City of BrantfordCity of BrantfordManaging Linear AssetsManaging Linear Assets

Claudia Puchalski A.Sc.T.

May 2009

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AgendaAgenda

Asset Management in the City of BrantfordChallenges to Infrastructure Management at the City of BrantfordObstacles/SolutionsRecommendations/Benefits

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AssetsAssets“The City of Brantford, in partnership with our community, is committed to responsible leadership through sound fiscal management and the delivery of quality programs and services for the citizens of Brantford.”

Assets are the physical system components owned by the City, that have a value and enable a service to be provided.

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Asset Management in BrantfordAsset Management in BrantfordAsset Management in the City of Brantford

ToolsAsset HierarchiesInformation SystemsAsset Registry (LADR + GIS + Avantis)Life Cycle AnalysisCondition AnalysisCustomized multi-infrastructure prioritization systemRisk Framework

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Asset InformationAsset Information

BrantfordAsset

Management

Renewal and

Replacement

Asset Evaluation

ToolsInspectionPrograms

Operations/Data

Acquisition

Capital Budget and

Financial Planning

GISMIDS

(Asset Registry)

PSAB 3150 FinancialReporting

Risk Assessment

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Life CycleLife CycleAttributes of the Watermain

Age = 4 Years

Material DR18= PVC

Estimated Service Life = 100 Years

Remaining Service Life = 96%

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Condition Assessment: Condition Assessment: Roads Evaluation ToolRoads Evaluation Tool

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Risk FrameworkRisk FrameworkCONSEQUENCE IMPACT (RISK)

1 2 3 4 5

Weight Description Insignificant Minor Severe Major Catastrophic

5 Environment Negligible impact (<$2,000) Reversible within 1 week

Material damage of local importance. ($2,000-$20,000)

Prosecution possible. Impact fully reversible within 3 months

Serious damage of local importance ($20,000-$100,000).

Prosecution probable.Impact fully

reversible within 1 year

Serious damage of national importance ($0.1M-$1M).

Prosecution expected. Impact reversible within 5 years

Serious damage of national importance (>$1M). Prosecution.

Long term study.Impact not fully reversible.

5 Safety & Health Negligible injury (<$2,000)

Minor injury ($2,000-$20,000)

Medical attention required.

Serious Injury ($20,000-$0.2M)

Hospitalization required.

Loss of life ($0.2M-$2.0M)

Multiple loss of life or city-wide epidemic (>$2.0M)

4 Loss of Service Small number of customers experiencing minor service disruption (<$500)

Significant service disruption affecting small number of customers ($500-$2,000)

Significant localized disruption over extended period ($2,000-$20,000)

Major localized disruption over extended period ($20,000-$100,000)

Major long term city wide service disruption (>$100,000)

3 Business Costs Total direct revenue loss & cost to restore service (<&500)

Total direct revenue loss & cost to restore service ($500-$2,000)

Total direct revenue loss & cost to restore service ($2,000-$20,000)

Total direct revenue loss & cost to restore service ($20,000-$100,000)

Total direct revenue loss & cost to restore service (>$100,000)

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Financial LimitationsFinancial Limitations

$2 million per year for water renewal$1 million per year for sanitary renewal$0 million per year for storm renewal$0.6 million per year for pavement preservation$3 million per year for road reconstruction

CurrentCurrent Budget AllocationBudget Allocation (approx)(approx)

Asset Service LifeAsset Service Life

On average water, sanitary and storm infrastructure has a service life of 80 years. Road base has a service life of 40 years, and road surface 20 years.

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Financial LimitationsFinancial LimitationsAsset Replacement CostsAsset Replacement Costs

During the 80 years, Water, Sanitary and Storm infrastructure replacement is required once, road base replacement is required twice, and road surface replacement is required twice.

Sustainable Assets Budget RequirementSustainable Assets Budget RequirementASSET LENGTH(km) USEFUL SERVICE

LIFE (yrs)AVERAGE

COST/METRECURRENT TOTAL COST KILOMETRES

PER YEARREQUIRED INVESTMENT PER

YEAR

WATER DISTRIBUTION 478 80 $850.00 $406,300,000.00 6 $5,100,000.00

SANITARY COLLECTION 413 80 $600.00 $247,800,000.00 5 $3,000,000.00

STORM COLLECTION 366 80 $650.00 $237,900,000.00 5 $2,925,000.00

ROAD SURFACE (Lane km) 1033 20 $250.00 $258,250,000.00 26 $6,500,000.00

ROAD COMPLETE(Lane km) 1033 40 $600.00 $619,800,000.00 26 $15,600,000.00

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Financial LimitationsFinancial LimitationsCurrent Funding Current Funding vs vs Sustainable FundingSustainable Funding

ASSET REQUIRED KILOMETRES PER YEAR REQUIRED INVESTMENT PER YEAR CURRENT FUNDING LEVEL CURRENT

KILOMETRES FUNDING DEFICIT

WATER DISTRIBUTION 6 $5,100,000.00 $2,000,000.00 2.40 $3,100,000.00

SANITARY COLLECTION 5 $3,000,000.00 $1,000,000.00 1.70 $2,000,000.00

STORM COLLECTION 5 $2,925,000.00 $0.00 0.00 $2,925,000.00

ROAD SURFACE (Lane km) 26 $6,500,000.00 $600,000.00 2.40 $5,900,000.00

ROAD COMPLETE(Lane km) 26 $15,600,000.00 $3,000,000.00 5.00 $12,600,000.00

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Aging Water InfrastructureAging Water Infrastructure

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Aging Sanitary InfrastructureAging Sanitary Infrastructure

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Aging Storm InfrastructureAging Storm Infrastructure

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Aging Road InfrastructureAging Road Infrastructure

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Competing PrioritiesCompeting Priorities

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Competing PrioritiesCompeting Priorities

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Competing PrioritiesCompeting PrioritiesA significant amount of investment is required immediately to address infrastructure rehabilitation needs.

ASSETIMMEDIATE

REPLACEMENT LENGTH(km)

AVERAGE COST/METRE

CURRENT INVESTMENT REQUIREMENT

INVESTMENT PER YEAR OVER 5 YEARS

WATER DISTRIBUTION 89 $850.00 $75,650,000.00 $15,130,000.00

SANITARY COLLECTION 57 $600.00 $34,200,000.00 $6,840,000.00

STORM COLLECTION 47 $650.00 $30,550,000.00 $6,110,000.00

ROAD COMPLETE 88 $600.00 $52,800,000.00 $10,560,000.00

ROAD SURFACE 167 $250.00 $41,750,000.00 $8,350,000.00

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Funding PossibilitiesFunding Possibilities

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Funding PossibilitiesFunding Possibilities

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Funding PossibilitiesFunding Possibilities

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ConsequencesConsequences

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New MandatesNew Mandates

PSAB 3150 - Requires that Tangible Capital Assets be recorded for accounting purposes.

Bill 175 – The Sustainable Water and Sewage Systems Act, 2002 - Ensure clean, safe drinking water for Ontario residents by making it mandatory for municipalities to assess and cost-recover the full amount of water and sewer services.

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Obstacles and SolutionsObstacles and SolutionsData ManagementSolution City developed LADR (Linear Asset Data Repository)Solution Creating integrated information solutions

Meeting new legislated requirementsSolution Leverage of existing dataSolution Opportunity to develop the Asset Management program

Managing Infrastructure with limited funds and resources• Solutions customized tools that specifically address Brantford’s

needs (Road Tour, LADR, CAPS, Avantis etc…)

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Recommendations and BenefitsRecommendations and BenefitsData Management and Data RegistryBenefit Information is organized, current, complete,

comprehensive and responsive.Benefit Information available to support optimized and better

informed decisions.

Engage stake holders and expertsBenefit making use of internal and external (operational staff)

expertise and knowledge

Use existing data and information solutions for new purposesBenefit effective use of existing technology and cost savings

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Moving ForwardMoving ForwardEnhance asset condition assessment through CCTV program and other technologies.

Capturing and documenting the vast knowledge of current staff.

Develop and implement a comprehensive risk strategy.

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Questions?Questions?Claudia Puchalski A.Sc.T.

Manager of Asset ManagementCity of Brantford

Phone: 519-758-1350 ext. 2215Email: cpuchalski@brantford.ca