CITY OF MONTPELIER CAPITAL CITY OF VERMONT

City Manager’s Weekly Report – 11/9/2018

City offices will be closed on Monday, November 12 in observance of Veterans Day

UPCOMING MEETINGS… Tuesday, November 13 Planning Commission, 5:30 PM, Council Chambers Tuesday, November 13 Historic Preservation Commission, 6:30 PM, City Manager’s Conference Rm Tuesday, November 13 Transportation Infrastructure Committee, 6:00 PM, Police Dept. Community

Room Wednesday, November 14 City Council, 6:30 PM, Council Chambers Thursday, November 15 Housing Task Force, 5:15 PM, Council Chambers

ATTACHMENTS…

Envisio monthly report CITY MANAGER’S REPORT… 1 Taylor Street/Recreation Path – unchanged Construction continues. Timeframe for 1 Taylor Street project:

Weather tight building – March 22, 2019

Substantial Completion – Aug. 15, 2019

Project Completion – Aug. 22, 2019 Public Parking Garage As we know, the bond vote was favorable on Tuesday. On Monday night, the project completed review by the Design Review Committee and Development Review Board. The DRB is now considering the application in deliberative session. They will issue their decision once it is completed. The project teams are meeting next week to go through logistics, schedule, budget, etc. In addition to the DRB decisions, we are waiting for results of environmental testing and the Act 250 process. We have filed our Act 250 application under the 6068 B process. Resident Alan Goldman filed a request with the Act 250 regional coordinator for a jurisdictional opinion which would tie all the potential projects in the TIF district and/or growth center together and require full Act 250 review of any of them as they arise, including the hotel and garage projects. Attorney David Rugh filed comments on behalf of the city on Thursday. Mr. Goldman’s attorney filed a rebuttal today. Scooters - unchanged We are keeping track of calls and comments about the Bird scooters during this trial period. We would appreciate you forwarding any e-mails you receive to Assistant City Manager Sue Allen (sallen@montpelier-vt.org) because the City Manager’s office is keeping a spreadsheet on opinions. CVPSA Reminder that November 14 will be primarily a joint meeting with the Barre City Council to discuss the

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proposed dispatching plan prepared by the Central Vermont Public Safety Authority. You have received copies of the CVPSA proposal. Envisio software The latest monthly report is included with this report. The public dashboard will be live within the next few days. Legal – unchanged The City’s petition to enter the proceedings concerning GMP’s re-construction of the Marshfield Dam has been approved. We are now a party to the matter, for the purpose of monitoring the information in case there is anything relevant to the city. Legal – unchanged In the appeal by Conservation Law Foundation (CLF) of the City’s WWTF discharge permit, the matter has now been fully briefed by all parties, including motions for summary judgment, responses thereto and reply filings. In its submissions to the Court, the City supported the legal briefs filed by the State of Vermont, Agency of Natural Resources (ANR) and also filed a separate reply memo addressing the issue of whether the discharge permit authorized an increase in phosphorous, as CLF has claimed. A hearing before the Environmental Court was held on July 30th to present oral arguments on the motions. We are now awaiting rulings on the motions and summary judgement. City of Montpelier Help Wanted View the latest job opportunities at https://vt-montpelier.civicplus.com/Jobs.aspx View the latest City committee vacancies at http://www.montpelier-vt.org/CivicAlerts.aspx?CID=22 WEEKLY REPORTS FROM DEPARTMENT HEADS … Finance

Second quarter installment of property tax bills are due Thursday, November 15th. Payments may be made in person at the City Clerk’s office Monday through Friday from 8:00 a.m. to 4:30 p.m., by mail, or 24 hours a day by utilizing the drop box at the rear entrance to City Hall. You may also pay online using Official Payments by clicking this link. An administrative fee is charged by the vendor for online payments. In addition, the City offers convenient and free automatic payment processing. By signing up, you never have to worry about missing a payment. The payment is withdrawn from your bank account electronically on the actual due date. This service is available for property tax payments, water/sewer bills or both. If you would like to enroll, please click on this link to complete the authorization form. You can drop off the completed enrollment form at the City Clerk’s office or mail to:

City of Montpelier Attn: Treasurer 39 Main Street Montpelier, VT 05602 Fire Department On Wednesday November 7th, the Fire Department and Union Elementary School participates in a joint fire alarm/evacuation drill. A lot was learned from the drill as we continue to build school safety plans. A big thank

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you to Principal Ryan Heraty and the staff at Union School. Public Works Shared Use Path Project Granite St – Gallison Hill Road: Monday – work continues on various erosion control measures. Tuesday/Wednesday - drainage exploration to verify actual pipe elevations for fabrication pre-cast catch basin structures. Thursday/Friday - drainage installation near railroad tracks dependent on whether the contractor finishes other projects and has work crews available. (all work is weather dependent) Lague Drive Reconstruction: New guardrail was installed last week and the DPW streets division will attach the drainage backer board to it next week. This will complete the work plan for this season. Cummings Street Bridge Project: Work is underway on the temporary bridge. The contractor expects to begin work on the temporary water main the week of November 12th. The plan is to have the temporary bridge and water main in place and ready for use in the spring so the contractor can begin dismantling the old bridge without delay in the spring. One Taylor St transit center, housing project & shared use path: The contractor will continue to work on the new shared use path bridge. Aerial utility lines were finally relocated along Taylor Street which had been holding up work in this area. Sample pre-cast blocks for the retaining wall were delivered to verify the color and pattern conform with the specifications. Miscellaneous: Work accomplished week of November 5th: Streets: Paved wheel rut on Berlin Street and various patching all around City, completed downtown work, sweeping streets, graded gravel roads, picked up bagged leaves, repaired some signs. All trucks made winter storm ready. Parking ban message board signs now in possession and ready for deployment. Water/sewer: Worked on water services on Towne Hill, completed all except for one open excavation. Water service line leak on School Street repaired without shutting main completely down. For week of November 12th: Streets: Take flags in. Send for coldpatch for winter. Store construction materials (near sand shed now) in bunker for winter. Put sand barrels out. Some sign work. River bank repair near pool parking lot. Water/sewer: Complete work on Towne Hill including restoration, water service repair on Dewey Drive. - Our bridge maintenance contractor began work on routine cleaning, greasing and other preventative

maintenance measures at Taylor St and will be working on Granite St next. - Continue street sweeping and leaf pickup. - The contractor hired to repair or replace roadside guardrail completed the work on upper Main Street,

North Street, & Lague Drive with the final project on Sherwood Drive planned for next week. - The several construction signs scattered around town that were left by the paving contractor will be

removed next week.

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Community Services You are Invited to MSAC’s Open House! For over 50 years, the Montpelier Senior Activity Center (MSAC) has been a place for Montpelier area seniors to discuss, learn, explore and gather. On Monday, November 12 from 3:00 – 6:30pm, MSAC will opening its doors and inviting everyone from Montpelier and beyond to come and experience the center for themselves. Course demonstrations, music by renowned local artists Allison Mann and Colin McCaffrey, a sneak preview of the winter course offerings and so much more is planned - this is a great opportunity to come and learn what exactly happens at 58 Barre Street. We hope to see you there! Please visit: https://www.montpelier-vt.org/741/Upcoming-Events for more information. Paintings by Monica DiGiovanni Beloved MSAC yoga instructor, Monica DiGiovanni is currently displaying her paintings in the MSAC Community Room through the new year. Monica graduated with a BFA in 1999 from Massachusetts College of Art in the Studio for Interrelated Media with a focus on Performance Art. She likes to make art in any creative modality that grabs her attention, most recently including: oil paint, soft pastels, ink, collage and movement. She also loves her weekly visits as a yoga teacher, joyfully stretching and strengthening, with the MSAC community. Along with offering weekly yoga classes and private coaching lessons, she is currently back in the studio reinvigorating her painterly spirit after a much too long break from her paintbrushes. Look for her new work in 2019 at www.mywildbeat.com! Erik Nielsen’s “What’s in a Film Score?” still has space! 2 Saturdays, Nov. 17 and Jan. 12. 2-3pm $20 members for both dates / $35 for general public Film composers are often the unsung heroes of the art of cinema. A good movie score can heighten our emotional response, reinforce or subtly undermine the action on screen and deepen our film experience. But how if a film score created? Find out in this one-of-a-kind experience and witness the creation of film score live! Pre-registration required at office or online, contact the MSAC office by Nov. 13 to reserve your spot. Securing Your Estate and Your Independence: An Attorney’s Recommendations | Tuesday, Nov. 13, 6:30-8 pm Montpelier Attorney Claudia I. Pringles presents an overview of some of the key questions and concerns seniors need to keep in mind as they plan for their own futures and for the transfer of responsibility to their loved ones. Attorney Pringles also identifies estate planning errors that can have disastrous consequences as well as how to avoid such problems. (Please note: the information provided in this class is general information, and not client-or case– specific. For advice concerning you individual situation, you should consult an attorney.) RSVP in the MSAC office by calling (802) 223-2518. 2018-2019 Sugarbush Ski Program This season, the Montpelier Recreation Department Ski Program will no longer be providing transportation or supervision. The guardians(s) of each participant is responsible for their child’s transportation and also their time at the mountain. Adults may participate in the program at the same rate as kids, but adults are not to take lessons. There are several options for the program including reduced price season passes, lift tickets and/or lessons for 5 days and rentals. Forms must be completed and include payment by November 28 – no exceptions! All forms can be accessed online for download at https://www.montpelier-vt.org/1073/2019-Ski-Forms and mailed to 58 Barre Street, Montpelier, VT 05602 with payment. CONTINUED ON NEXT PAGE….

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CONTINUED ON NEXT PAGE…

Nov 14 CVPSA Board Presentation – joint w/Barre CC

MTIC appointments – ATCM

Election update - Clerk

Municipal Trash/Recycling/Compost – Mayor

Name the Path Contest

Nov 28 Report on PCI Targets DPW

Main/Barre Corridor Study DPW

Master Plan Update – P&D

Zoning Fixes – P&D

Conservation Commission Appts. – ATCM

Montpelier Foundation 501-C-3 – Finance

Sprinkler Ordinance Amendments – ACM

Old Country Club Road Planning – CM

Housing Task Force – P&D

Dec 12 Budget Finance/CM

Official Map P&D

Complete Streets Plan DPW

Personnel Plan Revision CM

Central VT Internet Rep ATCM

Dec 19

Budget Finance/CM

Economic Development Summary P&D

MDC goals/measures CM/MDC

Housing Strategy (Purchasing land?) P&D

Tax Stabilization Policy CM/P&D/MDC

Storefront Incentives CM/P&D

Livable Wage/Min wage ordinances CM

Ex-Officio Committee Appts ATCM

Energy Efficiency Charter Language - ACM

Jan 2 Budget if needed Finance/CM Jan 9 Budget Finance/CM

Voluntary rental inspection program P&D

Jan 16 Budget public hearing CM

Warning Public hearing CM

Riverfront Access plan P&D

District heat summer operations plan ACM

Sabin’s Pasture Plan CM

Jan 24

(Thurs)

Budget public hearing CM

Warning Public hearing CM

Charter Public hearing CM

Bond public hearing/necessity res. CM

Approve warning CM

Audit Report - Finance

Feb 13 Restructure revolving loan funds P&D

Complete Ordinance review – 1st, ATCM

Manager Review CM

Feb 27 Main/Barre Implementation Plan DPW

Ordinance review – 2nd reading ATCM

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Not calendared as agenda items:

Utilize TIF for applicable projects – being done with Garage

Reinstitute council budget survey CM done

Implement municipal facility best practices for stormwater DPW - ongoing

Ensure any new facility or renovation meets net zero goals Facilities

Publish and Post resources for landlords and tenants ACM/P&D done

Conduct public outreach about housing rights and issues ACM/P&D done

Add public dashboard from Envisio (October) ATCM done

Community workshops on social justice if approved by council

Continue W/S master plan DPW - ongoing

Continue planning for CSO elimination DPW ongoing

Seek grants for EV Charging stations P&D done

Employee parking incentive ACM/P&D in process

Substance Abuse prevention program with schools CS

For Budget:

Upgrade street lights to LED DPW

Consider Net Zero fund/benefit charge CM/MEAC

Seek funding to expand COSA to work with DCF families CJC

Prioritize non-fossil fuel based vehicles in equipment plan DPW/Finance

One Taylor Street – develop & Fund maintenance plan DPW

Evaluate compatible fuel match DPW

Police staffing and training MPD

Replace aging fire vehicles MFD

Facility Management CM/Facilities

Community Services integration and staffing ACM/CS

Pending Meeting items:

Parks tour and meeting with Parks Commission - done

Open Meeting/Public records briefing

William Fraser

City Manager