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1.Regulation

2.Expense Sort

3.Expense Claim Form

PT GCI INDONESIA

Claim Regulation and Form

CATALOG

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PT GCI INDONESIA

FINANCE REGULATION 2011In order to make standard and efficient process for finance transactions, finance regulation is issued on Jan 1 and

(AbbreviationsVGM: Vice General ManagerPM: Project ManagerFD: Finance Department)

Total principle:

Business Requirement:Logical & Actual

Finance Requirement:Legal & According

1. Borrow money1) All staff can borrow money while asked to have a business trip or other business.You mustsubmit money requ

2) In Jakarta office Work flow for borrow money is: Fill in PM approveVGM approveAcc

3) Not in Jakarta office Work flow is: send email to PM (CC to FD) PM approveVGM approveAccountant rec

You can email to PM and CC to FD like this: I need borrow ** (money) for ** (project/other purpose), I commis

4) If you do the transaction according to the work flow stated above, usually FD will T/T the money to you on the

2. Expense claim1) Claim standard

(1) Transportation expense

Expense for ticket of plane (economy class), boat, train, taxi and bus can be claimed while working for business.

Usually staff should travel by train/bus rather than by plane/taxi, unless there is no train/bus or the distance is to

Taxi to/from airport can be claimed within IDR90,000 according to the actual amount. Non-business transportatio

All taxi expense should apply first and get approval from PM by email and CC to Finance.ind@gcidesign.com.Deta

Expenses for renting car (including gasoline,toll,parking) & boat can be claimed. But you should apply first and ge

Local staff in based city has transportation allowance of IDR7,000/working day. Payment shall be released at the

For staff (engineer) regularly go to site, transportation allowance must be claimed by yourself as same as other e

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While filling in the , please note:a.Fill in your "Staff No"/"Project Name"/"Borrowed Money";b.Fill in the form day by day;c.Select "Expense Sort" detail in ;d.Fill in "Memo/Remark",like normal/monthly/Detail;e.Select "Receipt" content yes/no;We strongly remind you claim without/missing receipt/invoice only use in taxi expense but not other expense.And(2)Claim effective period

All staff is required to claim month by month in time when the business trip is over; otherwise you cant get your All staff have one month to claim last month claim,if you claim over time:

Over one month company will reduce 15% of the total amount;

Over two month company will reduce 30% of the total amount;

Over three month the claim will be rejected.

(3)Claim actual and punishment

All your claim must be actual,company have right to spot test,if there was a illusive claim,the claimer will be puni

And who signed on the illusive claim form related to the punishment together,to share the punishment averagely

3. Insurance and welfare1) Accident insuranceCompany shall provide accident insurance yearly once you join in GCI, since you submit all supporting document.2) Medical insuranceCompany shall provide medical insurance yearly after your probation, if you resign ahead of time, you shall comp3) Jamsostek(JAMINAN SOSIAL TENAGA KERJA)Company shall provide Jamsostek monthly after your probation, the amount is based on your basic salary, and caCompany pay: basic salary 3.34%

Employee pay: basic salary 2%The amount paid by company shall be regarded as part of salary and employee need pay personal income tax (p4) THRCompany shall pay THR one week (10 days until 2 weeks) before idul fitri to all employees whose service period

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if you need borrow mon

Please approve my request as

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PT GCI INDONESIA

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Staff NO Applicant Name Project Name Borro

GCI-0233 Desi Rita Susanti Harahap NTS AXIS/NPI

Expense Sort Claim Amount Expense Sort Clai

House Rent 0 Office Tools

Management Expense 0 Internet Expense

TV Expense 0 Telphone&Fax Expense

Water&Electricity 0 CommunicationCar Rent 0 Birthday Celebrate

Gasoline Expense 0 Over Time Dining

Toll Expense 6,500 Transportation Allowance

Parking Expense 0 Societal Insurance

Rent Labor 0 Commercial Insurance

Traveling Hotel 0 Accident Insurance

Traveling Transportation 0 Get Visa

PT GCI INDONESIA

EXPENSE CLAIM FORM

Expense Description

2011.09.01~30 expense

PT GCI INDONESIA

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Staff NO Applicant Name Bo

GCI-0233 Desi Rita Susanti Harahap

Claim Period Expense Sort Memo/Remark Receipt C

2011.09.09 Transportation Allowance yes

2011.09.10 Communication yes

2011.09.11 DT Communication yes

2011.09.11 Toll Expense yes

Expense Description

PT GCI INDONESIA

EXPENSE CLAIM DETAIL

2011.09.01~30 expense

Project Name

NTS AXIS/NPI

PT GCI INDONESIA

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Payment Description:

Payee Name:

Payee Bank Name:

Payee Bank Account:

Payment Amount:

Payment Time:

pplication: Checker: App

PT GCI INDONESIA

Payment Application

PT GCI INDONESIA

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Staff NO Applicant Name Project Name Borro

GCI-0233 Desi Rita Susanti Harahap AXIS NTS / NPI

Application Date

Customer Company

Purpose/Reason

Persons Invited

Our Accompany Staff

Entertain Sort

Entertainment Sort Budget(before hand) Claim(afterwards) Di

Dining 900,000

Tour

Have dining in Little Sheep

PT GCI INDONESIA

Application&Claim Form of Entertainmen

Entertainment Expense Description

ZTE

2011.08.11

Smart project receive money

ABCDEF six guys

Mofeng

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PT GCI INDONESIA

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Staff No: GCI-0233 Applicant: Date:

Project:

Purchase Budget

700000 1

Item Unit Price Quantity

hardisk 500G 623600

PT GCI INDONESIA

Application of Fixed Assets/Material Purchase

Desi Rita Susanti Harahap

Purpose/Reason:

Purchase a hardisk for saving important Finance Department docum

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1.Leave 3~5CM by left for FD to book

2.The same kind of receipt/invoice sh

3.The bigger one should paste before

4.You'd better paste receipt/invoice ti