CITY OF YORKTON

Regular Council Meeting Minutes – September 14, 2020 R00188 to R00218 Page 1 of 15

CITY OF YORKTON

SASKATCHEWAN

REGULAR COUNCIL MEETING MINUTES

September 14, 2020

Minutes of the Regular Council Meeting held on Monday, September 14, 2020 in

City Hall Council Chambers.

Council Present: Mayor Bob Maloney, Councillors: Ken Chyz, Randy Goulden,

Quinn Haider, Mitch Hippsley (via Zoom), Aaron Kienle and Darcy Zaharia.

City Administration Present in Council Chambers: Lonnie Kaal - City Manager,

Jessica Matsalla – Director of Legislation and Procedures (City Clerk) and Raelyn

Knudson – Assistant City Clerk.

Regrets: None

Absent: None

Recording: Raelyn Knudson – Assistant City Clerk.

CALL TO ORDER

A quorum being present Mayor Maloney called the meeting to order at 5:00 p.m.

APPROVAL OF AGENDA

***R00188-2020

Chyz/Kienle

That the Regular Council Meeting Agenda of September 14, 2020 be

approved as presented.

Carried Unanimously.***


PUBLIC ACKNOWLEDGEMENTS

Councillor Kienle:

1. Reported that the City held a number of service award luncheons to

accommodate the large number of staff and honour long-term employees.

2. Reported that the Health Foundation held a virtual Charity Race and raised

nearly $30,000 for surgical equipment in the hospital. Congratulated Geoff

Propp for being the top fundraiser, having collected over $17,000 in pledges.

3. Reported that the Yorkton Tribal Council held a walk to bring awareness to

‘World Suicide Prevention Day’.

4. Acknowledged everyone that is working to prepare our residents for the

upcoming Municipal Election. Encouraged people to visit yorktonvotes.ca

for more information.

Councillor Haider:

1. Reported that the Yorkton Exhibition Association is holding a ‘Grandstand

Tag Raffle’ with weekly draws to raise money for the Exhibition

Grandstand. Go to yorktonexhibition.com to buy your tickets.

2. Welcomed everyone back to school and thanked parents and students for

their ability to adapt to the new procedures that are in place.

Councillor Goulden:

1. Reported that this past weekend would have been the Yorkton Arts Council

Sunflower Sale and Art Market, but it was cancelled because of Covid-19

regulations.

2. Thanked SIGN on Broadway and all the vendors that took part in the

‘Bringing in the Harvest’ market.

3. Reported that the Gallagher Centre has re-opened. Thanked staff for all their

work and all the patrons who are using the facilities again.

4. Thanked Re-Max Realty for their sponsorship of the Re-Max Sports Lounge.

Councillor Chyz:

1. Reported that the walking path and walking bridge along Dracup is now

complete. Check it out!


Mayor Maloney:

1. Reported that Habitat for Humanity completed their eighth build in Yorkton

recently and held a ribbon cutting on August 31. Thanked the local Habitat

for Humanity Board and the Province for making this housing initiative

work in our City.

Councillor Hippsley:

1. Thanked all the City workers that worked diligently all summer.

2. Welcomed everyone back into the school system.

APPROVAL OF MINUTES

Regular Council Meeting Minutes – August 24, 2020

***R00189-2020

Haider/Goulden

That the Regular Council Meeting Minutes of August 24, 2020 be

approved as presented.


UNFINISHED BUSINESS

- No Items

REPORTS OF COUNCIL COMMITTEES AND MATTERS REFERRED

Planning and Infrastructure Commission Meeting Minutes – July 22, 2020

***R00190-2020

Kienle/Zaharia

That Council receive and file the Planning & Infrastructure

Commission meeting minutes of July 22, 2020.



HEARING OF PETITIONS, PUBLIC NOTICES, PRESENTATIONS AND

PROCLAMATIONS

Public Hearing – Proposed Bylaw No. 12/2020 Amend Zoning Bylaw No. 14/2003

– Establish Definitions and Regulations for Veterinary Service Uses

The City Clerk advised that one written submission was received in support of the

Proposed Bylaw to Amend the Zoning Bylaw – Establish Definitions and

Regulations for Veterinary Use Services. The City Clerk read the submission aloud

for the benefit of the public record.

***R00191-2020

Kienle/Chyz

That Council receive and file the written submission from Bruce

Brezden in support of proposed Bylaw No. 12/2020 Amend Zoning Bylaw No.

14/2020 to Establish Definitions and Regulations for Veterinary Service Uses.


Public Hearing – Proposed Bylaw No. 14/2020 Amendment to Procedures Bylaw

No. 1/2016

The City Clerk advised that there were no written submissions received as of the

deadline of September 10, 2020 at 9:00 am.

Sean Robutka – Presentation – Relocation of Heartland Livestock

***R00192-2020

Kienle/Goulden

That Council receive and file the presentation by Sean Robutka

regarding relocation of Heartland Livestock and further refer to

Administration for a response.



PR Investments Inc. – Presentation – Emergency Tax Relief

***R00193-2020

Haider/Zaharia

That Council receive and file the presentation by PR Investments Inc.

and further refer to Administration for a response.


Yorkton Exhibition Association – Presentation – Request for Support for the

Grandstand

***R00194-2020

Chyz/Zaharia

That Council receive and file the presentation by Yorkton Exhibition

Association and further refer to Administration for a response.


BUSINESS ARISING OUT OF PETITIONS, PUBLIC NOTICES,

PRESENTATIONS AND PROCLAMATIONS

Director of Finance – Response to Relief and Taxation Presentation by PR

Investments Inc.

A report dated September 10, 2020 from the Director of Finance regarding

Response to Relief and Taxation Presentation by PR Investments Inc. was

circulated for consideration of Council. Ashley Stradeski, Director of Finance,

presented the report to Council.

Mayor Maloney passed the chair to Deputy Mayor Zaharia 6:12 – 6:13 pm.

***R00195-2020

Kienle/Zaharia

That Council deny the request for tax relief from PR Investments Inc.

and direct Administration to include our high-density multi-unit base tax

changes in the upcoming 2021 tax policy discussions.



Director of Community Development, Parks & Recreation – Grandstand

Rehabilitation Project

A report dated September 10, 2020 from the Director of Community Development,

Parks and recreation regarding the Grandstand Rehabilitation project was

circulated for consideration of Council. Darcy McLeod, Director of Community

Development, Parks & Recreation, presented the report to Council.


***R00196-2020

Zaharia/Haider

That Council authorize Administration to review the proposed

Grandstand Rehabilitation design and develop funding options for Council

consideration at their October 5, 2020 regular Council meeting.


Land Use Planner – Proposed Bylaw No. 12/2020 Amend Zoning Bylaw No.

14/2003 – Establish Definitions and Regulations for Veterinary Service Uses

A report dated September 8, 2020 from the Land Use Planner regarding Proposed

Bylaw No. 12/2020 to Amend Bylaw No. 14/2003 – Establish Definitions and

Regulations for Veterinary Service Uses was circulated for consideration of

Council. Carleen Koroluk, Land Use Planner, presented the report to Council.

***R00197-2020

Haider/Kienle

That Bylaw No. 12/2020, a Bylaw of the City of Yorkton in the Province

of Saskatchewan to amend Zoning Bylaw No. 14/2003 by establishing

definitions and land use regulations for Veterinary Service Uses, be given

second reading this 14th day of September, A.D., 2020.



***R00198-2020

Goulden/Kienle

That Bylaw No. 12/2020, A Bylaw of the City of Yorkton in the Province

of Saskatchewan to amend Zoning Bylaw No. 14/2003 by establishing

definitions and land use regulations for Veterinary Service Uses, be given

third reading this 14th day of September, A.D., 2020 and be entered in the City

of Yorkton Bylaw Register.


Director of Legislation & Procedures (City Clerk) – Proposed Bylaw No. 14/2020

Amendment to Procedures Bylaw No. 1/2016

A report dated September 10, 2020 from the City Clerk regarding Proposed Bylaw

No. 14/2020 Amendment to Procedures Bylaw No. 1/2016 was circulated for

consideration of Council. Jessica Matsalla, City Clerk presented the report to

Council.

***R00199-2020

Hippsley/Kienle

That Bylaw No. 14/2020, A Bylaw of the City of Yorkton in the Province

of Saskatchewan to Amend Procedures Bylaw No. 1/2016, be given second

reading this 14th day of September, A.D., 2020.

***R00200-2020

Goulden/Haider

That Council amend Bylaw No. 14/2020 a Bylaw in the City of Yorkton

in the Province of Saskatchewan to Amend the Procedures Bylaw by striking

subsection 5.3, and replacing sub-clause 5.1(c) with the recommendation in

the report, and further, by changing subclause 13.2(h) to state that

submissions to come before Council must be received at least two Wednesdays

preceding the Council Meeting that the delegation wishes to appear at.


That Council approve second reading of Bylaw No. 14/2020, as

amended.



***R00201-2020

Goulden/Chyz

That Council approve third and final reading of Bylaw No. 14/2020 a

Bylaw in the City of Yorkton in the Province of Saskatchewan to Amend

Procedures Bylaw No. 1/2016, this 14th day of September, A.D., 2020, and

enter in the City of Yorkton Bylaw Register.


CORRESPONDENCE

***R00202-2020

Kienle/Chyz

That Council receive and file the following correspondence:

- Letter from Citizen – Opposition to a Mandatory Mask Bylaw


BYLAWS

Director of Legislation & Procedures (City Clerk) – Proposed Bylaw No. 15/2020

Amend Bylaw No. 10/2020 – ID Requirements for Mail-in Ballot

A report dated September 10, 2020 from the Director Legislation & Procedures

regarding Proposed Bylaw No. 15/2020 Amend Bylaw No. 10/2020 – ID

Requirements for Mail-in Ballot was circulated for consideration of Council.

Jessica Matsalla, City Clerk, presented the report to Council.

***R00203-2020

Kienle/Zaharia

That Bylaw No. 15/2020 A Bylaw of the City of Yorkton in the Province

of Saskatchewan to Amend Bylaw No. 10/2020 the General Election Bylaw to

Clarify Identification Requirements for Mail-in Ballot Applications be

introduced and given first reading this 14th day of September, A.D. 2020.



***R00204-2020

Goulden/Chyz

That Bylaw No. 15/2020 be given second reading this 14th day of

September, A.D. 2020.


***R00205-2020

Zaharia/Haider

That with unanimous consent of Council, Bylaw No. 15/2020 proceed to

third reading this 14th day of September, A.D. 2020.


***R00206-2020

Goulden/Chyz

That Bylaw No. 15/2020 A Bylaw of the City of Yorkton in the Province

of Saskatchewan to Amend Bylaw No. 10/2020 the General Election Bylaw to

Clarify Identification Requirements for Mail-in Ballot Applications be given

third and final reading this 14th day of August, A.D. 2020 and be registered in

the Bylaw Register for the City of Yorkton.


ADMINISTRATIVE REPORTS

Land Use Planner – Discretionary Use – DP04-2020 Veterinary Service Type 1

Use in C-1 Zoning District – 39 Seventh Ave S – Public Notice Authorization

A report dated September 8, 2020 from the Land Use Planner regarding

Discretionary Use Application DP04-2020 Veterinary Service Type 1 Use in C-1

Zoning District – 39 Seventh Ave S was circulated for consideration of Council.

Carleen Koroluk, Land Use Planner, presented the report to Council.


***R00207-2020

Haider/Zaharia

That Administration be authorized to proceed with Public Notification

for Discretionary Use application DU04-2020 which proposes a Veterinary

Service Type I use as defined in City of Yorkton Zoning Bylaw No. 14/2003, at

39 Seventh Avenue South, legally described as Lot 2, Blk/Par M, Plan

CG1523, and that the application be brought back to Council for its review

and decision.


Director of Legislation & Procedures (City Clerk) – Council Meeting Calendar

2021

A report dated September 10, 2020 from the City Clerk regarding the 2021 Council

Meeting Calendar was circulated for the consideration of Council. Jessica

Matsalla, City Clerk, presented the report to Council.

***R00208-2020

Zaharia/Kienle

That the Council Calendar of 2021 be approved as attached.

***R00209-2020

Haider/Zaharia

That the April 5, 2021 meeting be moved ahead one week to March 29,

2021 to avoid the school Easter break.


That Council approve Council Calendar 2021 as amended.


Bylaw & Safety Supervisor – Appointment of Bylaw Enforcement Officer

A report dated September 9, 2020 from the Bylaw & Safety Supervisor regarding

the Appointment of Bylaw Enforcement Officer was circulated for consideration of

Council. Nicole Baptist, Bylaw & Safety Supervisor, presented the report to

Council.


***R00210-2020

Kienle/Chyz

That pursuant to Section 337(1) of The Cities Act, Council approve the

appointment of Ms. Dani Anderson as Bylaw Enforcement Officer for the

City of Yorkton, effective September 14, 2020.


Director of Community Development, Parks & Recreation – City Transit System

Mandatory Face Covering


Parks & Recreation regarding City Transit System Mandatory Face Covering was

circulated for consideration of Council. Darcy McLeod, Director of Community


***R00211-2020

Haider/Chyz

That Council authorize Administration to implement mandatory non-

medical mask or face covering use for all people using the Yorkton Transit

System, including Yorkton Transit and Access Transit, effective October 1,

2020 until such time as the Public Health Order recommending mask or face

covering use within two metres, is lifted, and further have extra masks

available in Transit vehicles.


Director of Community Development, Parks & Recreation – Kinsmen Arena

Mandatory Face Covering


Parks & Recreation regarding Kinsmen Mandatory Face Covering was circulated

for consideration of Council. Darcy McLeod, Director of Community



***R00212-2020

Chyz/Haider

That Council authorize Administration to implement mandatory non-

medical mask or face covering use for all people entering the Kinsmen Arena,

effective September 15, 2020 until such time as the Public Health Order

recommending mask or face covering use within two metres, is lifted. Further,

that the Kinsmen Arena Blue Room be exempt from this requirement unless

physical distancing of two metres can’t be maintained or the Blue Room is

utilized in conjunction with the rest of the Kinsmen Arena.


Director of Community Development, Parks & Recreation – Gallagher Centre

Renewal Project – Consultant Report


Parks & Recreation regarding Gallagher Centre Renewal Project – Consultant

Report was circulated for consideration of Council. Darcy McLeod, Director of

Community Development, Parks & Recreation, presented the report to Council.


***R00213-2020

Zaharia/Kienle

That Council refer the Gallagher Centre Renewal Project discussions to

a future strategic planning session of Council to revisit, and clarify, the scope

of the project, and further direct Administration to allocate funding in the

2021 capital budget to engage a consultant to assist with re-defining the scope,

and further that these recommendations be brought forward to an open

Council meeting in 2021 in conjunction with high level budget estimates.


GIVING NOTICE OF MOTION

- No Items


IN CAMERA SESSION

***R00214-2020

Haider/Zaharia

That this Regular Council Meeting move to an In Camera Session to

deal with two matters categorized as ‘Other’ as per LAFOIP contained in

Appendix A of The Procedures Bylaw No. 1/2016, Section 5(a)(d) – 8:24 pm.


Mayor Maloney called a ten (10) minute recess to clear Council Chambers at 8:25

p.m.

Mayor Maloney called the In-Camera session to order at 8:35 p.m.

Council Present: Mayor Bob Maloney, Councillors: Ken Chyz, Randy Goulden,

Quinn Haider, Mitch Hippsley (via Zoom), Aaron Kienle and Darcy Zaharia.

City Administration Present in Council Chambers: Lonnie Kaal - City Manager,

Jessica Matsalla – Director of Legislation and Procedures (City Clerk), Ashley

Stradeski - Director of Finance, Michael Eger – Director of Planning, Building &

Development (present from 8:35 – 9:11 pm), Nicole Baptist – Bylaw & Safety

Supervisor, Samuel Twumasi – Economic Development Officer (present from 8:35

– 9:11 pm), Jody MacDonald – Marketing Coordinator (present from 8:35 – 9:11

pm) and Raelyn Knudson – Assistant City Clerk.

***R00215-2020

Chyz/Haider

That Council Rise and Report to the Regular Scheduled meeting agenda

– 9:29 p.m.



RESOLUTIONS RESULTING FROM IN CAMERA SESSION

***R00216-2020

Kienle/Goulden

That Council receive and file the ‘Taxi/Vehicles for Hire Bylaw Review’

report provided by the Bylaw and Safety Supervisor dated September 10,

2020 and further direct Administration to include Council’s direction in

establishing a new Vehicles for Hire Bylaw and bring first reading of the

proposed bylaw to the October 5, 2020 Council meeting.


***R00217-2020

Kienle/Zaharia

That the in-camera report titled ‘New City Website Presentation’ be

received and filed.


ADJOURNMENT

***R00218-2020

Kienle/Haider

That this Regular Council Meeting adjourn at 9:30 p.m.


Approved this 5th day of October A.D., 2020

________________________________

Mayor

________________________________

City Clerk


As contained in R00209-2020

Documents

CITY OF YORKTON