City of Cockburn Special Council Meeting Minutes

City of Cockburn

Special Council Meeting

Minutes For Thursday, 21 October 2021 These Minutes are subject to confirmation Presiding Member’s signature _____________________________ Date: 11 November 2021

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CITY OF COCKBURN

Summary of Minutes of Special Council Meeting Thursday, 21 October 2021

Page

1. Declaration of Meeting ................................................................................................ 3

9. Purpose of Meeting .................................................................................................... 3

10. Governance and Strategy ........................................................................................... 4

10.1 Election of Deputy Mayor .................................................................................... 4

10.2 (2021/MINUTE NO 0180) Meeting Attendance Fees ....................................... 7

10.3 (2021/MINUTE NO 0181) Review of Mayoral and Deputy Mayoral Allowances .....................................................................................................16

10.4 (2021/MINUTE NO 0182) Information and Communication (ICT) Allowance .......................................................................................................18

(2021/MINUTE NO 0183) Suspension of Standing Orders .............................19

(2021/MINUTE NO 0184) Resumption of Standing Orders .............................19

10.5 (2021/MINUTE NO 0185) Temporary Appointment of Standing Committee Members ......................................................................................26

10.6 Appointment of Delegates - WA Local Government Association (WALGA) - South Metropolitan Zone ..............................................................30

(2021/MINUTE NO 0186) Appointment of Delegates - WA Local Government Association (WALGA) - South Metropolitan Zone ...........................................30




12. (2021/MINUTE NO 0180) Resolution of Compliance ................................................33

13. Closure of Meeting ....................................................................................................33

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CITY OF COCKBURN

Minutes Of Special Council Meeting Thursday, 21 October 2021

PRESENT

ELECTED MEMBERS Mr L Howlett - Mayor (Presiding Member) Mr K Allen - Councillor Ms P Corke - Councillor Mr T Dewan - Councillor Mr P Eva - Councillor Ms L Kirkwood - Councillor Mr M Separovich - Councillor Ms C Stone - Councillor Dr C Terblanche - Councillor Mr T Widenbar - Councillor IN ATTENDANCE Mr T Brun - Chief Executive Officer Mr D Arndt - Chief of Built and Natural Environment Mrs G Bowman - Chief of Community Services Mr S Downing - Chief Financial Officer Mr A Lees - Chief of Operations Mr D Green - Executive Governance and Strategy Ms V Green - Executive Corporate Affairs Ms J Iles - Executive People Experience and Transformation Ms E Milne - Executive Governance and Strategy Ms M Nugent - Media and Communications Officer Mrs B Pinto - Governance Officer

1. Declaration of Meeting

The Presiding Member opened the meeting at 7.43pm.

9. Purpose of Meeting

• Election of the Deputy Mayor • Setting of Meeting Fees and Mayoral/Deputy Mayoral Allowance • Appointment of Membership of Committees (on an interim basis pending Council

consideration of the Governance Review Report) • Appointment of Delegates to the WA Local Government (South Metropolitan

Zone).

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10. Governance and Strategy

10.1 Election of Deputy Mayor

Author D Green

Attachments N/A

RECOMMENDATION That Council conduct an election for the position of Deputy Mayor, pursuant to Schedule 2.3 Clause 7(1) of the Local Government Act 1995.

In accordance with the provisions of the Local Government Act 1995, Mayor Howlett requested that the Chief Executive Officer conduct the election for Deputy Mayor. The chief Executive Officer asked whether any of the nominees wished to withdraw their nomination. Cr Terblanche advised the meeting she was withdrawing her nomination for Deputy Mayor. The Chief Executive Officer called for any further nomination. The Chief Executive Officer advised there were now three nominations for Deputy Mayor, being from: Cr Corke, Cr Widenbar and Cr Eva. The Chief Executive Officer invited the remaining nominees to address the meeting. No nominees wished to further addressed the meeting.

In accordance with Regulations to conduct a secret vote, the Chief Executive Officer advised individual Elected Members would be required to cast their vote. The Chief Executive Officer issued an initialled ballot paper to each Elected Member, and requested they cast their vote, one at a time, by placing their Ballot Paper in the Ballot Box on the nominated ballot table. On completion of voting, the Chief Executive Officer and the Executives Governance and Strategy counted the votes, in accordance with the voting provisions of Schedule 4.1 of the Local Government Act 1995. The Chief Executive Officer advised the meeting the election was complete with the following results: Cr Eva – 2 votes Cr Corke – 3 votes Cr Widenbar – 5 votes The Chief Executive Officer declared Cr Widenbar as Deputy Mayor for the period to October 2023.

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The Presiding Member invited Cr Widenbar to read aloud his declaration. Cr Widenbar made the Declaration for the Office of Deputy Mayor, in accordance with the requirements of the Local Government Act 1995. The Presiding Member congratulated Deputy Mayor Widenbar and invited him to assume the Deputy Mayor’s chair.

Background The Local Government Act 1995 (Schedule 2.3 Clause 7(1)) provides that the office of the Deputy Mayor is to be filled as the first mater dealt with after the election of Council. Submission N/A Report The election is to be conducted in accordance with the procedure prescribed by the Mayor. The Mayor has appointed the Chief Executive Officer (CEO) to conduct the election and has informed all Councillors that they may nominate themselves for the position, in writing, prior to the meeting. The election is to be conducted in accordance with the Local Government Act 1995. If a Councillor is nominated by another Councillor, the person conducting the election is not to accept the nomination unless the nominee has advised the person conducting the election (orally or in writing) that he/she is willing to be nominated for the office. The Council Members are to vote on the matter by secret ballot as if they were voting at an election. The votes are to be counted and the successful candidate is the candidate who receives the greater or greatest number of votes in accordance with Schedule 4.1, Division 2 of the Local Government Act 1995 (i.e. “first past the post” system). If a Deputy Mayor is not elected due to equity of votes, that count is to be discontinued and, not more than seven (7) days later, a Special Meeting of Council is to be held. Any nominations may be withdrawn and further nominations may be made before or when the Special Meeting is held.

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If, at the Special Council Meeting, an equal number of votes exist after the count, the person conducting the election is to draw lots to determine which candidate is to be declared the Deputy Mayor. The appointment will be in place for two years until October 2023. The person elected by Council as Deputy Mayor has to make a declaration on the prescribed form before acting in the office. The declaration is to be made in the presence of an authorised person, before whom a statutory declaration may be made, pursuant to Schedule 2 of the Oaths, Affidavits and Statutory Declarations Act, 2005. Strategic Plans/Policy Implications Listening and Leading A community focused, sustainable, accountable and progressive organisation. • Best practice Governance, partnerships and value for money. Budget/Financial Implications Council may provide a Deputy Mayor’s Allowance. Legal Implications Schedule 2.3 Clause 7(1) and Schedule 4.1 Division 2 of the Local Government Act, 1995 refer. Community Consultation N/A Risk Management Implications Failure to elect a Deputy Mayor would be in breach of the Local Government Act 1995. Advice to Proponent(s)/Submitters Elected Members were provided advice on 18 October 2021 Implications of Section 3.18(3) Local Government Act 1995 Nil

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10.2 (2021/MINUTE NO 0181) Meeting Attendance Fees

Author(s) D Green

Attachments 1. Elected Member Entitlements - Allowances and Reimbursements - Policy ⇩

RECOMMENDATION That Council:

1. PAYS an Annual Fee to the Mayor, in lieu of a meeting fee, of $47,516 per annum payable monthly in arrears;

2. PAYS an Annual Fee to Councillors, in lieu of a Meeting Fee, of $31,678 per annum, payable monthly in arrears; and

3. REVIEWS the fee payable, following consideration of the Governance Review, to be presented at the November 2021 Ordinary Council Meeting.

TO BE CARRIED BY AN ABSOLUTE MAJORITY OF COUNCIL

Council Decision MOVED Cr C Stone SECONDED Cr M Separovich

That the recommendation be adopted.

CARRIED BY ABSOLUTE MAJORITY OF COUNCIL 10/0

Background The Local Government Act 1995, Section 5.98 (1) provides that the Council may pay to Elected Members, including the Mayor, a meeting by meeting fee or an annual payment in lieu of meeting fee, for attendance at Council and Standing Committee Meetings. Submission N/A Report Council Policy “Elected Member Entitlements – Allowances and Reimbursements” provides for Elected Members, including the Mayor, in clause (1) 3 Annual Meeting Attendance Allowance, to be paid the maximum “in lieu” annual fee prescribed by Section 5.98 or 5.99 of the Local Government Act 1995 (as amended). The Local Government Act 1995 also provides for the payment of per meeting attendance fees, which Council could consider as an alternative to the payment of an annual meeting attendance fee.

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The per meeting attendance fee would not provide for the same amount overall and is linked to actual number of Council, Standing Committees and other Meetings attended. Meeting attendance fees are set by the Salaries and Allowances Tribunal and reviewed on an annual basis. The 2021/22 amount for the Mayor is between $24,604 and $47,516 per annum, if paid in lieu of actual Meeting attendance. The 2021-22 annual amount for a Councillor is set between $24,604 and $31,678 The per-meeting attendance fee is set as follows:

Mayor - between $615 and $1,189 per meeting for Council Meetings and between $308 and $396 for Committee, Reference Group and External Organisation Meetings as a formally appointed Council delegate

Councillor - between $615 and $793 per meeting for Council Meetings and between $308 and $396 for all Committee, Reference Group and External Meetings as a formally appointed Council delegate

Given that the Governance Review has been completed and will be briefed to Elected Members on 28 October 2021, it would be prudent to review a final decision on this matter, as Council may wish to reconsider its options in relation to its meeting structures, membership appointments and business processes as outcomes of the Review. For voting purposes, Elected Members (including the Mayor) do not have a financial interest in the decision. Strategic Plans/Policy Implications Listening and Leading A community focused, sustainable, accountable and progressive organisation. • Best practice Governance, partnerships and value for money. Budget/Financial Implications The municipal budget provides for the payment of annual attendance fees for Elected Members. Legal Implications Sections 5.98 and 5.99 of the Local Government Act 1995 refer. Community Consultation N/A

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Risk Management Implications There “Low” level of “Compliance” risk implications from the adoption or payment of the meeting attendance fees as provided for by the Local Government Act 1995. Advice to Proponent(s)/Submitters N/A Implications of Section 3.18(3) Local Government Act 1995 Nil

Item 10.2 Attachment 1 SCM 21/10/2021

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10.3 (2021/MINUTE NO 0182) Review of Mayoral and Deputy Mayoral

Allowances

Author(s) D Green

Attachments N/A

Recommendation That Council:

(1) SETS the Mayoral Allowance of $89,753 per year, payable monthly in arrears; and

(2) SETS the Deputy Mayoral Allowance of $22,438.25 per year, payable monthly in arrears.


Council Decision MOVED Cr T Dewan SECONDED Cr K Allen

That the recommendation be adopted


Background Council’s Policy “Elected Member Entitlement - Allowances and Reimbursements” clause (1) 1 and 2 states, “the annual local government allowance for the Mayor and Deputy Mayor (in addition to any fees or reimbursements of expenses payable under the Local Government Act 1995 and Regulations) is recommended to be the maximum amount as determined by the Salaries and Allowances Tribunal (SAT), subject to the formal resolution of Council. The SAT determination provides for the Mayoral Allowance in Band 1 local governments, which includes the City of Cockburn, to be set between $51,258 and $89,753 Submission N/A Report As there are no known changes to the circumstances under which the Mayoral Allowance is to be provided, it is proposed that the Mayoral Allowance remain at $89,753 per annum, which is the maximum amount provided for by the Salaries and Allowances Tribunal.

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As there are no known changes to the circumstances under which the Deputy Mayoral Allowance is to be provided, it is proposed that the Deputy Mayoral allowance be $22,438.25, which is the maximum amount provided for by the legislation (i.e. a maximum of 25% of the Mayoral Allowance as set by Council). Strategic Plans/Policy Implications Listening and Leading A community focused, sustainable, accountable and progressive organisation. • Best practice Governance, partnerships and value for money. Budget/Financial Implications The municipal budget provides for the payment of annual Mayoral and Deputy Mayoral Allowances. Legal Implications Section 5.98(5)(a) and Section 5.98A of the Local Government Act 1995 refer. Community Consultation N/A Risk Management Implications There are no risk management implications from the adoption or payment of the annual Mayoral and Deputy Mayor Allowances as provided for by the Local Government Act 1995. Advice to Proponent(s)/Submitters N/A Implications of Section 3.18(3) Local Government Act 1995 Nil

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10.4 (2021/MINUTE NO 0183) Information and Communication (ICT)

Allowance

Author(s) D Green

Attachments 1. SAT Determination Statement ⇩


(1) PROVIDES a “Surface Pro” device, valued at approximately $2,500 to all elected members, for the purpose of providing access to all Council related information, including Meeting Agendas;

(2) AMORTISES the written down value of the devices over a four-year period, (approximately $625 per annum) after which continuing members will be issued with a new similar device; and

(3) PAYS an annual Information Communication Technology (ICT) Allowance of $2,635, plus the amortised annual cost of the “Surface Pro” device ($625) and an annual data usage allocation of $240, to all Elected Members, in accordance with the maximum sum allowed ($3,500) to be paid as an allowance by the State Administrative Tribunal.


Council Decision MOVED Deputy Mayor T Widenbar SECONDED Cr C Stone

That Council PAYS an Information Communication Technology (ICT) Allowance of $3,500 per annum, payable in advance, to all Elected Members.

LOST 2/8 For: Cr M Separovich, Cr T Dewan Against: Mayor L Howlett, Deputy Mayor T Widenbar, Cr L Kirkwood, Cr K Allen,

Cr P Corke, Cr C Terblanche, Cr P Eva, Cr C Stone

Council Decision MOVED Cr P Corke SECONDED Deputy Mayor T Widenbar That Council:

(1) PAYS an Information Communication Technology (ICT) Allowance of $3,500 per annum, payable in advance, to all Elected Members;

(2) Elected Members who wish are able to negotiate the purchase of their existing Surface Pro devices on an individual basis.

LOST 1/9 For: Cr L Kirkwood Against: Mayor L Howlett, Deputy Mayor Widenbar, Cr K Allen, Cr M Separovich,

Cr P Corke, Cr C Terblanche, Cr P Eva, Cr C Stone, Cr T Dewan

8.31pm Cr Eva departed the meeting.

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(2021/MINUTE NO 0184) Suspend Standing Orders

Council Decision MOVED Cr C Terblanche SECONDED Cr P Corke

That Council SUSPENDS Standing Orders for a maximum of 10 minutes, the time being 8.32pm.

CARRIED 8/1

For: Mayor L Howlett, Deputy Mayor T Widenbar, Cr L Kirkwood, Cr K Allen, Cr M Separovich, Cr P Corke, Cr C Terblanche, Cr C Stone

Against: Cr T Dewan

8.34pm Cr Eva returned to the meeting.

(2021/MINUTE NO 0185) Reinstate Standing Orders Council Decision MOVED Cr P Corke SECONDED Cr K Allen That Council REINSTATE Standing Orders, the time being 8.42pm.

CARRIED 9/1

For: Mayor L Howlett, Deputy Mayor L Kirkwood, Cr K Allen, Cr M Separovich, Cr P Corke, Cr C Terblanche, Cr P Eva, Cr C Stone and Cr T Widenbar

Against: Cr T Dewan

Council Decision MOVED Cr P Corke SECONDED Cr T Dewan That Council:

(1) PAYS an Information Communication Technology (ICT) Allowance of $3,500 per annum, payable in advance, to all Elected Members;

(2) OFFERS the purchase of any existing ICT equipment at the written down value, in accordance with Council’s Disposal of Assets Policy, to Elected Members;

(3) PROVIDES and uploads all licence installation and any other support pertaining to each Elected Member’s ICT equipment, in order to undertake their duties.

(4) OFFERS access to existing telecommunication providers, internet service with access, at cost, to be deducted from the ICT allowance; and

(5) OFFERS Elected Members the choice of retaining their existing devices on the basis as outlined in sub-recommendation (2) above.


For: Mayor L Howlett, Deputy Mayor T Widenbar, Cr L Kirkwood, Cr M Separovich, Cr P Corke, Cr C Terblanche, Cr P Eva, Cr C Stone

Against: Cr K Allen and Cr T Dewan

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Reason for Decision This provides a number of options for Elected Members to either purchase the current device provided at a written down value, or another device of their preference.

The City will ensure all members are provided with the necessary licence and software installations for them to undertake their roles and responsibilities.

Background The Local Government Act 1995, Section 5.99 (B) provides that the Council may pay to Elected Members, an allowance in lieu of reimbursement of information communication technology (ICT) expenses. The amount previously paid to Elected Members has been the maximum allowable amount of $3,500 per annum. In addition, the City provides all members with a “Surface Pro” laptop style device aimed at providing all information related to Elected Members, which they will retain at the end of the four-year term. In particular, the device provided a copy of the City`s Council and Standing Committee Meeting Agendas. This was done with a view to eliminating the need for paper Agendas. Submission N/A Report Council Policy “Elected Members Entitlements – Allowances & Reimbursements” states that:

1. Information and Communications Technology (ICT) Allowance

It will be recommended that all Elected Members are paid the maximum annual amount for ICT expenses subject to the formal resolution of Council. The allowance will be paid annually in advance, with the range set by the Salaries and Allowances Tribunal (SAT) through a determination from time to time, calculated from each ordinary election and the full amount will be provided in each annual budget. The ICT allowance is for costs relating to: a. telephone rental at the Members’ private residences b. Council related charges for telephone calls made from telephones located at the

Members’ residences c. mobile telephone rental and call charge plans

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d. Laptop, iPad or any desktop computer (with monitor), including;

appropriate software

printer/scanner

broadband internet access and router, and

associated consumables Council also provides Elected Members with technology devices from time to time, for specific purposes associated with their Council related functions (e.g. iPads/laptops for Council Agenda access). These devices are not included in this allowance and remain the property of Council. However, such a practice overall needs to be considered in the context and intent of the SAT principles, as attached, which state that the allowance should include factors such as the practices of local governments in the use of ICT (e.g. laptops, iPads) and that the allowance should not be provided as a “windfall” for members. Accordingly, it is proposed that the Surface Pro devices form part of the ICT allowance provided to members, with the difference being that the devices will now be written down in value over an electoral cycle (four years) and become the property of each member after that period. Continuing members will receive a new equivalent device after four years. The maximum amount of the allowance ($3,500 per annum) is recommended to be paid as an allowance to cover the ICT costs associated with the functions of an Elected Member, including the annual amortised cost of the device, plus data usage costs, being deducted, with the residual amount paid to Elected Members annually. For voting purposes, Elected Members do not have a financial interest in the decision. Strategic Plans/Policy Implications Listening and Leading A community focused, sustainable, accountable and progressive organisation. • Best practice Governance, partnerships and value for money. Budget/Financial Implications The municipal budget provides for the payment of the annual ICT Allowances to elected members.

Legal Implications Section 5.99B of the Local Government Act 1995 refers. Community Consultation N/A

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Risk Management Implications There is a “Low” level of “Compliance” risk implications from the adoption or payment of the ICT Allowances as provided for by the Local Government Act, 1995. Advice to Proponent(s)/Submitters N/A Implications of Section 3.18(3) Local Government Act 1995 Nil


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10.5 (2021/MINUTE NO 0186) Temporary Appointment of Standing

Committee Members

Author(s) D Green

Attachments N/A


(1) 1. APPOINTS the following members to the Audit and Strategic Finance Committee, on an interim basis, pending consideration of the Governance Review Report to be considered at the Council Meeting scheduled for 11 November 2021:__________, _________, ___________, __________,

2. PURSUANT to Section 7.1B of the Local Government Act 1995 (the Act) delegate the authority of Council to meet with the Auditor, as required by Section 7.12A of the Act, to the Committee; and

(2) APPOINTS the following members of the Delegated Authorities and Policies (DAP) Committee, on an interim basis, pending consideration of the Governance Review Report to be considered at the Council Meeting scheduled for 11 November 2021: __________, ___________, ___________ and ___________.


Council Decision MOVED Cr M Separovich SECONDED Councillor T Dewan That Council

(1) 1. APPOINTS the following members to the Audit and Strategic Finance Committee, on an interim basis, pending consideration of the Governance Review Report to be considered at the Council Meeting scheduled for 11 November 2021: Mayor Howlett, Cr Separovich, Cr Allen, Cr Corke, Cr Dewan and Cr Terblanche,

2. PURSUANT to Section 7.1B of the Local Government Act 1995 (the Act) delegate the authority of Council to meet with the Auditor, as required by Section 7.12A of the Act to the Committee; and

(2) APPOINTS the following members of the Delegated Authorities and Policies (DAP) Committee, on an interim basis, pending consideration of the Governance Review Report to be considered at the Council Meeting scheduled for 11 November 2021: Mayor Howlett, Deputy Mayor Widenbar, Cr Separovich, Cr Stone, Cr Corke, Cr Dewan and Cr Terblanche.


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Reason for Decision These are two core committees of Council and they need to have Elected Members present on them in order to conduct scheduled meetings during November 2021.

Background Part 7 of the Act requires that all local governments establish an Audit Committee. As an Audit Committee Meeting is scheduled to be conducted on 18 November 2021, it is recommended that Council appoints interim membership to the Committee to ensure that the business of the Committee, which includes the receipt of the Financial Audit Report, can be conducted and the Minutes presented to Council in December 2021. In addition, the DAP Committee has a Meeting scheduled for 25 November 2021, which will contain the Review undertaken of Council Policies and Delegated Authority documents, as recommended in the Inquiry into the City of Cockburn Report. Accordingly, it is proposed that both of these Committees be allocated interim membership to enable the Meetings to be conducted, as scheduled, in order for important business to be undertaken and relevant recommendations made for Council consideration. Submission N/A Report Membership of the Audit and Strategic Finance Committee may be comprised exclusively of Elected Members (minimum of three), however can also include other persons, subject to the majority of Committee Members being Elected Members of Council. The City of Cockburn chose to include an External Member, with requisite audit credentials, as a Committee member for a two-year term, expiring in early 2023. Specifically, employees of the City are excluded from being appointed as members. The Audit Calendar which has been prepared to identify time critical functions and which are the responsibility of the Audit Committee to oversee, has identified a number of issues which are required to be adopted by Council prior to 31 December 2021. One of these is the 2020/21 Financial Audit Report, which will be presented by the Office of Auditor General (OAG) and KPMG, its contracted external auditor at the Meeting.

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In addition, it is also recommended that Council delegates the function of meeting with the Auditor/s, as required by the Act (Section 7.12A), to eliminate the requirement for the Auditor to present the same reports to both the Committee and the Council Meeting. The DAP Committee Meeting contains a high priority item, which was initiated from the Inquiry into the City of Cockburn, being the Review of the City’s Policies and Delegated Authorities, which was undertaken by Conway Highbury Pty Ltd and provides a number of recommendations for the Committee to consider. Accordingly, it is recommended that both of these Committees have an interim allocation of membership appointments made to enable their specified business to be considered, without being impacted by any changes, which may be the result of the Governance Review Report, which could be separately adopted by Council and affect the makeup, name and functions performed by a number of Council appointed Standing Committees. As no other established Standing Committees of Council are scheduled to meet prior to the end of 2021, it is proposed that no appointments to those Committees be confirmed by Council at this stage, pending the consideration by Council of the Governance Review Report, which will be presented to the 11 November 2021 OCM. The Report is likely to include a number of potential options for amendments to be made to the current procedures associated with Council’s past meeting practices. Strategic Plans/Policy Implications Listening & Leading A community focused, sustainable, accountable and progressive organisation. • Best practice Governance, partnerships and value for money. Budget/Financial Implications N/A Legal Implications Part 7 of the Local Government Act 1995 and the Local Government (Audit) Regulations refer. Section 2.7 (2) (b) and Section 5.10 of the Local Government Act 1995 refer. Community Consultation N/A

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Risk Management Implications There is a “Low” level of “Compliance” risk and a “Moderate” level of “Service Disruption” risk associated with this item. Advice to Proponent(s)/Submitters N/A Implications of Section 3.18(3) Local Government Act 1995 Nil

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10.6 Appointment of Delegates - WA Local Government Association (WALGA) - South Metropolitan Zone

Author(s) D Green

Attachments N/A

RECOMMENDATION That Council appoints _________, ___________, and ____________ (maximum of three Elected Members) as its delegates to the Western Australian Local Government Association (WALGA) South Metropolitan Zone.

(2021/MINUTE NO 0187) Appointment of Delegates - WA Local Government

Association (WALGA) - South Metropolitan Zone

Council Decision MOVED Cr M Separovich SECONDED Cr K Allen

That Council appoints Mayor Howlett as a delegate to the Western Australian Local Government Association (WALGA) South Metropolitan Zone.

CARRIED 9/1

For: Mayor L Howlett, Deputy Mayor T Widenbar, Cr L Kirkwood, Cr K Allen, Cr M Separovich, Cr P Corke, Cr C Terblanche, Cr C Stone, Cr T Dewan

Against: Cr P Eva



Council Decision MOVED Cr M Separovich SECONDED Cr T Dewan

That Council appoints Cr Stone as a delegate to the Western Australian Local Government Association (WALGA) South Metropolitan Zone.

CARRIED UNANIMOUSLY 10/0



Council Decision MOVED Cr M Separovich SECONDED Cr K Allen

That Council appoints Cr Terblanche as a delegate to the Western Australian Local Government Association (WALGA) South Metropolitan Zone.

CARRIED 9/1

For: Mayor L Howlett, Deputy Mayor T Widenbar, Cr L Kirkwood, Cr K Allen, Cr M Separovich, Cr P Corke, Cr C Terblanche, Cr C Stone, Cr T Dewan

Against: Cr P Eva

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(2021/MINUTE NO 0190) Appointment of Delegates - WA Local

Government Association (WALGA) - South Metropolitan Zone

Council Decision MOVED Cr K Allen SECONDED Cr M Separovich

That Council appoints Cr M Separovich and Deputy Mayor T Widenbar, as Deputy delegates to the Western Australian Local Government Association (WALGA) South Metropolitan Zone.

CARRIED 7/3

For: Mayor L Howlett, Deputy Mayor T Widenbar, Cr L Kirkwood, Cr K Allen, Cr M Separovich, Cr C Terblanche, Cr C Stone

Against: Cr P Corke, Cr P Eva and Cr T Dewan

Background WALGA is the peak advocacy body representing local government in this State. It is comprised of a number of Zones, including the South Metropolitan Zone, which covers the districts of Melville, Fremantle, East Fremantle, Cockburn, Kwinana and Rockingham. Submission N/A Report WALGA Zone meetings consider a broad range of portfolio functions across the spectrum of local government responsibilities, which have the general capacity to impact on local communities. Each Zone submits recommendations from its meetings to be considered by the WALGA State Council (Executive). Once adopted, the State Council decisions become the official position promoted on behalf of the sector. WALGA has requested that all local governments advise of their appointed Zone delegates by 5 November 2021. Accordingly, this matter is presented to Council for its consideration. Zone Meetings are conducted bi-monthly on the last Monday at 5.30pm, on a rotational basis at member local government offices. Strategic Plans/Policy Implications Listening and Leading A community focused, sustainable, accountable and progressive organisation. • Best practice Governance, partnerships and value for money. Budget/Financial Implications

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Annual WALGA subscriptions payable are included in the City`s Municipal Budget. Legal Implications N/A Community Consultation N/A Risk Management Implications There is a “Low” level of “Brand / Reputation” risk associated with this item. Advice to Proponent(s)/Submitters N/A Implications of Section 3.18(3) Local Government Act 1995 Nil

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12. Resolution of Compliance

(2021/MINUTE NO 0191) RECOMMENDATION That Council is satisfied that resolutions carried at this Meeting and applicable to items concerning Council provided services and facilities, are:-

(1) integrated and co-ordinated, so far as practicable, with any provided by the

Commonwealth, the State or any public body;

(2) not duplicated, to an extent Council considers inappropriate, services or facilities as provided by the Commonwealth, the State or any other body or person, whether public or private; and

(3) managed efficiently and effectively.

Council Decision MOVED Cr K Allen SECONDED Cr C Stone

That the recommendation be adopted. CARRIED UNANIMOUSLY 10/0

13. Closure of Meeting

The Presiding Member closed the meeting at 9.00pm.

Documents

City of Cockburn Special Council Meeting Minutes