City of Lake Helen Regular City Commission Meeting ...lakehelen.com/clerk/agendas/20170209AgendaPacket.pdf · 2/9/2017 · successful, the City Commission authorizes the hiring of

City of Lake Helen Regular City Commission

Meeting

February 9, 2017

City of Lake Helen Volusia County, Florida Mayor Buddy Snowden

Vice Mayor Vernon J. Burton

Commissioner Tom Wilson

Commissioner Michael Woods

Commissioner Jim Connell

CALL TO ORDER: Mayor Snowden

CEREMONIAL MATTERS:

1. LEGISLATIVE PRAYER

2. PLEDGE OF ALLEGIANCE

BUSINESS OF THE COMMISSION:Item 1 DELETIONS OR MODIFICATIONS TO AGENDA

Item 2 COMMISSION ANNOUNCEMENTS

Item 3 PRESENTATIONS TO THE COMMISSION:

Item 3a: Recognition of Michael Wright, Finance Manager (retirement)

Item 3b: Presentation of Donation Check for the Stress Buster 5k

Item 4 CONSENT AGENDA:

Item 4a: Approval of Minutes for January 12, 2017 (Regular Meeting)

Item 4b: Bills paid through January 31, 2017

Item 4c: Approval of Evaluation Committee for RFP # 2017-01 Land Development Re-Write

Item 4d: Approval of Hiring Christopher Campbell as Finance ManagerItem 4d: Approval of Hazard Mitigation Projects

Item 5 MONTHLY REPORTS:

Item 5a: Planning and Land Development Regulation CommissionItem 5b: City Administrator / City EngineerItem 5c: City AttorneyItem 5d: Police Chief and Code Compliance

Any individual wishing to speak before the City Commission regarding any item on the agenda must fill out and submit a BLUE speaker card to the Recording Secretary, be recognized by the Chair, and limit his/her remarks to three minutes unless otherwise directed by the City Commission. Any individual wishing to speak to the City Commission during the Public Forum portion of the agenda must fill out and submit a YELLOW speaker card to the Recording Secretary, be recognized by the Chair, and limit his/her remarks to three minutes unless otherwise directed by the City Commission. The Public Forum portion of the agenda is reserved for citizens to address the City Commission regarding items/issues that are not on the agenda.

REGULAR MEETINGLAKE HELEN CITY COMMISSION

February 9, 20177:00 PM

AGENDA

P.O. Box 39 Lake Helen, Florida 32744 Telephone (386) 228‐2121 FAX (386) 228‐9714


Vice Mayor Vernon J. Burton

Commissioner Tom Wilson

Commissioner Michael Woods

Commissioner Jim Connell

Regular City Commission Meeting Page 2

Item 6 PUBLIC HEARINGS:

Item 6a: Second and Final Reading of Ordinance 2017-02 Annexation of 970 McKenzie Road (Zook)

Item 6b: First Reading of Ordinance 2017‐03 Amending Article 15 (Reference to Gateway Corridor Historic Style Guide)

Item 7 PUBLIC FORUM:

Yellow Cards – For any individual wishing to speak to any issue not on the agenda.

Comments will be limited to three minutes unless otherwise directed by the City Commission.

Person wishing to speak must approach the front podium, give name and address.

Item 8 COMMISSION CONSIDERATION:

Item 8a: Consideration of Improvements at the Creative Arts CaféItem 8b: Consideration of City Hall Security

Item 9 COMMISSION DISCUSSION:

Item 9a: Discussion of the City Commission Business Forum on February 28, 2017

Item 10 MAYOR’S REPORT AND COMMISSIONERS’ REPORTS BY ZONE

February 9, 2017

P.O. Box 39 Lake Helen, Florida 32744 Telephone (386) 228‐2121 FAX (386) 228‐9714

Ceremonial Matters

Legislative Prayer Pledge of Allegiance

Business of the Commission Deletions or Modification to Agenda Commission Announcement Presentation to the Commission (None)

City of Lake Helen City Commission Meeting

February 9, 2017

Consent Agenda



Item 4c: Approval of Evaluation Committee for RFP # 2017‐01 Land Development Re‐Write

Item 4d: Approval of Hiring Christopher Campbell as Finance Manager

Item 4e: Approval of Hazard Mitigation Projects


February 9, 2017

City of Lake Helen Agenda Memorandum

Consent Agenda Meeting Date: February 9, 2017 Subject: Consent Agenda to include:



Item 4c: Approval of Evaluation Committee for RFP # 2017-01 Land Development Re-Write

Item 4d:

Approval of Hiring Christopher Campbell as Finance Manager and authorizing the City Administrator to negotiate the pay and benefits package. If unsuccessful with Mr. Campbell, approval of hiring Jason Lawrence as Finance Manager and authorizing the City Administrator to negotiate the pay and benefits package.

Item 4e: Approval of Hazard Mitigation Projects and authorize City staff to execute all necessary documents to apply for grant funding for said projects.

Item 4c Synopsis: Evaluation Committee for RFP # 2017‐01 Land Development Re‐Write On January 26, 2017, staff began the process of soliciting proposals for the Land Development Re‐Write. Proposals are due on Wednesday, February 22, 2017 at 3:30pm and packets will be available on Thursday, February 23, 2017. The RFP is available on the City Website and DemandStar. Pending this approval from the City Commission the Evaluation Committee will be comprised of PLDRC Chairman Joseph Hammett, City Administrator Jason Yarborough and City Clerk Becky Witte. The Committee plans to review responses on Wednesday, March 1, 2017 at 8:30am at City Hall. The Committee will use the evaluation criteria set forth in RFP # 2017‐01 to rank the proposals and bring forth to the City Commission in March. Item 4d Synopsis: Michael Wright announced his goal to retire at the end of February 2017. After advertising and interviewing candidates, the City Administrator and staff recommends hiring Christopher Campbell (resume attached). The approval of this consent agenda item would include hiring of Mr. Campbell and authorizing the City Administrator to negotiate the pay and benefits package. If negotiations are not successful, the City Commission authorizes the hiring of Jason Lawrence (resume available upon request) and authorizing the City Administrator to negotiate the pay and benefits package. Item 4e Synopsis: Florida Department of Emergency Management has said they expect the Notice of Funding Availability (NOFA) for HMGP Hurricane Matthew funding to be released in February. Once it is released, we will have 90 days to submit our priority list for Volusia County applications and each jurisdiction to submit the applications. Staff has worked to have three items placed on the Local Mitigation Priority list. Tier 3 funding will be available from Hurricane Hermine. Volusia County will receive Tier 1 & Tier 2 funding for Hurricane Matthew. The consent agenda approval will include support of the Hazard Mitigation projects list and direct staff to continue efforts on securing funding for these three projects.


Consent Agenda Suggested Motion: Motion to approve the consent agenda. Attachment(s): Minutes for:

o January 12, 2017 (Regular Meeting)

Bills paid through January 31, 2017 RFP # 2017‐01 Land Development Re‐Write Resumes Christopher Campbell and Jason Lawrence (Finance Manager Position) Hazard Mitigation Projects


V i ce Mayor Vernon J . Bu r ton Commi s s i one r Tom Wi l son Commi s s i one r M i chae l Woods

Commi s s i one r J im Conne l l

Regular City Commission Meeting Page 1 of 4

January 12, 2017

Regular Meeting Lake Helen City Commission

January 12, 2017 MINUTES

CALL TO ORDER: Mayor Buddy Snowden called to order the January 12, 2017 Regular Meeting of the Lake Helen City Commission at 7:00 pm. Present: Mayor Buddy Snowden Commissioner Tom Wilson

Commissioner Michael Woods Commissioner Jim Connell City Clerk Becky Witte City Attorney Scott Simpson City Administrator Jason Yarborough

Not Present: Vice Mayor Vernon Burton CALL TO ORDER: Mayor Buddy Snowden CEREMONIAL MATTERS: Legislative Prayer led by Commissioner Tom Wilson followed by the Pledge of Allegiance. BUSINESS OF THE COMMISSION: ITEM 1: DELETIONS OR MODIFICATIONS TO AGENDA: None Item 2: COMMISSION ANNOUNCEMENTS: None Item 3: PRESENTATIONS TO THE COMMISSION: None for this meeting Item 4: CONSENT AGENDA: Item 4a: Approval of Minutes for December 8, 2016 (Regular Meeting), December 14, 2016 (Special Meeting) Item 4b: Bills paid through December 31, 2016 Item 4c: Approval of Agreement with George Gideon Auctioneers Inc (as piggyback) Item 4d: Approval of Agreement with Paul, Elkind, Branz & Kelton, Attorneys at Law as Special Magistrate MOTION by Commissioner Tom Wilson to approve the Consent Agenda. SECOND by Commissioner Michael Woods. MOTION CARRIED UNANIMOUSLY. ITEM 5: MONTHLY REPORTS: ITEM 5A: Planning and Land Development Regulation Commission: Chairman Joe Hammett discussed an upcoming meeting on Monday, January 23, 2017. ITEM 5B: City Administrator/City Engineer:





January 12, 2017

City Administrator Jason Yarborough discussed the Facility Policy to be put onto the February meeting, introduced Ben Cashman who is interning with the City from Stetson University, discussed the circus planned for February 17, 2017 as well as the retirement of Michael Wright (Finance Manager). Mr. Yarborough discussed the Historic Board request regarding a Fence Contractor, City of DeLand request for participation with Homeless Program at the Neighborhood Center, State Budget Appropriations Process request for Virginia Drive, as well as the upcoming Strategic Planning Session on February 3, 2017. Consensus to send letter to Dave’s Fence. Consensus to approve $1,500 request to City of DeLand for participation with Homeless Program at the Neighborhood Center. Discussion of Finance Manager Hiring Process. ITEM 5C: City Attorney: City Attorney Scott Simpson discussed Strategic Planning Meeting and the Appeal for the Woods of Lake Helen. ITEM 5D: Police Chief and Code Enforcement Officer: Police Chief Mike Walker discussed Code Enforcement. Item 6: PUBLIC FORUM: Sarah Thomas (Cypress Lane) discussed cell phone reception. ITEM 7: PUBLIC HEARINGS: ITEM 7A: First Reading of Ordinance 2017‐01 Amending the City's Comprehensive Plan City Attorney Scott Simpson read the title of ORDINANCE 2017‐01: AN ORDINANCE OF THE CITY OF LAKE

HELEN, VOLUSIA COUNTY, STATE OF FLORIDA, PURSUANT TO THE PROVISIONS OF SECTIONS 163.3184

AND 163.3191, FLORIDA STATUTES; AMENDING THE CITY’S COMPREHENSIVE PLAN (ATTACHED AS

EXHIBIT A); ADDING OR ADOPTING REVISIONS TO THE FUTURE LAND USE, TRANSPORTATION, HOUSING,

PUBLIC FACILITIES, CONSERVATION, RECREATION AND OPEN SPACE, INTERGOVERNMENTAL

COORDINATION, AND CAPITAL IMPROVEMENTS ELEMENTS OF THE COMPREHENSIVE PLAN; ADOPTING

AMENDMENTS TO THE COMPREHENSIVE PLAN ARISING FROM CHANGES FROM THE 2010 CENSUS;

UPDATING THE FUTURE LAND USE MAP; CREATING NEW LAND USE DESIGNATIONS; ELIMINATING LEVEL

OF SERVICE REQUIREMENTS FOR RECREATION AND OPEN SPACE ELEMENTS; ELIMINATING MONITORING,

UPDATING AND EVALUATION PROCEDURES ELEMENT OF THE FORMER COMPREHENSIVE PLAN;

ADOPTING THE 10 YEAR WATER SUPPLY FACILITIES WORK PLAN BY REFERENCE; DIRECTING THE CITY TO

PROVIDE CERTIFIED COPIES OF THIS ORDINANCE AFTER APPROVAL TO THE CLERK OF THE CIRCUIT COURT,

THE VOLUSIA COUNTY MANAGER AND THE SECRETARY OF STATE OF THE STATE OF FLORIDA; PROVIDING

FOR CONFLICTS AND SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.





January 12, 2017

Mayor Buddy Snowden opened the Public Hearing Consultant Greg Beliveau discussed the process, noted the advertisement in the Beacon Newspaper, as well as the sign in sheet. Linda Garrett (Prevatt Ave) discussed the Commercial Support Intersections on Prevatt Avenue. MOTION Commissioner Michael Woods to retain the Commercial Support Intersection at Macy and Ohio but to remove the Commercial Support Intersections on Lemon and Prevatt as well as Ohio and Prevatt. Mayor passed the Gavel to Commissioner Tom Wilson. SECOND by Mayor Buddy Snowden. Discussion MOTION CARRIED UNANIMOUSLY. MOTION by Commissioner Tom Wilson to remove retail use in the GED land use. SECOND by Commissioner Michael Woods. Discussion with input from Greg Beliveau (consultant) WITHDRAW of Motion by Commissioner Tom Wilson. City Attorney Scott Simpson read from a court case. MOTION by Commissioner Michael Woods to approve the First Reading of Ordinance 2017‐01 Amending the City's Comprehensive Plan subject to the revision made by the City Commission. SECOND by Commissioner Tom Wilson. Discussion MOTION CARRIED UNANIMOUSLY. ITEM 7B: First Reading of Ordinance 2017‐02 Annexation of 970 McKenzie Road (Zook) City Attorney Scott Simpson read the title of ORDINANCE 2017‐02: AN ORDINANCE OF THE CITY OF LAKE

HELEN, FLORIDA, ANNEXING BY VOLUNTARY PETITION PROPERTY LOCATED CONTIGUOUS TO THE CITY OF

LAKE HELEN IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044,

FLORIDA STATUTES; REDEFINING THE BOUNDARIES OF THE CITY OF LAKE HELEN TO INCLUDE SAID

PROPERTY; PROVIDING FOR FINDINGS; DIRECTING THE CITY CLERK TO RECORD THE ORDINANCE WITH

THE CLERK OF THE CIRCUIT COURT, WITH THE CHIEF ADMINISTRATIVE OFFICER OF VOLUSIA COUNTY AND

WITH THE DEPARTMENT OF STATE; PROVIDING FOR PUBLICATION; REPEALING ALL ORDINANCES IN

CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING FOR NON‐CODIFICATION AND THE

TAKING OF ADMINISTRATIVE ACTIONS AND PROVIDING FOR AN EFFECTIVE DATE.





January 12, 2017

Mayor Buddy Snowden opened the public hearing. MOTION by Commissioner Tom Wilson to approve the First Reading of Ordinance 2017‐02 Annexation of 970 McKenzie Road (Zook) and waive the mailing and placard notice provisions with regard to voluntary annexations. SECOND by Commissioner Jim Connell. Discussion MOTION CARRIED UNANIMOUSLY. Item 8: COMMISSION CONSIDERATION: Item 8a: Consideration of COA for Renovations at 261 N Lakeview Drive Discussion with input from City Administrator Jason Yarborough. MOTION by Commissioner Tom Wilson to grant the Certificate of Appropriateness for COA for Renovations at 261 N Lakeview Drive. SECOND by Commissioner Jim Connell. MOTION CARRIED UNANIMOUSLY. Item 8b: Consideration of the expenditure of $1,500 for installation of a CCTV System at City Hall. Discussion with input from City Administrator Jason Yarbrough and Commissioner Tom Wilson. MOTION by Commissioner Tom Wilson to approve the expenditure of $1,500 for installation of a CCTV System at City Hall (J&J Security Services). SECOND by Commissioner Michael Woods. Discussion WITHDRAW OF MOTION BY COMMISSIONER TOM WILSON. MOTION by Commissioner Tom Wilson to table item until February. SECOND by Commissioner Jim Connell. MOTION CARRIED UNANIMOUSLY. ITEM 9: COMMISSION DISCUSSION Item 9a: Discussion of the City Commission to host a “Meet the Businesses” Meeting Discussion and consensus to February 28, 2017 at 10am with input from Alan Cooke (Oak Tree Lane). Item 9b: Discussion of Fence at 376 W. Michigan Ave Discussion with input from City Administrator Jason Yarborough and consensus to support fence. ITEM 10: MAYOR’S REPORT AND COMMISSIONERS’ REPORTS BY ZONE ITEM 11: ADJOURNMENT: Mayor Buddy Snowden adjourned of the January 12, 2017 Regular Meeting of the Lake Helen City Commission at 9:07 pm.

City of Lake HelenCommissioners' Financial Report

For the 4 Month(s) Ended January 31, 2017

Total Revenue

Total

Expenditures Variance

General Fund 779,614.06$ 664,560.29$ 115,053.77$

Utlity Fund 150,440.48 139,760.54 10,679.94

Stormwater Fund 36,954.30 13,491.16 23,463.14

Donations Fund 12,551.71 1,187.67 11,364.04

CAC Fund 5,895.16 6,566.33 (671.17) Over budget

Totals 985,455.71$ 825,565.99$ 159,889.72$

Budget Analysis:

As of the end of January we are 33.3% into the fiscal year.

Revenue is exceeding expenses in all funds. In the case of the Café, most the

revenue reported is the result of recognizing revenue that was previously

unearned, i.e. amounts held as deposits.

Utility Fund. While revenue is exceeding expenses in the utility fund, actual

revenue (22.6%) is below budgeted revenue (33.3%). Contributing factors

include: New water meter installation, meter readings in December occurred

earlier (Dec. 12th vs. Dec 15th), less outdoor water usage due to higher rainfall

amounts, and customer conservation due to higher utility rates. Higher water

usage later in the year should improve actual vs. budgeted revenue.

Legal. No invoices received yet during this fiscal year.

Unrecorded Expenditures. Due to the date in which this report must be

produced, there are expenditures that occurred in this month’s reporting period

that are not yet available for this report, because we have not yet received all of

the month’s invoices. The cash disbursements report does reflect, however, all

payments of cash that occurred during the month.

$779,614.06

150,440.48

36,954.30 12,551.71

5,895.16

Total Revenue

General Fund Utlity Fund Stormwater Fund

Donations Fund CAC Fund

City of Lake HelenVendor Payments Report

January 2017

Row Labels Amount

Alicia Schofield 74.18

Armchem International 1,387.30

AshBritt Environmental 14,267.90

B&G Equipment Supply 4,103.00

Big Dog Site Work LLC 675.00

Biometric Utility 390.00

Boyer's Lock&Safe LLC 61.00

Bureau of Unclaimed Property 156.21

C.E.S. (City Electric Supply 880.00

Cabin On The Lake 1,125.00

Capital Office Products 102.72

Century Link 351.29

Century Link AZ 923.44

Communications Internatinal 124.50

County of Volusia 1,292.65

Crystal Springs 42.51

Dave Symonds & Assoc 745.00

Diane Warnock 31.00

Duke Energy 6,139.89

Econo Signs 4,925.05

ECT 5,942.60

Express Printing 242.28

First Call 12.21

FL Association of City Clerks 50.00

Florida Rural Water Assoc. 406.10

Galls LLC 360.91

Gentry Oil 308.73

Hawkins 799.75

Herc Rentals 80.50

Holder Pest Control 10,737.00

J Yarborough 44.40

James Moore CPA'S 8,000.00

Larry R. Mills Services, Inc. 450.00

Lowes 1,303.02

LPG Urban & Regional Planners, Inc. 1,944.31

Mariana Zaidan 110.00

Muni Police Officers' Fund 135.30

National Life Group 2,300.00

Olsen Tech. 185.00

O'Reilly Auto Parts 39.06

Scott E. Simpson P.A. 17,895.00

Prepared by Michael Wright 1/31/2017 Page 1 of 2

Row Labels Amount

Sherwin-Williams 793.21

State of FL Dept of Bus &Prof Regulations 131.97

State of Florida Department of Health 160.00

Tetra Tech EM Inc. 25,872.75

T-Mobile 10.08

Universal Engineering Sciences 496.00

Verizon 278.57

Volusia League of Cities 120.00

Waste Pro 19,231.44

West Volusia Beacon 34.12

Wright Express 1,347.00

ZHE 1,237.50

Grand Total 138,856.45

Prepared by Michael Wright 1/31/2017 Page 2 of 2

City of Lake Helen Volusia County, Florida

REQUEST FOR PROPOSALS FOR REWRITE OF CITY OF LAKE HELEN’S LAND DEVELOPMENT CODE

Page 1 of 13

RFP # 2017‐01 REQUEST FOR PROPOSALS FOR

Rewrite of City of Lake Helen’s Land Development Code (LDC) DUE: Wednesday, February 22, 2017 AT 3:30 PM

INTRODUCTION The City of Lake Helen, Florida, whose City Hall is located at 327 South Lakeview Drive, Post Office Box 39, Lake Helen, Florida 32744, is inviting Proposals for the Rewrite of City of Lake Helen’s Land Development Code (LDC). The purpose for this Request for Proposals (RFP) is to solicit competitive sealed bids from qualified firms to provide a rewrite of City of Lake Helen’s Land Development Code (LDC) consistent with the Comprehensive Plan. The approach shall be meant to create a zoning ordinance and supersede the entire local land development regulations that apply to the City. The City is most interested in preserving the existing quality of life that is afforded to its residents and visitors; preserving its small town charm; honoring and building upon its historical heritage; preserving its existing residential and rural character; and promoting economic vitality. PRIMARY WORK PRODUCT This contract will result in a rewrite of the City’s Land Development Code (LDC) consistent with the Comprehensive Plan. The approach shall be a proposal, meant to create a zoning ordinance and supersede the entire local land development regulations that apply to the City. The City is most interested in preserving the existing quality of life that is afforded to its residents and visitors; preserving its small town charm; honoring and building upon its historical heritage; preserving its existing residential and rural character; and promoting economic vitality. The City of Lake Helen hopes to begin work on this project in April or May (2017) but it could be delayed up to six (6) months depending on responses, comments and notes regarding the updated City Comprehensive Plan (transmitted in January 2017). The City of Lake Helen is an Equal Employment Opportunity Employer. Questions regarding responses to this Request for Proposals (RFP) must be by e‐mail to Becky Witte, City Clerk at [email protected], by 4:30 PM, Thursday, February 9, 2017. The City will respond, in writing, to all who inquire by Tuesday, February 14, 2017. Proposals shall be delivered in person or by mail/courier service to Ms. Becky Witte, City Clerk, City of Lake Helen City Hall, NO LATER THAN 3:30PM on Wednesday, February 22, 2017. Submittals consisting of 10 complete, signed original sets or 1 original and 9 high quality, legible, copies must be received. 1 CD of the Complete Submittal must also be included. The respondents name and address must be on the outside of a sealed envelope. Submittal envelopes must be clearly marked “Rewrite of City of Lake Helen’s Land Development Code” and shall be addressed as follows for mail/courier or hand delivery:



Page 2 of 13

City of Lake Helen City Clerk 327 South Lakeview Drive Post Office Box 39 Lake Helen, Florida 32744

After the closing time, Proposals will be opened for the sole purpose of recording the names of the respondents submitting their written Proposals and to deliver all timely received Proposals to the review committee. After the review committee has reviewed the proposals, the top candidates will be presented to the City Commission. The City Commission may select any number of respondents to interview or determine not to conduct interviews. Following the interviews, if any are held, the City Commission will select the respondent to engage and will authorize the City Administrator to negotiate and execute a contract with the selected respondent. The successful respondent shall prove by his/her/its qualifications, experience, and plan for the work that it will best serve the overall needs of the City. The selection of the successful respondent shall be at the City of Lake Helen’s discretion after receipt and evaluation of all responses. The City of Lake Helen shall be the sole judge of its own best interests, the proposals and the resulting agreement. Any respondent requiring special accommodations due to a disability or physical impairment at any of the public meetings regarding this RFP should contact the City Clerk at least 3 working days prior to any meeting. Any Proposals received after the specified time and date shall not be considered; additionally, any Proposals submitted orally, telephonically, e‐mailed, faxed, or modified shall not be accepted. All Proposals may only be submitted in person or by mail/courier service to the specified address by the specified deadline. The City cautions respondents to ensure actual delivery of mailed or hand delivered proposals prior to the deadline set for receiving proposals. The City of Lake Helen, Florida reserves the right to waive minor, nonmaterial irregularities in any or all Proposals and accept or reject, in part or in full, any or all Proposals. As required by Section 287.133, Florida Statutes, a firm may not submit a Proposal if the firm is on the convicted vendor list for a public entity crime committed within the past 36 months. The selected firm must warrant that it will neither utilize the services of, nor contract with, any supplier, subcontractor, or consultant in excess of $10,000.00 in connection with this project for a period of 36 months from the date of their being placed on the convicted vendor list. All respondents to this RFP are asked to be thorough, yet concise, in their responses. All respondents are advised that under Chapter 119, Florida Statutes, all responses are deemed public records and open to public scrutiny.



Page 3 of 13

PURPOSE/SCOPE OF WORK The City of Lake Helen, Florida, in conformance with the policies and procedures of the City of Lake Helen (City), is soliciting proposals from applicants that are interested in providing specific services to the City of Lake Helen. Specific services include the following: INTRODUCTION The purpose for this Request for Proposals (RFP) is to solicit competitive sealed bids from qualified firms to provide a rewrite of City of Lake Helen’s Land Development Code (LDC) consistent with the Comprehensive Plan. The approach shall be meant to create a zoning ordinance and supersede the entire local land development regulations that apply to the City. The City is most interested in preserving the existing quality of life that is afforded to its residents and visitors; preserving its small town charm; honoring and building upon its historical heritage; preserving its existing residential and rural character; and promoting economic vitality. PRIMARY WORK PRODUCT The result will be a rewrite of the City’s Land Development Code (LDC) consistent with the Comprehensive Plan. The approach shall be a proposal, meant to create a zoning ordinance and supersede the entire local land development regulations that apply to the City. The City is most interested in preserving the existing quality of life that is afforded to its residents and visitors; preserving its small town charm; honoring and building upon its historical heritage; preserving its existing residential and rural character; and promoting economic vitality. BACKGROUND a. INITIAL REVIEW AND ANALYSIS

1. Interviews. The Consultant will interview appropriate stakeholders involved with the project. These interviews will include, but are not limited to, groups and individuals including elected officials, property owners, and municipal staff.

2. Site Analysis. The Consultant will become familiar with the physical layout of the City and its historic patterns of development and architecture. Existing geographic information will also be provided to assist the Consultant with this analysis.

3. Initial Outcome. The Consultant shall make a recommendation based on the interviews and site analysis as to what approach will be taken to rewrite the LDC to accomplish its goals and implement the Comprehensive Plan.

b. PUBLIC AWARENESS 1. The Consultant shall plan to attend approximately ten (10) Public Meetings including Planning and

Land Development Regulation Commission and City Commission Board meetings DRAFTING THE LAND DEVELOPMENT CODE a. The Consultant shall provide a matrix that shows how the LDC and the Comprehensive plan are

linked, and focus on producing code that entirely replaces the LDC. The consultant shall review the



Page 4 of 13

entire LDC to ensure consistency throughout the LDC. The goal is to develop an LDC that is clear, concise, and predictable as to the form of development.

b. Additional consultant task: Provide regulatory diagrams as part of the rewrite and provide a clear presentation of what the code requirements are and or what they seek to achieve.

DESIGN PARAMETERS FOR THE CODE a. Incorporating the Comprehensive Plan. The new code shall be consistent with the City

Comprehensive Plan. b. Simplified Development Process. Simplification to the greatest extent possible by which

development is reviewed and approved. The simplification of the development standards shall encourage quality development in the City. The development process must be fair, open and understandable for all users.

c. Include Innovative Planning Principals. The City seeks the incorporation of innovative planning concepts to the new regulation. The goal of the new land development regulations is to make the City of Lake Helen a better community by improving the basic policies and rules that govern land development activities in the city. The focus should be on outlining a land development regulation that will result in a sustainable, high quality environment.

d. User‐Friendly Format. The City seeks a concise, well‐written, and easy to use tool. Developers, consultants and the public should be able to easily navigate the new regulations without referring to a variety of separate ordinances.

e. Legal and Fair Document. The regulations must be fair but highly defensible rules for land development in the City of Lake Helen. The regulations Constitution principals, recent court rulings and other applicable case law. It must also be framed in accordance with Florida statutory authority as it pertains to community planning and land development, with such issues as vested rights, appeal processes and rezoning.

REFINING THE CODE a. Presentation of First Draft. The Consultant will present the first draft of the new code for the purpose

of gathering comments. Copies of the first draft will need to be in hardcopy and digital form and posted on the website. The presentation may be made to a special audience of neighborhood residents or stakeholders, or may be presented before a joint gathering of municipal boards and committees, as determined by the City.

b. Presentation of the Second Draft. After making revisions in response to comments on the first draft, the Consultant will present the second draft of the new code at another meeting convened by the City.

c. Meetings with Stakeholders. The Consultant will attend and participate in up to five (5) additional meetings with key stakeholders and/or staff to explain the details of the new code and obtain further input and comments. At least one meeting will be a training session with the City staff that will be implementing the code.



Page 5 of 13

APPROVAL PROCESS a. Public Hearing Presentations. The Consultant will make formal presentations to the City Planning

and Land Development Regulation Commission and the City Commission during the adoption hearing stage.

b. Additional Revisions. The Consultant will be responsible for three (3) rounds of revisions that may become necessary between presentations. City staff will be responsible for collecting comments, questions, and suggestions for these refinements from various sources and consolidating them into a series of action items for revision or responses.

c. Final Work Product. The final work product shall be provided in Microsoft Word 2007 and Adobe Acrobat formats.

PRICE PROPOSAL Interested firms are asked to provide a "Not to Exceed" amount for this project with a breakdown of the overall cost into its constituent parts and the price for each one. In addition, please include the hourly rates (inclusive of overhead and profit) for personnel or personnel categories. Information about the City of Lake Helen can be found at our website, www.lakehelen.com. Proposals will be publicly opened and read aloud in the City Hall Conference Room on the above appointed date (2/22/2017) at 3:30p.m., local time, or as soon thereafter as possible. The City Commission shall be the final authority in the selection of any and all proposals (undetermined date). Respondents will be given proper notice for interviews before the City Commission. CLARIFICATION OF DOCUMENTATION Respondents requiring clarification or having a dispute with these documents must advise the City Clerk on the nature of the required clarification or basis of the dispute, in writing, no later than Thursday, February 9, 2017. If no written contact has been made by this specified date, the Respondent waives the right to any future consideration and accepts the documents as published and/or revised by the City. FLORIDA PUBLIC RECORDS LAW Submittal information shall be subject to Chapter 119, Florida Statutes, generally known as the "Florida Public Records Law." The City cannot regard any document, information or data as proprietary or confidential unless so exempted by Florida Statutes. Documents received with proprietary or confidential information may be resealed and returned without further consideration or obligation. EXPARTE COMMUNICATION Please note that to insure the proper and fair evaluation of a submittal, the City of Lake Helen prohibits exparte communication (i.e., unsolicited) initiated by the Respondent to the City Official or Employee evaluating or considering the submittals prior to the time a proposal decision has been made. Communication between Respondent and the City will be initiated by the appropriate City Official or Employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the proposal. Exparte communication may be grounds for disqualifying the offending Respondent from consideration or award of the proposal then in evaluation or any future proposal.



Page 6 of 13

INDEMNIFICATION AGREEMENT The Respondent agrees to indemnify and hold harmless the City of Lake Helen in complete accordance with the attached requirements. This agreement shall be signed, notarized and returned with the qualification package. Failure to provide the Hold Harmless Indemnification Agreement may be cause for disqualification as nonresponsive to the qualifications requirements. PUBLIC ENTITY CRIME STATEMENT All invitations to bid, as defined by Section 287.012 (11), Florida Statutes, requests for proposals, as defined by Section 2387.012(16), Florida Statutes, and any contract document described by Section 287.028, Florida Statutes, shall contain a statement informing persons of the provisions of paragraph (2)(a) of Section 287.133, Florida Statutes which reads as follows:

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

DRUG‐FREE WORKPLACE CERTIFICATION By submitting a bid in response to this Invitation to Bid, you are certifying that your company is a drug‐free workplace in accordance with Florida Statute 287.087. CONFLICT OF INTEREST I STATEMENT OF NON‐COLLUSION The award hereunder is subject to Chapter 112, Florida Statutes. All respondents must disclose with their bid the name of any officer, director, or agent who is also an employee of the City of Lake Helen. Further, all respondents must disclose the name of any City Lake Helen employee who owns, directly or indirectly, an interest of five percent (5%) or more of the respondent's firm or any of its branches. The respondent shall certify that he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the bid and that the respondent is not financially interested in, or otherwise affiliated in a business way with any other respondent on the same land or improvements. ADDENDA It is the Respondent's responsibility to contact the City Clerk prior to submitting a proposal to ascertain if any addenda have been issued, to obtain all such addenda and return executed addenda with the submittal. The failure of a Respondent to submit acknowledgement of any addenda may be considered an irregularity and may be cause for rejection of the submittal.



Page 7 of 13

QUALIFICATIONS SUBMITTAL Proposals shall be delivered in person or by mail/courier service to Ms. Becky Witte, City Clerk, City of Lake Helen City Hall, by 3:30 PM on Wednesday, February 22, 2017. Submittals consisting of 10 complete, signed original sets or 1 original and 9 high quality, legible, copies must be received. 1 CD of the Complete Submittal must also be included. The respondents name and address must be on the outside of a sealed envelope. Submittal envelopes must be clearly marked “Rewrite of City of Lake Helen’s Land Development Code” and shall be addressed as follows for mail/courier or hand delivery:

City of Lake Helen City Clerk 327 South Lakeview Drive Post Office Box 39 Lake Helen, Florida 32744

FORMAT Firms shall prepare their proposals using the following format and must provide, at a minimum, the following:

a. Title Page. Please identify the RFP. b. A letter to summarize in a brief and concise manner, the proposer's understanding of the scope

of work and make a positive commitment to timely perform the work. The letter should not exceed 2 pages in length. Include the understanding of scope and project as well as familiarity with the City of Lake Helen (current codes, updated Comprehensive Plan, Land Uses, etc)

c. Services and Schedule: Description of services offered with inclusion of a tentative schedule d. List of at least three (3) client references to include organization name, contact person, telephone

number (s), and e‐mail address. e. Affirmative statement, if awarded contract, confirming no conflicts of interest either directly or

indirectly with any party. Alternatively, should any potential conflict exist, the proposal should specify the party with which there might be a conflict, the nature of the potential conflict, and the means proposed to resolve the conflict.

f. The respondent shall submit a price proposal g. Forms. Statement on Public Entity Crimes and Drug‐Free Work Place. h. Any additional information that would be helpful to the City of Lake Helen in evaluating

qualifications. i. Availability. Indicate current and anticipated workloads and availability for other activities.

Identify the extent and nature of any anticipated outside support. Identify those who will be tasked with the project and their expertise.

EVALUATION CRITERIA Scope, Understanding of Project and Familiarity with the City of Lake Helen (Current Codes,

Comprehensive Plan, etc): Score 0‐20 Price Proposal: Score 0‐20 Experience and Team Members Assigned to the Project: Score 0‐20 Schedule and Availability: Score 0‐20



Page 8 of 13

References: Score 0‐20 Total Score (0‐100)

SCORING:

Outstanding, out‐of‐the‐box, Innovative, Cost/Time Savings (20 points)

Excellent, Very Good, Solid in all respects (15 points)

Good, No major weaknesses, Fully Acceptable as is (10 points)

Marginal, Weak, Workable but needs clarifications (5 points)

Unacceptable, Needs major help to be acceptable (0 points) Sealed proposals will be accepted for Request for Proposals (RFP) no later than 3:30 PM on Wednesday, February 22, 2017. Proposals received after the specified time will not be accepted or considered. "Postage Due" items will not be accepted. Proposals transmitted by fax or e‐mail will not be considered. Proposals shall be delivered in a sealed envelope, clearly marked with the RFP number, tile and closing time and date to:

City of Lake Helen Attn: Becky Witte, City Clerk PO Box 39 (Physical Address: 327 S. Lakeview Drive) Lake Helen, Florida 32744

The City of Lake Helen at its sole discretion reserves the right to waive technicalities or irregularities, to reject any or all submittals, and/or to accept that submittal which is in the best interest of the City. The award of this submittal, if made, may be based on various considerations, including without limitation; Respondent's experience and/or qualifications, past experience, administrative cost, standardization, technical evaluation and oral and/or written presentations as required. The City reserves the right to accept all or part, or to decline the whole, and to award this submittal to one (1) or more Respondents. The City of Lake Helen encourages the use of minority and women‐owned businesses as subcontractors or in joint venture arrangements. STANDARD INSURANCE TERMS AND CONDITIONS: Respondent shall not commence any work in connection with an Agreement until all of the following types of insurance have been obtained and the City has approved such insurance, nor shall Respondent allow any sub consultants to commence work on a subcontract until all similar insurance required of the subcontractor has been so obtained and approved. All insurance shall be secured from or countersigned by an agent or Surety Company recognized in good standing and authorized to do business in the State of Florida. Companies authorized as a group self‐insurer by F.S. 440.57, Florida Statutes, may issue policies for Workers' Compensation.



Page 9 of 13

a) Loss Deductible Clause: The City shall be exempt from, and in no way liable for, any sums of money that may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Respondent and/or sub consultant providing such insurance.

b) Workers' Compensation Insurance: The Respondent shall obtain during the life of this Agreement, Worker's Compensation Insurance with Employer's Liability Limits of $500,000/$500,000/$500,000 for all the Contractor's employees connected with the work of this project and, in the event any work is sublet, the Respondent shall require the sub consultant similarly to provide Workers' Compensation Insurance for all of the employees unless such employees are covered by the protection afforded by the Respondent. Such insurance shall comply fully with the Florida Workers' Compensation Law. In case any class of employees engaged in hazardous work under this contract for the City is not protected under the Workers' Compensation statute, the Respondent shall provide, and cause each sub consultant to provide adequate insurance, satisfactory to the City, for the protection of the Respondents employees not otherwise protected.

c) Contractor's Public Liability and Property Damage Insurance: The Respondent shall obtain during the life of this agreement Commercial Automobile coverage, this policy should name the City of Lake Helen as an additional insured, and shall protect the Respondent and the City from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operations under this Agreement whether such operations be by the Respondent or by anyone directly or indirectly employed by the Respondent. 1) Automobile Bodily Injury Liability & Property Damage Liability

• $1, 000,000 combined single limit per occurrence (each person, each accident)

• Liability coverage will include hired & non‐owned automobile liability • Include Waiver of Subrogation in favor of The City Lake Helen.

2) Comprehensive General Liability (Occurrence Form) ‐ this policy should name the City of Lake Helen as an additional insured and should indicate that the insurance of the Consultant is primary and non‐contributory. • $2,000,000 GENERAL AGGREGATE • $2,000,000 PRODUCTS‐COMPLETED OPERATIONS AGGREGATE • $1, 000,000 PER OCCURRENCE • $1,000,000 PERSONAL & ADVERTISING INJURY

3) Sub consultant's Comprehensive General Liability, Automobile Liability and Worker's Compensation Insurance: The Respondent shall require each sub consultant to procure and maintain during the life of this sub consultant, insurance of the type specified above or insure the activities of these subcontractors in the Respondent's policy, as specified above.

4) Owner's Protective Liability Insurance: As applicable for projects, providing coverage for the named insured's liability that arises out of operations performed for the named insured by independent consultants and are directly



Page 10 of 13

imposed because of the named insured's general supervision of the independent consultant.

The Respondent shall procure and furnish an Owner's Protective Liability Insurance Policy with the following limits: $1,000,000, per occurrence, and $2,000,000 aggregate and naming the City of Lake Helen as the Named Insured. d) Contractual Liability: NOTE: PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY

INSURANCE, THE CITY SHALL BE NAMED AS ADDITIONAL INSURED. • $1, 000,000 PER OCCURRENCE • $2,000,000 AGGREGATE

e) Commercial Umbrella: • $1,000,000 PER OCCURRENCE • $2,000,000 Aggregate • Including Employer's Liability and Contractual Liability

f) Certificates of Insurance: Certificate of Insurance Form, naming the City of Lake Helen as an additional insured will be furnished by the Respondent upon notice of award.

The Respondent will provide the name of the Insured, the specific job by name and job number, the name of the Insurer, the number of the policy, its effective date, its termination date. To ensure fair consideration for all respondents, communication relative to this RFP is prohibited during the submission process, with the exception of questions for clarification if necessary, addressed as instructed above. Respondents may not initiate communication with any City official or employee regarding this RFP, except as herein noted, prior to the time an award or decision has been made. All proposals must be firm and valid for 120 calendar days from the date of their submission. Tentative Schedule This is a proposed scheduled and may be changed by staff or the City Commission as needed. Advertisement for RFP: Thursday, January 26, 2017 Questions Due: Thursday, February 9, 2017 by 4:30pm

Questions regarding responses to this Request for Proposals (RFP) must be in writing through e‐mail to Becky Witte, City Clerk at [email protected]

City to respond to Questions: Tuesday, February 14, 2017 Proposals Due: Wednesday, February 22, 2017 at 3:30pm Committee Meeting: Wednesday, March 1, 2017 at 8:30am (pending Commission

approval) Presentation to the City Commission: Thursday, March 9, 2017 at 7:00pm This is a proposed scheduled and may be changed by staff or the City Commission as needed.



Page 11 of 13

SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICAL AUTHORIZED TO ADMINISTER OATHS.

This sworn statement is submitted to the CITY OF LAKE HELEN, FLORIDA by: (print individual’s name and title) for: (print name of entity submitting sworn statement) whose bus ines s address is: and (if applicable) its Federal Employer Identification Number (FEIN) is: ____________________ (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement .)

I understand that a “ public entity crime” as defined in Paragraph 287.133 (1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. I understand that “convicted” or “conviction” as defined in Section 287.133 (1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non‐jury trial, or entry of a plea of guilty or non contendere. I understand that an “affiliate” as defined in Section 287.133(1)(a), Florida Statutes, means: a. A predecessor or successor of a person convicted of a public entity crime; or

b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term “affiliate” includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm’s length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate.

I understand that a “person” as defined in Section 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with legal power to enter



Page 12 of 13

into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term “person” includes those officers, directors, executives, and partners. Shareholders, employees, members, and agents who are active in management of an entity. Based on information and belief, the statement, which I have marked below, is true in relations to the entity submitting this sworn statement. (Indicate which statement applies). Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list (attach a copy of the final order). I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.

Signature STATE OF COUNTY OF

The foregoing instrument was sworn to and subscribed before me this day of _________, 2015 by who is personally known to me or produced ________________________as identification.

______________________________________ Notary Public; State of Florida

(Affix Notarial Seal) Printed Name: __________________________



Page 13 of 13

CITY OF LAKE HELEN DRUG‐FREE WORKPLACE COMPLIANCE FORM

Preference shall be given to businesses with drug‐free workplace programs. Whenever two or more proposals, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug‐free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug‐free workplace program. In order to have a drug‐free workplace program, a business shall: (The undersigned vendor in accordance with Section 287.087, Florida Statutes, hereby certifies that does): (Name of Business)

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug‐free workplace, any available drug counseling rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in Subsection 1.

4. In the statement specified in Subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of Chapter 893, Florida Statutes, or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than 5 days after such conviction.

5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee’s community, by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug‐free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this form complies fully with the above requirements.

Signature Date

STATE OF COUNTY OF

The foregoing instrument was sworn to and subscribed before me this day of _________, 2015 by who is personally known to me or produced ________________________as identification.

________________________________ Notary Public; State of Florida

(Affix Notarial Seal) Printed Name: ____________________

Jason J. Lawrence 895 S. Wymore Road #933B (850)879-5541

Altamonte Springs, FL 32714 [email protected]

Education: Florida A&M University

B.A., Political Science and Economics: December 2011

Florida State University

Master of Public Administration: December 2015

Competencies: Microsoft Office Suite; Adobe Creative Suite; IBM SPSS; SAS/CGI Financial; and LobbyTools.

Professional Experience:

Management and Budget Analyst

County of Volusia Feb. 2016 – present Deland, FL

Assists the County Council and County Manager in every aspect of the nine-month budgetary process,

including making recommendations for the allocation of fiscal resources.

Monitors over $100 million in enterprise, governmental, and proprietary funds, including those for the

Daytona Beach International Airport, Economic Development, and the Volusia County Ocean Center.

Provides budgetary guidance to County departments in preparation of their annual funding requests.

Performs economic and financial forecasting using Microsoft Excel and CGI Financial Software.

Prepares, and edits a 1000-page budget document for the record of the County Council and general public.

Completes management analysis and special projects for the Director, CFO, and County Manager.

Management Fellow

Leon County Government Sept. 2015 – Feb. 2016 Tallahassee, FL

Works closely with the County Administrator in a professional position as a management trainee.

Assists in the implementation of the policies of the Leon County Board of County Commissioners.

Monitors state and federal legislation of interest to the County; writes weekly reports on findings of

legislative action on behalf of Administrator for review by the County Commission; and assists in planning of

County lobbying efforts.

Completes special projects related to the County’s Intergovernmental Affairs and Economic Development

initiatives.

Grants Manager

Office of the Attorney General April 2014 – Sept. 2015 Tallahassee, FL

Manages more than 40 grant contracts for awards exceeding $2.5 million, while providing technical

assistance to sub-grantees to ensure legal and administrative compliance.

Performs monthly program compliance monitoring to determine reimbursement eligibility; requires

knowledge of state and federal contracting guidelines and accounting principles (GAAP).

Performs annual on-site auditing ensuring operational compliance; and acts as public liaison to Attorney

General on issues of program improvement and service delivery.

Assists in the formulation and management of budgets.

Reviews applications and supporting documents for funding requests.

Analyst

Office of the Attorney General May 2013 – April 2014 Tallahassee, FL

Responsible for analyzing and responding to consumer complaints received by the Office of the Attorney

General; assists in the investigation of economic crimes.

Position requires advanced research and communication skills, as well as extensive knowledge of local, state

and federal government.

Executive Secretary

The Florida Legislature Feb. 2013 – May 2013 Tallahassee, FL

Serves as a Technical Writer and Records Management Assistant in a dual role for the Florida House of

Representatives’ Clerk’s Office during the 2013 Legislative Session.

Works closely with staff members in the Legislative Process Division by conducting research of legislative

actions, and producing copies of both the House Calendar, and House Journal.

Serves at the pleasure of the House Clerk and Speaker.

Professional Associations/Designations:

Florida City and County Management Association (“Emerging Leader”) Tallahassee, FL

Government Finance Officers Association Chicago, IL

International City and County Management Association Washington, DC

National Association of County Administrators (“Emerging Leader”) Washington, DC

References: Available upon request

Monthly Reports:

Planning and Land Development Regulation Commission (PLDRC)

City Administrator / City Engineer

City Attorney

Police Chief and Code Compliance


February 9, 2017

PUBLIC HEARINGS

Second and Final Reading of Ordinance 2017-02

Annexation of 970 McKenzie Road (Zook)


February 9, 2017


Public Hearing Second and Final Reading of

Ordinance 2017-02 Annexation of 970 McKenzie Road (Zook)

Meeting Date: February 9, 2017 Subject: Second and Final Reading of Ordinance 2017‐02 Annexation of 970 McKenzie Road (Zook) Synopsis: In July 2016 the City Commission passed Resolution 2016‐06 Temporarily waiving annexation fees until September 30, 2017. The City Commission on January 12, 2017 unanimously voted to approve the First Reading of Ordinance 2017‐02 Annexation of 970 McKenzie Road (Zook) and waive the mailing and placard notice provisions with regard to voluntary annexations. At the January 23, 2017 Planning and Land Development Regulation Commission Meeting, the Commission made a recommendation to the City Commission to adopt Ordinance 2017‐02 for Annexation of Mr. and Mrs. Zook at 970 McKenzie Road at the February 9, 2017 Regular City Commission Meeting when the second and final reading will be held. Title of Ordinance 2017-02: AN ORDINANCE OF THE CITY OF LAKE HELEN, FLORIDA, ANNEXING BY VOLUNTARY PETITION PROPERTY LOCATED CONTIGUOUS TO THE CITY OF LAKE HELEN IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; REDEFINING THE BOUNDARIES OF THE CITY OF LAKE HELEN TO INCLUDE SAID PROPERTY; PROVIDING FOR FINDINGS; DIRECTING THE CITY CLERK TO RECORD THE ORDINANCE WITH THE CLERK OF THE CIRCUIT COURT, WITH THE CHIEF ADMINISTRATIVE OFFICER OF VOLUSIA COUNTY AND WITH THE DEPARTMENT OF STATE; PROVIDING FOR PUBLICATION; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; PROVIDING FOR SEVERABILITY; PROVIDING FOR NON‐CODIFICATION AND THE TAKING OF ADMINISTRATIVE ACTIONS AND PROVIDING FOR AN EFFECTIVE DATE. Recommendation: Consideration of Ordinance 2017‐02 for Annexation of Mr. and Mrs. Zook at 970 McKenzie Road Suggested Motion: Motion to approve the Second and Final Reading of Ordinance 2017‐02 Attachment(s): Ordinance 2017‐02 Annexation of 970 McKenzie Road (Zook) Exhibit “A”

PUBLIC HEARINGS

First Reading of Ordinance 2017-03

Amending Article 15 (Reference to Gateway Corridor Historic Style Guide)


February 9, 2017


Public Hearing First Reading of

Ordinance 2017-03 Amending Article 15 Gateway Corridor Historic Style Guide

Meeting Date: February 9, 2017 Subject: First Reading of Ordinance 2017‐03 Amending Article 15 to include reference to the Gateway Corridor Historic Style Guide Synopsis: The City Commission allowed staff to craft the Gateway Corridor Historic Style Guide as a reference to the Architectural styles listed within Article 15 of the Land Development Code. The guide has been reviewed and supported by the Historic Preservation Board (November and December 2016), the Planning and Land Development Regulation Commission (November 14, 2016), and local architect and historical preservation expert Jerry Mills (see attached letter dated January 24, 2017). The proposed ordinance will add the following language to Article 15:

The Gateway Corridor Historical Style Guide dated ______________ is hereby adopted as a reference guide for developers in preparing architectural elevations and to the City in reviewing architectural elevations for approval. The Gateway Corridor Historical Style Guide is only a guide and does not require strict compliance nor dictate the only acceptable architectural style or design. Prior to final approval of a building permit for a new structure or modification of an existing structure which changes the architectural design within the Gateway Corridor, the plans and renditions shall be presented to both the Historic Preservation Board and the City Commission for the opportunity of public review and comment. Final approval for the issuance of a permit shall remain with the City Administrator.

Title of Ordinance 2017-03: AN ORDINANCE OF THE CITY OF LAKE HELEN, FLORIDA, AMENDING ARTICLE 15 OF THE CITY OF LAKE HELEN CODE OF ORDINANCES TO INCLUDE THE GATEWAY CORRIDOR HISTORIC STYLE GUIDE AS A REFERENCE TO THE ARCHITECTURAL STANDARDS LISTED IN THE CITY’S LAND DEVELOPMENT CODE AND CREATING A PROCESS FOR PUBLIC REVIEW AND COMMENT ON ARCHITECTUAL PLANS PRIOR TO FINAL APPROVAL FOR CONSTRUCTION IN THE GATEWAY CORRIDOR; PROVIDING FOR LEGISLATIVE FINDINGS; PROVIDING FOR AMENDMENTS TO ARTICLE 15; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY, PROVIDING FOR CODIFICATION AND PROVIDING FOR AN EFFECTIVE DATE.

Recommendation: Consideration of the First Reading of Ordinance 2017‐03 Amending Article 15 to include reference to the Gateway Corridor Historic Style Guide Suggested Motion: Motion to approve the First Reading of Ordinance 2017‐03 Amending Article 15 to include reference to the Gateway Corridor Historic Style Guide. Attachment(s):

Ordinance 2017‐03 Amending Article 15 to include reference to the Gateway Corridor Historic Style Guide

Letter from Jerry Mills supporting the document

Gateway Corridor Historic Style Guide is available on the City Website: http://lakehelen.com/Gateway/Gateway.html

ORDINANCE 2017‐03

AN ORDINANCE OF THE CITY OF LAKE HELEN, FLORIDA, AMENDING ARTICLE 15 OF THE CITY

OF LAKE HELEN CODE OF ORDINANCES TO INCLUDE THE GATEWAY CORRIDOR HISTORIC STYLE

GUIDE AS A REFERENCE TO THE ARCHITECTURAL STANDARDS LISTED IN THE CITY’S LAND

DEVELOPMENT CODE AND CREATING A PROCESS FOR PUBLIC REVIEW AND COMMENT ON

ARCHITECTUAL PLANS PRIOR TO FINAL APPROVAL FOR CONSTRUCTION IN THE GATEWAY

CORRIDOR; PROVIDING FOR LEGISLATIVE FINDINGS; PROVIDING FOR AMENDMENTS TO

ARTICLE 15; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY, PROVIDING FOR

CODIFICATION AND PROVIDING FOR AN EFFECTIVE DATE.

WHEREAS, the City Commission recognized a need for clarification and guidance of Article 15, Gateway Corridor Architectural styles; and

WHEREAS, in effort to provide clarification of the architectural styles listed in the Land Development Code, the guide was created by staff utilizing valuable input, discussions and assistance from Historic Preservation Board members, Planning and Land Development Regulation Commissioners, the Historic Preservation Society, local historians and community members, the National Register of Historic Places Survey (created by Sidney Johnson in the early 1990’s), guidelines and recommendation by the City’s Planning Consultant and Architectural Historians (GAI Planning Consultants) as well as depictions, descriptions and pictures of buildings within Lake Helen and surrounding and similar areas; and

WHEREAS, the goal of the guide is to have a user friendly translation of the Architectural styles listed with the City’s Land Development Code specific to the uniqueness of Lake Helen which is compatible with the structures and the aesthetics of the City of Lake Helen; and

WHEREAS, the Gateway Corridor Historical Style Guide has been reviewed and supported by the Historic Preservation Board, the Planning and Land Development Regulation Commission as well a letter of support and backing from Jerry Mills, local architect and historian; and

WHEREAS, the goal is to utilize as a guide and reference for the public, staff and city boards with the ability for staff to update, modify and add additional depictions and themes as needed.

NOW, THEREFORE, BE IT ENACTED BY THE CITY COMMISSION OF THE CITY OF LAKE HELEN, FLORIDA:

SECTION 1. LEGISLATIVE FINDINGS. The City Commission of the City of Lake Helen hereby adopts the recitals set forth in the preamble to this Ordinance (whereas clauses) as legislative findings.

SECTION 2. The City Commission of the City of Lake Helen hereby amends Article 15.06.06 of the City of Lake Helen Code of Ordinances to create 15.06.06 (A)(1)(e) to read as follows:

e. The Gateway Corridor Historical Style Guide dated ______________ is hereby adopted as a reference guide for developers in preparing architectural elevations and to the City in reviewing architectural elevations for approval. The Gateway Corridor Historical Style Guide is only a guide and does not require strict compliance nor dictate the only acceptable architectural style or design.

Prior to final approval of a building permit for a new structure or modification of an existing structure which changes the architectural design within the Gateway Corridor, the plans and renditions shall be presented to both the Historic Preservation Board and the City Commission for the opportunity of public review and comment. Final approval for the issuance of a permit shall remain with the City Administrator.

SECTION 3. CONFLICTS. All ordinances or parts of ordinances in conflict herewith are hereby repealed.

SECTION 4. SEVERABILITY. If any provision of this Ordinance or the application thereof to any person or circumstances is held invalid, the invalidity shall not affect other provisions or applications of this Ordinance which can be given effect without the invalid provision or application and to this end the provisions of this Ordinance are declared severable.

SECTION 5. CODIFICATION. Specific authority is hereby granted to codify and incorporate this Ordinance in the existing Code of Ordinances of the City of Lake Helen.

SECTION 6. EFFECTIVE DATE. This Ordinance shall become effective immediately upon adoption.

THIS ORDINANCE APPROVED ON SECOND READING this 9th day of March, 2017, by the City Commission of the City of Lake Helen, Florida.

CITY OF LAKE HELEN

_________________________ Buddy Snowden, Mayor

ATTEST: _________________________________________ Jason Yarborough, City Administrator Approved as to form and legality for use and reliance of the City of Lake Helen, Florida:

_________________________________________ Scott E Simpson, City Attorney

J E R R Y W. M I L L S, SR. A R C H I T E C T 7 0 1 W 3rd S T, S A N F O R D, FL 32771 407 . 921 . 8795 LIC. # A R 0 0 0 8 3 1 4 m i l z a r c h @ g m a i l. c o m January 27, 2017 Ms. Becky Witte, City Clerk City of Lake Helen PO Box 39 Lake Helen, Florida 32744 Phone: (386) 228-2358 / Fax: (386) 228-9714 Email: [email protected] Sent via email, only RE: Gateway Corridor Guides – Review – INVOICE Per our verbal agreement, this invoice is submitted for payment by the City for the review, comments and response letter as it relates to the document entitled “Gateway Corridor Guides,” as written by Ms. Witte. On January 24, 2017, Mr. Mills met with Ms Witte and provided the response letter following the review of the document with her. Additionally, Mr. Mills provided the City with that reviewed document, complete with comments throughout. Payment is now due in the amount of $500.00 to Jerry Walker Mills, Sr., Architect 701 West Third Street Sanford, FL 32771 (407)921-8795 Respectfully Submitted,

Jerry Walker Mills, Sr., Architect Attachments: Copy of response letter

tel:3862282358

tel:3862289714

mailto:[email protected]

J E R R Y W. M I L L S, SR. A R C H I T E C T 7 0 1 W 3rd S T, S A N F O R D, FL 32771 407 . 921 . 8795 LIC. # A R 0 0 0 8 3 1 4 m i l z a r c h @ g m a i l. c o m January 24, 2017 RE: Gateway Corridor Guides The "Gateway Corridor Guides," as compiled by Becky Witte, City Clerk, with the City of Lake Helen, is quite comprehensive. With nine "styles" of residential Architecture described, anyone deciding to build a single family residence within the City's boundaries, would certainly have the information available for their Architect to easily emulate the period or style of architecture common to and compatible with the existing architectural language of the community. Continuity of design for the City appears to be an essential need for the residents, to maintain the eclectic mix of architecture represented throughout the area. Only a few constructive comments are offered herein, as the material is well organized, laid out and easily read and understood: 1. Some examples described by addresses in the description/ definition of some of the styles are not followed by specific direction to find an associated photo, such as: (see below) or (as shown on page xx, should the document ultimately be paginated) 2. I believe it would be useful to identify resources and references through a bibliography. Should an Architect for a proposed residence wish to identify additional elements, materials, proportions and details that define a specific style, they would have an easier opportunity to find the published information. 3. Many of the styles represented within the nine provided in the document actually blend many similar elements, materials and details. This is not a criticism of the document, simply an observation of reality. 4. Additional comments were penciled in the copy of the document provided to this reviewer. That copy will temporarily returned to Ms. Witte for her consideration. They will be discussed, personally, in a meeting on Tuesday, Jan. 23. There are many current residents in the City that clearly care deeply for the quality of life and the Architecture in which they reside and enjoy. It is the opinion of this reviewer, therefore, that the "Guides" should be finalized and accompanied by a City ordinance to protect the architectural lifestyle they treasure, for the current population and for the future of Lake Helen. Kudos to Becky Witte! Kudos to the citizens of Lake Helen that care. Respectfully Submitted,

Jerry Walker Mills, Sr. Architect, Principal

Lake Helen Reference Books For Becky Witte From Jerry Walker Mills, Sr. 1.24.17

Field Guide to American Houses; Virginia and Lee McAlester; New York; Alfred A. Knopf; 1986

The American House; Mary Mix Foley; New York; Harper and Row; 1980 Victorian Exterior Decoration; Roger Moss & Gail Caskey Winkler; New York;

Henry Holt & Co.; 1987 American Vernacular Design, 1870 – 1940; New York; Van Nostrand Reinhold

Co.; 1985 The Shingle Style and the Stick Style; Vincent J. Scully, Jr.; New Haven and

London; Yale University Press; 1955 & 1977 Classic Cracker, Florida’s Wood Frame Vernacular Architecture; Ronald W.

Haase; Sarasota, FL; Pineapple Press; 1992 Houses by Mail (Sears Roebuck & Co.); Katherine Cole Stevenson, H. Ward

Jandl; Washington DC; The Preservation Press; 1986 The Prairie School (Wright); H. Allen Brooks; New York; W. W. Norton &

Co., Inc.; 1972 Century of Color – Exterior Decoration for American Buildings – 1820/1920;

Roger Moss; Watkins Glen, NY; American Life Foundation; 1981 (Including Heritage Colors – Authentic Exterior Colors , a color chart)

PUBLIC FORUM

Yellow Cards – For any individual wishing to speak to any issue not on the agenda.

Comments will be limited to three minutes unless otherwise directed by the City

Person wishing to speak must approach the front podium, give name and address.


February 9, 2017

Commission ConsiderationItem 8a: Consideration of

Improvements at the Creative Arts Café


February 9, 2017


Commission Consideration ITEM 8A:

Consideration of Improvements at Creative Arts Cafe

Meeting Date: February 9, 2016 Subject: Consideration of Improvements at Creative Arts Cafe Synopsis: The Creative Arts Café has a septic tank system permitted by Volusia Department of Health for 26 full service (reusable plates) customers or 35 “paper plate” customers. It was explained at the mandatory pre‐proposal meeting, that if the winning vendor for the food service agreement wanted something better than what was currently allowed by permit, then the vendor would be responsible for any necessary improvements to the septic system and permit changes. Based on staff research, it has been determined that upgrading the septic tank system and permit to allow for a full service dining experience is going to be more expensive than originally thought. Staff has discussed the improvement issue with the vendor and they are not able to fund the upfront cost of the improvements. However, they did express a willingness to amend the agreement regarding the extra contribution of 1% of sales. Currently the 1% contribution cap on gross sales is $500.00 per month. They are willing to remove that cap for this improvement. Option #1 – Require Vendor to make the necessary Septic upgrades

Pro Con

No City funds expended

City kept to terms of the agreement as originally stated

Likely that current vendor will not open

Difficult to attract another vendor

Not meet the public’s expectations of “full service” dining experience

Option #2A – City Assist with making upgrades to Septic system through waving purchasing procedures and accepting Dixie Septic quote.

Pro Con

Improvements will expand the use of the facility regardless of the vendor.

Current vendor will be more likely to be able to open in March 2017

Community would get a “full service” dining experience

Price includes engineering

Drain field will expand from approximately 1,000 sq.ft. to 4,000 sq.ft in Blake Park.

Unbudgeted expense.

Dixie Septic is the vendor who designed and installed the original septic and grease trap system at the Cafe. They have given a quote of $42,250. However, it does not include electrical, site restoration and plumbing connection expenses.


Commission Consideration ITEM 8A:

Consideration of Improvements at Creative Arts Cafe

Option #2B‐ City Assist with making upgrades to Septic system through RFP process

Pro Con

Improvements will expand the use of the facility regardless of the vendor.

May get a better price/product.

Community would get a “full service” dining experience

Drain field will expand from approximately 1,000 sq.ft. to 4,000 sq.ft in Blake Park.

Vendor would likely not be able to open until May or June 2017 because of the additional bidding and award process time.

Unbudgeted expense.

City would have to fund the expense of preparing the engineering documents for the RFP process.

The funds for this expense will be paid from unreserved fund balance from the General Fund. Currently, the general fund has $698,000 in unreserved fund balance. Recommendation: Staff has talked with the City engineer who stated that it would cost $50,000 to $60,000 to upgrade the sewage disposal systems at the café to accommodate 60 full service patrons. Dixie Septic has given a written quote of $42,250 which includes a discount from them because they recognize the value of the project and were the original tank installers. We have gotten a verbal quote from Big Dog, Inc. for $55,000. As a result of Dixie Septic’s knowledge of the existing system and their quote being below the City engineer’s estimate and another vendor quote, staff is recommending waving the purchasing procedure and awarding the project to Dixie Septic. Additional funds will be needed to pay for electrical, site restoration and plumbing work. The total project cost is anticipated to not to exceed $50,000. Suggested Motion: Motion to waive purchasing procedures and approve the expenditure of up to $50,000 from unreserved fund balance in the General Fund with Dixie Septic and other secondary vendors to upgrade the sewage disposal systems at the Creative Arts Café. Additionally, Mayor and staff are authorized to execute an amendment to the Food Services Agreement that will remove any caps on the 1% of gross sales paid by the food vendor. Attachments: Dixie Septic Quote

Commission ConsiderationItem 8b: Consideration of the

expenditure of $1,500 for installation of a CCTV System at City Hall.


February 9, 2017


Commission Consideration ITEM 8B:

Consideration of Security System for City Hall

Meeting Date: February 9, 2016 Subject: Consideration of the expenditure of $1,500 for installation of a CCTV System at City Hall. Synopsis: The City Commission discussed and authorized the City Administrator to research the cost and options for a security system at City Hall. The cost will be $1,500 for installation of a CCTV System with J&J Security. Three companies were contacted and two quotes were received (J&J Security $1,500 and Signal21 Security $1,745). At the January meeting staff was asked to inquire about the monitoring and maintenance fee on the J&J Security quote. Chief Walker contacted the company and verified that the City would not be charged a monthly monitoring or maintenance fee but it is an optional service they could provide. The funds for this expense will be extracted from the contingency line item. Recommendation: Consideration of the expenditure of $1,500 for installation of a CCTV System at City Hall. Suggested Motion: Motion to approve the expenditure of $1,500 for installation of a CCTV System at City Hall with J&J Security. Attachments: J &J Security Services, Corp. quote (updated)

EstimateDate

12/8/2016

Estimate #

21436

Name / AddressLake Helen City Hall327 S Lakeview DriveLake Helen, FL 32744

Ship ToLake Helen City Hall327 S Lakeview DriveLake Helen, FL 32744

J & J Security Services, Corp.2922 Howland Blvd.Deltona, FL 32725

Project

Phone # 386 789-5555Fax # 386 789-9858

Total

Subtotal

Sales Tax (0.0%)

Web Site: www.jandjsecurity.com

Signature:Estimate is valid for 30 days from Submittal Date. Approval authorizes J&J to order materials and perform the work. All Returned Items are subject to a 15%Restocking Fee.

State License # EF-0000527

Item Description Qty Rate Total

INSTALL Installation of a CCTV System 1.00 1,500.00 1,500.00T

Install (3) Hi Resolution Cameras - Exterior, MainHall, and Payment Receiving AreaInstall (1) 8-Channel DVR with 1-Terabyte of HardDrive SpaceInstall (3) BalunsPower Supply

*OPTIONAL MAINTENANCE PLAN AVAILABLEFOR ADD-ON*Maintenance and Cleaning at $49.95 / MonthIncludes Quarterly Cleaning, Adjustments,Complete Replacements, Full Warranty

Special pricing per GV

$1,500.00

$1,500.00

$0.00

Commission DiscussionItem 9a: Discussion of the City Commission Business Forum on

February 28, 2017


February 9, 2017


Commission Discussion ITEM 9A:

Discussion of the City Commission Business Forum on February 28, 2017

Meeting Date: February 9, 2017 Subject: Discussion of the City Commission Business Forum on February 28, 2017 Synopsis: The City Commission Business Forum is set for held at 10:00 am at Hopkins Hall on Tuesday, February 28, 2017. Invitations have been sent by mail on January 25, 2017 and Commissioner Wilson has visited many local businesses to extend a personal invitation. Staff has received good feedback and several confirmations of attendance. Set-Up of Hopkins Hall: Chairs aligned in the main hall in a “U” shape with the Commissioners seated at a Head Table in front of the stage. Eye to eye with the audience. Brunch set up in the Library. Suggested Agenda:

9:30 AM: Doors open (brunch buffet available) 10:00 AM: Open Social, Meet and Greet 10:15 AM: Welcome and Introductions (Mayor Snowden)

Goal: to create a dialogue, a conversation so to speak. Discussion of opportunities now and in the future. Feedback to the City.

Adjourn: Set the Next Meeting Rules: 1. The Mayor will preside and keep on topic 2. Keep emotions in check (no personal attacks) 3. Allow others to have the opportunity to speak and answer (listen to learn) 4. Fair and balanced participation 5. Be professional and be factual

Follow up after the Event: 1. All invited attendees, whether they showed or not should receive a summary of the salient points, the topics, the Q&A's. This summary will be posted on the City website.

2. Next meeting? How often should these meetings be held? Twice per year? Once? Commission Discussion Item of the event in March. Recommendation: Discussion of the City Commission Business Forum on February 28, 2017

Zone Reports


February 9, 2017