Civil Rights Data Collection PowerSchool 2017-18 Reporting Year › Downloads › CRDC - 2017-18... · 2019-02-26 · Civil Rights Data Collection PowerSchool 2017-18 Reporting Year

Achieve the unimaginable with information technology 1

Civil Rights Data Collection

PowerSchool

2017-18 Reporting Year



2017-2018 Reporting - Ajenda

CRDC Data Requested:

* District

* Schools building

* Internet/Wifi – new, but data not in PowerSchool

* Courses

* Sections (may not apply)

* Students

* Discipline

Running CRDC Report

Flat File Submission

Resources / Important Links

Discussion / Questions

PowerSchool School Year to be set to 2017-2018


District Information School = District Office

School Year = 2017-18

Start Page > District Setup > District Info

Scroll to the bottom of the page and click on Civil Rights Data Collection

(CRDC)


Part #1 and Part #2 were combined into 1 section.Enter the responses and click on Submit button at bottom of page.


Schools Information

School Year = 2017-18 District Set-up > District Information > School Info

Complete Civil Rights Data Collection (CRDC) information for each

Building in your District

Scroll to the bottom of the page and click on Civil Rights Data Collection

(CRDC)


Enter the responses, scroll to bottom, and click on Submit.


Internet/WIFI Set-up

These questions will have to be answered by your IT Staff.Contact them to get the information that you need.


Course Information

Courses that need to be coded for Civil Rights Data Collection (CRDC)

are: Mathematics and Science

Algebra 1 – Middle School/High School

Algebra II

Advanced Math (Trigonometry, Elementary Analysis, Analytic

Geometry, Statistics, Pre-Calculus)

Biology

Calculus

Chemistry

Computer Science (optional for 2017-18)

Geometry – Grade 8/High School

Physics


Course Information - continued

Advanced Placement – for each Course that qualifies as Advanced

Placement, does it fall Under an AP Subject Area:

MT – AP Math

SC – AP Science

OT – Other AP Courses, Foreign Language

Single Sex Academic Classes – select a subject area for any

single sex academic classes:

AG – Algebra or Geometry

MT - Other Math

SC - Science

EN – English/Reading/Language Arts

OT – Other Academic Subjects (History, Social Studies, Foreign

language)

(Note: If you offer any single sex classes in any building, they must be coded).



- From the Start Page, Left side menu, under Setup heading, click

on District

- On District Setup page, under Courses heading, click on:

Courses (Locate your course and click on the course name)

This will bring up the Edit Course District Information. Scroll to the bottom of the

page to the Civil Rights Data Collection (CRDC) link. Click on the link.



This is where you will populate the information for the course.

Repeat for each applicable course and submit.


Sections: If all sections of a course are the same information as the course, this

step is not required (if course questions are answered the same for all sections of this

course, only do that course level or only the sections that are different.

If setup is required for the Section, select your school on the PowerSchool main page

School > Sections > Select Course/Section # and scroll to the bottom or the Civil

Rights Data Collection (CRDC) link.

Note: Most districts should NOT require this step.

Courses - continued


1. In a Gifted or Talented Program (Y/N)

2. IB (no PowerSchool Districts have an IB Program)

3. GED Operated by this school (would only qualify if you

have your own approved GED Program

4. Receive GED Credential

5. SAT / ACT

- Have taken SAT

- Have taken ACT

Student Information:

You must select students that qualify for any of the

following criteria:


Student Information – continued

On the Start Page: Select student. On the left side menu

Click on State/Province – NY and select Civil Rights Data Collection (CRDC)

link


Student Information – continued

Enter the responses and click on Submit.


Discipline Data

Discipline must be entered in the Incident Management field ( Log

Entries cannot be pulled)

- From the Start Page, on the left side menu, under the Functions

heading, click on Special Functions.

- On the Special Functions page, click on: Incident Management


Running the PowerSchool CRDC Report

Start Page > System Reports > State (reports tab)



Reports will be a Zip file


Left mouse click and when the following popup window appears, Click on: Save File. The file will be saved in your Downloads.


When you go to your Downloads folder, click on the CRDC folder. This will

bring up the list of files for the report. You will select the PDF file that you

want to look at.


Either pdf will provide the report in a printable format:

Achieve the unimaginable with information technology

All of the following slides are from the 2015-16 Users guide as the 2017-18 User Guide is not available yet 2/21/2019.

From the Home page of the CRDC Survey tool, the user sees:

- Data Entry options on the left side of the screen

- and File Upload on the right side.

23


Adding/Uploaded files:

a. Click on Add Files:

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Adding/Uploaded files:

a. Select the file you want to upload, and click on: Open

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The File upload screen now shows the file(s) to be loaded:

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To up loaded the file(s), click on:

- Start all updates to load all files - yellow

- Click on start update to update 1 file at time - pink

- Screen will show uploading status - green.

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- Upload history now reflect the new uploads and their process status - yellow

- When the error checking is complete, the file status will be reflected in Upload History Section -

- Click on the link – pink will bring up the element submission table

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Element Submission Table:

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1.) File Upload only works with A CSV file, which is the format the extracted files from PowerSchool.

2.) Error Resolution Report

a.) Can be downloaded

b.) District can modify to make corrections

c.) Corrected file can be uploaded to CRDC – same process as original extract

d.) Please Note: if you upload a new PowerSchool extract and haven’t made these corrections, the new extract will Overwrite the correct data.

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Error Resolution report (screen shot not available):

- From the CRDC home page, there will be tabs across the top of the page.

- Click on the Reporting tab

- It will take you to the Reports page, where the 5th report down should be Error Resolution Report.

- Click on it to view.

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2017-2018 Reporting - Review


* District

* Schools building


* Courses


* Students

* Discipline

Running CRDC Report






Resources / Important Links – Pg 1:

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Civil Rights Data Collection – Resource

Center

https://crdc.grads360.org

https://crdc.grads360.org/


Resources / Important Links – Pg 2:

SCRIC PowerSchool CRDC PowerPoint*

2017-18 CRDC School Form*

2017-18 CRDC LEA Form*

Civil Rights Data Collection (ED.gov) – View past data submissions

https://ocrdata.ed.gov/

* Available on the SCRIC/PowerSchool ‘PowerPoints’ webpage https://www.southcentralric.org/powerschoolsupport.aspx

https://ocrdata.ed.gov/

https://www.southcentralric.org/powerschoolsupport.aspx



2017-2018 Reporting - Ajenda


* District

* Schools building


* Courses


* Students

* Discipline

Running CRDC Report







Documents

Civil Rights Data Collection PowerSchool 2017-18 Reporting Year › Downloads › CRDC - 2017-18... · 2019-02-26 · Civil Rights Data Collection PowerSchool 2017-18 Reporting Year