibility of the supervisor to investigate any incidents of unsafe conditions or resulting in personal injury. Depending on the severity of the incident, other personnel may be involved.

• Departments are required to retain copies of the completed Incident Report Forms for their records.

Page 21: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Responsibilities

In Case of Property Damage

• Report the damage to any of the EHSRM representatives, if available, immediately.

• Take photographs.

• Fill in an incident report and send it to EHSRM with the estimated cost and any other relevant documents.

Page 22: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Reporting Contact Information

The Environmental Health Safety & Risk Management

Department.

The incident report to be sent by the Supervisor as soon as possible, but not later than 24 working hours.

Extensions: 2360, 2379, open during normal working hours (8:00 am - 5:00 pm).

E-mail: [email protected], [email protected]

mailto:[email protected]
mailto:[email protected]
Page 23: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Reporting Contact Information

The University Health Services (UHS):

For Bodily Injury e.g. physical trauma, slip/ fall, biological exposure, chemical exposure, slip…

Ms. Rita Doudakian

Extensions: 3000,3015.

E-mail: [email protected], [email protected]

Page 24: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Incident Reporting

For more details regarding the incident reporting policy, please check the following:

Page 25: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Incident Report Form: http://www.aub.edu.lb/pnp/fillableforms/D

ocuments/Incident_Report_Form%20(Oct

.%202010).pdf

https://his.aub.edu.lb/eforms/error.htm
http://www.aub.edu.lb/pnp/fillableforms/Documents/Incident_Report_Form (Oct. 2010).pdf
http://www.aub.edu.lb/pnp/fillableforms/Documents/Incident_Report_Form (Oct. 2010).pdf
http://www.aub.edu.lb/pnp/fillableforms/Documents/Incident_Report_Form (Oct. 2010).pdf
Page 26: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Documentation

Make objective statements

Record facts

Complete all blanks

Sign report only if Employee

Record injured statements as direct

quotations

Do not place blame

Page 27: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

• An incident report must be completed internally and should not be photocopied or given to external parties.

• Visitors/Patients are NOT required to sign the form.

Documentation

Page 28: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Recommendations

Page 29: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Sharps Injuries

To learn about “Sharps Safety”, please visit the below

Page 30: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Preventing Falls

Page 31: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Wear Personal Protective Equipment

Face shields, gloves, gowns, respirators, etc..

Page 32: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Preventing Back Pain

Good Body Mechanics while moving patients or carrying heavy objects can prevent most causes of back pain

Page 33: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Recommendations

Follow safe work practices & standards

Comply with AUB policies & procedures

Attend required training sessions

Report any incident

Page 34: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Emergency Contact Information

Page 35: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Safety has a price…

Life is priceless!

Page 36: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM
Page 37: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

How are you going to react in case of an incident ??

Page 38: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Questions

Page 39: Click to add title - American University of Beirut...Title: Click to add title Author: AUB Created Date: 8/16/2013 8:15:50 AM

Thank You


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