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2014 Emergency Solutions Grant

City of Oxnard Homeless Services

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City of Oxnard Homeless Services. 2014 Emergency Solutions Grant. 2014 Emergency Solutions Grant. Project Overview Eligible Projects Application Process Application Review Record Keeping Reporting Requirements Important Dates to Remember Q & A. 2014 ESG Project Overview. - PowerPoint PPT Presentation

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Page 1: City of Oxnard Homeless Services

2014 Emergency Solutions Grant

Page 2: City of Oxnard Homeless Services

2014 Emergency Solutions Grant Project OverviewEligible ProjectsApplication ProcessApplication ReviewRecord KeepingReporting RequirementsImportant Dates to RememberQ & A

Page 3: City of Oxnard Homeless Services

2014 ESG Project Overview2014 HUD funding announcement dateActivities governed by 24 CFR 576

Client eligibility Record keepingProject eligibility

City contractingProject timelinesInvoicing & reimbursement procedures

Page 4: City of Oxnard Homeless Services

2014 ESG Eligible ProjectsHomeless Prevention Rapid Re-housingEmergency ShelterHomeless Management Information System

City of Oxnard processESG Administration

Page 5: City of Oxnard Homeless Services

2014 ESG Proposal and Application Process• January 9, 2014: Pre-application sessions. Mandatory

workshops for potential applicants.• January 24, 2014 at 12 PM: Due date of the proposal

packet.• February 21, 2014 at 12 PM: Due date of the application

packet. If the project is approved by the council to receive ESG funding, the entire application packet will be part of the agreement.

• March 18, 2014: Public Hearing mandatory attendance for all applicants who have submitted an application packet.

• May 6, 2014: Final Public Hearing to adopt the FY 2014-15 Annual Action Plan.

Page 6: City of Oxnard Homeless Services

2014 ESG Proposal Packet Project Overview and Information

POI as a funding application form POI as an IDIS activity data form POI as a documentation of the environmental

review Proposal Narrative Itemized Budget

Page 7: City of Oxnard Homeless Services

2014 ESG Application ProcessMandatory pre-applicationEligible projects to Mayor and City CouncilApproved projects to complete applicationApplications reviewed by CommitteeCommission on Homelessness

recommendationsCity Council final approvalContracts issued

Page 8: City of Oxnard Homeless Services

2014 ESG Review ProcessReview Committee make upScoring process

CapacityPrior grant/project statusNew applicants/projects

Commission on Homelessness recommendationsSpeak on project support or grievance

City CouncilSpeak on project support or grievance

Page 9: City of Oxnard Homeless Services

2014 ESG Record KeepingSubmission of Invoices

Required vs. Recommended documentationUse of regional HMISQuarterly/Annual reportingStaff time sheetsProgram records kept for 5 yearsProject monitoring

Page 10: City of Oxnard Homeless Services

2014 ESG Reporting RequirementsMandatory use of HMISMandatory quarterly reports

Due Oct. 15, Jan. 15, April 15.Must be accompanied by signed HMIS report

Mandatory Annual ReportDue July 30Must be accompanied by signed HMIS report

Page 11: City of Oxnard Homeless Services

FY 2014-2015 ANNUAL ACTION PLAN SCHEDULEImportant Dates: December 10, 2013: FY 2014-15 Needs Assessment

public hearingMarch 18, 2014: Second Public Hearing related to

priorities and uses of funds. Mandatory attendance for agencies who have submitted funding applications

May 6, 2014: 3rd public hearing related to proposed projects to be funded for FY 2014-15 Annual Action Plan

May 15, 2014: Submission of FY 2014-15 Annual Action Plan to HUD

Page 12: City of Oxnard Homeless Services