CJCOHN Final Grant Package- Organization Skills.pdf

8/10/2019 CJCOHN Final Grant Package- Organization Skills.pdf

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Churches Joint Council on Human Needs (CJCOHN)

Executive Summary

Project Title

Food Pantry

Contact Person

Pat Campbell, CJCOHN Coordinator

Personal: (501) 315-4692

Warehouse: (501) 776-2912

Fax: (501) 778-8773

Email: [email protected]

Applicant Information

Lindsay Hastings, CJCOHN Grant Writing Intern

103 East Elm Street

Benton, AR 72015

Program Summary

CJCOHN consists of about 100 volunteers representing about 12 churches. The group wasformed through the Saline County Ministerial Alliance. Ministers felt the need to coordinate andrespond to needs in the area in a responsible way. Agencies, schools, and other professionals

were limited in what they could do, either through government regulation, long waiting periods,or in emergency situations. The churches were being called on to handle these problems. Someof them were bigger than one or two churches could handle, so the ministers decided to pooltheir resources, join together, and handle the referrals together.

Requests range from food, clothing, toiletries, rent, utility assistance, lodging, gasoline, andmedical prescription assistance, to more long range types of cases that involve personal supportand friendship for families through crisis situations. Our aim is to enable hurting people to helpthemselves by providing assistance during a time of emergency or crisis in their family or byreferring them to the agency that can provide the services they need. This means that we must

keep up with agencies and their programs.

Our funding comes through private donations and donations from local churches. Guidelines fordonations are offered to the churches, but are not mandatory for participation. Other funds comethrough a yard-sale sponsored by our organization and our annual Hunger Hike. All staff personsare volunteers, and all workers are volunteers. Food, clothing, and other household goods aredonated by members of the community.



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CJCOHN activities have been documented since 1976. These reports indicate numbers of persons and households served.

The leadership of CJCOHN is shared by the member churches and changes each year. This year,2013, Our Lady of Fatima Catholic Church is the sponsoring church with Pat Campbell servingas Coordinator of the CJCOHN board of directors. The board consists of one voting memberfrom each church.

CJCOHN welcomes all churches and other organizations in Saline County to share in thisministry. Please call Pat Campbell (501) 315-4692 for more information.



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Introduction

CJCOHN (Churches Joint Council on Human Needs) is a coalition of churches from all

denominations in Saline County, Arkansas that provides impoverished members of the

community with food, clothing, and utility assistance. Their board of directors consists of one

person from each of the fourteen churches involved in the organization, with the executive

director and sponsorship position rotated annually among the churches.

Churches involved include Calvary Baptist, Centerpoint, First Baptist, First Christian,

First Presbyterian, First United Methodist of Benton, First United Methodist of Bryant, Highland

Heights, Mount Carmel United Methodist, Our Lady of Fatima, Parkview United Methodist,

Salem United Methodist, St. Matthew’s Episcopal, and Spring Creek Baptist. Each church is

charged monthly dues of $100 membership, $150 maintenance and 10 cents per church member.

CJCOHN activities have been documented since 1976 and monthly activity reports have been

maintained since January of 1990.

CJCOHN’s annual projects include a Christmas Basket program, Hunger Hike, Senior

Supplement program, Pancake Breakfast, and a Thanksgiving Prayer Service. Lynda

Hollenbeck, of The Saline Courier, reports that last year the Christmas baskets were provided to

approximately 900 Saline county families in need. Last fall marked the 27th Annual Hunger Hike

for CJCOHN. The 5K non-competitive walk/run/jog is free of charge. Hikers are asked to gather

donations from friends, family and businesses to donate to CJCOHN. Last year, proceeds from

the Pancake Breakfast went toward the reconstruction of the CJCOHN storage barn. They sell

raffle tickets at the event for $1.00 each or 6 for $5.00.



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CJCOHN’s food pantry operates twice a week on Tuesdays and Fridays from 10:00 AM

to 2:00 PM. Located in downtown Benton, approximately 10-15 Food Pantry Volunteers gather,

package and distribute the food each day of operation. CJCOHN serves about 1,000 low-income

individuals each month with food baskets containing approximately one week’s worth of food.

Items included in baskets vary depending on donations but generally consist of peanut butter, 5-7

cans of non-perishables, a loaf of bread, fruit, vegetables, and some sweets. The food is

distributed according to the number of people per family. Large families receive twice as much

food. The goal of the Food Pantry is to help prevent Saline County’s low-income families’

suffering from hunger.



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Needs Statement

CJCOHN seeks to support low-income Saline county residents by providing them with

food and other basic needs such as emotional support, utility payments, clothing, and toiletries.

CJCOHN was started by local ministers who wanted to collaborate to respond to needs in the

Saline County area in a responsible way.

Referrals to CJCOHN come from other organizations such as Social Services, Public

Health, Red Cross, Central Arkansas Development Center, police and fire departments, public

schools, the governor ’s office, and Benton Services Center. We also advertise in local church

bulletins.

Arkansas has the highest rate of food insecurity in the nation at 17.7% (Haynes).

According to 2009 Arkansas Census statistics, there are approximately 9,106 people living below

the poverty threshold in Saline County alone, and of these, 3,066 are unemployed. According to

the Current Population Survey of 2011, the number of people in poverty nationally rose for four

consecutive years ( Hilights). CJCOHN has worked with local churches to provide these families

with food since they began in 1976. However, as the poverty rate increases, the request for

assistance from families is urgent.

Twenty-four percent of Saline County's residents are children under the age of 18 (Saline

County, Ar Census Statistics). These children and families need a reliable source of food.

CJCOHN understands that hungry children cannot learn and that sometimes the money runs out

before the end of the month (APCO Insight). We are requesting $2,500 for our food bank to ease

the burden of Saline County’s hungry.



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Food Pantry

Project Description

The goal of the Food Pantry is to help 1,000 low-income Saline County residents by

providing food at Churches Joint Council on Human Needs (CJCOHN). Individuals making less

than $11,490 a year are eligible with income restrictions going up approximately $4,020 per

household family unit.

Referrals are provided through local churches, Social Services, the Counseling Clinic,

Public Health, Saline Memorial Hospital, Red Cross, Central Arkansas Development Council,

The Senior Adult Center, day cares, police and fire departments, public schools, the governor’s

office, Benton Services Center, and United Way.

CJCOHN is currently providing about a week’s worth of food (5-7 cans of non-

perishables, 1-2 jars of peanut butter, sweets, a loaf of bread, fruit, and vegetables based on how

much has been donated) per household on a monthly basis. Food Pantry Volunteers buy food

from local grocery stores, pick up food from food banks, and divide the food into baskets for

distribution. Food is distributed according to the number of people per family. Large families of

four or more receive twice as much food.

CJCOHN’s Food Pantry is open every Tuesday and Friday from 10:00 AM to 2:00 PM

except on Christmas, Thanksgiving and Easter holidays. The goal is to help low-income families

in Saline County by providing them with nourishment. Our goal is simple, but it provides great

relief for those in need.



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The goal of this grant proposal is to expand the number of low-income families in Saline

County receiving food from CJCOHN’s Food Pantry during 2013-2014. To ensure that the goal

is met, we must recruit and train 10-15 Food Pantry Volunteers for each day of operation.

Volunteers will transport, package, and distribute the food. Then, they will collect, inventory and

package the food donations. Finally, the food is provided to 1,000 low income individuals who

request assistance and meet CJCOHN criteria. Baseline data will be established, using a filing

system, to track donations, packaging, and distribution each month.



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Evaluation Plan

The evaluation for CJCOHN's food pantry will focus on two areas: (1) the impact of the

program itself and (2) the satisfaction of volunteers involved. To insure that the food pantry is

meeting its full potential, the CJCOHN board will meet monthly to evaluate their progress using

the data collected. The following plans for evaluation directly correspond with our goals and

objectives.

Objective Methods Data Collection Tools

1.1 Provide food to 1,000 lowincome individuals who requestassistance and meet CJCOHNcriteria.

Case Worker will meet withpotential clients to completeCJCOHN Service Application.Upon completion, CJCOHN willfile all records of Service Applications received.

Tallying # of CJCOHN Service Applications received, # ofService Applications filled, and# of Service Applicationsdenied service due toinsufficient funds or lack offood.

1.2 Recruit and train 10-15 FoodPantry Volunteers to transport,package, and distribute food to1,000 individuals each month.

Food Pantry Director will recruitand coordinate Food PantryVolunteer training and recordhours donated.

Sign-in sheet to documenttraining attendance and hoursof time donated. Annual surveyto assess their volunteeringexperience.

1.3 Collect, inventory, and

package food donations for 1,000

individuals each month.

Food Pantry Volunteers willcollect, inventory and packagefood donations for 1,000individuals each month.

Food Pantry Volunteers willrecord the number of each fooditem donated bi-weekly in thefood baskets distributed usingFood Resources Forms.

1.4 Establish baseline data byutilizing a filing system to trackdonations, packaging, anddistribution each month.

CJCOHN Chairperson willperform Food Resources Formand Service Application counts totrack food donations, packaging,

and distribution each month.

An alphabetical filing systemwill be used to keep Service Applications in order of Client’slast name. Food Resources

Forms will be filled out eachTuesday and Friday by theCJCOHN Chairperson.



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CJCOHN Chairperson will analyze compiled data to see that they have a sufficient

number of volunteers and enough food to distribute to 1,000 individuals monthly. The

Chairperson will analyze the acquired data on a monthly basis to confirm that they are providing

enough food to impact 1,000 individuals monthly and to ensure that volunteers are not

overwhelmed with the required tasks.

Monthly evaluation reports will be distributed by the CJCOHN Chairperson to

CJCOHN's directors and staff involved. An annual report will be disseminated to the funding

agency, CJCOHN's partner agencies, and directors.

After the grant term is completed, the Food Pantry will be funded by CJCOHN church

membership dues and donations from local churches and individuals. The Food Pantry is an

important resource for Saline County’s low-income families, and it is built into CJCOHN’s

annual budget. The annual fundraisers will also continue to be a source of income for the Food

Pantry. The treasurer will continue to make reports monthly and annually to maintain the Food

Pantry’s operation budget.



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Budget Summary

Name of Organization: CJCOHN

Annual Budget: 2013

Date: April 25, 2013

Project Year: 2014

Line Item Funder OrganizationProjectTotal

Volunteers* $0 $65,923 $65,923

Travel $250 $250 $500

Food Packages $2,250 $95,502 $97,752

Total Costs $2,500 $161,675 $164,175

Volunteers*HourlyRate Total Hours Total

10 Food Pantry Volunteers $9 416 $38,850

Case Worker $23 416 $9,476

Food Pantry Manager $15 416 $6,365

CJCOHN Chairperson $27 416 $11,232



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Budget Justification

1. Volunteers………………………………...$65,923

The total for this line item consists of four in-kind contributions made by the

organization’s volunteers. Hourly wages of similar positions were multiplied by 416 (the

number of hours per year the pantry is in operation).

10 Food Pantry Volunteers………………$38,850

Case Worker……………………………..$9,476

Food Pantry Manager……………………$6,365

CJCOHN Chairperson…………………...$11,232

2. Travel…………………………………….$500

This covers gasoline for weekly transportation of food.

3. Food Baskets…………………….……….$97,752

This is the total needed to supply a week’s worth of food to 1,000 individuals monthly.

Money to pay for food baskets is brought in from church membership dues, donations,

and annual fundraisers.

4. Total Costs……………………………….$358,685

The total cost is the sum of lines 1-7.



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Works Cited

APCO Insight. Hunger in Our Schools: Share Our Strength’s Teachers Report. No Kid Hungry:

Share Our Strength. C & S Wholesale Grocers. Web. 20 Apr. 2013

Davis, Brent. Extraordinary People are all around us in Saline County. The Saline Courier, 28

Sept. 2012.

Haynes, Phyllis. Hunger 101. Arkansas Food Bank. Web. 15 Feb. 2013.

Highlights. United States Census Bureau. Web. 2 Feb. 2013

Hollenbeck, Lynda. Renovations completed at CJCOHN food barn. The Saline Courier, 12 Mar.

2012. Web. 1 Feb 2013.

Hollenbeck, Lynda. Saline Ministerial Alliance holds open Thanksgiving service at Butler

Auditorium. The Saline Courier, 19 Nov. 2012. Web. 1 Feb. 2013

Saline County, Ar Census Statistics. Find The Data. Web. 14 Feb. 2013

The 26 th Annual Hunger Hike. The Saline Courier, 9 Oct. 2011. Web. 1 Feb. 2013.

Documents

CJCOHN Final Grant Package- Organization Skills.pdf