CITY OF EDINA

AgendaArts and Culture Commission

City Of Edina, MinnesotaEdina Public Works - Multi-purpose room

Thursday, October 28, 20214:30 PM

I. Call To Order

II. Roll Call

III. Approval Of Meeting Agenda

IV. Approval Of Meeting Minutes

A. Minutes: Arts and Culture Commission Sept. 23, 2021

V. Community Comment

During "Community Comment," the Board/Commission will invite residents to share relevant issues

or concerns. Individuals must limit their comments to three minutes. The Chair may limit the

number of speakers on the same issue in the interest of time and topic. Generally speaking, items

that are elsewhere on tonight's agenda may not be addressed during Community Comment.

Individuals should not expect the Chair or Board/Commission Members to respond to their

comments tonight. Instead, the Board/Commission might refer the matter to sta for

consideration at a future meeting.

VI. Reports/Recommendations

A. 2021 Work Plan Updates

VII. Chair And Member Comments

A. 2022 Submitted Work Plan

VIII. Sta Comments

A. Upcoming Meetings and Events

IX. Adjournment

The City of Edina wants all residents to be comfortable being part of the publicprocess. If you need assistance in the way of hearing ampli cation, aninterpreter, large-print documents or something else, please call 952-927-886172 hours in advance of the meeting.

Date: October 28, 2021 Agenda Item #: IV.A.

To: Arts and Culture Commission Item Type:Minutes

From: Perry Vetter, Parks and Recreation DirectorItem Activity:

Subject: Minutes: Arts and Culture Commission Sept. 23,2021

Action

CITY OF EDINA4801 West 50th Street

Edina, MN 55424www.edinamn.gov

ACTION REQUESTED:Request approval of the Minutes of the Arts & Culture Commission Meeting of September 23, 2021.

INTRODUCTION:

ATTACHMENTS:Descr ipt ion

Minutes: Arts and Culture Commission Sept. 23, 2021

http://www.edinamn.gov

Draft Minutes ☒ Approved Minutes ☐

Approved Date:10/28/2021

Minutes City of Edina, Minnesota

Edina Arts & Culture Commission September 23, 2021

4:30 p.m.

I. Call to Order

Chair Sorenson called the meeting to order at 4:37 p.m.

II. Roll Call Answering roll call were Commissioners Amlaw, Chandler, Fram, Johnson, Rubin, Sorenson, Stemmler, Suckow, Westlund; Student Commissioners Anand, and Shen Staff present: Parks and Recreation Director Perry Vetter, Assistant Recreation and Facilities Director Tracy Petersen, Art Center General Manager, Susan Tarnowski, and Centennial Lakes Park Assistant Manager, Laura Fulton

III. Approval of Meeting Agenda Motion made by Chandler to approve the agenda. Motion seconded by Westlund. Motion carried.

IV. Approval of Meeting Minutes Edits to the minutes were provided by Amlaw and Chandler. Motion made by Rubin to approve the August 26, 2021, corrected minutes. Motion seconded by Amlaw. Motion carried.

V. Special Recognitions And Presentations

Commissioners welcomed new Student Commission Reeya Anand. Continuing Student Commissioner Tiffany Shen was also recognized.

VI. Community Comment

Dick Crockett, Edina Foundation, donated copies of the newly published book Nick Legeros: sculpting a life by Karin Winegar. He also:

• Explained his role in the City’s earlier Public Art Committee • Described the role of the Edina Foundation in the acquisition of public art pieces • Gave a brief history of the Foundation and the projects it has supported Commissioners expressed thanks for his continuing interest in the arts in Edina. Director Vetter commented that the books would be added to the Oct. 5, 2021 City Council agenda for acceptance.

VI. Reports/Recommendations

A. 2021 Work Plan Updates Initiative #1 – Commissioners Fram and Stemmler reported • There has been one new submission to the virtual gallery • Some performances recorded at the Nolan Mains events still need to be uploaded



• Booth at the Fall Into the Arts Festival began to bring virtual art into the physical space • Good feedback reported on the virtual gallery video developed by Stemmler Initiative #2 - Commissioners Fram and Stemmler reported

• Next step in marketing is to review analytics around various strategies • Request to take marketing poster for the virtual gallery to high traffic businesses

Initiative #3 - Commissioner Rubin Reported • Overview of initiative given • The draft report should be submitted as a memo for next meeting for vote or

consensus • Staff Report will be written to accompany a submission to Council

Initiative #4 – Director Vetter reported

• Consultant has completed interviews with: Northern Clay, Artistry, Minnetonka Center for the Arts, White Bear Lake Center for the Arts, and the Fired Up Studio

• Consultant has all info that staff had been asked to provide in a digital format • Consultant visited available sites in Edina and the Art Center • Process: determine programmatic elements and then look for a site • Next steps: dates to meet with Commissioners for this initiative

B. 2022 Work Plan Development

• Director Vetter commented on the information in the packet: a narrative and the formatted workplan that will be submitted to Council

• Vice Chair Rubin described the importance of the development/approval process of commission workplans: What should happen in the City? What do we want to dedicate time towards? Do we have the bandwidth – resources, staff, commissioner time and desire to pursue? Big picture: ACC chapter in the City 10-year plan

• It is an iterative process among commissions, staff, and Council • Review and comment on draft workplan

Initiative #1 Discussion • Mandela project: digital art, parks, EHS student involvement • Spiritual aspect to creation of a Mandela – appropriate consultant? Artist? • Write as “Implement Year 2 of the Public Art Plan: the Mandela Digital Art Project • Could be two projects: digital mapping as a one-time event, and other project

Initiative #2 Discussion

• Revision to: conceptualize and evaluate a micro-grant process to encourage ideas to come from community rather than top-down from the Commission Initiative #3 Discussion

• Continuation of 2021 Initiative #3 – Commission as advisory to City Council for enhancing planning for art in City development Initiative #4 Discussion

• Bring the 2021 initiative forward to 2022 workplan



Initiative #5 • Could the language reflect an overall collaborative charge rather than specific events?

Does that infer a Commission responsibility or a workplan initiative? • Conceptualized as a one-time climate-change art event in the City parks Initiative #6 • Accept as written

The Commission voted to approve the workplan at its last meeting; discussion concluded.

VII. Chair and Member Comments

• Chair Sorenson thanked members for their time at the Fall Into the Arts Festival • Noted an upcoming invitation to join the upcoming infrastructure tour of public works

and utility assets

VIII. Staff Comments A. Upcoming Meetings and Events • Reminder that Chair Sorenson will present the 2022 Workplan to City Council on

October 5, 2021 • The Yancey Park dedication will be held on Monday October 4, 2021, 4:30 p.m. • Manager Tarnowski updated Commissioners on the upcoming release of Speaking

of Authors … with author Anne M. Dunn, Anishinaabe Elder and writer

B. Recognition • Art Center General Manager Tarnowski was recognized for her service

IX. Adjournment

Motion made by Rubin to adjourn the September 23, 2021 meeting of the Arts & Culture Council at 6:03. Motion seconded by Chandler. Motion carried.

Date: October 28, 2021 Agenda Item #: VI.A.

To: Arts and Culture Commission Item Type:Report and Recommendation


Subject: 2021 Work Plan Updates Discussion



ACTION REQUESTED:Provide available updates to the 2021 Arts and Culture Commission Work Plan.

INTRODUCTION:Discuss and provide any updates to the 2021 Work Plan.


2021 ACC Work Plan

Initiative #3 Draft Recommendation


Approved by Council December 1, 2020 [Do not modify fields except progress reports]

Commission: Arts and Culture 2021 Annual Work Plan

Initiative #1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide)

Implement at least one event in Year 1 of the Edina Public Art Plan: Art & Healing Virtual Art Gallery.

Deliverable: Implement virtual art gallery.

Leads Alyssa Fram Susan Johnson Rebecca Sorensen Brian Stemmler Tiffany Shen (S)

Target Completion Date: Dec. 2021

Budget Required: Funding available through the Public Art budget

Staff Support Required: Communications & IT

Progress Q1: The virtual gallery has launched on Better Together, with submissions received and displayed. Commissioners continue to work with MOSAIC. Leads are reviewing additional digital/social media marketing platforms and community activities to increase exposure to drive greater participation. Commissioner assignments updated. Progress Q2: Work continues to promote the VG and receive submissions. Commissioners entered a float in the Fourth of July parade to highlight the gallery and the commission, work continues to promote the VG at the Performances on the Plaza at 50th & France, and have decided to implement additional recommendations on the marketing. Plan. Progress Q3: Fall into the Arts festival booth spurred additional submissions. Additional perforamnces are yet to be uploaded to the gallery.

Progress Q4:

Initiative #2 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)

Conduct an evaluation for the public art event [initiative #1]. This evaluation will inform the commission on a possible second public art event.

Deliverable: Evaluation report to commission

Leads Alyssa Fram Brian Stemmler

Target Completion Date: Dec. 2021

Budget Required: Funding available through the Public Art budget

Staff Support Required: Communications

Progress Q1: Evaluation will include a review of the rubric and a gauge on communities reached during the gallery process. Commissioner assignments updated.


Progress Q2: Commissioners have been further trained on the Better Together Edina platform.

Progress Q3: Analytics will be available and shared upon the completion of the media campaigns.

Progress Q4:


Initiative #3 Initiative Type ☒Project ☐ Ongoing / Annual ☐ Event Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)

Study and report on potential incentives or procedures to include art and décor elements when opportunities arise in public and commercial projects.

Deliverable: Report to City Council

Leads Rebecca Sorensen Russ Rubin Susan Johnson

Target Completion Date: December 2021

Budget Required: None required

Staff Support Required: None.

Progress Q1: Initiative group will review other communities that have public art programs to identify how public and private entities work together. This initiative will focus on fact finding, collaborations, and what roles commissions play to increase success. Commissioner assignments updated. Progress Q2: Draft report has been completed and was discussed at the July 22 meeting.

Progress Q3: Staff will send example of a past memo for formattting consideration.

Progress Q4:

Initiative #4 Initiative Type ☐Project ☒ Ongoing / Annual ☐ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)

As a new art space is pursued, the commission will provide community perspective to the planning process.

Deliverable: City staff will define a role for the commission when the time approaches.

Leads Susan Chandler Steve Suckow Laura Westlund Kathy Amlaw

Target Completion Date: TBD by Staff

Budget Required: None.

Staff Support Required: TBD

Progress Q1: Staff provided an update on the results of the City Council retreat. Next steps are for staff to establish a scope and roles for the process to provide an alternate space for pottery use and continue to decentralize classes until a long term solution to programming space is found, possibly at the Braemar Park area. Commissioner assignments updated. Group met on June 3 with the staff and consultant. Progress Q2: Consultant is continuing research and market analysis. This includes a financial budget history, memberships and registration analysis. Staff will reconvene assigned members as consultant pulls together final conclusions. Progress Q3: Majority of interviews have been completed, all staff documents requested have been shared, invitation poll will be sent to work group to schedule next meeting. Progress Q4:

Date: October 28, 2021

To: Mayor Hovland and City Council

From: Arts and Culture Commission

Subject: 2021 Work Plan Initiative #3: Study and report on potential incentives and procedures to

include art and décor elements when opportunities arise in public and commercial projects.

Action Requested: Acceptance of report leading to steps taken by Council and Staff to implement Best

Practices.

Situation:

Recently, the Arts and Culture Commission (ACC) created the first ever Arts and Culture Section of the

ten-year Comprehensive Plan. Key elements of the Plan stated:

Edina will be known as a community that embraces arts and culture, weaving it into all aspects

of daily life.

The experience of living in Edina will be integrated with art, culture, expression, and creativity.

Edina will have significantly increased the number of people who appreciate, engage with, and

create arts and culture.

Arts and culture in Edina will be accessible and inclusive on all members of the community,

playing an important role in building bridges to create stronger, more collaborative, and diverse

communities.

As the ACC examined the steps required to bring this vision to fruition, it became clear that the City is

lacking certain processes, procedures and organizational structure. This Work Plan Initiative was put in

place to help the City determine next steps.

Background:

This initiative came directly from ongoing conversations between the ACC and City staff. There was

clearly a desire from both the City and the ACC to find a solution to how best increase the presence and

impact of Public Art as it pertains to new buildings, parks, public spaces and other developments.

In conversations with the Edina Economic Development Office, we learned that there is no formal policy

or procedures in place with private developers. Nor are there procedures in place to ensure that public

developments contain appropriate Public Art elements.

In discussions and review of materials from other Hennepin County communities, local consultants, and

art gallery operators, we compiled insights and Best Practices.

Additionally, the ACC had participated in the Pentagon Village Public Art process. This development

made a commitment to the Planning Commission and City staff to create a formal process for Public Art

of a certain dollar amount. They hired an external consultant to manage this process. The process

included:

Creating an advisory board of neighbors, artists, an ACC commissioner and interested parties.

Objectives were set

RFPs sent out

Screening of all applications

Interview of first round competitors

Finalists selected

Submissions reviewed

Final selection made

Additionally, we learned about the importance of private support for Public Art and the possible positive

impact of creating a separate 501c3 to supplement the city’s activities.

Assessment

Edina continues to be a community of significant development. New office buildings, large scale multi-

family residences and new green spaces are constantly being added to the City. To stay true to the ten-

year plan, the City needs to formalize its approach to Arts and Culture in regard to these new buildings,

parks, public spaces and other developments.

Other nearby competitive communities have instituted processes and procedures to make this possible.

Edina needs to improve our approach to large developments to make the City a leader in the area in

terms of quality of life, quality of workspace and quality of entertainment and recreation.

Recommendations

The ACC recommends the following Best Practices with an eye to their acceptance into the City

development processes.

1. Clear objectives – scope and role of Public Art

Include all developments – commercial or public

Existing Public Art – Ensure conservation and maintenance

Define Public Art – more than traditional sculpture and painting

2. Leadership

City staff – has primary responsibility for planning, implementation and compliance i. Planning Dept

ii. Parks and Recreation

Parallel organization – 501c3/Foundation

Continuation of the Arts and Culture Commission in an advisory role

3. Defined Procedures

Commercial projects above certain size ($, land area) i. Developers given set of must haves/nice to haves - $, scope, ongoing support

ii. Becomes a criterion for evaluation of proposals iii. Contractual agreement to implement and on-going compliance

Public projects (roads, facilities, green space) i. Each project to contain Public Art

ii. Members of ACC to advise on key projects

Maintenance and conservation i. Role of City staff

Community Feedback and input

4. Budget

Staffing to support above

Consultant to develop next steps for 501c3

Ongoing capital budget

5. Create parallel organization designed to support Public Art (and possibly Edina Art Center)

Friends of the Edina Arts for the Public

Date: October 28, 2021 Agenda Item #: VII.A.

To: Arts and Culture Commission Item Type:Other

From: Rebecca Sorensen, Chair - Arts and CultureCommission Item Activity:

Subject: 2022 Submitted Work Plan Information



ACTION REQUESTED:None, informational.

INTRODUCTION:Attached is a copy of the draft 2022 Work Plan presented to the Edina City Council on October 5, 2021.


2022 Commission Draft Work Plan


Template Updated 2021.06.08

Commission: Arts and Culture Commission 2022 Annual Work Plan Proposal

Initiative # 1 Initiative Type ☒ Project ☐ Ongoing / Annual ☐ Event

Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Implement Year 2 of the Public Art Plan: the Mandala Digital Public Art Project and digital mapping

Deliverable Display artwork submissions within public and school locations throughout Edina. Suggested Centennial Lakes Park sculpture garden as a natural place to project ACC selected Mandala submissions and could be an excellent supplement to displays on school buildings.

Leads Target Completion Date

Budget Required: (Completed by staff) There are funds available through the Arts and Culture Fund.

Staff Support Required (Completed by staff): Parks and Recreation: Max 40; Communications varies pending format

Liaison Comments:

City Manager Comments:


Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☒ 4 (Review & Decide) Explore, create and pilot community driven Arts and Culture activity through a microgrant process

Deliverable 1) Explore the feasibility 2) Create and communicate program. 3) Pilot and evaluate requests



Staff Support Required (Completed by staff): Parks and Recreation: Max 40; City Attorney: Max 15; Communications/Engagement: Varies TBD

Liaison Comments:



Council Charge ☒ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Report and Advise on Procedures to include art and décor elements when opportunities arise in Edina public and commercial projects.

Deliverable Provide a set of Best Practices as it pertains to commercial development and public art. For example, the ACC would serve in an advisory role to the



development process when commercial development projects are proposed to create public art opportunities within the City.

Budget Required: (Completed by staff) Does not appear to require funding.

Staff Support Required (Completed by staff): This would vary pending the final recommended process.

Liaison Comments:


Initiative # 4

Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☒ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)

As a new art space is pursued, the commission will provide the community perspective to the planning process.

Deliverable City staff will continue to provide a role for the commission on the pursuit of art space.



Staff Support Required (Completed by staff): Minimal amount of staff hours to include ACC in process.

Liaison Comments: Continued from 2021 work plan.



Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide) Climate Change Public Art in the Parks for Earth Day 2022 Deliverable

The Arts and Culture Commission would support an effort to sandblast climate change messaging into the sidewalks of Edina parks timed to an Earth Day unveiling.

Leads Cross Commission work with the Energy and Environment Commission.

Target Completion Date


Staff Support Required (Completed by staff): Unknown at this time, could include EEC and other commissions, liaisons and other staff in Admin and Engineering.

Liaison Comments: Depending on the scope of parties involved the timing to meet an Earth Day unveiling could be challenging.



Initiative # 6 Initiative Type ☐ Project ☐ Ongoing / Annual ☒ Event Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☒ 3 (Review & Recommend) ☐ 4 (Review & Decide)

Joint Sponsorship of Performances on the Plaza Summer Concert Series 2022

Deliverable Sponsorship allows the Arts and Culture Commission to publicize initiatives and raise awareness about the ACC in the community.


Budget Required: (Completed by staff) Does not appear to require funding, in 2021 the ACC worked with the event planners to provide additional community performances as part of the work plan for in-kind sponsorship. Staff Support Required (Completed by staff): Minimal amount of P&R staff hours; Minimal amount of communications staff hours

Liaison Comments: ACC was involved in these events in 2021 to raise awareness of the Virtual Gallery, communications provided press releases of city involvement. City Manager Comments:

Initiative # 7 Initiative Type ☐ Project ☐ Ongoing / Annual ☐ Event

Council Charge ☐ 1 (Study & Report) ☐ 2 (Review & Comment) ☐ 3 (Review & Recommend) ☐ 4 (Review & Decide)

Provide advisory opinions to the City Council and HRA on cultural programming initiatives in the community as part of their consideration.

Deliverable This would open the ACC up to opportunities to be involved in planning how other collaborative spaces might be deployed to offer arts programming. For example, serving as advisors to the future of the Edina Theater.



Staff Support Required (Completed by staff): Minimal amount of staff hours to include ACC in process.

Liaison Comments:


Date: October 28, 2021 Agenda Item #: VIII.A.

To: Arts and Culture Commission Item Type:Other


Subject: Upcoming Meetings and Events Information



ACTION REQUESTED:Upcoming Arts and Culture Commission meeting and events.

INTRODUCTION:None, informational only.


Upcoming 2021 Meetings and Events


Oct. 28, 2021

Arts and Culture Commission

Perry Vetter, Parks & Recreation Director

Upcoming 2021 Meetings and Events

Date Meeting Time Location

Thurs. Oct. 28 Regular Meeting 4:30 pm *Edina Public Works **Thurs. Nov. 18 Regular Meeting 4:30 pm *Edina Public Works **Thurs. Dec. 16 Regular Meeting 4:30 pm *Edina Public Works

TBD Commission Member Annual Reception - TBD

* Location change – Commission meetings have been relocated to accommodate greater social distancing. Meetings will now be held at Edina Public Works – Multi-purpose room at 7450 Metro Blvd. The city no longer has the authority to offer hybrid or virtual meetings.

** Meetings adjusted due to holiday conflicts.

The 2022 meeting calendar is expected to be finalized in November. Traditionally the Arts and Culture Commission meets the fourth Thursday of each month at 4:30 p.m.

Documents

CITY OF EDINA