CITY COUNCIL WORKSHOP MEETING

MONDAY, NOVEMBER 18, 2019, 7:00 P.M.

This Agenda is subject to change. If this agenda is modified it will be reposted to the City of New Carrollton’s website: www.newcarrolltonmd.gov. If you have any questions please contact the City Clerk at (301) 459-6100.

Items for discussion

Allotted Discussion Time

1. Call to Order/Pledge of Allegiance 2. Report of the Mayor and Administration 3. Council Questions/Council Announcements 4. Ordinance 20-06 Budget Amendment Reconciliation No. Three:

To Amend Ordinance 19-17 Current Expense Budget for FY 2020 5. Discussion of Enterprise Zone 6. Discussion of FY 2021 Budget Schedule 7. Mayor and Council Compensation 8. Discussion on Election Processes and Procedures 9. Meeting Minutes

a.) Council Workshop Meeting Minutes (October 2, 2019) b.) Council Workshop/Council Legislative Meeting (October 16, 2019) 10. Review of the Bills

Batch # 1 (October 10, 2019); Batch # 2 (October 17, 2019); Batch # 3 (October 18, 2019); Batch # 4 (October 24, 2019); Batch #5 (October 31, 2019); and Batch # 6 (November 6, 2019)

11. Public Comment – (Residents’ Concerns, Audience

Participation and Phone Calls) When addressing the Council please state your name and address for the record.

12. Request for Future Agenda Items

13. Adjournment

(20 Minutes) (15 Minutes) (10 Minutes) (15 Minutes)

(10 Minutes) (10 Minutes) (10 Minutes) (5 Minutes) (5 Minutes) (5 Minutes) (5 Minutes) (1 Minute)

MEMORANDUM To: Mayor and City Council From: Timothy George, City Administrative Officer Cc: Department Heads Re: November 2019 City Administrative Officer’s Report Date: November 18, 2019 _______________________________________________ Administration

• Finalized the PEPCO agreement and are planning the ribbon cutting for the public EV charging stations at the Hanko Building

• Drafting the Speed Hump regulations to go in effect along with the Traffic Calming ordinance

• Beginning the interview process to fill the Director of Public Works position • Reviewing guidelines for Free Little Libraries in the City • Facilitated the CWP presentation to the Green Team

Code Enforcement The activity for the Code Enforcement Department for September 2019:

Inspections • Single Family Rental Inspections – 12 Inspections • Multi-Family Rental Inspections – 29 Inspections Building Permits • 5 Building Permits Issued Business License • 10 Business Licenses Issued Code Violations • Code Compliance Complaints – 4 Complaints (2 have been closed, 2 are still pending)

Tall Grass/Weed – 5 Violations (All have been closed) • Dead Vegetation /Leaves – 3 Complaint (3 are still pending) • Dead Trees – 7 Complaints (7 are still pending) • Storage Container – 1 Permit Issued

Mayor and City Council November 18, 2019

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• Sanitation Violations – 9 Violations (All have been closed) • Refuse in the Public Right-of-Way – 9 Violations (All have been closed) • Vehicles Blocking Driveways – 1 Violation (All have been closed) • Unauthorized Motor Vehicles (Dead Tags) – 14 (9 have been closed; 5 are still

pending) • Vehicle Repairs – 2 Violations (All have been closed)

City Clerk Newsletter

• Ms. Benitez and Mr. Barber and Mr. Nichols are preparing the January/February 2020 Issue of the newsletter for publication. Ms. Benitez is always looking for new material. Please share with her any new ideas and thoughts for the newsletter.

Events:

• Mr. Barber and Ms. Benitez prepared for Halloween 2019 making a total of 600 candy bags. The City was sorry that due to predicted weather the event had to be cancelled. We notified the public that Halloween Goodie Bags were available at the City Municipal Center while supplies last..

• Mr. Barber has scheduled the Annual Shredding Day Event for Saturday, November 16, 2019, from 9:00 a.m. until 12:00 Noon. The event will take place at Beckett Field.

• Mr. Barber, Mr. Nichols, and Ms. Benitez are once again planning our Spring Festival. Save the Date for Saturday, April 4, 2020, from 10:00 a.m. until 3:00 p.m.

• Mr. Barber and Mr. Nichols have updated the Holiday Decorating Contest Application. The 2019 Holiday Decorating Contest Application has been placed in our current newsletter as well as on all our social media platforms.

Elections:

• Mr. Barber has been meeting with the Board of Elections regarding the 2020 Election scheduled to be held on Monday, May 4, 2020. Mr. Barber along with the Board are reviewing the election process and hopes to increase voter turn-out for the 2020 Election.

Social Media Report Highlighting the social media activity over the past month on our Facebook and Twitter accounts: Facebook: In the last 28 days there have been

• 229 page views

• 9 page likes

• 953 people reached through posts

• 462 Post Engagements

The top post was thanks to the Clean-Up Event Volunteers. It reached 428 people and had 81 post clicks and 28 reactions.

Mayor and City Council November 18, 2019

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Twitter: Twitter earned 5,158 impressions over the last 28 days. The top tweet was and informational tweet for the Pepco Home Pilot Program

• 310 impressions

• 1 engagement

Followed by a tweet congratulating New Carrollton for receiving the Sustainable Maryland Certified Award293 impressions

• 16 engagements

Twitter also gained 2 followers Human Resources Recruiting We interviewed several candidates for the Administrative Assistant position, and are in the final stages of the interview process. We identified several candidates for the Public Works Director vacancy, and will begin interviewing candidates in the upcoming weeks. Health & Wellness Our first Health & Wellness Week was a huge success, and the Wellness Fair was well attended. Thank you to everyone who participated and met with our vendors, received a flu vaccination, health screenings, completed a health assessment, or indulged in massages and acupuncture. The drawing for individuals who received a wellness screening and completed a health assessment will be held at our Annual Holiday Party on December 13th. Prizes include $50 Visa gift cards, $100 Visa gift cards, and the grand prize is a Massage Seat plus a $200 Visa gift card. On Friday, November 15th, Connect Care 3 is hosting a Heart Health Seminar for employees. Attendees will learn about health conditions such as high blood pressure, high cholesterol, heart attack, and stroke, as well as lifestyle changes to prevent conditions that affect the heart.

Finance and Accounting

• Monthly Budget Report: FY 2020 October 2019

Ordinance 20-06 Budget Amendment Reconciliation No. Three:

To Amend Ordinance 19-17 Current Expense Budget for FY 2020

Effective: , 2020

AN ORDINANCE OF THE CITY COUNCIL OF NEW CARROLLTON AMENDING THE ADOPTED BUDGET FOR THE FISCAL YEAR BEGINNING JULY 1, 2019 AND ENDING JUNE 30, 2020 AS EMBODIED IN ORDINANCE 19-17 TO REFLECT MONEY BROUGHT INTO THE BUDGET FROM CITY RESTRICTED/DESIGNATED FUNDS, AND TO ADD A PARKING ENFORCEMENT OFFICER AND A GROUNDS MAINTENANCE SUPERVISOR. WHEREAS, the City Council of New Carrollton (the “City Council”), a body politic and corporate of the State of Maryland is authorized to adopt a fiscal year budget, pursuant to City Charter, §C-14 “Budget and Finance”; and WHEREAS, the City Council adopted a budget for FY 2020 via Ordinance No. 19-17; and WHEREAS, the City of New Carrollton FY2020 Adopted Budget document, page 105, provides for one Parking Enforcement Officer. Given issues stated by residents at the City’s recent Town Hall Meeting on parking issues, the City Council desires to increase the number of Parking Enforcement Officers to two and to amend the budget to provide for the additional employee; and WHEREAS, the City of New Carrollton FY2020 Adopted Budget document, page 137, sets for the number of employees in Public Works – Ground Maintenance. The Department would like to add a position entitled Grounds Maintenance Supervisor, and the City Council concurs; and WHEREAS, certain expenses reflected in the City budget will exceed their appropriated amount and require an adjustment in the FY 2020 Budget to reflect additional money being appropriated to these items; and WHEREAS, in order to provide for the additional expenses outlined above, money must be brought into the FY2020 Budget from City Restricted/Designated Funds; and WHEREAS, the City Council wishes to amend the FY 2020 Budget to account for new revenues and expenditures since the enactment of the Budget and to add a Parking Enforcement Officer and a Grounds Maintenance Supervisor . Section 1. NOW THEREFORE, BE IT ENACTED AND ORDAINED by the City Council of New Carrollton, with the approval of at least a four-fifths vote of the total Council, that Ordinance 19-17, Current Expense Budget for the City of New Carrollton, Maryland for Fiscal Year 2020, under the heading of “City of New Carrollton FY 2020 Adopted Budget” be and hereby is amended as follows:

Page 2 of 3 Ordinance 20-06

Budget Amendment Reconciliation No. Three To Amend Ordinance 19-17

Current Expense Budget for FY 2020

Account # and DescriptionOriginal/

AmendedDecrease Revenue/

Increase Revenue/

Amended Budget

Budget Thru #2

Increase Expense

Decrease Expense

Revenues

01-1000-36850- UNDESIGNATED PRIOR YEAR SURPLUS 92,675 84,815 177,490

Total Revenues 0 84,815

General Government

Expenses

01-1510-50330- TEMPORARY OFFICE SUPPORT 12,000 7,500 19,500

01-1510-54449- SHRED EVENTS 500 125 625

01-1530-46700- EMPLOYEE ASSISTANCE PROGRAM 6,360 1,000 7,360

Total General Government 8,625 0

Public Safety

Expenses

01-3050-45400- EMPLOYEE SERVICES 151,529 27,000 178,529

01-3050-46300- F.I.C.A 11,668 2,070 13,738

01-3050-46500- HEALTH INSURANCE 23,000 5,515 28,515

01-3050-48000- RETIREMENT & PENSION 15,000 500 15,500

01-3050-48010- LIFE AND LTD 1,400 270 1,670

Total Public Safety 35,355 0

Public Works

Expenses

01-3810-45400- EMPLOYEE SERVICE 408,902 32,000 440,902

01-3810-46300- F.I.C.A. 31,511 2,500 34,011

01-3810-46500- HEALTH INSURANCE 80,000 5,515 85,515

01-3810-48000- RETIREMENT & PENSION 32,000 500 32,500

01-3810-48010- LIFE AND LTD 4,000 320 4,320

Total Public Works 40,835 0

Total Budget Amendment 84,815.00 84,815.00

Page 3 of 3 Ordinance 20-06

Budget Amendment Reconciliation No. Three To Amend Ordinance 19-17

Current Expense Budget for FY 2020 INTRODUCED BY THE CITY COUNCIL OF NEW CARROLLTON, MARYLAND ON THE 20TH DAY OF NOVEMBER, 2019.

ADOPTED AND ENACTED BY THE CITY COUNCIL OF NEW CARROLLTON ON THE _____ DAY OF DECEMBER, 2019. EFFECTIVE DATE: ___________________, 2020 Attest: City of New Carrollton _______________________ ____________________________ Douglass A. Barber, MMC Phelecia E. Nembhard, Chair City Clerk City Council Approved: ____________________________ ___________________ Duane H. Rosenberg, Mayor Date

CITY OF NEW CARROLLTON - CITY COUNCIL FY 2021 BUDGET ADOPTION TIMETABLE

Friday, March 27, 2020 Submit Budget Book to City Council

Wednesday April 1, 2020 City Council Work Session Budget: Administration

Monday, April 13, 2020 City Council Work Session Budget: Police Department

Wednesday, April 15, 2020

Special City Council Work Session Budget: Public Works Department Council Legislative Meeting

Wednesday, May 6, 2020

City Council Work Session Special Council Legislative Meeting Budget: Introduction of Budget Ordinance

Monday, May 18, 2020

City Council Work Session Special Council Legislative Meeting Public Hearing: Budget Ordinance for FY 2021, Fees, Fine and CIP Public Hearing: Constant Yield Tax Rate

May 20, 2020

City Council Legislative Session Adoption of Budget Swearing-In Ceremony for Newly Elected Councilmembers

June 3, 2020

City Council Work Session Special City Council Legislative Meeting (If needed)

Monday, July 1, 2020 Official Budget Book Released to Public

City Council

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November 6, 2019

The Honorable Phelecia Nembhard, Chair

New Carrollton City Council

City Municipal Center

6016 Princess Garden Parkway

New Carrollton, Maryland 20784

RE: Proposed Amendments to the City of New Carrollton Charter and City

Code Relating to Election Issues

Dear Chair Nembhard:

On behalf of the City of New Carrollton Board of Elections, I am writing to request that the City

Council consider amendments to the City Charter and the City Code that the Board of Elections

believes would assist it in fulfilling its duties with respect to the conduct of City elections. The

Board of Elections reviewed the City’s Election Handbook, forms used by the Board of Elections

and the City Charter and Code, and has concluded that there are some changes to the City Charter

and the City Code that would be in the best interest of City elections.

Set forth below are the changes proposed to the City Charter and Code.

City Charter

The Board requests that the City Council amend the City Charter as follows:

1. City Charter, §C-3 “Government of the City” Section (B) Vacancies provides that if a vacancy

occurs in the office of Councilmember more than one hundred twenty (120) days before a

general election, a special election shall be scheduled within sixty (60) day of the date of such

vacancy to fill the position of Councilmember. It further states that if such vacancy occurs one

hundred twenty (120) or less before the next general election, the Councilmember shall not be

replaced until the next general election. As we witnessed in 2019, the City not only held its

General Election, but due to the death of a sitting Councilmember and the timing thereof, the

City held a Special Election six weeks prior to the General Election. The Board recommends

the Council adopt a process whereby if a vacancy occurs in the office of a Councilmember less

than 120 days before a general election, the City Board of Elections will seek nominations for

the vacant position, review the nominations to ensure that each individual nominated meets the

requirements for the office and then forward those names that meet the requirements to the

City Council for an interview and an appointment to the vacant position

2. City Charter, §C-5 “Board of Elections” establishes that the Board of Elections shall consist

of three (3) members who shall be appointed by the Mayor with the City Council approval.

The Board requests the addition of two members to the current Board. This change will allow

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the Board to always have a quorum for meetings conducted during the City election cycle

and allow for additional outreach efforts regarding City elections.

City Code

3. Poll Watchers

City Code, §50-36 “Vote Count” allows “any candidate and the duly accredited watchers

within the polling place” to be present when the Board of Elections canvasses the voting

machines or other voting system and counts any paper ballots to determine the vote cast for

each candidate and/or any questions on the ballot. City Code, §50-37 establishes the rights of

the challengers and watchers, but does not include the right to be present in the room when

votes are tallied. The Board of Elections would like to amend City Code, §50-37 to add that

poll watchers are to be allowed in the room while the Board tallies the official votes.

However, the Board would like to ensure that candidates are not allowed in the room when

votes are tallied. These will be changes to the City Election Code, which is Chapter 50. The

changes would ensure that only certified poll watchers are in the room with the Board as they

tally the official election results. Candidates will have to wait in an alternate location. Poll

watchers will not be allowed to interrupt the election process during the official tally.

Candidate Book

4. Update to Candidate Book

Candidates’ Set-Up at Early Voting Sites and on Election Day. The 2020 Candidate Book

will express to all potential candidates the need to be aware of their surroundings given that

the voting location (whether for early voting or on Election Day) is at the City Municipal

Center, which is an open City facility that operates a fully functional Police Station in the

building. We are reminding candidates of this and asking that, for their safety and that of the

voters, candidates not stand in the drive aisles when speaking to voters. We also want to

request that all candidates have adequate space to campaign. Therefore, candidates’ official

set-ups shall only consist of election related materials, a small table and a chair(s).

Candidates must provide their own table/tent/chairs.

5. Schedule for Early Voting Additional Times and Locations

The current Charter and Code allows for the City to have alternate voting locations as long

as they are vetted and approved by resolution of the Council and executive order of the

Mayor. The Board is suggesting the City conduct two early voting sessions for the

upcoming 2020 election.

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Options Include:

Weinbach Park Building for Early Voting

New Carrollton Library for Early Voting

Apartment Location for Early Voting

Early Voting would be from 9:00 a.m until 1:00 p.m.

(Saturday, April 25, 2020 and Saturday, May 2, 2020)

Monday, May 4, 2020

General Election – 7:00 a.m. until 8:00 p.m.

Location: City Municipal Center (6016 Princess Garden Parkway)

6. Selected Election Material - Translated

City staff is reviewing avenues to have election material prepared in the following

languages: English, Spanish, and French.

The Elections Board would be happy to answer any questions you may have regarding this

matter, and looks forward to hearing from you.

Sincerely,

Charles Davis, Chair

Board of Elections

City of New Carrollton

cc: The Honorable Duane H. Rosenberg