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CITY OF PORT COLBORNE SPECIAL COMMITTEE OF THE WHOLE
MEETING AGENDA FRIDAY, MARCH 6, 2015-1:00 P.M.
Council Chambers, 3rd Floor, 66 Charlotte St.
CALL MEETING TO ORDER Mayor John Maloney
1. CONFIRMATION OF AGENDA
2. DISCLOSURES OF INTEREST
3. COUNCILLOR'S ITEMS (a) Staff Responses to Previous Councillors' Enquiries
Additional information provided at Councils request with regard to Fire & Emergency Services Report 2015-31, Subject: Staffing Recommendation (circulated at the Special Committee of the Whole Meeting- Budget) on February 6, 2015
1. Draft Job Description - Full-Time Deputy Chief (Page No.5)
2. Core Deliverable Services- Fire Department (Page No. 13)
4. PRESENTATIONS:
(a) Continuation of Draft 2015 Budget Deliberations Peter Senese, Director of Community & Corporate Services
5. ADJOURN
Note: Please bring the 2015 Budget Package to the Meeting.
The 2015 Draft Budget is available on the City's Website for the Public to View.
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[);:Jtf:::·
Catherine Moyer/Port_Notes [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], Robert Heii/Port_Notes@Port_Notes 02/09/15 10:56 AM Report No. 2015-31 -Attachments
Please find attached the "Core Deliverable Services" along with the "Draft Full-time Deputy Chief's Job Description" for your review.
Regards, Catherine Moyer
Core Deliverable Services- Fire Department.pdf
Draft Job Description - Full-time Deputy Chief. pdf
Executive Administrative Assistant to the Fire Chief Port Colborne Fire & Emergency Services Telephone: 905-834-4512 Fax: 905-835-1020 Email: [email protected] www.portcolborne.ca
"Serving you to create an even better community"
This message, including any attachments, is privileged and intended only for the person(s) named above. This material may contain confidential or personal information which may be subject to the provisions of the Municipal Freedom of Information and Protection of Privacy Act. Any other distribution, copying or disclosure is strictly prohibited. If you are not the intended recipient or have received this message in error, please notify us immediately by telephone, fax or e-mail and permanently delete the original transmission from us, including any attachments, without making a copy.
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JOB DESCRIPTION FULL-TIME DEPUTY CHIEF
Department Report To
Fire Department Fire Chief or Designate
I Position Objective
To assist the Fire Chief in managing the everyday operations of the Fire Department. This is a Management position.
Duties and Responsibilities
1 . Evaluate emergency operation~·~ · • . . . 2. Performs Incident Command·at ernergehoy scenes when required to
do so. ·· ... . · · · ·. 3. Manages Fire Department Perso.r,mel. 4. Manages Fire Department Divisions. 5. Facilitates the d~veloprnent and implementation of the Fire Master
Plan. . · · ·· 6. Co--ordinates the development of capital and operational budgets and
administers same. . .. 7. Maintains effective labor ·relations. 8. Ensures complla'tlce with the Occupational Health and Safety Act. 9. Ensures that Fire Department staff are aware of requirements and
correctly enforces Codes, Regulations, By-laws, Policies and Operational Guidelines.
10. Promotes and conducts public relations, public education, fire prevention and media relations, on an as-needed basis.
11. Demonstrates commitment to personal and professional development.
12. Works with Fire Prevention, Department Platoons to ensure compliance with the Ontario Fire Code.
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Job Description Full-time Deputy Chief
I Communications
1. Communicates and interfaces with the Fire Chief, Fire Prevention Officer, Fire Department personnel, City staff, as well as the public and media.
2. Communicates and enlists the co-operation of all of these groups/individuals.
3. Maintain confidentiality as per the requirement of the Municipal Freedom of Information and Protection of Privacy, Act and Municipal Policy.
Sldlls Specific Performance Objectives
1. Obtains information so that.an assessmei-1-'t..a,f the conditions and their impact upon the emergency'sc~.ll:~ can be ma~e. '
2. Informs the Fire Chief and applicable M.unicipal:6fficials of emergency situations as per Department-Policy.
3. Identifies risk,fa¢t¢r9 .at the emergency scene. . 4. Assumes cc>'hlmand:qn emergeric.y scenes, when required. 5. Assesses sla:ffing and ·apparatus requirements at emergency scenes. 6. Ensures evacoetion ,.procedures are implemented, if required. 7. Ensur$.$Jhat safetyper'lmeters.are established. 8. Ensures·ove.·rall strategies for incidents are developed. 9. Ensures compli,ance with the Establishing and Regulating By-law are
met c:md maintai~t~.d. ·· 10. Prdvid~s input into and applies, where applicable, Human Resources
Policies·and Proc'edures so that personnel function in a consistent and regulated manner in compliance with Collectlve Agreements, where applicable, and Municipal, Provincial and Federal Legislation.
11. Oversees/conducts recruitment and selection process for Fire Department personnel.
12. Oversees/recommends to the Fire Chief promotions and transfers, where applicable.
13. Ensures that Fire Department personnel are scheduled and deployed.
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Job Description Full-time Deputy Chief 14. Ensure operational efficiency is maintained and the process is in
accordance with the Collective Agreement and Department Policies and Guidelines, as well as Human Resources Policies and Procedures.
15. Monitors staff performance so that duties and responsibilities as assigned are completed, feedback is provided on performance and a Staff Evaluation and Performance Management Program is implemented.
16. Ensures that counseling and coaching support. is available. 17. Conducts performance appraisals. 18. Supports education opportunities. 19. Ensure attendance is managed. 20. Maintains job descriptions. . . 21. Disciplines staff so that disciplinary"_$ction taken is documet:lted and
implemented in accordance with the-principle's of progressive discipline and conditions of the CollectiV~ Agreements.
22. Participates in the establis.h,rnent and/or revi$ion of Fire Department structure. · . , · · .. :.
' .. ,• ..
23. Provides leadership. ., ' . 24. Participates actively on the Senior Manag~ment Team. 25. Supports Senipr.Qfficers. · .. · 26. Facilitates the develo·pment of D:epartmental goals and objectives so
the proces·~fls>,struct'ur~d and mea-sured against established benchmarks... .. · · ·· ·
27. Devel .. ops rnanagen:lerit g·o:ale:.-a_pd objectives so that the goals and objeetives<ofthe Dep.E\rtment are achieved.
28. . Reviews/prep~res Department budgets in conjunction with the Fire Chief.
29. DeVelops and maintains effective lines of communications that promote teamwork.
30. Monitors· budget and approved expenditures in the absence of the Fire Chief, so that financial control is maintained in accordance with City Policy.
31. Reviews and approves programs. 32. Maintains and reviews documentation to ensure accuracies. 33. Monitors repairs and maintenance of apparatus and equipment. 34. Facilitates the development of action plans. 35. Co-ordinates the collection of information. 36. Applies risk management processes. 37. Develops strategy to prepare the on~going process of Fire Master
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Job Description Full-time Deputy Chief Planning.
38. Develops a Comprehensive Risk Assessment for' the community. 39. Initiates Departmental studies. 40. Reviews Labor Relations Agreements. 41. Ensures compliance with Labor Relations Agreements. 42. Suggest changes to Labor Relations Agreements. 43. Addresses and recommends resolutions to conflict pertaining to labor
relations. 44. Meets with employee representatives to identify areas of concern. 45. Serves as a resource to the Corporate Negotlatih.g Team. 46. Provides advice and assistance and information bn grievance and
arbitration matters. 47. Provides testimony at grievances and arbitrations. 48. Applies the Ontario Occupationai.He~lth and Safety Act arid Section
21 Guidelines so that the requirements for a·safe working .. ···· environment are met. .· .. ·. ·· ·
·t··
49. Participates as a ManagemE:)nt member 6fth~ Health and Safety Committee. ,. , . ·. ,·
50. Ensures that Fire DepartmehfsH:\fflPersonnel are trained. 51. Promotes and facilitates the applic.~Hori.'c.>.fth.~·Ontario Fire Code,
Federal and Prqvincial Legislatipfl, Munici'p.al By-laws so that compliance wlth.FlreSafety Regulations i's achieved and regulation.$ are cd.nsistently and properly applied and enforced.
52. Ensures that 'd'uti.~s a~sqgiated with the role of the Assistant to the Ontario Fire Mafshal a're carried out.
53. Enstir~s· Hre ·preve·ntion/public ·education priorities, goals and objectives areaGhieved·, pSsist as required.
54. ~nsures input is· provided to the establishment and modification of Standards and G~des so that Fire Service concerns are properly addressed.
55. Ensures that fire incidents are investigated so that Fire Cause and Origin can be identified, other agencies are contacted as necessary and additional measures are taken, as required.
56. Trains Fire Department/Municipal Staff in Emergency Management. 57. Promotes and facilitates public relations, public education and media
relations activities so that the public's perception of the Fire Department is enhanced and the primary goal of educating the public in fire safety is addressed.
58. Prepares necessary enforcement document that would become part of evidence/Court proceedings.
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Job Description Full~ time Deputy Chief
Planning Organizational Change
1. Assists the Fire Chief and the Senior Management Team with ongoing analysis of the Department.
I Human Resources
1. Ensures that employees are knowledgeab.le about He~lth and Safety Regulations and that an effective FirEi Department Tr.alnin,g Program is in place. ,
2. Supervise and exhibit leadership. . . 3. Applies risk management in the day-to~day operations of the
Department. · ·: .. 4. Applies regard to safety liability! exposure and,lpss control.
'. ,. '
I~.-M_a_t_er_i_ai_R_es_o_u_rc_e~s---::-::-:----------'~ .; ..
'••' · .. 'I:,:
. . · .. · .. .,'
1. Accountablef6·r.,(?,quip,rre.nt and buJidings belonging to the Corpor~t,i,cm beihg ... qti'lized by the. Fire Department. . . . . .
','
. . : '•',. ', .
I Knowledge
1. Have at least ten ( 1 0) years experience as a Senior Officer. 2. A graduate of the Ontario Fire College. 3. A Fire Prevention Officer in accordance with the requirements of the
NFPA Inspector I. 4. Meet the requirement for a Certified Fire and Explosive Investigator
under NFPA 921. 5. Must be a Trainer Facilitator within the Ontario Fire College Program. 6. Thorough knowledge of Department's Regulating By-law, Rules and
Regulations, Policies and Operational Guidelines, as well as the Department's Strategic Plan.
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Job Description Full~time Deputy Chief
7. Thorough knowledge of various Provincial and Federal Regulations as they affect the Fire Service.
8. Ability to lead personnel effectively, maintains discipline, promote harmony, exercise sound judgment in all circumstances and cooperate with other Officials.
9. Good mechanical aptitude. 1 O.Ability to prepare clear and concise reports. 11.Skilled in the preparation of Court documents. 12. Possess and maintain in good standing a valid Ontario "DZ" Driver's
License. 13.Must be a certified Community Emergency .Managerr1ent Co
ordinator.
I.__ P_e_r_f_or_t_n_m_Ic_e_S_t_·a_n_d_a_rd_s ____ ..... l
"
The Deputy Fire Chief (Full-time)$h~H meet the level of satisfactory performance in each of his/her responsibilities.
a) Quantity of Work .· .. ·· , ... •
Based on nieasurable:volume andcompared against meaningful standards, takihg into,.oonsideration and account of any unusual conditions which affect output·.: '
·,,·.
b) · Quality of Performanc.e
Freqqency of errors, efficient use of resources, excellence of workmanship.
c) Attitude
Convey a positive influence towards fire and emergency staff, Department Heads, Council, the public and outside consultants employed by the Municipality.
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Job Description Full~time Deputy Chief
d) Dependability
Shall assure one's own reliability, punctuality and attendance.
e) Initiative
To work conscientiously without supervision using resourcefulness, ingenuity and suggestions for improvement of the Corporation.
I Supervision
• Fire Officers • Fire Department Personnel
~...[W_o_r_k_D_e_m_an_ds _______ _JI
. .. ..... : . . ·.
Conducts/co~ordinate's· Qar~er Development/Training for all suppression personnel. PerfQ.rms eva!i.iations of Fir~ Department personnel with regards to competency and.:'performance, may deliver/co-ordinate Fire Department Training' Program~j:.mcH:t.99e:s the Training Environment, ensures that fire prevention/publiC education meets Provincial and City requirements, perfbrrns adn1:ioistrative duties of public relations and maintains Professional comp~tency.
Work in inclement weather. Be prepared to work a flexible work schedule that falls within Corporate Policies for Management.
I Attachments
• Flow Chart
Date: May, 2014
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Port Colborne Fire and Emergency Services Flow Chart
Fire Chief -· ··1 C.E.M.C.
- ·-- ---
~::.:.:.
[ . Chaplain I .$~~"i It;:!';~
Apparatus I Equipment Co-ordinator
Deputy Fire Chief Alternate C.E.M.C.
Administrative Assistant
Emergency Planning (Fire Chief)
Fire Prevention & Public Education
Air Qual tty Breathing Co-ordinator
::i~t(f'~i,j~!~fttt l I . . ····• IM, I r DriverTraining Program I
Volunteer Platoons
"A" "8" Duty Crew
"A"
Full-time Duty Crews
Duty Crew
"Bn
Duty Crew
"C"
Duty Crew
ls;.D"
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Page No.
2
'2, 3 & 4
4 & 5
5&6
6
6&7
7&8
8
8
8
8&9
g
9
Example:
CORE DELIVERABLE SERVICES
INDEX
Description
Emergency Response
Fire Prevention & Public Education
Fire Administration
Communications/Resource Centre
Training & Education
Maintenance
Support Services
Emergency Management
Public Access Defibrillator Program
Corporate & Community Training
Corporate Driver Training & Licensing Program
Pre Fire Planning
Operational Guidelines
P.L.O.- Public Liaison Officer (Currently Vacant) F.P .0.- Fire Prevention Officer C.B.O.- Chief Building Official D.C.C.S.- Department of Community and Corporate Services C.E.C.G.- Community Emergency Control Group MPC- Master Planning Committee
Note: All P.L.O. (Public Liaison Officer) duties have fallen to the Fire Prevention Officer
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. ·. , · . ·. · ·.- .. : . Core· Service: Emergency Response · . ·. ·
ER 2 firefighting, including rescue ..; ER 3 ,j
ER 4 , brush, forestry firefighting ..; ER 5 ,j Limited
ER 6 ,j
ER 7 ,j
ER 8 ,j
ER 9 reness level dangerous goods (Haz-Mat) ,j All Personnel
ER 10 ician level dangerous goods (Haz-Mat) ,j Limited 3 Personnel
ER 11 collisions ,j
ER 12 extrication ,j
ER 13 nsportation incidents Involving road vehicles, ,j
aircraft and watercraft
ER 14 r and Ice rescue, shore based ..;
ER 15 ..; Tech Only
ER 16 ..;
ER 17 ency Medical Service assistance ..; ER 18 ..;
ER 19 ..;
ER 20 ity emergency plan participation ..;
ER 21 ,j Tech Only
..; By-law& ER 22 Administration
Direction
ER 23
Note:
Technical Rescue Team Members are not paid for any training they must complete to keep their status active and current.
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Number Service . ,• Co~ncil. Comment . > •• . ' . .. Approved . '
FP&PE 1 Selection of appropriate programs " P.L.O.
FP&PE 2 Role of Chief Fire Official " FP&PE 3 Role of Assistant to Fire Marshal
" P.L.O. & F.P.O. regarding Fire Prevention
FP&PE 4 Input into fire prevention policy
" development
FP&PE 5 Code development input " FP&PE 6 Development of Fire Prevention By-laws " FP&PE 7 Preparation for and appearances in court " 2011 - 140 hours
FP&PE 8 Interaction with other government
" agencies
FP&PE 9 Inspection practices, including:
FP&PE 9a Complaints inspections " P.L.O.
FP&PE 9b Conducting routine inspections " P.L.O.
FP&PE 9c Dealing with code compliance issues
" Certified Only mandated)
FP&PE 9d Enforcing municipal by-laws " P.L.O.
FP&PE 9e Dealing with hoarding issues " Certified
Only
FP&PE 9f · Conducting inspections, preparing reports
" Certified Only and issuing written responses to requests
FP&PE 10 Public education practices, including:
FP&PE 10a Providing routine education programs as
" P.L.O. jper fire prevention policy
FP&PE 10b Facilitating smoke alarm initiatives " P.L.O.
FP&PE 10c Providing access for media " P.L.O. As Approved
FP&PE 10d Delivery of specialized programs " P.L.O.
FP&PE 11 Fire Investigation practices, including:
FP&PE 11 a Determining fire origin and cause " Certified Only
FP&PE 11 b ~ssessing code compliance " Certified Only
FP&PE 11c Assessing fire suppression effectiveness " Under Sup. of Certified
Person
FP&PE 11d Determining compliance with building
" Certified Only standards
FP&PE 11 e Determining effectiveness of built-in " Certified Only suppression features
FP&PE 11f Interacting with OFM Fire Investigations
" Certified Only Services
FP&PE 11g Supporting criminal prosecutions " Certified Only
FP&PE 11h Consulting with police and other agencies " Certified Only
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Core Service: Fire Prevention & Public Education
" Comment to CBO
" Comment to CBO
subdivision/
" Comment Planning
" Comment Planning
" With CBO
.y With C.B.O.
" " " Fire & Building Code
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FA " FA " FA " FA " FA " FA " FA " FA
FA " FA " FA " FA " FA " FA " FA " FA " FA " FA " FA management, including:
FA " P.L.O.
FA s retention " FA " FA
FA nt, selection & retention '1/
FA
FA
FA development & higher education '1/
FA
FA
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. · · · Core Service: Fire Administration ·· : · . · .
FA rving local identity -1
FA ancing Fire Department image -1
FA -1 ronmental scan ng, anticipating -1
FA ures and developing
FA of access -1
FA
"' FA
"' FA ent Investigation on City Property
"' FA
"' rty Standards
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rvice: Communications/ · · esource Centre
RC " P.L.O. & F.P.O.
RC access points for operational
" RC " Contracted
RC " Contracted
RC " RC " RC
department " RC " RC " RC " RC ogy issues, including:
ining and repairing
RC nications systems and
(both routine and
RC " RC "
" RC
71Page
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Core Service: -Training & Education ·
TE ping trainer facilitators -Y
TE -Y
TE -Y
TE -Y
TE -Y
TE -Y
TE -Y
TE -Y
TE -Y
TE -Y
TE -Y
TE
TE -Y
TE of hands-on training -Y
TE
TE of curriculum specific to -Y 's needs
TE -Y
TE -Y
-Y TE
TE
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MA -J Duty Crews conduct routine
MA -J
MA ical worthiness -J
MA -J
MA -J
MA -J
MA -J
MA -J
MA -J
MA -J Duty Crews &
F.P.O.
1 ing input regarding design MA construction consideration
re stations
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· Core Service: Support Services·.-.· . .
ss ~
ss ~
ss ss ~
ss with other area ~ nts
ss ating day to day ~ D.C.C.S.
ss ~ D.C.C.S.
ss ss ~
ss ~
ss ~ D.C.C.S.
ss n planning ~
ss ~
ss ~
ss on and diversification ~
ss ~
ss
ss ~
ss ~
ss ss ~ Public Works
ss ~ Public Works
ss ~ Public Works
ss Public Works
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. . · · Core Service: Eme~ enc Mana ement.
EM
EM
EM C.E.C.G.
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Public Access · · or Program
Service Council Comment .. ·. Approved '. . ''
Ensure appropriate staff are '>/ PAD 1 rained to the level required of
he Program
PAD 2 Ensure the PAD's are '>/ maintained
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cc cc cc cc cc cc cc cc cc
13JPage
--.}
--.}
--.}
--.}
--.}
.._J
--.}
--.}
orporat~ And . . . ·.Training·· ..
P.L.O.
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. Core Service: Corporate Driver. Training . And Licensin Pro ram
sing Renewals --./
Abstract Reviews --./
141 Page
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. · . Core Service: Pre Fire Planning . . . .
PFP
PFP P.L.O.
PFP P.L.O.
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Core Service: 0 erational Guidelines
re that all Guidelines eet the Requirements of
n 21 and Ministry of
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