Embed Size (px)
Citation preview
2016 LEADERS MEETING
2/20/2016 Holy Trinity Episcopal Church
3200 N. McMullen Booth Rd, Clearwater, FL 33761
727-796-5514, HolyTrinityClw.org
Holy Trinity Leaders Meeting February 20, 2016, 11:30 a.m. – 12:30 p.m. Opening Prayer Introduction of leaders and staff (see enclosed contact sheets) Recruiting Team Members 10 Ways to Double Church Volunteer Recruitment Calendar of Events for 2016 – review key events (see list and sample calendar page enclosed) How to add events Coordination of events – Let’s make all of our events successful! Financial procedures 2016 Budget – to view, visit holytrinityclw.org Members Only page
Reimbursements Fund raisers Event Information
Planning Promotion Set up Alarm system Entering the Educare doors
Transitions in leadership Interpersonal Communication Challenges Today and Hope for the Future Questions?
HOLY TRINITY EPISCOPAL CHURCH 2016 Vestry, Clergy
Updated 2-18-16
VESTRY: Senior Warden: Rogers Howard & Worship 3110 Hyde Park Drive Clearwater, FL 33761 Telephone: Home-727-785-5087 Cell-727-692-9988 E-mail: [email protected] Junior Warden: Marie D’Imperio & Christian Formation 2043 Denmark Street, Unit 83 Clearwater, FL 33763 Telephone:Cell-727-215-3335 E-mail: [email protected] Members: Brian Jacobsen - Stewardship 820 Jacaranda Dr. Oldsmar, FL 34677 Telephone: Home - 813-855-3478 Cell - 727-504-0947 Email: [email protected] Joe Rezendes – Evangelism 2045 Rainbow Farms Drive Safety Harbor, FL 34695 Telephone: Home-727-723-1922 Cell-813-924-6537 E-mail: [email protected]
Alain Robitaille - Outreach 927 Virginia Street Dunedin, FL 34698 Telephone: Home - 727-733-2034 Cell - 727-453-8082 Email: [email protected] Mickey Vallejo – Hispanic Ministry Mickey Vallejo 2072 Sunset Point Road #124 Clearwater, FL 33765 727-743-1772 [email protected] Joanne Wallend – Fellowship 2448 Columbia Drive, Unit46 Clearwater, FL 33763 Telephone: Home-727-475-8402 Cell-727-515-4104 E-mail: [email protected]
Treasurer: Mariellen Bauer Mariellen Bauer 2843 Landover Drive Clearwater, FL 33761 Telephone: 727-475-5593 [email protected] Vestry Clerk: Jan McMahon 117 Country Villas Drive Safety Harbor, FL 34695 Telephone: Home- 727-726-7260 Cell- 727-519-5728 E-mail: [email protected]
CLERGY & STAFF (update 2-18-16)
Priest-In-Charge: Randall Hehr 8632 Longwood Drive Largo, FL 33777 Telephone: Home – 727-398-6455 Work – 727-796-5514 Cell – 727-543-5604 E-mail: [email protected] Postulant for Holy Orders: Kathleen Moore 1016 Royal Pass Road Tampa, FL 33602 Cell - 813-785-9400 Home – 813-221-6253 E-mail: [email protected] Robert “Bob” Kinney
6325 Ridge Top Drive New Port Richey, FL 34655 Cell – 727-455-1273 Home – 727-375-2288 E-mail: [email protected] Administrator Karen Roeder 434 New York Ave. Dunedin, FL 34698 Telephone: Cell/Home – 813-787-3696 Work – 727-796-5514 E-mail: [email protected] Director or Youth & Children’s Ministry Barbara Kunath 3504 Ridge Blvd. Palm Harbor, FL 34684 Telephone – 727-786-4340 Cell - 727-686-3769 E-mail: [email protected]
Music Director Don Marzec 3231 66th Avenue North St. Petersburg, FL 33702 Telephone – N/A E-mail: [email protected] Facilities Maintenance Manager Michael Johnson 1087 Muirfield Court Tarpon Springs, FL 34688 Cell – 757-849-9138 (note 757, not 727) E-mail: [email protected]
Thrift Shop Manager
Diane Densmore
1712 Bayhill Drive
Oldsmar, FL 34677 Thrift Shop # – 727-723-7631 Cell – 727-271-6201 E-mail: [email protected] Thrift Shop Assistant Manager Edie Mann 3074 Landmark Blvd, #1502 Palm Harbor, FL 34684 Thrift Shop # – 727-723-7631 Cell - 727-385-0697 E-mail: [email protected] Nursery Attendants Eleanor Luketic 3423 Mermoor Drive Palm Harbor, Fl 34685 Telephone – 727-784-6861 E-mail: [email protected] Sheila Voss 2755 Curlew Road, Lot #36 Palm Harbor, Fl 34684 Telephone: Home – 727-781-6768 Cell - 727-439-1837 E-mail: [email protected]
10 Ways to Double Church Volunteer Recruitment
11:56AM EDT 9/9/2014 THOM S. RAINER
Without volunteer labor and ministry, our churches would not exist. The recruitment and retention of
volunteers should be one of the highest priorities of church leaders.
While we typically honor our paid labor force, I want to take the opportunity to focus on volunteer labor
in our congregations. Specifically, I want to share with you 10 ways the most effective churches are
recruiting and retaining volunteers.
In many cases, they have more than doubled the success of churches where these approaches are not
taken:
1. Tie their work to the vision of the church. First, the church must have a clear and compelling
vision. Then leaders should redundantly express how different volunteer ministries tie in to that vision.
Such a clarification gives purpose to the work of the volunteers. And without purpose, volunteer
ministries struggle.
2. Consider recruiting with specific end dates. If possible, recruit volunteers with a definite term of
service. They are much more likely to say "yes" if they know they will have a time when the work is
done. At that time, they can renew their commitment or move to another area of passion.
3. Recruit toward a member's passion. Find out areas where members are already passionate and
gifted. If not, you will have to recruit with compulsion or guilt. Volunteers recruited in that manner are
not only likely to quit their work at the church, they are also likely to leave the church altogether.
4. Honor your volunteers at least once a month. A number of churches have annual ministry-
appreciation banquets. That's not sufficient. Leaders should find ways, even if it's as simple as a phone
call, email or letter, to recognize volunteers at least monthly.
5. Volunteer recruitment and retention should be the priority of the pastor.While pastors should by
no means do all the work, they should make certain it is a priority focus of their ministries.
6. Get your best leaders to oversee volunteer recruitment and retention. It's just too important to
hope oversight happens without strategy. Your best leaders should have the responsibility of oversight of
these ministries.
7. Communicate openly and frequently with volunteers. Indeed, a clear strategy should be in place
for such communication. That is one reason number 6 is so important.
8. Recruit through relationships. Strategically ask people who already have healthy established
relationships to work together in a ministry. Those relationships will be vital in keeping people
motivated. After all, we all prefer to work with people we like.
9. Provide periodic checkups. A critical part of the communication process should be a checkup to see
how each volunteer is doing. It should be open, transparent, affirming and non-threatening.
10. Allow volunteers to quit honorably. Burnout is always a possibility. Members may discover that
their ministry actually is a bad fit for them. They should have the prerogative of quitting, taking a break,
or finding a new area of passion.
We honor all church volunteers who give, go and serve sacrificially. You are truly the heroes of our
congregations.
Let me hear from you about your church's approach to volunteer recruitment and retention. We all can
learn from both your successes and failures.
How do you honor your volunteers? What methods of recruitment work best in your ministries?
Thom S. Rainer is the president of LifeWay Christian Resources. For the original article,
visit thomrainer.com.
Holy Trinity Calendar Key Events: 2016
Lenten Program – every Wed, 6:30 p.m. until March 16
Prayer & Share Potluck Dinne – every 4th Fri, 6:30 p.m.
Sun, Feb 28 – Blood Drive, 8:30 – 11:30 a.m.
Sun, March 20 – March 26, Holy Week
Sun, March 27 – Easter Sunday
Fellowship is planning a large fundraiser for some time in the summer or fall.
Sample Online Calendar: visit the constantly updated calendar at holytrinityclw.org
PROMOTING YOUR EVENT/ACTIVITY
Always include the Who, What, Where, When, and Why, and who to contact for more information.
Promoting events/activities to the Holy Trinity Community and beyond:
Sunday Bulletin – service publication - short and sweet, usually only two to three sentences. Email
[email protected]. Deadline: Monday by noon.
Journal – monthly emailed newsletter - can accommodate more information, one to two paragraphs, and
pictures and links to more information. Email [email protected]. Deadline: the 20th of each month
– publication the first week of each month. Volunteer editor: Barbara Bodie
From the Pulpit – forward requests to Fr. Randy at [email protected] by Thursday
Flyers/Hand Outs – the Parish office copy machine is available to members during regular office hours
when the copy machine is not in use for other church business. Paper may also be available in current
office inventory. Please see the church administrator. The office does not currently have the resources to
provide design services. We now have the capability to copy/scan full color and black & white copies,
fold, staple, 8 ½ X 11 up to 11 X 17, color, card stock and other specialty papers.
Signs/banners – inexpensive signs and banners are now available locally and online, often times
including design assistance. See Vistaprint.com or FastSigns.com.
Street Sign – all requests for space on the Holy Trinity street sign should be forwarded to
[email protected] for consideration by the Sign team.
Local media – local newspapers, magazines, television and radio often times will promote community
events or cover newsworthy stories. Study your local media, get contact information for the writer, editor
or section you think matches your event and forward your info. It is always helpful to make a personal
phone call to follow up. See the church administrator for more information on writing press releases.
Facebook - Post your info to our Facebook page at
https://www.facebook.com/HolyTrinityEpiscopalChurchinCountryside
Volunteer Facebook Administrator: Kim Pearson
Social media – Post your info on any social media sites you are involved in, Facebook, Twitter, Pinterest,
Tumblr, and any others.
Word of mouth – word of mouth is always your most powerful marketing tool. Ask your team to tell
everyone they come in contact with about the upcoming event. Ask them to share the information with
their family and friends, hang flyers in their community’s rec center, ask local business owners to hang a
flyer, and lots more ways to get the word out.
OTHER IMPORTANT INFORMATION
EMAILS:
[email protected] – To reach the Parish Office with general questions/information, prayer requests, and
other requests for general office support.
[email protected] – Forward all news, including the Who, What, Where, When and Why, and including
pictures and video if available. Also include contact information for contact person.
[email protected] – Forward all calendar requests, including date, time (start and end), room space
and resources being requested, and name and contact information for the responsible party.
[email protected] – Forward all facilities questions/concerns. Items will be prioritized and addressed as
resources allow.
DEADLINES:
SUNDAY BULLETIN (Sunday service publication) – Mondays before noon
JOURNAL (monthly emailed newsletter) – by the 20TH each month (published the first week of each month)
PRAYER REQUESTS for submission in the Bulletin – Mondays before noon
CALENDAR REQUESTS – Submit all activities taking place on Holy Trinity property, or events offsite that affect
the congregation – All requests will be reviewed by the church administrator and/or the Priest-In-Charge and
posted if possible, taking into consideration all other calendar activity.
PASSWORDS:
Members section of the website (HolyTrinityClw.org) – trinity3200 (lowercase t)
Wifi in office and thrift store (not in the church or parish hall at this time) – Trinity3200 (uppercase T)
Educare door code when the school is open (generally 6:30 a.m. – 6:30 p.m.): 1099# using the keypad to the right of
the door.
Educare door procedure when the school is closed (generally 6:30 p.m. – 6:30 a.m.): use your alarm code and door key
to gain entrance. For security reasons, keep the door locked at all times when not watching the door. Post a door person
and/or a sign with a cell number to gain entry.
SECURITY ALARM INSTRUCTIONS
(revised Aug 2015)
TO ENTER
1) You must enter through the front double doors of the main church building, or if entering the Parish Office, the reception area door or the front door. Do not enter through any other door.
2) You have 45 seconds to deactivate the alarm once you open the door.
3) Go to the alarm panel. The alarm panel is found inside the church narthex to the left in the hallway leading to the nursery. In the office, the alarm panel is located in the middle of the main hallway, middle floor.
4) Enter your user code _________ then the number 1 (or Off button). Should you make a mistake entering the code, enter the code again and the number 1/Off button until disarmed.
5) When you hear the beeps and the green "ready" light goes on, the alarm is deactivated. It will also be displayed on the panel.
TO EXIT
1) Make sure there is nobody in the building(s) church, parish hall, or office – check all floors. See if there are cars in the parking lot.
2) Make sure all exterior doors (all floors) are LOCKED. Make sure all AC units and lights are turned off.
3) Make sure that the green light marked "ready" is lit on the alarm panel. If the light is not green, check the building(s) again. You may also hit the default button on the alarm panel to receive information on where the issue is located. Stand still for a moment, as it may be picking up your motion.
4) When you are ready to exit, enter the user code _______ then the number 2 (or Away button). When the alarm is armed, it will beep, and say on the panel that it is armed.
5) You have 45 seconds to exit the building. Double check that the door you exit is locked behind you.
6) You may exit either through the main exit double door, or the nursery door in the church, or the reception area door, or the front door in the office. Do not exit through any other door.
FALSE ALARMS
Should you accidentally set the alarm off, call the Protection 1 alarm central station at 877-776-1911. Give them the password ___________, and notify them that it was a false alarm.
Should you have any questions or issues with the alarm, please call the Parish Office, during office hours, at 727-796-5514 or, if after hours, call the alarm customer support at 877-776-1911.
HOLY TRINITY EPISCOPAL CHURCH
CHECK REQUEST
__________ DATE
__________ CHECK REQUEST
__________ REIMBURSEMENT REQUEST
VENDOR/NAME:_________________________
ITEM(S)/REASON________________________
_________________________________________
_________________________________________
_________________________________________
TOTAL AMOUNT___________________
REQUESTOR’S NAME
AUTHORIZED SIGNATURE
ACCOUNT TO CHARGE_________________
Please attached required back up material: receipt, invoice, proposal, other.
Please forward to the church administrator. Thank you.
Holy Trinity Newcomers 2014-2016 Dina Adel Dascilda Allen Bill and Mary Barcome Kari Barcome and Greg Imhof Cliff and Mid Brock Edwin Brown Tim Brown and Pat Simmons Marilyn Daignault Mary Denaro Danielle and Alex Desiderio Tom and Caren Eperthener Maria Fernandez Kathy Freige Elza George Jim Geneva and Dorothy Granger JW and Helen Keene Pete and Mary Kolb Carol Lund Ann Mapp Dee Mason Jim McCurtain Rose Minenna Karen Pierce Cinda Reyes Lillian Ridgeway Chuck and Winny Robbins Natalie Scruggs Johnson Solomon and Jennifer Kumar Freida Weeks Jack and Ann White Sharon Woodson-Bryant Partial list compiled for the Leaders Meeting, 2/21/16
Holy Trinity Leaders Meeting Interpersonal Communication: Building up the Body of Christ February 21, 2016 “The gifts he gave were that some would be apostles, some prophets, some evangelists, some pastors and teachers, to equip the saints for the work of ministry, for building up the body of Christ until all of us come to the unity of the faith and of the knowledge of the Son of God, to maturity, to the measure of the full stature of Christ.” Ephesians 4:11-13 How shall we communicate with one another?
1. Let us give thanks to God and to one another. Eucharist means “thanksgiving.”
2. Let us speak collaboratively with one another. Some examples: “What do you think is the next step?” “How will we do this together?” “Let’s take a look at…” “What do you think about…”
3. When we have different perspectives or viewpoints:
a. Show respect to one another. (Baptismal Covenant, BCP p.305)
b. Meet face to face. Phone calls can be exploratory. Email and texting work best for sharing data or information only.
c. Seek help as needed.
4. Giving orders is inappropriate. Be aware of the components of communication: words (7%), tone of voice (38%) and body language (55%).
NOTES
