City of Vincent Event Application Form – One off/Minor Events. PLEASE NOTE: Please complete ALL sections to avoid delays in processing. Return email your completed application and attachments to mail@vincent.wa.gov.au

EVENT DETAILS

Organisation: The Event Agency Australia Pty Ltd

Name of Event or Activity: The Urban Roller Club

Brief Description of Activities Planned:

We propose to set up a “pop-up” roller rink, a bar/licensed area and an alfresco catering/dining area near the skate bowl on Oxford St in Leederville. The event will run over a two-week period, with the infrastructure remaining in situ for the duration. Activities will include:

Roller Skating sessions for children and adults Opt-in skating lessons Organised games and on-skate activities DJ sets Roller Derby demonstrations Artistic Skating demonstrations & workshops Roller Hockey demonstrations & workshops Speed Skating demonstrations & workshops Skate Bowl demonstrations & workshops

Event Location: Oxford Street, Leederville WA, Lot 25 & 64 x adjacent car bays

Target audience: Day: Families with children Young Adults Evening: Young Adults Adults 18+

Expected Number of Attendees: Up to 20,000 over the two week period

Is it a free event? ☐ Yes ☐ No

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If not free, how much are tickets? Please note, these prices haven’t been confirmed and are subject to change. Day – from 9:00am – 7:00pm - per 1 hour session Online prices with Skate Hire: Adult: $18 5-15 years: $13 Under 5: $7 Family: TBC Online prices with their own Skates: Adult: $15 5-15 years: $10 Under 5: $4 Family: TBC At the Box Office with Skate Hire: Adult: $20 5-15 years: $15 Under 5: $9 Family: TBC At the Box Office with their own Skates: Adult: $17 5-15 years: $12 Under 5: $6 Family: TBC Family - 2 kids, 2 adults or 1 adult and three kids. Weekday Evenings – from 7pm – 10pm – 3 hour session Online prices with Skate Hire: Adult: $30 5-15 years: $25 Under 5: $19 Family: TBC Online prices with their own Skates: Adult: $27 5-15 years: $22 Under 5: $16 Family: TBC At the Box Office with Skate Hire: Adult: $32 5-15 years: $27 Under 5: $21 Family: TBC At the Box Office with their own Skates: Adult: $29 5-15 years: $24 Under 5: $18 Family: TBC Family - 2 kids, 2 adults or 1 adult and three kids.

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Friday & Saturday Evening - Special Events – from 7pm – 10pm – 3 hour session - 18+ only Online prices with Skate Hire: Adult: $35 Online prices with their own Skates: Adult: $32 Box Office prices with Skate Hire: Adult: $37 Box Office prices with their own Skates: Adult: $34 Group Bookings TBC

Do you have any overdue acquittals? ☐ Yes ☐ No

DATES/S OF EVENT OR ACTIVITY

Start Date & Time: Press Launch – Thursday September 24th 2015 at 8:00pm

End Date & Time: Last session – Sunday October 11th at 9:00pm

Bump In Time: Monday 21st September at 7:00am

Bump Out Time: Monday 12th October at 7:00am

CONTACT DETAILS

Contact Person: Hazel Frame

Position: Business Development Manager

Address: 1/358 Rokeby Road, Subiaco, WA 6008

Phone Number: N/A

Mobile Number: 0439 585 103

Email Address: hazel@theeventagency.com.au

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EVENT RATIONAL

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Briefly describe your event: The Event Agency is made up of creatively minded event management professionals who specialise in music festivals, urban arts, community and recreational events. We pride ourselves on our collaborative relationships with Local Government Authorities, community groups and committees, and work with them to bring meaningful and enjoyable events to Perth. The Event Agency presents the City of Vincent with its inaugural pop-up roller disco event. The Event Agency team have fused our love of music and roller-skating to bring the people of Perth a new way to skate. We plan to organise a series of pop-up roller disco experiences throughout the year at a variety of venues. The Urban Roller Club in the City of Vincent will be the debut, giving Vincent exclusive rights to the first activation of the series and the media attention that will it will attract. The event will be comprised of three main areas:

1. A roller-skating rink, located within the car park area (using 64 bays) on Oxford Street. 2. A licenced area where food, refreshments and alcoholic beverages will be sold, in the

green space on Lot 25 adjacent to the car par. 3. We would also like to integrate the skate bowl, potentially engaging the amateur roller-

sports group ‘Chicks in Bowls’ to curate some skate demonstrations and workshops. Please note that we are not proposing that we charge the public to enter the skate bowl, but may ask them to pay a fee to participate in the workshops in order to cover our costs and insurance etc.

The event will be split into day and evening sessions:

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Day: 9:00am – 7:00pm: Split into 1 hour sessions aimed at families and young adults Opt-in skating lessons at additional cost Organised games and on-skate activities Skating demonstrations Organised competitions

Evening: 7:00pm – 10:00pm:

A three hour “Disco” session with DJ sets playing a variety of music aimed at an 18+ audience

Weekend evenings will feature Roller Skating themed nights e.g. 70’s & 80’s, Rockabilly & Roller Derby etc.

Primary purpose: To invigorate Perth’s sense of playfulness, promote inclusion, social cohesion, healthy living, and

learning through recreational activity. Secondary purpose: To rejuvenate the public perception of the roller disco, bringing it out of the suburbs and into the city. We want to explore changing trends and societies on-going fascination with roller-skating as a leisure activity; from the opening of the first rinks in 1857, to the dated, yet still popular roller rinks of today. What is the benefit to the organisation and broader community? Our goal is to deliver a unique event that supports the on-going strategy of the City of Vincent. We aim to position the City of Vincent as an innovative government organisation that celebrates community engagement in health, promotes leisure activities and focuses on strengthening its relationships with the people of Vincent through the power of play. The Event Agency ultimately wants to develop an on-going relationship with the City of Vincent, working together to highlight its quality lifestyle to both local residents and people living in other districts. We aim to bring the City of Perth an affordable and entertaining activity to occupy their children during the school holidays, and an interesting, engaging recreational activity for adults in a setting where they can socialise and relax. This is one of those unique events that does not discriminate against race, colour, creed, gender, age, religion or sexual orientation. Instead, the event promotes diversity and multicultural inclusion, as it provides access to a broad range of demographics that are looking for a new experience to enjoy with friends and family. There are a number of positive knock on effects of bringing The Urban Roller Club to the City of Vincent. The Event Agency will actively boost the economy in Leederville by only engaging local food outlets in providing a pop-up restaurant, bar, and café for the event. Local businesses and organisations will benefit from the increased footfall that the event will bring into the area. We are also dedicated to providing cross-promotional opportunities to local businesses, community groups and organisations e.g. The Event Agency plan to partner with the YMCA HQ to highlight the excellent work they do in the community and to showcase the talents of the organisations service users.

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Are you selling food at this event? ☒ Yes ☐ No

* Note each vendor will need to fill in a Temporary Food Permit.

Are you selling or consuming alcohol at this event? ☒ Yes ☐ No

* Note you will need to provide a copy of Liquor Licence and plan of licence area once confirmed

Will there be any temporary structures or seating erected, such as fencing, marquees, staging, lighting etc.? You will be required to submit a site plan. This will also have to include the type of any structures (i.e.; staging, marquees etc.). * Note you may need to provide structural certification.

☒ Yes ☐ No

Will there be any noise creating devises such as speakers, live bands, loud machinery etc.

☒ Yes ☐ No

Please provide details on anticipated sound level emission impact on the surrounding properties, and how you will notify these properties. The sound level emission impact of this event will be relatively low. As the event incorporates amplified music we will design the venue to actively reduce noise pollution and any negative impact on the surrounding properties. We plan to consult with the Leederville Connect group to ascertain the best way to work with the local residents and businesses. We will notify all local residents and businesses of through the distribution of a community notification leaflet and ensure that a comprehensive complaint records and response procedures manual is included in the event management plan. *Note you may need to submit a noise management plan at a later date.

Will there be any electrical equipment installed i.e. generator, power supply? *Note – you will need to submit a Form 5 electrical compliance on the day.

☒ Yes ☐ No

Do you have Public Liability Insurance? ☒ Yes ☐ No

Do you have a Certificate of Currency? ☒ Yes ☐ No

Do you have Emergency Evacuation Procedures in place? ☒ Yes ☐ No

How many toilets exist on the site? We will be bringing in 8 x portable toilets and 4 x urinals

PARKS OPERATIONS

Will your event require any holes or tent pegs driven into the ground?

☒ Yes ☐ No

Do you require lighting for this event? ☒ Yes ☐ No

Do you require line marking? ☐ Yes ☒ No

Will you require any heavy vehicle or truck access to the park? ☒ Yes ☐ No

Are you planning to erect any signage relevant to the event? ☒ Yes ☐ No

VENUE DETAILS

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Where is the event proposed to take place? Please list all proposed areas e.g.: street, car park, reserve etc. We would like to activate The Urban Roller Club within Lot 25 and a section of the adjacent car park at the end of Oxford St, Leederville.

Have you made a tentative booking? ☒ Yes ☐ No

Will you be charging event entry? ☒ Yes ☐ No

Have you organised an event of this nature before? ☒ Yes ☐ No

If ‘Yes’ what event? WinterLand Beaufort Street Festival Slidestreet Margaret River Gourmet Escape Big Day Out Perth International Jazz Festival Circo Festival Pride Festival State of the Art Music Festival

Do you require access to: ☐ Clubrooms ☒ Power

(Key Bond Applies) ☐ Change Rooms

☐ Lights ☐ Toilets ☐ Park

TRAFFIC OPERATIONS

Do you require road closures? ☐ Yes ☒ No

☐ Half Road ☐ Temp Suspension ☐ Procession

☐ Full Road

Any road closure will require a traffic management plan by an accredited traffic management consultant.

Will your event require temporary car parking? ☒ Yes ☒ No

If ‘Yes’ please supply plan indicating location of temporary car parking and who will control parking

Will this event require parking wardens? ☒ Yes ☒ No

If ‘Yes’ you are required to supply your own wardens or contact SES or Service Clubs

Will your event require car park closures? ☒ Yes ☐ No

If ‘Yes’ supply details 64 bays in the car park at the end of Oxford St, Leederville

RUBBISH REMOVAL

It is the responsibility of the Event Organiser to ensure all rubbish is removed from the site immediately after the event. An additional charge may be incurred should the City be required to clean the site.

Will your event generate rubbish? ☒ Yes ☐ No

☐ I will remove all of the rubbish using private arrangements Or ☒ I would like the City to supply additional bins for this event and I understand there is a fee

for this service.

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ACCESSABILITY REQUIREMENTS

For more information on creating accessible events, please contact 9273 6016

Designated accessible parking close by for people with disabilities?

☒ Yes ☒ No

Accessible public transport close by? ☒ Yes ☐ No

Clear directional signs to event including symbols? ☒ Yes ☐ No

Provision of accessible public toilets? ☒ Yes ☐ No

Will facilities within the event be clearly signed? ☒ Yes ☐ No

Will you require further information on Auslan Interpreters? ☐ Yes ☒ No

EMERGENCY SERIVES AND SECURITY

For major Events, the City may seek advice from Emergency Service providers when assessing your application.

Please advise which Emergency Services have been notified of this Event

☒ Police ☐ Ambulance –

notification has not yet

been made

☐ Fire Service

Please advise details of the supplier of First Aid for this Event: St John Ambulance

Will there be Fireworks / Pyrotechnics? ☐ Yes ☒ No

Will any Crowd Control be required? ☒ Yes ☐ No

If ‘Yes’ please advise name of Security Company: ACE Security

Please Note: it is the responsibility of the Event Organiser to arrange the following: Security / Crowd Control First Aid Requirements

BUDGET

Are you seeking any financial support from the City of Vincent?

$0

Attach separate budget.

RECOGNITION OF COUNCIL SPONSORSHIP

If your application is successful, you will be required to acknowledge Council’s sponsorship in the

following ways: · What level of sponsorship is being proposed i.e. naming partner, supporting partner, presenting partner etc. Please provide details of any further acknowledgement of Council’s sponsorship that you would be

able to provide: i.e.: · City of Vincent logo on any publicity · Acknowledgement at event by MC, and in any press interviews · Council banners to be displayed at event as provided by Council · Option for Council to have a presence at your event – e.g. Mayor’s address, a stall

Name of applicant or representative of applicant organisation (Please print):

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Signature:

Print Name: Hazel Frame

Date: Tuesday, May 5th 2015

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The Urban Roller Club Prepared by: The Event Agency

Aim: To deliver a professional, engaging, contemporary, community event.

To rejuvenate the public perception of the roller disco, bringing it out of the suburbs and into the city.

We want to explore changing trends and societies on-going fascination with roller-skating as a leisure activity; from the opening of the first rinks in 1857 to the still popular suburban roller rinks of today.

We aim to invigorate Perth’s sense of playfulness, promote inclusion, social cohesion, healthy living, and learning. We aim to bring the people of Perth a pop-up that they wont forget.

Concept: We propose to set up a “pop-up” roller rink, a bar/licensed area and an alfresco catering/dining area in various locations around the city

Confirmed Event Details:

Location #1 - Frame Court, Leederville

Date(s) - 24th September – 11th October 2015

Local Government Authority - City of Vincent

Location #2 - Perth Cultural Centre

Date(s) - 22nd November 2015 – 1st January 2016

Local Government Authority - City of Perth

Location #3 - Elizabeth Quay

Date(s) - 7th April – 24th April 2016

Local Government Authority - City of Perth

Operational Times - 9am – 10pm

Expected Attendance - approx. 50,000 patrons per event including spectators

Activities will include: • Roller Skating sessions for children

and adults • Opt-in skating lessons • Organised games and on-skate

activities • DJ sets • Roller Derby demonstrations

• Artistic Skating demonstrations & workshops

• Roller Hockey demonstrations & workshops

• Speed Skating demonstrations & workshops

• Skate Bowl demonstrations & workshops

Target Audience: The audience profile for the event is predominantly 5 - 45 year olds, with an uneven gender split that is skewed towards the female audience. Audience members expected in couples, families or small groups.

This is an event that appeals to a multigenerational demographic. The roller disco is both nostalgic and innovative and the audience’s emotional connection with the event will depend highly on the cultural references of their particular generation.

Day: Families with children & Young Adults Evening: Young Adults & Adults 18+

The Event Agency: The Event Agency is made up of creatively minded event management professionals who specialise in music festivals, urban arts, community and recreational events. We pride ourselves on our collaborative relationships with community groups and committees, and work with them to bring meaningful and enjoyable cultural events to Perth.

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THE EVENT AGENCY

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