City of Hamilton

Committee of the Whole

October 8, 2019

7:00 pm

Agenda

Public Comment

Approval of Minutes from September 24, 2019.

Agenda Items

Wayfinding Plan Update

John Bosio, Merje Design

Film Friendly Communities

Montana Studios and the Tourism and Business Improvement District

Discussion Regarding Citizen Complaint About Brewfest

Public Works Projects Update

Non-Agenda Items

Topics for Consideration for a Future Meeting

Potential North/South Routes for Bike/Pedestrian Path

Dog Licenses

Noise Ordinance

5G Wireless Discussion

Adjourn

Ravalli County Tourism Business Improvement District

www.visitbitterrootvalley.com

Facebook: VisitBitterrootValley

Mission Statement The mission of Ravalli County Tourism Business Improvement District is to increase room occupancy through effective marketing of the Bitterroot Valley’s experiences and adventures.

Purpose Ravalli County Tourism Business Improvement District is a mechanism to fund marketing programs to promote the Bitterroot Valley as a premier travel destination, thereby enhancing economic vitality.

Film Friendly Bitterroot A collaboration between TBID and Montana Studios to engage lodging and business owners and communities have the knowledge and skills they need to assist the film industry and are able to benefit economically and socially from their efforts.

Contacts Lynn-Wood Fields, Marketing Producer Kristine Komar, Chair Montana Studios Ravalli County TBID lynwood@montanastudios.com chair@visitbitterrootvalley.com

Public Works Project List Updated: 9/27/2019

Priority Description Budget Status Deadline Complete Coordinating Departments NotesStreets

BARSA Gas Tax Request 2018 Submitted on 9/14/2018 09/14/18 X0 BaRSA Gas Tax Request 2019 Resolution on 10/1/19 Council Meeting 11/01/19

Sidewalk Inventory Completed 10/12/2018 XSidewalk Repair Contract ($ 100,000.00) Letters to Landowners Sent Out 07/01/19 X

0 Sidewalk Repair Contract Sidewalk Project Request for Bids 10/06/19Completing contract package to put project out to bid. First advertisement on 10/6/2019

Fairgrounds Road OCR to Stonegate ($ 500,000.00) X

4 Fairgrounds Road TA Project ($ 150,000.00) In Construction - Inspection by MDT - Waiting on Light Poles MDTLight poles backordered. Should be in late October - December.

4 North 2nd Street Improvements ($ 127,500.00) Waiting on Geotech to Complete Evaluation 10/21/19Will select consultant for design after geotech evaluation

4 Tree Trimming Contract Awarded to Scott Nelson - Waiting on Contract 10/31/19DNRC - Urban Forestry Grant Submitted 11/9/2018 11/09/18 X

1 Marcus Street Crosswalk & Daly ($ 500.00) Encroachment Applications sent to MDT 04/10/19 X MDT Signs Installed - Project Complete1 5th & Main Crosswalk ($ 500.00) Encroachment Applications sent to MDT 04/10/19 MDT Almost Complete - Waiting for Tree Removal2 3-bay Sander Rack ($ 22,000.00) Complete 05/31/19 X3 Order new Grizzly Bar Screen 04/01/204 East Ravalli Repair ($ 80,000.00) WGM in final design with comments from Coffee Cup 02/01/19 Spring Construction - Will Patch for Winter

3 Chipseal Project (Adirondac, Geneva, Essex, Ravalli) ($ 40,000.00) Bid Spring 2020 - Donny/Stephanie 02/01/19Bid in Spring. MDT has multiple chip seal projects on next years project list, should get good price.

3 Single Axle Dump Truck ($ 90,000.00) Purchase new dump truck to replace plow truck 10/01/19 On 10/1 Coucil AgendaParks/Cemetery

Justice Center/Claudia Driscoll Sewer Main Extension Complete 04/09/19 X1 Skatepark Complete and install rules and donor sign Circle 13

3 Claudia Driscoll Park Bathroom - Bid ($ 150,000.00) Bid - Bid package almost complete 10/25/19 BuildingWorking to complete bid package. Architectural plans did not cover, plumbing, electrical or HVAC.

5 Bike Park Grants ($ 10,000.00) Spring 2020 - assign to new planner Planning

will coordinate grant applicaiton with planner. Hope to build pump track and bike park. Looking for best location.

5 Pickle Ball Courts ($ 30,000.00) assign to new planner

4 Skalkaho Bend/River Park Expansion (Fetch Inn) ($ -  ) Transfer to City of Hamilton Planning/AttorneyCurrently installing infrastructure and working on restoration project with Bitterroot Water Forum.

5 Dog Park Parking Lot ($ 25,000.00) Final Design, Bid Spring 2020 02/01/205 Hieronymus Park Parking Lot ($ 30,000.00) Final Design, Bid Spring 2020 02/01/20

1 Vester Wilson Parking Lot ($ 150,000.00) MRL lease application; coordinate with Todd Lindsey on cost share 10/25/19 Todd Lindsey

Working on design for MRL Lease application. Approximately 40 parking spaces. Cost share with Iron Horse Condos to meet their parking needs.

3 Parks/Cemetery Storage Building ($ 24,000.00) Update MQS quote; get 1-2 more quotes - delegate to Ed 11/08/193 Topsoil Screen Order Topsoil Screen 04/01/202 Cemetery Irrigation Pond ($ 20,000.00) Permits Aquired, Construction end of November 11/01/19

4 Veterans Bridge/Sportsmans Park Ongoing - Working with John Farley & Kris Komar FWPWorking with Local group and FWP to formalize fishing access site and potential City Park.

Baby Changing Stations River & Legion XWater

MLIA GIS Grant - Finalize Water & Sewer Maps ($ 8,100.00) Complete 04/12/19 XBig Corrall Road Water Main Replacement Request Scope and Cost Proposals 09/20/19 X

2 Big Corrall Road Water Main Replacement ($ 700,000.00) Select Consultant and Start Design 10/01/19On 10/1 Council Agenda. Will design over winter bid February 2019.

3 Water rights future needs assessment HDR sent draft report - Reviewing with Ross Miller 10/18/19 Attorney/Ross Miller

4 Water - SCADA Upgrade ($ 90,000.00) On-going WWTPFinishing up at WWTP. Getting scope and fee to complete lift stations and water.

1 Taulman Lane Water Leak Leak behind new Binham property. Old service to two houses 10/04/19

1 Hwy 93 Water Leak Leak across from Boxxe Shop 11/15/19 MDTRequested quotes from contractors. Looking into alternative options

Wastewater

1 WWTP Screw Pump Replacement ($ 350,000.00) Request Scope and Cost Proposals 11/15/191 New York Lift Station Upgrade ($ 60,000.00) Request Scope and Cost Proposals 11/15/19

5 Jet Truck Shop at Sewer Plant ($ 120,000.00) Bid - Ed Working on options. Donny/Stephanie bid package 11/08/19Ed looking at alternative options. Looking at demo of existing shop and build one building.

TSEP Grant - Sewer Study RFP ($ 30,000.00) Getting scope and fee from WGM 05/24/19 X4 Southeast Hamilton Sewer Study WGM working on PER. 10/31/19

WWTP - Solar Project Request for Bids ($ 115,000.00) Complete. Net Meter in. 03/31/19 X

4 WWTP - SCADA Upgrade ($ 250,000.00) On-going WaterFinishing up at WWTP. Getting scope and fee to complete lift stations and water.

5 Mini Loader Demo Mini Loader for Compost Operation 06/01/204 WWTP Discharge Permit Permit expired in 2017. Waiting for DEQ

Other

5 Title 17 - Zoning Code Rewrite First round of updates going to Zoning Commission 10/07/19 Planner/Attorney

Working on a phased approach to update critical items first and then come back and update zoning to better fit recommendations of Growth Policy

5 North Hamilton URD Approved 11/6/2018 - Setting up Advisory Board Planner/Attorney

4 Ravalli County TEDD Working on Sewer Aggreement. RCEDA Grant Application Attorney/RCEDARCEDA is currently applying for funding with the County to install sewer to the TEDD.

1 School Zones and Speed Limits Provide atty map - atty check county & draft resolution 11/01/19 AttorneyTrails Forum - Boulder CO Complete X

5 Fire Inspector Building and Fire looking at possiblilty of separate Fire Inspector for commercial projects Fire

5 MRL Rails to Trails Looking at alternative N-S connections Planner

5 TA Project for Marcus Street - SRTS w/County On Hold - No Call for 2018 Projects - 2019 Call Unknown PlannerFunding is waiting on Federal Transportation Bill. Unknown if there will be a call in 2019

Sidewalk Letter to MDT re Hwy 93 & main Street draft letter to Shane Stack X Attorney5 Safety Committee participate as needed5 McMaster Statue MOU approved 11/6/2018 - Looking for Location Planner1 Capital Improvement Plan Work on formalized CIP for next years budget 03/01/20 Planner/Finance

Transportation Safety Plan send 2018 Annual report X Planner5 City Employee Uniforms $2,400) Waiting on new logo. HDA/City

Engineering RFQ selection Brad/Ed/Mayor review application 04/10/19 XDog poop PSA Cynthia will post; Mayor will announce 04/03/19 X

5 Update/Replace signs in City parks regarding rules Assign to Stephanie 05/31/19Budget Reviewing for Budget Presentation 04/11/19 XGSK Impact Fees Impact Fees sent to Kevin Wilkerson 04/02/19 XWell #8 Motor Replacement Replaced new pump, motor & Check Valve 04/12/19 X

1 Super 1 Stop Signs in Parking Lot Call Super 1 and set up meeting 11/01/19WWTP Intern Council Meeting 05/21/19 XBoland Piles Piles removed by Parks Dept. XUtility Permit (Encroachment & Occupancy) Revised permit application and Utility Agreement X

4 School District Impact Fees Drafted Letter for Mayor to send to District 09/12/19 In progress 5-year plan or trade for Kiwanis Park5 Cemetery Rates Need to update to reflect current costs & OT

2 City ADA Compliance Plan ADA Self Assesment Correction Plan 10/04/19 BuildingPlan and Schedule identified deficiencies for Public Works and Parks Facilities

MT Main Street Grant - Wayfinding Advertise RFP & Adminster Grant 04/12/19 X Planning Matthew Heading up now5 Wayfinding Plan Planner5 Community Builders Grant Hamilton Downtown Connectivity Project Planner5 Community Builders - Building Better places Training in Grand Junction, Co. February or March Planner2 Turner Lawsuit Depostions 10/28 & 10/29 10/29/19 Attorney

Development Review & Ongoing Projects4 Senior Housing Coop In Construction - Transfer of Public Utilities Attorney

2 Pigman - Providence Place Subdivision Sufficency Review Complete - Reviewing Application 04/02/19Planning/Planning Board/Zoning Comm.

In Review. Going to Zoning Commission on 10/7/19, Planning Board on 11/4/2019, Council 11/19/2019

Head Start CDBG Environmental ERR Sent to DOC 04/03/19 X4 Ravalli Head Start City CDBG Passthrough - Starting Construction this fall RCEDA4 Pintail Apartments Waiting on Punch List items - Transfer of Public Utilties

4 Stockyard Court Townhomes Currently installing infrastructure (Water & Sewer) ZBA Townhome Variance from ZBA

4 Marcus Square Townhomes14-unit Condo/Townhome Working with developer to Complete Application

Waiting on applicant to submit additional informaiton to complete application

4 Sherwin Williams New Store North of Super 1 Review site plan and access4 GSK In Construction Inspection as needed4 Daly School In Construction Inspection as needed

4 Capron Dental Residential Unit behind existing Dental Office ZBAZBA Approved CUP & Variance. Working on parking configuration prior to issuing building permit

4 Bitterroot Humane New Facility at Current location ZBAAppealed after ZBA approval of Conditional Use Permit

4 Criddle Townhomes 8 Units East of BeehiveWaiting on applicant to submit additional informaiton to complete application

4 St. Francis Catholic Church CUP and Variance for New Church building ZBA/AttorneyZBA CUP and Variance Appealed. Reviewing resubmittal to schedule for new ZBA meeting.

Priority Key0 Do it now!1 Do it soon2 Deadline3 Send Information in/submit4 Waiting on Information/Consultant5 In Progress, Not Urgent