City Council Meeting - Taylor, TX

City Council Meeting January 9, 2020

Transmittal Letter Agenda Item #: 1

Agenda Title: Martin Luther King, Jr. Day Proclamation

Council Action to be taken: Read proclamation

Department Submitted: City Management Staff Contact: Dianna Barker, City Clerk

1. PURPOSE/DESCRIPTION This item presents a proclamation to recognize MLK Day Celebration for Monday, January 20, 2020. Annual MLK March (parade) begins at 9AM; program to follow at Heritage Square Amphitheater (inclement weather location will be in the City Hall Auditorium).

2. BACKGROUND / PRIOR COUNCIL ACTIONS TAKEN City Council recognizes Martin Luther King Jr. Day every year.

3. STAFF ANALYSIS (How and Why) N/A

4. RECOMMENDATION Read proclamation and present it to MLK Jr. Committee Chairman.

5. FUNDING SOURCE N/A

6. TIMELINE N/A

7. OTHER OPTIONS (In order of preference) N/A

8. ATTACHMENTS 1a. Proclamation

STRATEGIC PILLAR

☐ Streets/Infrastructure

☒ Quality of Life

☐ Economic Vitality

Proclamation

Martin Luther King, Jr. Day

WHEREAS, Martin Luther King, Jr. devoted his life to the advancement of civil rights and public service; and WHEREAS, Dr. King recognized that greatness can be achieved through the service of his or her fellow man; and WHEREAS, during his lifetime, Dr. King encouraged all Americans to serve their neighbors and work to better their communities; and WHEREAS, the citizens of Taylor, Texas honor Dr. King’s legacy with a day of remembrance in January that focuses on bringing people together to fulfill Dr. King’s dream. NOW, THEREFORE, the City Council of the City of Taylor, does hereby proclaim

Monday, January 20, 2020 “Dr. Martin Luther King, Jr. Day”

PROCLAIMED this the 9th day of January, 2020.

_______________________________ Brandt Rydell, Mayor

City of Taylor



Agenda Title: Approve minutes from the December 12, 2019 regular Council meeting.

Council Action to be taken: Approve by consent or approve with corrections if needed

Department Submitted: City Clerk Staff Contact: Dianna Barker

1. PURPOSE/DESCRIPTION Pursuant to the Open Meetings Law, Chapter 551, Local Government Code and in accordance with the authority contained in Section 551.021 and the City Charter, the Minutes of each City Council meeting must be recorded, compiled and approved by the City Council in subsequent meetings. The purpose of this item is to conform to these legal requirements.

2. BACKGROUND / PRIOR COUNCIL ACTIONS TAKEN N/A

3. STAFF ANALYSIS (How and Why) N/A

4. RECOMMENDATION Approve as submitted or amend with changes noted.


6. TIMELINE N/A

7. OTHER OPTIONS (In order of preference)

STRATEGIC PILLAR


☒ Quality of Life


N/A

8. ATTACHMENTS 2a. December 12, 2019 minutes

City of Taylor Regular City Council Meeting

Taylor City Hall, Council Chambers, 400 Porter Street December 12, 2019 at 6:00 p.m.

Mayor Brandt Rydell declared a quorum and called the meeting to order at 6:00 p.m. with the following present:

Mayor Pro-Tem Dwayne Ariola Brian LaBorde, City Manager Council Member Robert Garcia Ted Hejl, City Attorney Council Member Mitch Drummond Dianna Barker, City Clerk Council Member Gerald Anderson

INVOCATION – Terry Pierce gave the invocation.

PLEDGE OF ALLEGIANCE RECOGNITIONS/PROCLAMATIONS

1. Recognition of Dr. James Dickey Councilmember Anderson read and presented the recognition honoring Dr. James Dickey and the museum to members of the Dickey Museum.

2. Recognition of Joe Carrera Mayor Rydell read and presented the recognition to Joe Carrera recognizing his volunteer efforts in continuously cleaning up city parks.

CITIZENS COMMUNICATION None. BOARDS & COMMISSION PRESENTATION

3. Update from Parks & Recreation Board. Board Chairman Gary Gola gave a presentation on the recent activities and the future goals of the Board to include assisting with the parks master planning process, reviewing current trends in parks and recreation, continue to review parks policies, and review Pavilion rental/reservation policy.

Motion was made by Councilmember Garcia to receive the Parks & Recreation Board update as presented. Motion was made by Councilmember Drummond. Motion carried unanimously.

CONSENT AGENDA

4. Approve minutes from November 14, 2019. 5. Concur with preliminary financials for October 2019. 6. Reappoint Joan Maxwell to be the Taylor representative on the Williamson County Health

District Board. 7. Consider Ordinance 2019-31, amending Flood Plain Ordinance. 8. Consider Ordinance 2019-32, amending Subdivision Ordinance for Drainage Criteria

updates as part of the Engineering Manual. 9. Consider Ordinance 2019-33, amending the FY2018-2019 Budget.

Regular City Council Meeting Minutes December 12, 2019 2

10. Consideration of an amendment to the annexation development agreement between the City of Taylor and Francine Lehr.

11. Consideration of a land swap agreement between the City and Randolph Griffin.

Motion was made by Councilmember Garcia to approve the consent agenda items as presented. Motion was seconded by Councilmember Anderson. Motion carried unanimously.

Mayor Rydell requested moving Executive Session I up on the agenda. There were no objections. Mayor Rydell read the executive session meeting announcement and adjourned into executive session at 6:19p.m. Councilmember Drummond recused himself from this Executive Session item and filed an Affidavit of Conflict with the City Clerk. Executive Session I. The Taylor City Council will conduct a closed executive meeting under Section 551.071 of the Texas Government Code in order to meet with its City Attorney on a matter in which the duty of the Attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas authorize and allow such a closed meeting and which Rules conflict with the Texas Open Meetings Act.

a. Lone Star Circle of Care The Council reconvened into regular session at 6:50p.m. No action taken. REGULAR AGENDA; REVIEW/DISCUSS AND CONSIDER ACTION

12. Consider approval of a 380 Agreement with Lone Star Circle of Care. Council Member Drummond recused himself and left the dais at 6:50p.m. Jeff Jenkins, Deputy City Manager - This agreement with Lone Star Circle of Care (LSCC) will revitalize the abandoned West End Elementary school building at the corner of Ferguson and 4th Street. LSCC’s program is to develop a new service delivery model in Taylor for low-income residents. Project Headwaters is the program that will influence early childhood development, health aging, family strengthening initiatives, and address social determinants of health. Rhonda Mundhenk, Lone Star Circle of Care – gave a brief presentation on what Project Headwaters will provide to the city.

Motion was made by Mayor Pro-Tem Ariola to enter into the 380 agreement with Lone Star Circle of Care as presented with the following changes: subject to change to any milestone or any anticipated demolition, they will first notify the City; they will make recreational facilities available when convenient or possible when compatible with their operating hours. Motion was seconded by Councilmember Garcia. Motion carried unanimously.

13. Consider authorizing the City Manager to execute a Professional Services Agreement with Halff Associates Inc. for the City of Taylor Drainage Master Plan. Dan Franz and Dan Morales, Halff & Associates – Gave a presentation on the project objectives. The purpose and goal of the Drainage Master Plan (DMP) is to develop a comprehensive evaluation of the existing drainage conditions throughout the City.


Motion was made by Councilmember Garcia to authorize the City Manager to execute a Professional Services Agreement with Halff Associates for the Drainage Master Plan. Motion was seconded by Mayor Pro-Tem Ariola. Motion carried unanimously.

14. Receive a presentation from Williamson County Commissioner’s office on County Road 101 Closure and Reconstruction in 2020. Jim Gray, Public Works Director - Council voted on April 25, 2013 to provide the County 1.2 million dollars for the City’s share of the road improvements through a 2013 Bond issue. Michael Cooper, Executive Assistant to Commissioner Boles – thanked the Council for their participation on this project. James Klotz, HNTB - gave a presentation on the upcoming closure and reconstruction of CR101. Also how it relates to 366.

Motion was made by Councilmember Anderson to receive the presentation as presented. Motion was seconded by Councilmember Drummond. Motion carried unanimously.

Council took a break at 7:44p.m. Council reconvened at 7:50p.m.

15. Consider accepting petitions to hold a Local Option Election to legalize the sale of all alcoholic beverages including mixed beverages. Dianna Barker, City Clerk - John & Cari Farris submitted an application for petition on September 20th to change the alcohol status in Taylor from ‘the legal sale of mixed beverages in restaurants by food and beverage certificate holders only’ to ‘the legal sale of all alcoholic beverages including mixed beverages.’ On December 2nd, 197 petitions with 1,822 signatures were filed with the city clerk’s office. Of those signatures, 1,246 were accepted and 576 were rejected for various reasons. At least 1,683 valid signatures are required in order to place the proposition on the May ballot. The petitions are 437 signatures short of the requirements. The submitted petitions are made a permanent part of these minutes. Per L.G.C. Sec 501, council must consider the petitions regardless whether the petition contained adequate signatures. John Farris thanked City staff and Council for their assistance in this project.

Motion was made by Councilmember Garcia to reject the alcohol petitions as submitted due to a lack of valid signatures. Motion was seconded by Mayor Pro-Tem Ariola. Motion carried unanimously.

16. Authorize City Manager to enter into negotiations for a Comprehensive Plan. (Tom Yantis) Tom Yantis, Development Services Director – requested Council authorize the city manager to negotiate contracts with Lionheart and Verdunity consulting firms to prepare the Comprehensive Plan and Impact Fee Study. Funding was included in the FY2019 budget. The Comprehensive Plan was last prepared in 2004 and the Impact Fees were last reviewed in 2012 and 2014.

Motion was made by Mayor Pro-Tem Ariola to authorize the City Manager to negotiate contracts with Lionheart and Verdunity for the preparation of the comprehensive plan and impact fee studies in a cumulative amount not to exceed the amount included for these projects in the FY 19-20 budget. Motion was seconded by Councilmember Drummond. Motion carried unanimously.


Mayor Rydell read the executive session meeting announcement and adjourned into executive session at 6:19p.m. Executive Session II. The Taylor City Council will conduct a closed executive meeting under Section 551.074 of the Texas Government Code regarding a personnel matter.

a. City Manager evaluation The Council reconvened into regular session at 9:07p.m. No action taken. ADJOURN With no further action Mayor Rydell declared the meeting adjourned at 9:07p.m.

_________________________________ Brandt Rydell, Mayor ATTEST:

________________________________ Dianna Barker, City Clerk



Agenda Title: Concur with Preliminary Financials for November 2019

Council Action to be taken: Approve by Consent

Department Submitted: Finance Department Staff Contact: Jeffrey Wood, Director of Finance

1. PURPOSE/DESCRIPTION Article 12, Section 12.3 of the City of Taylor’s Charter states in part that the City Manager shall prepare and submit to the City Council a written monthly financial report that is in a form satisfactory with the City Council. This report is intended to satisfy the Charter requirement.

2. BACKGROUND / PRIOR COUNCIL ACTIONS TAKEN Council has approved previous monthly financial reports by consent.

3. STAFF ANALYSIS (How and Why) The following provides a brief overview on the preliminary status and/or activity of the major funds or groups of funds as of November 30, 2019: General Fund: The General Fund is used to account for all financial transactions not properly includable in other funds. The principal sources of revenues include local property taxes, sales and franchise taxes, licenses and permits, fines and forfeitures, and charges for services. Expenditures include general government, public safety, public works, culture and recreation, and community development.

• Revenues in the General Fund are up by $108,262 or 9.11% over last year’s fiscal year-to-date. The majority of revenue collected in November was received through property tax and sales tax. Revenue collected is reported at 8.74% of the budget.

• Property tax collections amount to $408,704 through November. This is a decrease of $31,408 over this same time last year. The timing of individual tax payments

STRATEGIC PILLAR


☐ Quality of Life

☒ Economic Vitality

can vary year-over-year so comparisons to previous years should keep such fluctuations in mind.

• The City’s portion of the sales taxes collections were $609,207 through November, up by $33,922 or 5.90% when compared to this same time last year. Sales tax collections continue to trend upward but can vary due to seasonal or economic factors.

• Expenditures in the General Fund are up by $371,245 or 17.79% compared to last year’s expenses fiscal year-to-date. Increases over the prior year include planned adjustments to base items that were added to the budget by various departments within the General Fund. Expenditures of 17.89% of budget are at an acceptable level year-to-date when compared to budgeted amounts and considering the first couple of months of the fiscal year are usually higher spend months.

Special Revenue Funds; The City accounts for resources restricted to, or designated for, specific purposes in special revenue funds.

• The TIF Fund will not receive the annual transfer in from the City and the County for the captured taxes collected in the district until the spring. The only other activity reported for revenue is earned interest income of $2,055. The TIF funds that are being invested can be found in the monthly investment report. The current expenditures for this fiscal year are related to the gateway signage, but additional expenditures in the TIF are anticipated for fire suppression and façade grants, and debt service payment transfers.

• Hotel occupancy tax collections are from the six lodging providers and is reported at $37,794 fiscal year-to-date. Of this total, $19,122 was collected in November. November hotel occupancy taxes collected net of 380 Agreement payments were $7,966, and exceed last year’s November collection by $1,326 or 19.97%. Year-to-date collections net of 380 Agreement payments are $16,573, which is 32.52% higher than last fiscal year-to-date. Expenditures consist of $6,455 as a pass through to the Chamber, $0 for our marketing partnership, $10,064 for a 380 agreement and $0 as a transfer to the Main Street Fund to be used for advertisement.

• Main Street revenues reported during the year are from sales and other fund raising

activities such as the Christmas bazar and wine swirl, and also include transfers from other funds. Expenditures are for rental assistance, advertising, city sponsored events, façade grants and Blackland Prairie Days.

• Municipal Court Special Revenues total $1,853, which is 9.05% of budget and is 40.13% less than this same time last year. Expenditures from this fund are for security work and technology at the Municipal Court.

• Library Donation Fund reflects revenues generated from interest income of $823. Year-to-date there has been $33 spent on postage and $1,278 spent on books from this fund.

Enterprise Funds: The City maintains several Enterprise funds, which are used to account for operations that are more reflective of business-type activities. All activities associated with providing such services are accounted for in these funds. Enterprise funds are primarily funded by user charges and fees. Sanitation Fund

• Revenues from user charges for services in November are reported at $136,092. The City contracts its solid waste collection and expenditures represent the payment to the City’s solid waste provider. November’s payment to the solid waste provider is estimated at $135,803.

Utility Fund

• Revenues through November totaled $1,753,535, which includes $1,717,363 in

charges for service. User charges are up $420,877 compared to the same period last year. Expenditures fiscal year-to-date total $896,982 compared to $665,549 a year ago. Year-to-year comparisons in the Utility Fund reflect differences in billing and usage, and such differences can be caused by several factors that can vary throughout the year. This should be kept in mind when comparing individual time periods.

• The Utility Fund is operating at acceptable levels when compared to budgeted amounts. Revenues are slightly higher than budgeted for the first two months of the fiscal year, while expenditures have been kept in check.

• Revenues exceed expenditures by $856,553. Airport Fund

• Revenues consist of airport hangar rental, sale of fuel and interest income. Hangar rental is reported at $37,840 and revenues from fuel sales are $36,279. Total revenues for the current fiscal year are up by $10,509, or 15.74% compared to the previous year.

• Operating expenditures are $61,671 and when compared to last year are up by $19,356. The Airport Fund expenditures are operating at an acceptable level and revenues exceed expenditures by $15,588.

Cemetery Fund

• Revenues are reported at $5,628 and are significantly lower than last year, and are not sufficient enough to cover expenditures. Revenues are dependent on the number of lots sold and sales can be variable. Expenditures are in line when compared to budgeted amounts.

Other Funds:

• Roadway Impact Fund – There were no revenues collected in November. Budgeted expenditures in this fund are related to an impact fee study.

• Transportation Fund - Revenues collected in November are reported at $71,938,

with user fees accounting for $66,215. Expenditures are associated with engineering cost and the cost for the work done for street maintenance.

• MDUS - Revenues collected in November are reported at $41,319. Expenditures are related to the administrative fee transfer to the General Fund and debt service payment transfers.

• Utility Impact Fund – There were no revenues collected in November. Expenditures are budgeted for the land use study and the impact fee study.

Internal Service Funds: Internal Service Funds are an accounting device used to accumulate and allocate costs internally amoung the City’s various functions. The City uses internal service funds to account for the maintenance and purchase of equipment.

• The Fleet Operating Fund charges rental fees and replacement fees to the various City departments and these fees are used to off-set the expenditures for repairs and maintenance to the City’s vehicles. This same concept is applied to the Fleet Replacement Fund for the purpose of purchasing vehicles.

• Expenditures in the Fleet Operating Fund are operating as anticipated.

• The Fleet Replacement Fund reflects expenditures that includes carryovers from the previous year, such as the Fire Pumper truck and associated equipment, and motor vehicles that were ordered last fiscal year but will be received in the current fiscal year. Capital lease payments for purchases are made either monthly, quarterly or annually throughout the year.

4. RECOMMENDATION Concur with the preliminary monthly financial report by consent


6. TIMELINE Immediate consideration


8. ATTACHMENTS 3a. Monthly Financial Report for November 2019: Attachment A: Preliminary summaries of the total amounts of revenues and

expenditures year-to-date.

Attachment B: Preliminary financial summaries for the governmental and proprietary funds. This shows annual budgeted amounts and the year-to-date figures for each fund by the major revenues and expenditures categories.

Attachment C: Checks issued during the month.

Attachment D: Balance sheets for each of the governmental and proprietary funds.

Attachment E: Sales Tax Tracking Report.

Attachment F: Current Monthly Investment Report Issued by Patterson & Associates.

Monthly Finance Report as of :

November 2019

Attachment A

Financial Summary

Annual Budget Actual Y-T-D% of Budget Annual Budget Actual Y-T-D

% of Budget Surplus/Deficit

General Fund 14,830,304$ 1,296,619$ 9% 14,830,304$ 2,457,299$ 17% (1,160,680)$ Special Revenues - Tax Increment Fund (TIF) 274,348$ 2,055$ 1% 374,500$ 76,176$ 20% (74,121) - Hotel/Motel Tax 70,000$ 37,794$ 54% 70,000$ 16,520$ 24% 21,274 - Main St. Revenue 53,600$ 23,535$ 44% 47,500$ 18,549$ 39% 4,986 - Municipal Court Sec/Tech 20,464$ 1,853$ 9% 38,553$ 1,456$ 4% 397 - Library Grants/Donations 5,650$ 823$ 15% -$ 1,311$ 0% (489)

Special Revenue Subtotal 424,062$ 66,059$ 16% 530,553$ 114,012$ 21% (47,953)Roadway Impact Fund 36,480$ 1,440$ 4% 30,000 - 0% 1,440Transportation Fund 796,198$ 144,948$ 18% 783,442 8,352 1% 136,597

MDUS 500,760$ 82,468$ 16% 461,227$ - 0% 82,468Sanitation Fund 1,800,000$ 298,834$ 17% 1,768,700$ 134,717$ 8% 164,117

Utility Fund 9,860,700$ 1,753,535$ 18% 9,752,944$ 896,982$ 9% 856,553Utility Impact Fund 205,000$ 9,000$ 4% 125,000 - 0% 9,000Airport Fund 429,500$ 77,258$ 18% 427,328$ 61,671$ 14% 15,588Cemetery Op. Fund 212,300$ 5,628$ 3% 212,167$ 34,575$ 16% (28,947)

Fleet Service Operating Fund 694,668$ 231,287$ 33% 694,668$ 128,335$ 18% 102,952

Fleet Replacement Fund 538,922$ 140,185$ 26% 538,922$ 71,110 13% 69,075

Total 30,328,894$ 4,107,264$ 14% 30,155,255$ 3,907,053$ 13% 200,211$

Summary Revenue/ExpendituresPreliminary Year-to-Date as of November 30, 2019

Revenue Expenditures

General Fund, 63%Special Revenue, 3%

Roadway Impact Fund, 0%

Transportation Fund, 0%

MDUS, 0%

Sanitation Fund, 3%

Utility Fund, 23%

Utility Impact Fund, 0% Airport Fund, 2% Cemetery Op. Fund, 1%

Fleet Service Op Fund, 3%

Fleet Replacement Fund, 2%

Total Expenditure Summary ($3,907,053)

General Fund, 32%

Special Revenue, 2%

Roadway Impact Fund, 0%

Transportation Fund, 4%

MDUS, 2%

Sanitation Fund, 7%

Utility Fund, 43%

Utility Impact Fund, 0%

Airport Fund, 2%

Cemetery Op. Fund, 0%

Fleet Service Op Fund, 6%

Fleet Replacement Fund, 3%

Total Revenue Summary ($4,107,264)

Attachment B

Financial Statements by Fund

General Fund Special Revenue Funds

Tax Increment Fund (TIF) Hotel Motel Tax Main Street Revenue Fund Municipal Court Fees Fund Library Grant/Donations

Roadway Impact Fund Transportation Fund Municipal Utility Drainage Fund Sanitation Fund Utility Fund Utility Impact Fund Airport Fund Cemetery Operating Fund Fleet Services Operating Fund Fleet Replacement Fund

12-26-2019 10:03 AM C I T Y O F T A Y L O R PAG 1

FINANCIAL STATEMENT

AS OF: NOVEMBER 30TH, 2019

100-GENERAL FUND

FINANCIAL SUMMARY

ANNUAL CURRENT Y-T-D % OF Y-T-D BUDGET

ACCT # ACCOUNT NAME BUDGET PERIOD ACTUAL BUDGET ENCUMB. BALANCE

__________________________________________________________________________________________________________________________________

REVENUE SUMMARY

310-TAXES 11,559,963.00 636,329.72 1,091,883.50 9.45 0.00 10,468,079.50

320-PERMITS AND LICENSES 333,308.00 19,142.66 87,628.89 26.29 0.00 245,679.11

330-INTERGOVERNMENTAL REV 126,148.00 1,000.00 1,000.00 0.79 0.00 125,148.00

340-CHARGES FOR SERVICES 291,840.00 28,218.06 37,087.17 12.71 0.00 254,752.83

410-FINES AND FORFEITURES 304,400.00 16,306.39 31,376.54 10.31 0.00 273,023.46

420-ASSESSMENTS 10,500.00 238.07 273.91 2.61 0.00 10,226.09

430-USE OF MONEY AND PROP 235,945.00 17,464.01 43,651.28 18.50 0.00 192,293.72

440-DONATIONS FROM PRIVAT 9,000.00 1,225.70 3,717.87 41.31 0.00 5,282.13

450-INTERFUND OPERATING T 1,959,200.00 0.00 0.00 0.00 0.00 1,959,200.00

460-PROCEEDS GEN FIXED AS 0.00 0.00 0.00 0.00 0.00 0.00

470-PROCEEDS GEN LONG TER 0.00 0.00 0.00 0.00 0.00 0.00

*** TOTAL REVENUES *** 14,830,304.00 719,924.61 1,296,619.16 8.74 0.00 13,533,684.84

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

500-CITY COUNCIL 164,688.00 20,281.62 37,058.01 22.50 0.00 127,629.99

501-CITY MANAGEMENT 672,574.00 60,128.83 112,899.40 16.79 0.00 559,674.60

503-PUBLIC INFORMATION 170,963.00 12,570.78 27,295.90 15.97 0.00 143,667.10

504-HUMAN RESOURCES 241,256.00 13,344.78 42,252.93 17.51 0.00 199,003.07

512-FINANCIAL SERVICES 582,467.00 53,724.08 101,425.05 17.74 1,878.98 479,162.97

516-MUNICIPAL COURT 407,379.00 27,956.84 62,222.40 15.54 1,100.00 344,056.60

522-DEVELOPMENT SERVICES 1,043,847.00 74,981.76 164,900.03 16.02 2,289.36 876,657.61

524-MAIN STREET PROGRAM 113,681.00 8,833.71 9,896.00 8.71 0.00 103,785.00

527-MOODY MUSEUM 7,952.00 252.59 302.42 3.80 0.00 7,649.58

532-PUBLIC LIBRARY 503,138.00 35,063.23 70,984.19 15.44 6,710.99 425,442.82

542-FIRE SUPPRESSION/EMER 2,617,355.00 166,352.67 438,741.78 17.34 15,161.72 2,163,451.50

552-POLICE FIELD SERVICES 3,912,922.00 270,286.22 679,019.06 17.37 804.25 3,233,098.69

558-ANIMAL CONTROL SECTIO 224,561.00 14,673.07 33,788.81 15.05 0.00 190,772.19

563-STREET & GROUND MAIN 1,674,223.00 129,865.05 330,935.87 20.07 5,144.67 1,338,142.46

565-PARKS & RECREATION 1,023,713.00 70,237.26 166,555.31 31.84 159,382.36 697,775.33

566-INTERNAL SVCS/BLDG 501,225.00 43,115.36 82,293.30 17.10 3,400.00 415,531.70

573-ENGINEERING & INSPECT 150,750.00 22,423.60 23,213.61 15.40 0.00 127,536.39

575-INTERNAL SVC/IT DEPT 218,882.00 12,067.76 30,141.27 13.77 0.00 188,740.73

592-NON-DEPARTMENTAL 598,728.00 25,892.81 43,373.33 7.24 0.00 555,354.67

*** TOTAL EXPENDITURES *** 14,830,304.00 1,062,052.02 2,457,298.67 17.89 195,872.33 12,177,133.00

============== ============== ============== ====== ============== ==============

*** TOTAL PROFIT / (LOSS) *** 0.00 ( 342,127.41) ( 1,160,679.51) 0.00 ( 195,872.33) 1,356,551.84

============== ============== ============== ====== ============== ==============


FINANCIAL STATEMENT


119-TIF (TAX INCREMENT FUND)

FINANCIAL SUMMARY



__________________________________________________________________________________________________________________________________

REVENUE SUMMARY

310-TAXES 168,348.00 0.00 0.00 0.00 0.00 168,348.00

330-INTERGOVERNMENTAL REV 98,000.00 0.00 0.00 0.00 0.00 98,000.00

430-USE OF MONEY AND PROP 8,000.00 944.60 2,055.10 25.69 0.00 5,944.90

*** TOTAL REVENUES *** 274,348.00 944.60 2,055.10 0.75 0.00 272,292.90

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

520-TIF EXPENSES 374,500.00 76,176.28 76,176.28 20.34 0.00 298,323.72

*** TOTAL EXPENDITURES *** 374,500.00 76,176.28 76,176.28 20.34 0.00 298,323.72

============== ============== ============== ====== ============== ==============

*** TOTAL PROFIT / (LOSS) *** ( 100,152.00) ( 75,231.68) ( 74,121.18) 74.01 0.00 ( 26,030.82)

============== ============== ============== ====== ============== ==============


FINANCIAL STATEMENT


120-HOTEL/MOTEL FUND

FINANCIAL SUMMARY



__________________________________________________________________________________________________________________________________

REVENUE SUMMARY

310-TAXES 70,000.00 19,122.19 37,793.61 53.99 0.00 32,206.39

420-ASSESSMENTS 0.00 0.00 0.00 0.00 0.00 0.00

430-USE OF MONEY AND PROP 0.00 0.00 0.00 0.00 0.00 0.00

*** TOTAL REVENUES *** 70,000.00 19,122.19 37,793.61 53.99 0.00 32,206.39

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

612-HOTEL/MOTEL TAX 70,000.00 0.00 16,519.64 23.60 0.00 53,480.36

*** TOTAL EXPENDITURES *** 70,000.00 0.00 16,519.64 23.60 0.00 53,480.36

============== ============== ============== ====== ============== ==============

*** TOTAL PROFIT / (LOSS) *** 0.00 19,122.19 21,273.97 0.00 0.00 ( 21,273.97)

============== ============== ============== ====== ============== ==============


FINANCIAL STATEMENT


123-MAIN STREET REVENUE FUND

FINANCIAL SUMMARY



__________________________________________________________________________________________________________________________________

REVENUE SUMMARY

330-INTERGOVERNMENTAL REV 0.00 0.00 0.00 0.00 0.00 0.00


440-DONATIONS FROM PRIVAT 24,000.00 7,810.00 23,535.00 98.06 0.00 465.00

450-INTERFUND OPERATING T 29,600.00 0.00 0.00 0.00 0.00 29,600.00

*** TOTAL REVENUES *** 53,600.00 7,810.00 23,535.00 43.91 0.00 30,065.00

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

615-CONTRIBUTE TO CIVIC P 47,500.00 7,477.50 18,549.25 39.05 0.00 28,950.75


============== ============== ============== ====== ============== ==============

*** TOTAL PROFIT / (LOSS) *** 6,100.00 332.50 4,985.75 81.73 0.00 1,114.25

============== ============== ============== ====== ============== ==============


FINANCIAL STATEMENT


125-MUNICIPAL CRT SPECIAL FEE

FINANCIAL SUMMARY



__________________________________________________________________________________________________________________________________

REVENUE SUMMARY

410-FINES AND FORFEITURES 20,464.00 961.61 1,852.91 9.05 0.00 18,611.09

450-INTERFUND OPERATING T 0.00 0.00 0.00 0.00 0.00 0.00

*** TOTAL REVENUES *** 20,464.00 961.61 1,852.91 9.05 0.00 18,611.09

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

625-MUNICIPAL COURT BLDG 10,082.00 1,455.58 1,455.58 14.44 0.00 8,626.42

626-MUNICIPAL CRT TECHNO 28,471.00 0.00 0.00 4.88 1,388.12 27,082.88

627-MUN COURT JUDICIAL 0.00 0.00 0.00 0.00 0.00 0.00

*** TOTAL EXPENDITURES *** 38,553.00 1,455.58 1,455.58 7.38 1,388.12 35,709.30

============== ============== ============== ====== ============== ==============

*** TOTAL PROFIT / (LOSS) *** ( 18,089.00) ( 493.97) 397.33 5.48 ( 1,388.12) ( 17,098.21)

============== ============== ============== ====== ============== ==============


FINANCIAL STATEMENT


129-LIBRARY GRANT/DONATION

FINANCIAL SUMMARY



__________________________________________________________________________________________________________________________________

REVENUE SUMMARY


430-USE OF MONEY AND PROP 4,500.00 377.34 822.82 18.28 0.00 3,677.18

440-DONATIONS FROM PRIVAT 0.00 0.00 0.00 0.00 0.00 0.00

*** TOTAL REVENUES *** 5,650.00 377.34 822.82 14.56 0.00 4,827.18

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

624-LIBRARY 0.00 1,278.40 1,311.40 0.00 0.00 ( 1,311.40)

*** TOTAL EXPENDITURES *** 0.00 1,278.40 1,311.40 0.00 0.00 ( 1,311.40)

============== ============== ============== ====== ============== ==============

*** TOTAL PROFIT / (LOSS) *** 5,650.00 ( 901.06) ( 488.58) 8.65- 0.00 6,138.58

============== ============== ============== ====== ============== ==============


FINANCIAL STATEMENT


200-ROADWAY IMPACT FEE FUND

FINANCIAL SUMMARY



__________________________________________________________________________________________________________________________________

REVENUE SUMMARY

420-ASSESSMENTS 36,480.00 0.00 1,440.00 3.95 0.00 35,040.00

*** TOTAL REVENUES *** 36,480.00 0.00 1,440.00 3.95 0.00 35,040.00

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

631-ROADWAY IMPACT FEE 30,000.00 0.00 0.00 0.00 0.00 30,000.00

*** TOTAL EXPENDITURES *** 30,000.00 0.00 0.00 0.00 0.00 30,000.00

============== ============== ============== ====== ============== ==============


============== ============== ============== ====== ============== ==============


FINANCIAL STATEMENT


210-TRANSPORTATION FUND

FINANCIAL SUMMARY



__________________________________________________________________________________________________________________________________

REVENUE SUMMARY


430-USE OF MONEY AND PROP 2,500.00 5,723.74 12,480.85 499.23 0.00 ( 9,980.85)


*** TOTAL REVENUES *** 796,198.00 71,938.47 144,948.41 18.21 0.00 651,249.59

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

632-TRANSPORTATION 783,442.04 3,308.79 8,351.67 1.07 0.00 775,090.37


============== ============== ============== ====== ============== ==============

*** TOTAL PROFIT / (LOSS) *** 12,755.96 68,629.68 136,596.74 70.85 0.00 ( 123,840.78)

============== ============== ============== ====== ============== ==============


FINANCIAL STATEMENT


300-MUNICIPAL DRAINAGE UTILIT

FINANCIAL SUMMARY



__________________________________________________________________________________________________________________________________

REVENUE SUMMARY




460-PROCEEDS GEN FIXED AS 0.00 0.00 0.00 0.00 0.00 0.00


*** TOTAL REVENUES *** 500,760.00 41,319.23 82,467.59 16.47 0.00 418,292.41

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

750-MUNICIPAL DRAINAGE 461,226.88 0.00 0.00 0.00 0.00 461,226.88


============== ============== ============== ====== ============== ==============


============== ============== ============== ====== ============== ==============


FINANCIAL STATEMENT


320-SANITATION FUND

FINANCIAL SUMMARY



__________________________________________________________________________________________________________________________________

REVENUE SUMMARY

310-TAXES 250,000.00 13,378.48 26,807.98 10.72 0.00 223,192.02

340-CHARGES FOR SERVICES 1,550,000.00 136,092.37 272,026.36 17.55 0.00 1,277,973.64

*** TOTAL REVENUES *** 1,800,000.00 149,470.85 298,834.34 16.60 0.00 1,501,165.66

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

721-SANITATION/GARBAGE 1,768,700.00 134,829.19 134,716.87 7.62 0.00 1,633,983.13

*** TOTAL EXPENDITURES *** 1,768,700.00 134,829.19 134,716.87 7.62 0.00 1,633,983.13

============== ============== ============== ====== ============== ==============


============== ============== ============== ====== ============== ==============


FINANCIAL STATEMENT


340-PUBLIC UTILITIES FUND

FINANCIAL SUMMARY



__________________________________________________________________________________________________________________________________

REVENUE SUMMARY

320-PERMITS AND LICENSES 1,200.00 0.00 0.00 0.00 0.00 1,200.00


340-CHARGES FOR SERVICES 9,683,000.00 848,627.67 1,717,363.17 17.74 0.00 7,965,636.83

420-ASSESSMENTS 52,000.00 275.00 3,018.00 5.80 0.00 48,982.00



460-PROCEEDS GEN FIXED AS 1,000.00 0.00 394.88 39.49 0.00 605.12


*** TOTAL REVENUES *** 9,860,700.00 862,756.51 1,753,535.49 17.78 0.00 8,107,164.51

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

701-UTILITIES ADMINISTRAT 480,633.00 30,783.44 74,856.96 17.31 8,355.93 397,420.11

706-WASTEWATER TREATMENT 674,273.00 29,344.16 85,535.25 12.88 1,300.00 587,437.75

708-UTILITY DISTRIBUTION/ 1,563,268.00 167,006.95 337,344.90 27.41 91,213.17 1,134,709.93

709-UTILITIES NON-DEPARTM 7,034,769.97 213,554.20 399,245.23 5.68 0.00 6,635,524.74

*** TOTAL EXPENDITURES *** 9,752,943.97 440,688.75 896,982.34 10.23 100,869.10 8,755,092.53

============== ============== ============== ====== ============== ==============

*** TOTAL PROFIT / (LOSS) *** 107,756.03 422,067.76 856,553.15 701.29 ( 100,869.10) ( 647,928.02)

============== ============== ============== ====== ============== ==============


FINANCIAL STATEMENT


345-UTILITY IMPACT FEE FUND

FINANCIAL SUMMARY



__________________________________________________________________________________________________________________________________

REVENUE SUMMARY

340-CHARGES FOR SERVICES 205,000.00 0.00 9,000.00 4.39 0.00 196,000.00

*** TOTAL REVENUES *** 205,000.00 0.00 9,000.00 4.39 0.00 196,000.00

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

592-NON-DEPARTMENTAL 125,000.00 0.00 0.00 0.00 0.00 125,000.00


============== ============== ============== ====== ============== ==============


============== ============== ============== ====== ============== ==============


FINANCIAL STATEMENT


350-AIRPORT FUND

FINANCIAL SUMMARY



__________________________________________________________________________________________________________________________________

REVENUE SUMMARY



420-ASSESSMENTS 0.00 0.00 0.00 0.00 0.00 0.00




*** TOTAL REVENUES *** 429,500.00 37,108.97 77,258.46 17.99 0.00 352,241.54

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

732-AIRPORT OPERATIONS DE 427,328.00 30,162.60 61,670.89 14.43 0.00 365,657.11


============== ============== ============== ====== ============== ==============


============== ============== ============== ====== ============== ==============


FINANCIAL STATEMENT


370-CEMETERY OPERATING FUND

FINANCIAL SUMMARY



__________________________________________________________________________________________________________________________________

REVENUE SUMMARY



430-USE OF MONEY AND PROP 4,300.00 25.00 55.00 1.28 0.00 4,245.00


450-INTERFUND OPERATING T 15,000.00 0.00 0.00 0.00 0.00 15,000.00

460-PROCEEDS GEN FIXED AS 86,000.00 465.30 465.30 0.54 0.00 85,534.70

*** TOTAL REVENUES *** 212,300.00 4,338.30 5,628.30 2.65 0.00 206,671.70

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

761-CEMETERY OPERATING DE 212,167.00 11,229.57 34,575.01 16.30 0.00 177,591.99


============== ============== ============== ====== ============== ==============

*** TOTAL PROFIT / (LOSS) *** 133.00 ( 6,891.27) ( 28,946.71) 764.44- 0.00 29,079.71

============== ============== ============== ====== ============== ==============


FINANCIAL STATEMENT


382-FLEET SERVICES OPERATING

FINANCIAL SUMMARY



__________________________________________________________________________________________________________________________________

REVENUE SUMMARY


420-ASSESSMENTS 0.00 0.00 0.00 0.00 0.00 0.00



*** TOTAL REVENUES *** 694,668.00 0.00 231,287.00 33.29 0.00 463,381.00

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

517-FlEET SERVICES 694,668.00 69,456.59 128,334.65 19.07 4,111.20 562,222.15

*** TOTAL EXPENDITURES *** 694,668.00 69,456.59 128,334.65 19.07 4,111.20 562,222.15

============== ============== ============== ====== ============== ==============

*** TOTAL PROFIT / (LOSS) *** 0.00 ( 69,456.59) 102,952.35 0.00 ( 4,111.20) ( 98,841.15)

============== ============== ============== ====== ============== ==============


FINANCIAL STATEMENT


384-FLEET REPLACEMENT FUND

FINANCIAL SUMMARY



__________________________________________________________________________________________________________________________________

REVENUE SUMMARY



420-ASSESSMENTS 0.00 0.00 0.00 0.00 0.00 0.00

430-USE OF MONEY AND PROP 0.00 1,804.56 3,934.92 0.00 0.00 ( 3,934.92)


460-PROCEEDS GEN FIXED AS 0.00 1,520.00 1,520.00 0.00 0.00 ( 1,520.00)


*** TOTAL REVENUES *** 538,922.00 3,324.56 140,185.42 26.01 0.00 398,736.58

============== ============== ============== ====== ============== ==============

EXPENDITURE SUMMARY

518-EQUIPMENT REPLACEMENT 538,922.00 60,176.89 71,110.29 262.75 1,344,905.50 ( 877,093.79)

*** TOTAL EXPENDITURES *** 538,922.00 60,176.89 71,110.29 262.75 1,344,905.50 ( 877,093.79)

============== ============== ============== ====== ============== ==============

*** TOTAL PROFIT / (LOSS) *** 0.00 ( 56,852.33) 69,075.13 0.00 ( 1,344,905.50) 1,275,830.37

============== ============== ============== ====== ============== ==============

Attachment C

COUNCIL REPORT

CHECKS POSTED IN NOVEMBER 2019

12-13-2019 07:56 AM C O U N C I L R E P O R T PAGE: 1

DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_

NON-DEPARTMENTAL GENERAL FUND AFLAC AFLAC NOV. 2019 INVOICE 1,782.89

CLIFFORD, PENNY CHRISTINE c/o TX CHILD CAUSE # 12-1678-FC4 253.20

CAUSE # 12-1678-FC4 253.20

DEBORAH B LANGEHENNING SHELTON CASE NO. 18-11452 827.54

SHELTON CASE NO. 18-11452 827.54

HERRERA, EDITH D %ARIZONA SUPPORT PAYM VINCENT CLIFFORD CS FOR DE 237.46

VINCENT CLIFFORD CS FOR DE 237.46

MISCELLANEOUS NORVELL, MARIA CELINA Bond Refund:E0016735 -01 14.00

PERKINS, LARRY THOMAS Bond Refund:1036783 -01 50.00

GONZALEZ, RUBY Bond Refund:E0021095 -01 98.81

FREEDOM CENTER CHURCH FREEDOM CENTER CHURCH: DEP 500.00

TEXAS CRITTER CRUSADER TEXAS CRITTER CRUSADERS:DE 75.00

REVELATION OF CHRIST C REVELATION OF CHRIST CHURC 175.00

LOPEZ, SHUREEM 01-0436 D AVILES CHILD SUP 26.31

01-0436 D AVILES CHILD SUP 26.31

McCREARY, VESELKA, BRAGG & ALLEN PC CC FEES - OCTOBER 2019 1,144.60

NATIONWIDE RETIREMENT SOLUTIONS NATIONWIDE CONTRIBUTIONS 2,173.06

PRE-PAID LEGAL SERVICES, INC. DBA LEGA PRE-PAID LEGAL NOV. 2019 250.20

ADD NEW/D. LEWIS 18.95

SCOTT & WHITE HEALTHCARE HEALTH PREMIUMS 17,006.70

HEALTH PREMIUMS 761.55

CITIZENS NATIONAL BANK FEDERAL WITHHOLDING 15.00

FEDERAL WITHHOLDING 25,367.44


FICA CONTRIBUTIONS AND MAT 33.70

FICA CONTRIBUTIONS AND MAT 17,092.19


MEDICARE CONTRIB AND MATCH 7.88

MEDICARE CONTRIB AND MATCH 3,997.40


TAYLOR ECONOMIC DEV.CORP. NOV SALES TAX ALLOCATION 105,684.36

TEXAS MUNICIPAL RETIREMENT SYSTEMS TEDC TMRS CONT NOV 2019 3,142.06

TMRS CONTRIBUTIONS 38.05

TMRS CONTRIBUTIONS 19,924.75


UNITED WAY OF WILLIAMSON COUNTY UNITED WAY CONTRIBUTIONS 70.00

UNITED WAY CONTRIBUTIONS 70.00

UNUM LIFE INS CO OF AMERI UNUM LIFE INS. PAYABLE 741.60

KIRK, SARA DENISE 01-0282 SHANE NEWELL CHILD 138.46

01-0282 SHANE NEWELL CHILD 138.46

LOPEZ, NANCY C/O TX CHILD SUPPORT SDU D1FM10000631 227.26

D1FM10000631 227.26

ICMA-RC PLAN SPONSOR SERVICES ICMA-RC CONTRIBUTIONS 1,012.69

ICMA-RC CONTRIBUTIONS 1,012.69

SUN LIFE ASSURANCE COMPANY DENTAL PAYABLE 2,525.10

DENTAL PAYABLE 2,635.24

SELECT BENEFITS GROUP INC. DBA DENTAL DENTAL SELECT VISION DEC.2 257.76_

TOTAL: 279,486.64

CITY COUNCIL GENERAL FUND HEB CREDIT RECEIVABLES COUNCIL SNACKS 27.39

HOPE ALLIANCE HOPE ALLIANCE CONTRIB FY 1 10,000.00

HYATT REGENCY SAN ANTONIO G. ANDERSON TML 258.88

D. ARIOLA TML 258.88

LAQUINTA BY WYNDHAM TML CONF - R GARCIA 649.72

MUNICIPAL CODE CORP. UPDATES 792.00

SAN ANTONIO MARRIOTT RIVERWALK WATER 5.00



DRUMMOND TML 932.25

TAYLOR CHAMBER OF COMMERCE CHAMBER BANQUET - PLATINUM 1,500.00

TAYLOR PRESS ORDINANCE NOTICE 94.50

VERIZON WIRELESS CELL PHONE 168.00

HEJL & SCHROEDER, P.C. OCTOBER LEGAL SERVICES 5,595.00_

TOTAL: 20,281.62

CITY MANAGEMENT GENERAL FUND ICMA ICMA DUES J. JENKINS 1,064.00

ICMA DUES B. LABORDE 1,360.00

HYATT REGENCY SAN ANTONIO WATER 6.50

LINCOLN LTD DEC. 2019 INVOICE 90.45

DEPT ADJUSTMENT 1.78

MEWHINNEY LAW FIRM, PLLC MEMORIAL FLD DON. TO CITY 500.00

MARIACHCHIS DE JALISCO #3 AGENDA UPDATE LABORDE/GARC 19.66

AGENDA UPDATE W/GARCIA 19.81

OFFICE DEPOT CORPORATION OFFICE SUPPLIES-TAB FOLDER 12.15

OFFICE SUPP-BINDER/CHAIRMA 111.19

SUPPLIES FRO TML REGION 229.22

TML REGION 10 ROLL OF TICK 12.39

ROJAS TACOS AGENDA UPDATE MAYOR RYDELL 15.45

SAN ANTONIO MARRIOTT RIVERWALK WATER 5.00

SIRLOIN STOCKADE CHAMBER LUNCH LABORDE/JENK 20.00

SLAPBOX PIZZICHERIA MUN COURT WEEK 84.11


CITIZENS NATIONAL BANK FICA CONTRIBUTIONS AND MAT 1,033.95




TEXAS MUNICIPAL LEAGUE TML WORKSHOP J. JENKINS (5 145.00

TCMA DUES J. JENKINS 399.00

TEXAS MUNICIPAL RETIREMENT SYSTEMS TMRS CONTRIBUTIONS 2,084.61


TX COMMISSION ON ENVIRONMENTAL QUALITY TCEQ LICENSE RENEWAL B. LA 111.00

UNUM LIFE INS CO OF AMERI UNUM AD&D 87.54

SALARY ADJUST 4.68

UNIVERSITY OF OKLAHOMA OU/EDI BRIAN LABORDE 2,270.00


IPAD 30.00

WAL-MART COMMUNITY/GEMB MUN COURT WEEK 11.08

TEXAS CITY MANAGEMENT ASSOCIATION TCMA REG 7 DUES LABORDE/JE 50.00

"TCMA 645.00

LABORDE, ROBERT BRIAN TML CONFERENCE S.A.-B. LAB 137.45

TEXAS MUNICIPAL CLERKS ASSOCIATION, IN CONF D. BARKER 295.00

AMAZON.COM FIRE KING FILE 3,157.99

EL CORRAL LOZANO AGENDA UPDATE W/MAYOR RYDE 22.87

RICOCO'S LATIN GRILL WILCO MTG JENKINS/COOPER 27.91

DAHILL DBA: XEROX BUSINESS SOLUTIONS XER/XWC7845 MAINT 55.28

XER/XWC7845 COLOR COPIES O 391.63

CONGRESS FOR THE NEW URBANISM CNU MEMBERSHIP B. LABORDE 195.00

SHRED-IT US JV LLC DBA SHRED-IT USA LL SHREDDING SERVICES 276.57

THE GYM AT OLD TAYLOR HIGH LLC EMPLOYEE APPRECIATION VENU 1,511.50

SUN LIFE ASSURANCE COMPANY DENTAL INSURANCE 164.63

ADJ TO EMP ONLY/R. LABORDE 141.52-

DENTAL INSURANCE 164.63

ADJ TO EMP/FAMILY/ B. LABO 149.52

SELECT BENEFITS GROUP INC. DBA DENTAL DENTAL SELECT VISION DEC.2 23.36



JENKINS, JEFFREY TML CONFERENCE S.A.-J. JEN 143.83_

TOTAL: 24,750.65

PUBLIC INFORMATION GENERAL FUND FACEBOOK INC CAR SHOW AD 25.00

2019 CAR SHOW FACEBOOK 25.00

CAR SHOW AD 25.00

CAR SHOW AD 35.00

CAR SHOW AD 50.00

CAR SHOW AD 75.00

CAR SHOW AD 75.00

CAR SHOW AD 125.00


MICHAEL C. PESCHEL PA FOR KERLEY JACKSON CERE 125.00

PIERCE PARK RIBBON CUTTING 125.00

SCOTT & WHITE HEALTHCARE HEALTH PREMIUMS 615.11

CITIZENS NATIONAL BANK FICA CONTRIBUTIONS AND MAT 125.90




TAYLOR PRESS LEAD TAYLOR AD 500.00

TEXAS MUNICIPAL RETIREMENT SYSTEMS TMRS CONTRIBUTIONS 246.11




SWAGIT PRODUCTIONS, LLC VIDEO STREAMING-NOVEMBER 2 695.00

OSBORNE, STACEY FORD STACEY OSBORNE NOV. SERVIC 4,615.00

VISTA PRINT HR BUSINESS CARDS 44.99

UTIL BILLLING BUSINESS CAR 44.99

MAIN STREET BUSINESS CARDS 47.99

HOBBY LOBBY KEYS TO CITY SHADOWBOX 300.00

DAHILL DBA: XEROX BUSINESS SOLUTIONS XER/XWC7845 COLOR COPIES O 0.00




TOTAL: 8,513.79

HUMAN RESOURCES GENERAL FUND TEXAS DEPARTMENT OF INFORMATION RESOUR OCTOBER 2019 HR 0.12

DPS GEN SERVICES BUREAU SEPT. BACKGROUND SCREENING 11.00


DEPT. ADJUSTMENT 1.76









SALARY ADJUST 1.26


COMPLIANCE ASSOCIATES MANAGEMENT, LP NOV. 2019 PRE-EMP SCREENIN 163.00

WORKERS ASSISTANCE PROGRAM, INC. EAP OCTOBER SERVICES 256.65



WAGE WORKS, INC. DBA CONEXIS OCTOBER COBRA SERVICES 25.00

ROSS GANNAWAY, PLLC OCT./NOV.2019 LEGAL SERVIC 575.00






TOTAL: 3,854.31

FINANCIAL SERVICES GENERAL FUND LAWLER, LILLIE 2019 INCODE GROUP MEETING 40.60

LINCOLN LTD DEC 2019 INVOICE 73.47

DEPT. ADJUSTMENTS 3.60









SALARY ADJUST 3.44


WAL-MART COMMUNITY/GEMB "COFFEE CUPS 32.38

WILLIAMSON CENTRAL APPRAISAL DISTRICT WCAD - 1ST QUARTER 14,704.75

WOOD, JEFFREY J WOOD-SECURITIES LAW TRAI 39.44

TML CONFERENCE - J. WOOD 128.76

TML CONFERENCE - J. WOOD 44.91

AMAZON.COM HP PRINTHEAD 178.99



X-PHASER 4622 46.95

THRYV, INC. YELLOW PAGES AD 45.63




PATTERSON CAPITAL MANAGEMENT DBA PATTE INVESTMENT SERVICES NOV 20 2,000.00_

TOTAL: 25,576.99

MUNICIPAL COURT GENERAL FUND AT&T MUNICIPAL COURT 195.67

BRINKS, INC. OCTOBER BRINKS 736.52

TEXAS DEPARTMENT OF INFORMATION RESOUR OCTOBER 2019 MUNICIPAL COU 2.60

EVINS TEMPORARIES, INC. TEMP J. WENNIGER 10/28-11/ 756.00

TYLER TECHNOLOGIES, INC COURT ON-LINE 100.00


DEPT. ADJUSMENTS 2.04

OFFICE DEPOT CORPORATION INK CARTRIDGE (KW&JDH) 279.96

INK CARTRIDGE FOR E. WALTO 149.98

PETTY CASH JURY TRIAL NOVEMBER 8TH, 2 90.00

RELIANT ENERGY SOLUTIONS MONTHLY ELECTRIC BILL 135.54






TEXAS COURT CLERKS ASSOCIATION 2020 CENTRAL TX CHAP. RENE 55.00

2020 CENTRAL TX CHAP. RENE 55.00

2020 CENTRAL TX CHAP. RENE 55.00



TRANSUNION RISK AND ALTERNATIVE DATA S TLO LOCATOR OCT 2019 100.00



ATMOS ENERGY NATURAL GAS- 109 W. 5TH ST 56.97


SALARY ADJUST 1.26


IPAD 30.00

CONSTABLE MARTY RUBLE WARRANTS SERVED - M. MAYFI 100.00

WARRANTS SERVED - J. GARZA 100.00

WARRANT SERVED - E0018063 50.00

1 WARRANT SERVED- E0001369 50.00

(2) WARRANTS SERVED 100.00

WARRANT SERVED E0014949F 50.00

NEOPOST USA INC MUNICIPAL COURT POSTAGE LE 52.55

CINTAS CORP DBA FIRST AID & SAFETY MEDICAL SUPPLIES-109 W. 5T 88.96


TERM ERICA AVILA 64.61-


WILLIAMSON COUNTY CONSTABLE 1 WARRANT SERVED-CLAUDIA GAS 250.00

HEJL & SCHROEDER, P.C. OCTOBER LEGAL SERVICES 2,655.00


TOTAL: 11,738.92

DEVELOPMENT SERVICES GENERAL FUND NATIONAL HERO STORE INC O. LOPEZ BADGE 142.50


DEPT. ADJUSTMENTS 0.10-

SIRLOIN STOCKADE CHAMBER LUNCH YANTIS/HARRI 20.00






INTERNATIONAL CODE COUNCIL O. LOPEZ ICC CONFERENCE 160.00

M ACOSTA ICC CONFERENCE 150.00

SOUTHERN COMPUTER WAREHOUSE MICROSOFT SURFACE PRO 7 781.08

KEYBOARD/COVER 104.46

SURFACE DOCK 153.06

DISPLAY ADAPTER 55.20

EXTENDED WARRANTY 209.16




SALARY ADJUST 2.58


IPADS 60.00

TEXAS CITY MANAGEMENT ASSOCIATION TCMA REGION 7 DUES T. YANT 25.00

WHITEPAGES, INC. WHITEPAGES FOR CODE 127.67

YANTIS, THOMAS APA CONFERENCE SCHERTZ&AUS 86.54

AMAZON.COM INK FOR FRONT (43.78%) 39.99

SUPPLIES FOR OMAR LOPEZ (5 51.35

LAW ENFORCEMENT SYSTEMS, INC NOTICE OF VIOLATIONS 940.00

CODE ENFORCEMENT ASSOCIATION OF TEXAS O. LOPEZ - CEAT CONFERENCE 400.00

M. ACOSTA - CEAT CONFERENC 400.00



EILEEN MERRIT INC. DBA ATS ENGINEERS, NOVEMBER ATS PLAN REVIEW 1,645.00

NOV. 2019 ATS INSPECTIONS 17,255.00




ADD EMP / O. LOPEZ 25.85

ADJ EMP/SPOUSE/ M. MCINTIR 334.74-



TOTAL: 35,650.20

MAIN STREET PROGRAM 00 GENERAL FUND HEB CREDIT RECEIVABLES MAIN STREET BREAKFAST 23.95

MAIN STREET BREAKFAST 8.96


OFFICE DEPOT CORPORATION INK FOR MAIN STREET 97.66

RISING SUN VINEYARD LLC STIPEND FOR WINE SWIRL PAR 100.00






TAYLOR PRESS WINE SWIRL AD 200.00





PLEASANT HILL WINERY DBA:JEANNE COTTLE STIPEND FOR WINE SWIRL PAR 100.00

ORIENTAL TRADING HALLOWEEN CANDY 217.90

N MAIN STORAGE LLC #H265 RENT 10/29/19-11/28/ 1,936.00



FIESTA WINERY STIPEND FOR WINE SWIRL PAR 100.00

COLORADO RIVER WINERY STIPEND FOR WINE SWIRL PAR 100.00


TEXAS LEGATO WINERY STIPEND FOR WINE SWIRL PAR 100.00


CYNTHIA'S MANHATTAN LIMOUSINE INC. TRANSPORTATION WINE SWIRL 540.00

PILLAR BLUFF WINERY STIPEND FOR WINE SWIRL PAR 100.00

FLAT CREEK ESTATE WINERY STIPEND FOR WINE SWIRL PAR 100.00_

TOTAL: 5,251.78

CD-MOODY MUSEUM GENERAL FUND RELIANT ENERGY SOLUTIONS MONTHLY ELECTRIC BILL 144.51

ATMOS ENERGY NATURAL GAS- 114 W 9TH ST 52.92

AT&T U-VERSE INTERNET 55.16_

TOTAL: 252.59

PUBLIC LIBRARY GENERAL FUND AT&T LIBRARY 333.83

TEXAS DEPARTMENT OF INFORMATION RESOUR OCTOBER 2019 LIBRARY 3.57

ELLIS, KAREN REIMURSEMENT FOE EBAY PURC 110.95

INGRAM BOOK COMPANY Books 59.82

Books 2,394.77

MISCELLANEOUS MARK SCHROEDER MARK SCHROEDER: RETURNED B 18.00



MIDWEST TAPE DVD's 23.24

DVD's 44.98

DVD's 22.49

NEWSPAPERS.COM SUBSCRIPTIONS 139.90

OFFICE DEPOT CORPORATION OFFICE SUPPLIES 194.14

96 CT MARKERS/PROGRAM SUPP 37.76

OFFICE/PROGRAM SUPPLIES 55.14



RECORDED BOOKS, INC. AUDIO BOOKS 161.20

AUDIO BOOKS 82.20

AUDIO BOOKS 255.40

RELIANT ENERGY SOLUTIONS MONTHLY ELECTRIC BILL 1,207.59








ATMOS ENERGY NATURAL GAS- 801 VANCE ST 70.03


SALARY ADJUST 3.40


WAL-MART COMMUNITY/GEMB OFFICE SUPPLIES 109.31

MOTION PICTURE LICENSING CORPORATION MOTION PICTURE LICENSING 200.22

AMAZON.COM PROGRAM SUPPLIES 110.90

MEETING ROOM OFFICE SUPPLI 158.98

MEETING ROOM OFFICE SUPPLI 73.60

PROGRAM SUPPLIES 9.99



AT&T U-VERSE INTERNET 57.10

INTERNET 57.10

CHARTER COMMUNICATIONS HOLDINGS, LLC D INTERNET 127.34




TOTAL: 12,838.11

FIRE DEPARTMENT GENERAL FUND AT&T CITY HALL (CIVIL DEF) 34.07

VICTORIA STATION 122.53

FIRE DEPT 165.18

AUGUST INDUSTRIES INC. ANNUAL SERVICE 619.50

METRO FIRE APPARATUS SPECIALISTS, INC HYDRAULIC TOIL OIL 60.00

AWARD SPECIALTIES PLAQUE FOR WILLIE GORE'S S 35.00

TEXAS DEPARTMENT OF INFORMATION RESOUR OCTOBER 2019 FIRE DEPT 2.79

FED EX COURIER 40.74

HOME DEPOT CREDIT SERVICES GRILL FOR STA 1 518.58



NATIONAL FIRE PROTECTION ASSOCIATION SPLIT - ANNUAL MEMBERSHIP 175.00

SPLIT - ANNUAL CODES (88.8 1,400.00

TOUCH 4WASH CAR WASH - BAUM 8.00



ADD EMP/ B. COZZENS 615.11





TEXAS COMMISSION ON FIRE PROTECTION ANNUAL RENEWAL - COZZENS 76.94

DOP CERT DOMINGUEZ 87.17

WILDLAND CERTIF - DOMINGUE 87.17

TEXAS DEPT OF STATE HEALTH SERVICES RENEWAL 70.00





TIME WARNER CABLE DBA SPECTRUM INTERNET 337.89

TEXAS FIRE CHIEFS ASSOCIATION ACADEMY - DAVIS, SANDERS 2,000.00

ATMOS ENERGY NATURAL GAS-200 WASHBURN 93.63

NATURAL GAS-705 CARLOS PAR 57.60


ADD / B. COZZENS 9.16

SALARY ADJUST 14.98

VERIZON WIRELESS CELL 208.45

AIRCARDS 683.82

WAL-MART COMMUNITY/GEMB SPLIT - CANDY - CITY TRICK 23.98

SPLIT - ADMIN KITCHEN SUPP 53.20

SPLIT - CLEANING SUPPLIES 11.74

SPLIT - OFFICE SUPPLIES (7 6.93

BATTERIES 126.46

SPLIT - SUPPLIES (49.67%) 32.48

SPLIT - HOUSEHOLD SUPPLIES 30.94

SPLIT - OFFICE SUPPLIES (3 1.97

AMAZON.COM GRILL COVER 32.46

HAYDAY, INC DBA: CTWP MONTHLY COPIER AGREEMENT 34.38

AT&T U-VERSE INTERNET, CABLE 145.05

EVENTBRITE TFCA 2ND IN COMMAND 385.00


ADD EMP/ M. GUERRERO 25.85


ADD EMP/ B.COZZENS 25.85


ADD / B. COZZENS 3.96

COZZENS, BRIAN REIMB. FOR FINGERPRINT & H 27.07

REIMB. FOR FINGERPRINT & H 39.05_

TOTAL: 47,982.30

POLICE DEPARTMENT GENERAL FUND AT&T POLICE DEPT 190.67

INTERNET 827.18

TELEPHONE 384.96

COX TEXAS NEWSPAPERS, LP DBA:AUSTIN AM STATESMAN 11/7/19 TO 2/26/ 326.05

TEXAS DEPARTMENT OF INFORMATION RESOUR OCTOBER 2019 POLICE 13.51

HEB CREDIT RECEIVABLES RETIREMENT PARTY SUPPLIES 133.45


DEPT ADJUSTMENTS 30.34

OSS ACADEMY CIVILIAN INTERACTION TRAIN 30.00

SPEC INV TOPICS/MISSING CH 50.00

OMNI HOTELS & RESORTS CORPUS CHRISTI TCOLE CONF HOTEL - COM LAG 500.04

PITNEY BOWES QUARTERLY POSTAGE MACHINE 149.85

QUARTERLY POSTAGE MACHINE 149.85

QUARTERLY POSTAGE MACHINE 149.85

POSTAGE ADDED 8.08


SHAKEN BABY ALLIANCE SKAKEN BABY ALLIANCE TRAIN 225.00


ADD RETIREE/ B. WILKES 767.42









TEEX-TEXAS EMERGENCY SERVICES TRAINING CIVILIAN INTERACTION - CPL 25.00

CIVILIAN INTERACTION - MOR 25.00

CIVILIAN INTERACTION - OFC 25.00




TIME WARNER CABLE DBA SPECTRUM INTERNET SERVICE - NOV. 20 343.40


SALARY ADJUST 27.24

VERIZON WIRELESS CELL 542.03

AIRCARDS 531.86

OLLE NETWORK TECH CONSULTANTS DBA ON MONTHLY SUPPORT 6,769.84

TEXAS POLICE CHIEFS ASSOCIATION CHIEF PIA SEMINAR 195.00

ITUNES STORE 50GB ICLOUD STORAGE 0.99

AMAZON.COM (3) EVIDENCE LABELS (23.99 29.94

(2) THERMAL DVDS (76.01%) 94.88

"SPLIT - COFFEE 264.52

SPLIT - VOCA CALENDAR (4.5 12.53

DEPARTMENT 2020 CALENDARS 290.75

CANNED AIR 65.98

GALLS PARENT HOLDINGS, LLC. CHIEF RAINCOAT 95.89

OFC RAY TIE 5.95

SUN LIFE ASSURANCE COMPANY DENTAL INSURANCE 1,008.15

DENTAL INSURANCE 1,008.15

CIT BANK, N.A DBA AVAYA FINANCIAL SERV AVAYA SOFTWARE 511.39


ADJ. RETIREE/B. WILKES 3.96_

TOTAL: 80,070.01

ANIMAL CONTROL GENERAL FUND AT&T ANIMAL CONTROL 41.35

TEXAS DEPARTMENT OF INFORMATION RESOUR OCTOBER 2019 ANIMAL CONTRO 4.12

EVINS TEMPORARIES, INC. TEMP KENNEL WK END 10/26/1 364.00

TEMP KENNEL WK END 11/02/1 364.00

GRAEF VETERINARY HOSPITAL VETERINARIAN SERVICES 3,087.86



ALLIVET PARVO VACS 289.46







TAYLOR SPORTING GOODS 5 DUTY SHIRTS SUSAN DAVIS 150.00




SALARY ADJUST 0.88


AMAZON.COM (2) ACO TONERS 145.02







_______________

TOTAL: 7,118.91

STREETS & GROUND MAINT GENERAL FUND AT&T PUBLIC WORKS 241.12

TEXAS DEPARTMENT OF INFORMATION RESOUR OCTOBER 2019 STREETS/GROUN 5.52

ERGON ASPHALT & EMULSIONS, INC ST,GR/500 GAL CSS1H EMULS 1,104.40

GRAINGER, W. W. INC. ST,GR/KEY BOX 982127 215.87

HEART OF TEXAS LANDSCAPE & IRRIGATION CITY PROPERTY/GROUNDS MAIN 10,086.45

PROGRESSIVE WASTE SOLUTIONS DBA WC OF ST,GR/1 40 YD CLEANING1017 384.91

MISCELLANEOUS CINTAS CINTAS: WORK BOOTS 1,599.92



MOSS & MOSS INC. #4000 PARKS/PINE CLEANER 124675 35.96

4 WELCOME SIGNS/PAINT, SUP 236.46

WELCOME SIGNS/PAINT&SUPPLI 39.19

WELCOME SIGNS/PAINT, SUPPL 28.87


ST,GR/SURGE PROTECTOR 1570 19.79


ST,GR/GRAFFITI REMOVER,C T 20.67

WELCOME SIGNS/HARDWARE 9.19

ST,GR/GLOVES 158067 27.97

DWNTWN CHRIST DECO/SNIPS,S 17.08

OFFICE DEPOT CORPORATION ST,GR/COPY PAPER,FOLDERS,P 87.79

ST,GR/NOTE PADS 4.88


ROJAS TACOS CAR SHOW TACOS EMPLOYEES 4.87

CAR SHOW EMPLOYEE TACOS 35.72


ADD EMP/ E. CAMPOS 615.11

ADD EMP/ JUAN MORENO 615.11

ADD EMP/ C. OLIVAREZ 615.11

TERM EMP/ R. RUIZ 615.11-







TAYLOR SPORTING GOODS ST,GR/3 JACKETS EMBROIDER 38.85

TEXAS AGRILIFE EXTENSION SERVICE ST,GR/HERBICIDE MANUALS 125.00

TX DEPT OF AGRICULTURE A BEALS/HERBICIDE LICENSE 75.00

TX TAG #561/#565 TOLL FEES 40.00

#561 TOLL FEES 40.00

#561 TOLL FEES 40.00




TIME WARNER CABLE DBA SPECTRUM INTERNET 221.12

TRACTOR SUPPLY COMPANY ST,GR/1 HAT, 12 GLOVES 641 29.97

CH TREE INSTALL/RATCHET,WR 44.97

CH TREE INSTALL/EXT CORD,S 52.98

ATMOS ENERGY 1424 N MAIN/GAS USAGE 1104 152.20


ADD E. CAMPOS 6.39

ADD / JUAN MORENO 6.39

ADD / C. OLIVAREZ 6.39



TERM / R. RUIZ 6.39-

SALARY ADJUST 6.80


VULCAN CONSTRUCTION MATERIALS, LP DBA: ST,GR/5 LOADS D COLD MIX 5,525.30

ST,GR/10 LOADS COLD D MIX 15,339.33

ST,GR/5 LOADS D COLD MIX 3,832.36

WAL-MART COMMUNITY/GEMB PW LUNCH/SODA, WATER 3602 49.99

ST,GR/PLATES 7079 13.88

GOLDEN CHICK 8TH UTILITY COORDINATED ME 220.45

STEVE REYES CONCRETE OAK ST/DRAINAGE CHANNEL 6,250.00

5TH & MAIN/RAMP & CURB 106 1,126.00

HAYDAY, INC DBA: CTWP ST,GR/COPIER SERV MAINT AG 104.80

TEXAS CURB CUT 705 BROOKWOOD CIR/CURB CUT 522.00

CINTAS CORPORATION #86 ST,GR/UNIFORMS 439990 178.83

ST,GR/UNIFORMS 011009 214.18



CINTAS CORP DBA FIRST AID & SAFETY 1424 N MAIN/MED KIT REFILL 101.33

1424 N MAIN/MED KIT REFILL 91.17

SAFELANE TRAFFIC SUPPLY, LLC PARKING ONLY SIGNS (2) 13 46.50



ADD EMP/ SPOUSE/ J. MORENO 61.23


ADD / J. MORENO 3.96

ADD / C. OLIVAREZ 3.96

TERM / R. RUIZ 3.96-

COMMUNITY COFFEE COMPANY LLC 1424 N MAIN/COFFEE SERVICE 89.60_

TOTAL: 75,963.41

PARKS & RECREATION GENERAL FUND AT&T PARKS & REC 40.23

JIM McNABB INC DBA: ART OFFICE SIGNS ARBOR DAY/BANNER 67934 309.40

P&R/3 2X2 SIGNS 68387 90.00

BETA TECHNOLOGY, INC TRPSC/CLEANING SUPPLIES 990.99

TRPSC/WEED CONT,WASP SPRA 744.15

BSN SPORTS 6' BENCH 9,599.20

HALFF ASSOCIATES, INC. PARK MASTER PLAN 1,273.87

HEART OF TEXAS LANDSCAPE & IRRIGATION TRPSC/ARBOR DAY TREE IRRI 730.00

TRPSC/IRRIGATION REPAIRS 560.00

MISCELLANEOUS CINTAS CINTAS: WORK BOOTS 919.94



MOBILE MINI, INC TRPSC/MOBILE LEA11/11-12/1 102.00

MOSS & MOSS INC. #5000 TRPSC/REMOVER,BRUSHES 1254 11.22

TRPSC/CABLE TIES 125589 6.29

TRPSC/CABLE TIES 125620 15.44

NATELLA INVESTMENT CORP DBA:PRIME POOL ROBINSON S PAD/WINTERIZAT 360.00

PROGRESSIVE COMMERCIAL AQUATICS, INC. MURPHY PL/REPLUMB LINE 2,400.00

MURPHY POOL, SPLASHPAD/RE 365.00


MONTHLY ELECTRIC BILL 1,771.00


ADD EMP/ S. JONES 615.11







TEXAS MUNICIPAL LEAGUE TML WORKSHOP L. FOOS (50%) 145.00




SALARY ADJUST 2.98


IPAD 60.00

ACM SERVICES LLC HERITAGE PK/ELECT REPAIRS 185.00

HERITAGE/ELECTRICAL REPAIR 180.00

WAL-MART COMMUNITY/GEMB P & R/PLATES 7079 13.81

WAYNE GING PLUMBING, LLC HERITAGE PK/FLOOR DRAIN RE 255.00

TRPSC/TOILET REPAIR 11559 144.00

MCCOY'S BUILDING SUPPLY TRPSC/PVC CEMENT 5378474 4.20

TRPSC/HARDWARE 5347544 6.68

TRPSC/GRILL PROPANE 537855 31.98

TRPSC/IRRIGATION REP PARTS 6.92

ARBOR DAY/WATER 5378718 9.39

TRPSC/ROPE 5378805 15.67

ARBOR DAY/MULCH FOR TREES 29.45

TRPSC/STAPLES FOR S GUN 3.71

PLAQUE & LETTERS CO., BEG, LLC HERITAGE PARK BANDSTAND PL 791.63

CINTAS CORPORATION #86 TRPSC/UNIFORMS 4400066 27.71

TRPSC/UNIFORMS 011152 27.71



KIDFISH FOUNDATION KIDFISH/BULL BRANCH 9/21/2 2,500.00

PIONEER MANUFACTURING COMPANY INC. TRPSC/BASES W/ANCHORS,TOO 2,280.00

LIGHTNING PREDICTION SALES & SERVICES, PARKS/LIGHTNING DETECTION 350.00

LOPEZ, RAY DBA R&C ELECTRIC, LLC HERITAGE PK/ELECTRICAL REP 230.00

DAVID FENSKE SAND & GRAVEL LLC ROTARY & TRPSC/BFIELD DIR 600.00




NORTHWEST CASCADE INC ROBINSON PAV/PORTA1/8-12/5 125.00_

TOTAL: 42,143.29

INTERNAL SERVICES/BLDG GENERAL FUND AT&T CITY HALL FAX 494.30

INTERNET 827.18

TELEPHONE 383.06

ADT SECURITY SERVICES INC SECURITY ALARM-400 PORTER 5.40

TEXAS DEPARTMENT OF INFORMATION RESOUR OCTOBER 2019 CITY HALL FAX 0.15

GULF COAST PAPER CO. INC. LINERS/TISSUE - 1772017 383.27




MAIN STREET RENTAL INC PALLET JACK 35.00

MOSS & MOSS INC. #6000 MURPHY POOL WALL PLATES 1.85

AIRPORT LOCKSET 14.39

AIRPORT SOCKETS 31.37

PUBLIC WORK KEYS 3.50

NANCY'S KEYS LOCKS & MORE WWTP REPLACE LOCK SETS 1,240.50

OFFICE DEPOT CORPORATION MOUSEPAD 13.59

MOUSE PAD 30.99


SERVICEMASTER BY GONZALEZ LLC NOVEMBER JANITORIAL SERVIC 1,300.00








TAYLOR FIRE & SAFETY FIRE EXTINGUISHER PM 1,661.25



ATMOS ENERGY NATURAL GAS- 400 PORTER ST 108.89


SALARY ADJUST 1.70


MIFI 60.00

VIC'S HEAT & AIR MOODY - REPLACE EVAP. COIL 1,542.50

LIBRARY SERVICED A/C 437.50

AIRPORT - SERVICED A/C 270.00

WAL-MART COMMUNITY/GEMB CLEANING SUPPLIES 66.03

WAYNE GING PLUMBING, LLC LIBRARY AUGURED URINAL-115 120.00

CITY HALL AUGURED TOILET-1 120.00

ITUNES STORE ICLOUD STORAGE 0.99

AMAZON.COM CLOROX 18.99

FUSER 82.39

STIR STICKS 5.49

CREAMER 7.79

CLOROX 26.96

SPARKLETTS & SIERRA SPRINGS COOLER RENTAL 7.00

ALL STARR TERMITE & PEST CONTROL DBA: NOVEMBER PEST CONTROL 869.00

RODENT CONTROL 70.00

CINTAS CORPORATION #86 MATS 137.23

MATS 140.43

MATS 142.46

MATS 140.43

MATS 142.46


GUNGEAR STOP THE BLEED FIRST AID 2,319.60

SHIPPING 27.99

NEOPOST USA INC POSTAGE LEASE 199.47

CINTAS CORP DBA FIRST AID & SAFETY MEDICAL SUPPLIES 73.58

MEDICAL SUPPLIES 71.28

TALLEY, JORDAN DBA W&J HOME REPAIR HALLWAY FLOORING 7,550.00



SHARCO TECHNOLOGIES, INC. FIRE ADMIN SYSTEM DOWN 175.00


TOTAL: 27,770.58

ENGINEERING & INSPECTI GENERAL FUND HDR ENGINEERING INC CITY ENG. SERVICES 8,244.66

HDR/4TH STREET WARRANTY RE 1,319.46

CITY ENG. SERVICES 8,112.22

HDR/4TH STREET WARRANTY RE 1,997.87

CITY ENG. SERVICES 613.08

GIS SUPPORT TASK #4 2,117.07

RELIANT ENERGY SOLUTIONS MONTHLY ELECTRIC BILL 19.24_

TOTAL: 22,423.60

INTERNAL SVC/ I T DEPT GENERAL FUND LINCOLN LTD DEC 2019 INVOICE 12.73











TIME WARNER CABLE DBA SPECTRUM CABLE 74.71


SALARY ADJUST 0.44


MIFI 30.00

OLLE NETWORK TECH CONSULTANTS DBA ON IT CONSULTING 4,052.87



CIT BANK, N.A DBA AVAYA FINANCIAL SERV AVAYA SOFTWARE 2,500.37


TOTAL: 8,149.52

NON-DEPARTMENTAL GENERAL FUND MCLAIN DECISION SUPPORT SYSTEMS MBUDGET LICENSE THRU 2022 10,000.00

TML INTERGOVERNMENTAL FY19/20 ERRORS & OMISSIONS 1,558.91

FY 19/20 GENERAL LIABILITY 1,124.51

FY19/20 LAW ENFORCEMENT LI 3,589.75

FY19/20 CRIME PUB EMP DIS 661.50

FY19/20 REAL & PERS PROP 7,424.07_

TOTAL: 24,358.74

TIF EXPENDITURES TIF (TAX INCREMENT HDR ENGINEERING INC HDR/GATEWAY SIGNAGE 2,598.78

HDR/GATEWAY SIGNAGE 2,430.86

FAZZONE CONSTRUCTION CO., INC GATEWAY SIGN 9,380.89

GATEWAY SIGN 61,765.75_

TOTAL: 76,176.28

CONTRIBUTE CIVIC PROGR MAIN STREET REVENU BANNERS ON THE CHEAP 111.47

LESCHBER, MATTHEW DBA:1836 REALTY LLC SRSLY CHOCOLATE (10 OF 11) 383.38

SRSLY CHOCOLATE 11 OF 11 339.25

MICHAEL C. PESCHEL CHRISTMAS BAZAAR MUSIC 400.00

RICHARDS, JOSHUA RENTAL ASSISTANCE (1 OF 11 625.00

RENTAL ASSISTANCE (2 OF 11 625.00

ALL POINTS COMMUNICATIONS CAR SHOW RADIO RENTAL 200.00

STICKERSBANNERS.COM CAR SHOW BANNER 42.88

TAYLOR PRESS CAR SHOW THANK YOU-SPONSOR 300.00

ZUNIGA, RICARDO RED CAP CIGAR LOUNGE 4 OF 750.00

RED CAP CIGAR LOUNGE (5 OF 750.00

OVERNIGHT PRINTS CAR SHOW MAGNETS 168.82

CWMRY BOYD II LLC RENTAL ASSISTANCE (6 OF 12 220.00

RENTAL ASSISTANCE (7 OF 12 194.70

RENEGADE MOVIE STUDIOS, LLC CAR SHOW PROMO VIDEO 1,500.00

S.R. SCOTT FAMILY LIMITED PARTNERSHIP TURNING HEADS SALON 10 OF 460.00

TURNING HEADS SALON 11 OF 407.00_

TOTAL: 7,477.50

LIBRARY LIBRARY GRANT/DONA TUMBLEWEED PRESS INC TUMBLE BOOKS 1,278.40_

TOTAL: 1,278.40



AMY YOUNG BARRIER REMO GENERAL CAPITAL IM VALDEZ REMODELING & WEATHERIZATION INC 915 PORTER - AYBR CONSTRUC 19,780.00

STEVENSON, ROBERT DBA EQUITY CDC 915 PORTER - AYBR ADMIN PA 500.00

915 PORTER - AYBR 3,121.00_

TOTAL: 23,401.00

CEMETERY ROADS GENERAL CAPITAL IM ASSOCIATED SUPPLY COMPANY, INC CORADER RENTAL 7,612.50_

TOTAL: 7,612.50

HERITAGE/SKATE PARK GENERAL CAPITAL IM HDR ENGINEERING INC HDR/SKATEPARK 1,913.01

HDR/SKATEPARK 2,378.41_

TOTAL: 4,291.42

GIVENS COMMUNITY CENTE GENERAL CAPITAL IM HDR ENGINEERING INC HDR/GIVENS CENTER 1,360.10

HDR/GIVENS CENTER 2,610.59_

TOTAL: 3,970.69

HOME PROGRAM-TDHCA GENERAL CAPITAL IM ABSOLUTE RESIDENTIAL APPRAISALS, INC. 109 S. ROBINSON APPRAISAL 450.00

311 SAMS APPRAISAL 450.00

104 1ST AVE. APPRAISAL 450.00

106 1ST AVE. APPRAISAL 450.00

LANGFORD COMMUNITY MGMT SMITH- 605 BLAND 10,000.00

GARCIA- 105 FRANKLIN 10,000.00

MORENO- 721 STURGIS 10,000.00

DEARY- 405 BLAND 10,000.00

SALAZAR- 118 2ND AVE 10,000.00

GRIFFIN- 111 1ST ST 10,000.00

PLACE DESIGNERS, INC. HOME GRANT FOUNDATION PLAN 2,250.00

KUSKE, ARLENE DBA: KUSKE INSURANCE AGE 118 2ND AVE - J. SALAZAR 537.32

405 BLAND - S. DEARY 517.27

721 STURGIS - C. MORENO 528.08

605 BLAND - L.C. SMITH 854.39

105 FRANKLIN - J. GARCIA 980.24

C MORENO INSURANCE-721 STU 26.06

S. DEARY INSURANCE-405 BLA 26.03

L. SMITH INSURANCE-605 BLA 26.71

J SALAZAR INSURANCE-118 2N 26.07

MALOUF, RANDY-BUILDER 405 BLAND-S. DEARY 67,837.50_

TOTAL: 135,409.67

2019 TAX-SUPPORTED BON GENERAL CAPITAL IM HDR ENGINEERING INC HDR/ANIMAL SHELTER 1,979.19

HDR/JUSTICE CENTER 2,503.33

HDR/ANIMAL SHELTER 1,522.19

HDR/JUSTICE CENTER 3,998.37

2019 BOND TASK #6 148,592.94

2019 BOND TASK #6 82,692.66_

TOTAL: 241,288.68

MISC DRAINAGE PROJECTS MDUS IMPROVEMENT P HDR ENGINEERING INC HDR/CRITERIA REWRITE 7,620.15

HDR/CRITERIA REWRITE 4,175.46_

TOTAL: 11,795.61

MUSTANG CREEK TRIBUTOR MDUS IMPROVEMENT P HALFF ASSOCIATES, INC. 2019 MDUS BOND PROJECTS 17,957.75_

TOTAL: 17,957.75

DOWNSTREETS PROJECT 2013 COMBINATION C HDR ENGINEERING INC HDR/DOWNTOWN ST. PLAN 1,884.94

HDR/DOWNTOWN ST. PLAN 3,787.64



_______________

TOTAL: 5,672.58

TRANSPORTATION TRANSPORTATION FUN HDR ENGINEERING INC HDR/STREET MAINT. PLAN 201 425.57

ROAD DESIGN REQUIREMENTS 2,883.22_

TOTAL: 3,308.79

NON-DEPARTMENTAL SANITATION FUND TEXAS COMPTROLLER OF PUBLIC ACCOUNTS SALES & USE TAX ENDIN 10/3 7,830.46_

TOTAL: 7,830.46

SANITATION/TRASH SANITATION FUND PROGRESSIVE WASTE SOLUTIONS DBA WC OF 5303 RESIDENTIAL 65,871.38

5276 RESIDENTIAL RECYCLE 17,147.00

352 FRONT LOAD 45,123.18

224 COMMERCIAL TOTERS 6,668.17_

TOTAL: 134,809.73

NON-DEPARTMENTAL PUBLIC UTILITIES F AFLAC AFLAC NOV. 2019 INVOICE 459.16

HDR ENGINEERING INC RCR SEWER LINE-TASK ORDER 11,755.00



CITIZENS NATIONAL BANK FEDERAL WITHHOLDING 3,374.32









MILLS, TERESA NICHOLE c/o TX CHILD SUP 01-346 EDWARD AVALOS, JR. 386.31

01-346 EDWARD AVALOS, JR. 386.31

SUN LIFE ASSURANCE COMPANY DENTAL PAYABLE 303.94

DENTAL PAYABLE 303.94


TOTAL: 35,555.05

UTILITIES ADMINISTRATI PUBLIC UTILITIES F BRINKS, INC. OCTOBER BRINKS 736.52

DATAPROSE LLC LATE BILLS 150.04

REGULAR BILLS 941.80

POSTAGE 2,927.13

TEXAS DEPARTMENT OF INFORMATION RESOUR OCTOBER 2019 UTILITIES 0.02

TYLER TECHNOLOGIES, INC WEBSITE MAINTENANCE 50.00

UTILITY ON-LINE 220.00



McCREARY, VESELKA, BRAGG & ALLEN PC BAD DEBT FEES- D. SAM 11.56

BAD DEBT FEES - D. HICKMAN 26.96

OFFICE DEPOT CORPORATION CREDIT FOR DESKPAD&CALENDA 46.50-

DESKPAD & CALENDAR 84.51

INK,PLANNER,PAPER,DUSTER 261.69

OFFICE SUPPLIES/POCKET FIL 33.49


ADD EMP/ G. VILLARREAL 615.11










ADD / G. VILLARREAL 6.39

SALARY ADJUST 2.56


AIRCARD 30.00




ADD EMP / G. VILLARREAL 25.85


ADD / G. VILLARREAL 3.96_

TOTAL: 13,671.15

WASTEWATER TREATMENT PUBLIC UTILITIES F AT&T WASTE WATER 66.84

AQUA-TECH LABORATORIES, INC. OCTOBER 2019 ANALYSIS 1,182.50

JPMORGAN CHASE BANK NA TEEX REFUND 410.00-

TEXAS DEPARTMENT OF INFORMATION RESOUR OCTOBER 2019 WASTE WATER 1.67

GRAINGER, W. W. INC. TRASH GRABBERS 54.12

GULF COAST PAPER CO. INC. ROLL TOWELS 20.00

HUTHER AND ASSOC., INC. BIO-MONITORING LAB TEST 1,030.00

PROGRESSIVE WASTE SOLUTIONS DBA WC OF ST,GR/1 40 YD CLEANING1017 2,910.30



MOSS & MOSS INC. #3000 ROPE FOR SUMP PUMP- WWTP 12.59

TIE-DOWN STRAPS- WWTP 17.09

SEALANT TO REPAIR VALVE-WW 6.74

OFFICE DEPOT CORPORATION 1 TB THUMB DRIVE 219.99


RISE SKYBEAM/JAB BROADBAND INC. INTERNET-100 OUR LADY GUAD 106.88


ADD EMP/ N. LAPRADE 615.11





TAYLOR SPORTING GOODS WORK SHIRTS- WWTP 150.00



TRACTOR SUPPLY COMPANY WORK PANTS- NAP&CARLOS WWT 49.98

WORK PANTS- JAMES L. WWTP 24.99


ADD / N. LAPRADE 8.95

SALARY ADJUST 0.86


WAL-MART COMMUNITY/GEMB OFFICE/HDWR/CHEMICALS 43.50

OFFICE/HDWR/CHEMICALS 11.76

BATTERIES FOR WWTP LAB 16.24

USA BLUEBOOK; INC. DBA FILTER MEMBRANES,PETRI DIS 246.17




ADD / N. LAPRADE 3.96_

TOTAL: 22,922.09



DISTRIBUTION/COLLECTIO PUBLIC UTILITIES F AT&T PUMP STATION 221.03

ACT PIPE & SUPPLY, LTD CLAMPS-INVENTORY 5,829.62

PARTS INVENTORY- RESTOCK 8,850.39

VALVES- INVENTORY 2,280.00

FULL CIRCLE CLAMP SGL BAND 297.24

(2) CLAMPS WITH LA NUTS & 186.00

DBL SS STRAP IP SERVICE SA 70.00

B2O & ASSOCIATES, INC. FIRE HYDRANT METER 995.00

NCH CORPORATION DBA CHERRY MAT&SEWER SOLVENT 1,425.20

GLOVES 366.34

CITY OF ROUND ROCK BACTERIOLOGICAL TEST 400.00

TEXAS DEPARTMENT OF INFORMATION RESOUR OCTOBER 2019 UTILITIES 3.07

DPC INDUSTRIES, INC. (3) CHLORINE CYLINDERS 322.86

D&A WIRE ROPE, INC. SHACKLES AND SLINGS 740.70

GULF COAST PAPER CO. INC. CAN LINERS 14.67

HDR ENGINEERING INC CITY ENG. SERVICES 7,490.68

HDR/WATER CHLORINE ANALYSI 2,489.09

HDR/BRA STUDY COORD. 848.21

CITY ENG. SERVICES 8,112.22

HDR/BRA STUDY COORD. 2,526.73

MISCELLANEOUS CINTAS CINTAS: WORK BOOTS 1,659.93

JIM COX SALES, INC. HYDRAULIC SAW 4,418.75



LOWER COLORADO RIVER AUTH TESTING 1,772.00

MOSS & MOSS INC. #3000 WINTER PROTECTION 10.79

PVC COUPLING-411 BRANCH LE 3.14

PADLOCK FOR JET MACHINE 1.80

10 LBS HYDRAULIC CEMENT 21.59

(1) 10 X 12 BLU POLY TARP 9.89

SCREWDRIVER SET FOR FLUSH 28.33

411 BRANCH WATER LEAK 3.60

OFFICE DEPOT CORPORATION 2020 CALENDAR - UTILITIES 15.19

LABELS FOR ANTHONY - 5263 11.99

POPE MATERIALS INC FREIGHT GRAVEL 893.39

FREIGHT- SUPER FLEX BASE 918.42

RAM TOOL & SUPPLY CO., INC. BLADES 447.00







TEXAS CRUSHED STONE CO. 4 LOADS GRAVEL 1,210.85

4 LOADS SUPER FLEX BASE 610.72



TECHLINE PIPE, L.P PIPE & BOOTS- SASSY LASSI 583.21

TX COMMISSION ON ENVIRONMENTAL QUALITY WATER SYSTEM FEE 15,528.10

TRACTOR SUPPLY COMPANY JUSTIN CRUZ - COVERALLS 84.99

12 PC CRESCENT SET 17.59

COLD WEATHER GEAR-COVERALL 135.98

KNIT HAT- TRUCK 617 9.99

BIB COVERALLS FOR COLD WEA 79.99

(2) RUBBER BOOTS-SEAN & JU 39.98

ATMOS ENERGY NATURAL GAS- 1200 N. MAIN 96.17




SALARY ADJUST 5.08


IPADS 60.00

WAL-MART COMMUNITY/GEMB BOTTLED WATER FOR CUSTOMER 5.30

WIN-911 SOFTWARE ANNUAL SCADA MONITORING 495.00

STEVE REYES CONCRETE VANCE APTS-DRIVEWAY REPAI 1,974.00

MCCOY'S BUILDING SUPPLY 2X6 AND STUDS-BUILDING MAT 39.13

MASONRY BLADE,REBAR,TIE WI 36.51

PRO-CHEM, INC. ECO LIFT,GLOVES 1,028.86

ECO LIFT,GLOVES,SAFETY GL 289.47


SCHMIDT, JOHN CDL LICENSE CLASS A 61.00

CINTAS CORPORATION #86 UNIFORM RENTAL- 708 204.88

UNIFORM RENTAL-UTIL. & MAI 204.88

UNIFORM RENTAL-708 204.88

UNIFORM RENTAL- UTIL&MAINT 204.88




ALTERMAN, INC. TROUBLESHOOT PLC- NORTH PU 357.00

COMMUNITY COFFEE COMPANY LLC CUPS,CREAMER,COFFEE,HOT CH 108.20_

TOTAL: 103,895.15

UTILITIES NONDEPARTMEN PUBLIC UTILITIES F BRAZOS RIVER AUTHORITY EWC WTP/O&M - G900000335 166,512.86

HDR ENGINEERING INC HDR/MANHOLE REPAIR PROJECT 565.48

HDR/W/WW EMERGENCY REPAIRS 1,271.93

HDR/W/WW EMERGENCY REPAIRS 2,697.64

WASTEWATER MASTER PLAN TAS 7,885.00

WATER MASTER PLAN TASK #3 4,760.00

GIS SUPPORT TASK #4 2,117.08

MCGINNIS, LOCHRIDGE & KILGORE, L.L.P WATER SUPPLY CONTRACT 100.00

TML INTERGOVERNMENTAL FY19/20 ERRORS & OMISSIONS 1,489.63

FY19/20 GENERAL LIABILITY 739.53

FY19/20 REAL & PERS PROP 4,759.83_

TOTAL: 192,898.98

NON-DEPARTMENTAL AIRPORT FUND PRE-PAID LEGAL SERVICES, INC. DBA LEGA PRE-PAID LEGAL NOV. 2019 18.95


FEDERAL WITHHOLDING 250.66







SUN LIFE ASSURANCE COMPANY DENTAL PAYABLE 35.38

DENTAL PAYABLE 35.38


TOTAL: 1,368.92

AIRPORT OPERATIONS DEP AIRPORT FUND AT&T AIRPORT 105.51

AVFUEL CORP. 100LL FUEL 13,284.37

JET A FUEL 6,895.33

TEXAS DEPARTMENT OF INFORMATION RESOUR OCTOBER 2019 AIRPORT 0.90





OFFICE DEPOT CORPORATION BATHROOM PAPER 35.59

OFFICE SUPPLIES 154.08







TML INTERGOVERNMENTAL FY19/20 AIRPORT LIABILITY 921.50

FY19/20 ERRORS & OMISSIONS 138.57


FY19/20 REAL & PERS PROP 896.42




SALARY ADJUST 0.86




CIT BANK, N.A DBA AVAYA FINANCIAL SERV SECURITY CAMERAS AT AIRPOR 187.42


TOTAL: 24,960.69

NON-DEPARTMENTAL CEMETERY OPERATING CITIZENS NATIONAL BANK FEDERAL WITHHOLDING 118.62







TMRS CONTRIBUTIONS 178.18_

TOTAL: 936.52

CEMETERY OPERATING DEP CEMETERY OPERATING AT&T CEMETERY 47.76

TEXAS DEPARTMENT OF INFORMATION RESOUR OCTOBER 2019 CEMETERY 1.55




MOSS & MOSS INC. #4000 CEM/BROOM 124824 11.99







TML INTERGOVERNMENTAL FY19/20 ERRORS & OMISSIONS 138.57





TRACTOR SUPPLY COMPANY L DELUNA/BOOTS 542341 139.99

CEM/SHOP HEATER 641648 99.99


SALARY ADJUST 1.28




CINTAS CORPORATION #86 CEM/UNIFORMS 439990 13.31

CEM/UNIFORMS 011009 13.31



KNIPPA, DANIEL CEM/5 REG OP/C,1 ASHES,1 D 3,150.00

CEM/NOV 1 REG OPEN/CLOSE10 425.00




TOTAL: 6,591.96

NON-DEPARTMENTAL FLEET SERVICES OPE AFLAC AFLAC NOV. 2019 INVOICE 152.08

NATIONWIDE RETIREMENT SOLUTIONS NATIONWIDE CONTRIBUTIONS 35.00













DENTAL INSURANCE 74.76_

TOTAL: 2,878.79

FLEET SERVICES SECTION FLEET SERVICES OPE ARNOLD OIL COMPANY OF AUSTIN, LP DBA A #45 OIL FILTER - 6848049 25.55

#521 HOSE - 6852176 0.72

#601 OIL 29.16

#521 CLAMPS 3.66

#521 CLAMPS - 6852846 7.32

ANTI SEIZE FOR SHOP - 6858 8.69

#270 OIL - 6860439 25.85

#87 BATTERY 104.01

#343 BULB 4.49

OIL FILTER FOR FLEET STOCK 4.66

WINDSHIELD WASH 5.58

#306 OIL FILTER - 6870161 31.49

POLICE DEPT. JUMP BOX- 687 229.69

#568 WIPER BLADE - 6875529 19.96

#543 FLASHER - 6875566 64.97

#526 BATTERY - 6876002 88.29

#341 FLEET OIL 41.36

#730 FLEET OIL 29.16

FLEET OIL 5.58

FIRE DEPT. TIRE GAUGE 23.31

730 4.06

STOCK FILTER 4.06

MAT PAD FOR SHOP - 6882554 79.36

#626 OIL - 6883456 29.97

5/16-18 KIT-6885455 16.77

STREET DEPT. OIL 79.95

CEMETERY DEPT. OIL 79.95

WATER DEPT. PLUG - 6888580 2.55



WATER DEPT. OIL - 6888601 19.99

#269 SPARK PLUG WIRE KIT 157.14

AIR CHUCK/MALE PLUG-689195 7.20

STREET SEPT. #556 OIL- 689 79.95

#502 OIL FILTER 30.57

#28.OIL FILTER 28.40

AUSTIN TURF & TRACTOR #728 BRAKES 1,155.64

#728 BRAKES 1,351.70

BETA TECHNOLOGY, INC BETA SOLVENT - 637420 187.28

CAPITOL BEARING SERVICE #621 COUPLER 104.11

COUFAL-PRATER EQUIP LLC DBA UNITED AG 552 REPAIRS 4,790.84

#552 BEARING - 10718166 47.80

PARKS BRUSHKNIFE-10720561 65.98

#552 REPAIR PTO 195.68

FREIGHTLINER OF AUSTIN #607 VEE BELT, AIRLINE 109.99

#515 FILTERS 53.38

GEORGETOWN OUTDOOR POWER, INC. CHAINSAW SPROCKET CHAIN 101.88

HENNA CHEVROLET INC STOCK FILTER 57.10

FILTERS 57.10

SPARK PLUG/WIRE KIT 196.32

CREDIT FOR #343 CORE 50.00-

#730 MIRROR 84.52

#548 SOLENOID 127.87

O'REILLY AUTOMOTIVE, INC. #270 OIL FILTER 4.52

B1 HATCH SUPPORT 94.08

CREDIT FOR B1 HATCH SUPPOR 57.90-

B1 LIFT SUPPORT 45.22

INTERSTATE BATT. N AUSTIN #306 112.14

#166 112.27

#330 124.95



M & D DISTRIBUTORS #521 FUEL 87.48

MOSS & MOSS INC. #8000 SCREWDRIVERS FOR SHOP 11.14

GRINDER, BRUSH, BULB FOR S 75.93

BLK EXT CORD-POLICE JUMP B 8.99

PROFESSIONAL TURF PRODUCTS, LP #567 WHEEL 286.14

MIMMS, RONNIE A DBA ALL AREA OVERHEAD 8900 GARAGE DOOR OPENER- 2 860.00






TAYLOR AUTO ELECTRIC, INC #607 ALTERNATOR 186.96

#526 SOLENOID 78.06

EWALD KUBOTA INC KUBOTA FILTERS 125.80

TERRY'S BODY SHOP INC #734 REPAIRS 3,651.39

TML INTERGOVERNMENTAL FY19/20 AUTOMOBILE LIABILI 5,665.50

FY19/20 ERRORS & OMISSIONS 138.57


FY19/20 AUTO PHYS DAMAGE 7,873.00

FY19/20 MOBILE EQUIPMENT 1,838.50




TRACTOR SUPPLY COMPANY JACKET - 542049 99.99




SALARY ADJUST 1.28


IPAD 30.00

CINTAS CORPORATION #86 FLEET/UNIFORMS 439841 17.62

FLEET/UNIFORMS 010997 17.62



ASSOCIATED SUPPLY COMPANY, INC VOLVO COMPACTOR 2,678.00

#554 REPAIRS 1,508.89

SIDDONS MARTIN EMERGENCY GROUP LLC T1 REPAIRS 1,410.00

T1 REPAIRS 1,825.32

E11 REPAIRS 717.91

FLEETCOR TECHNOLOGIES, INC.LLC DBA FUE FUEL 5,379.74

FUEL 7,118.56



SOUTHERN TIRE MART #542 TIRES 2,315.00

#601 & #618 944.00

#502 TIRES - 4650030756 456.00

#618 TIRES - 4650031163 476.00


TOTAL: 59,755.49

FLEET REPLACEMENT FLEET REPLACEMENT CITIZENS NTL BANK-CAPITAL EQUIP ACCT CAPITAL EQUIP PAY#53 5,238.34

CAPITAL EQUIP PAY#53 90.91

JOHN DEERE FINANCIAL F.S.B.DBA DEERE C PAYMENT #26 WDL SWPR 855.35

PAYMENT #26 WDL SWPR 119.73

JD GATORS 542.28

WELLS FARGO FINANCIAL LEASING PAYMENT# 24 MOWER & GRADER 862.90

PAYMENT# 24 MOWER & GRADER 90.82

KUBOTA TRACTOR LEASE 1,615.71

MCP ACQUISITION CORPORATION DBA: MISSI CAD & RADIO PROCUMENT & IM 17,417.25_

TOTAL: 26,833.29

NON-DEPARTMENTAL POOLED CASH JPMORGAN CHASE BANK NA 10/2019 TRANSACTIONS 12,015.63

10-11/2019 TRANSACTIONS 11,591.53_

TOTAL: 23,607.16



=============== FUND TOTALS ================

100 GENERAL FUND 764,175.96

119 TIF (TAX INCREMENT FUND) 76,176.28

123 MAIN STREET REVENUE FUND 7,477.50

129 LIBRARY GRANT/DONATION 1,278.40

162 GENERAL CAPITAL IMPROVEME 415,973.96

164 MDUS IMPROVEMENT PROJECTS 29,753.36

165 2013 COMBINATION CO 5,672.58

210 TRANSPORTATION FUND 3,308.79

320 SANITATION FUND 142,640.19

340 PUBLIC UTILITIES FUND 368,942.42

350 AIRPORT FUND 26,329.61

370 CEMETERY OPERATING FUND 7,528.48

382 FLEET SERVICES OPERATING 62,634.28

384 FLEET REPLACEMENT FUND 26,833.29

950 POOLED CASH 23,607.16

--------------------------------------------

GRAND TOTAL: 1,962,332.26

--------------------------------------------

TOTAL PAGES: 24


SELECTION CRITERIA

------------------------------------------------------------------------------------------------------------------------------------

SELECTION OPTIONS

VENDOR SET: 95-CITY OF TAYLOR

VENDOR: All

CLASSIFICATION: All

BANK CODE: All

ITEM DATE: 0/00/0000 THRU 99/99/9999

ITEM AMOUNT: 99,999,999.00CR THRU 99,999,999.00

GL POST DATE: 11/01/2019 THRU 11/30/2019

CHECK DATE: 0/00/0000 THRU 99/99/9999

------------------------------------------------------------------------------------------------------------------------------------

PAYROLL SELECTION

PAYROLL EXPENSES: NO

EXPENSE TYPE: N/A

CHECK DATE: 0/00/0000 THRU 99/99/9999

------------------------------------------------------------------------------------------------------------------------------------

PRINT OPTIONS

PRINT DATE: None

SEQUENCE: By Department

DESCRIPTION: Distribution

GL ACCTS: NO

REPORT TITLE: C O U N C I L R E P O R T

SIGNATURE LINES: 0

------------------------------------------------------------------------------------------------------------------------------------

PACKET OPTIONS

INCLUDE REFUNDS: YES

INCLUDE OPEN ITEM:NO

------------------------------------------------------------------------------------------------------------------------------------

Attachment D

Balance Sheets by Funds

General Fund Special Revenue Funds Roadway Impact Fund Transportation Fund Municipal Utility Drainage Fund Sanitation Fund Utility Fund Utility Impact Fund Airport Fund Cemetery Fund Fleet Services Operating Fund Fleet Replacement Fund

12-26-2019 09:58 AM CITY OF TAYLOR PAGE: 1 BALANCE SHEET AS OF: NOVEMBER 30TH, 2019

100-GENERAL FUND ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======100-100-100 PETTY CASH 1,650.00100-100-102 CLAIM ON POOLED CASH ( 4,180,632.13)

100-100-103 FROST SAFEKEEPING 1004078 2,685,014.79100-100-104 FROST ACCT 0591800744 3,886.77100-100-105 MONEY MARKET @CNB #4260618 12,229.86

100-100-106 VALERO DONATION FUNDS TEXPOOL 512,084.56100-100-108 NED TRUST( MOODY)TEXSTAR 199,501.12

100-100-109 PRINCOR GEN FUND 6FR-139362 0.26100-100-110 TEXPOOL 2465300006 POOLED CASH 4,512,986.89100-100-113 TEXPOOL 2465300015 N MOODY 52,680.38

100-120-100 PROPERTY TAXES RECEIVABLE 150,568.17100-120-103 MISC. ACCOUNTS RECEIVABLE 21,624.81100-120-110 ALLOWANCE UNCOLLECTED TAXES 0.00

100-120-120 SALES TAXES RECEIVABLE 576,034.09100-120-130 ACCTS RECEIVABLE GARBAGE 0.00

100-120-131 ALLOWANCE - GARBAGE 0.00100-120-140 GRANTS RECEIVABLE 14,559.80100-120-240 DUE FROM TAXES 0.00

100-120-250 DUE FROM FUND 350 FOR LOAN 0.00100-120-251 DUE FROM FUND 350 0.00100-120-302 TEDC REIMBURSE FOR MAIN ST 0.00

100-150-100 OTHER ASSETS (AUDITOR'S ENTRY) 0.00100-170-100 CURRENT YR RES FOR ENCUMBRANCE ( 311,647.10)

100-170-101 PRIOR YR RES FOR ENCUMBRANCE 116,125.80100-180-101 DUE FROM SOURCES-GRANT REVENUE 0.00100-190-102 DEFERRED CHGS-BOND ISSUE COST 0.00

4,366,668.07

TOTAL ASSETS 4,366,668.07

==============LIABILITIES

===========100-200-100 ACCRUED PAYBLES 0.00100-200-110 ENCUMBERED PAYABLE GEN. ( 311,647.10)

100-200-111 PRIOR YEAR ENCUMBRANCE 116,125.80100-200-200 FICA & MEDICARE PAYABLE 0.00100-200-201 FEDERAL WITHHOLDING PAYABLE 0.00

100-200-202 TMRS PAYABLE 0.00100-200-203 DEFERRED COMP PAYABLE 1,385.88

100-200-204 CIVIL SERVICE-SICK LEAVE 0.00100-200-205 TEDC SALES TAX PAYABLE 0.00100-200-210 CHILD SUPPORT PAYABLE ( 92.31)

100-200-211 GARNISHMENTS PAYABLE 0.00100-200-212 UNUM LIFE INS PAYABLE 551.39100-200-213 DENTAL PAYABLE ( 714.77)

100-200-214 AFLAC PAYABLE 2,968.26100-200-215 CLOTHES RENTAL PAYABLE 0.00

100-200-216 CINCINNATI LIFE PAYABLE 28.71100-200-218 BLUE CHOICE PAYABLE 27.62


100-GENERAL FUND ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________100-200-219 SCOTT & WHITE HEALTH PAYABLE 727.20

100-200-220 S&W PAYABLE 2001-2011 ( 9,793.98)100-200-222 PRE-PAID LEGAL PAYABLE ( 867.70)100-200-228 MISC DEDUCTIONS PAYABLE 0.00

100-200-229 MET LIFE DENTAL PAYABLE ( 551.91)100-200-230 UNITED WAY PAYABLE 0.00100-200-231 MEMBERSHIP/DUES PAYABLE 200.00

100-200-232 COURT BOND REFUND PAYABLE ( 509.80)100-200-233 OTHER A/P PENDING (AUDITOR) ( 52,259.66)

100-200-235 VISION PLAN PAYABLE 81.06100-200-300 RETAINAGE PAYABLE ( 23,324.86)100-200-301 COURT COLLECTIONS 29,810.41

100-200-401 WAGES PAYABLE 28,954.07100-200-500 DUE TO OTHER FUNDS 229,877.31100-200-502 DUE TO STATE/COURT FEES 34,259.79

100-200-503 DUE TO COMPT. SALES TAX 0.00100-200-504 DUE TO TEDC-MONTHLY SALES TAX 0.00

100-200-505 DUE TO OMNIBASE SERVICES INC 1,059.03100-200-507 DUE TO S&W/COBRA FROM OTHERS 497.10100-200-508 DUE TO TISD:HOUSING AUTH PILOT 0.00

100-200-509 DUE TO TMRS FROM TEDC ( 3,062.47)100-210-111 DUE TO I&S (TAX COLLECTIONS) 2,153.54100-220-100 TAX DISTRIBUTION 0.00

100-240-100 DEFERRED TAX REVENUE 150,568.17100-240-101 UNCLAIMED FUNDS 12,115.79

100-240-102 DEFERRED REV-BOND PREMIUM 0.00100-240-103 DEFERRED REVENUE 0.00 TOTAL LIABILITIES 208,566.57

EQUITY======100-260-111 RESERVE CHRISTMAS DONATIONS 600.00

100-260-113 ESCROW-BONDS POSTED-DEFENDENTS 3,601.75100-265-100 RESTRICTED PORTION FUND BA 0.00

100-270-100 FUND BALANCE 4,906,773.29100-280-100 ASSIGNED FUND BALANCE 32,396.29 TOTAL BEGINNING EQUITY 4,943,371.33

TOTAL REVENUE 1,296,619.16 TOTAL EXPENSES 2,457,298.67

TOTAL INCREASE/(DECREASE) IN FUND BAL. ( 1,160,679.51) (WILL CLOSE TO FUND BAL.) 375,409.68

TOTAL EQUITY & FUND BALANCE 4,158,101.50

TOTAL LIABILITIES, EQUITY & FUND BALANCE 4,366,668.07 ==============


119-TIF (TAX INCREMENT FUND) ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======119-100-102 CLAIM ON POOLED CASH ( 95,712.62)119-100-103 SECURITY INVESTMENTS-FROST BAN 0.00

119-100-104 FROST ACCT 0591800744 0.00119-100-115 TEXPOOL 246530004 TIF PROP TAX 686,081.95119-120-103 MISC ACCOUNTS RECEIVABLE 0.00

119-170-100 CURRENT YR RES FOR ENCUMBRANCE 0.00119-170-101 PRIOR YR RES FOR ENCUMBRANCE 0.00

590,369.33

TOTAL ASSETS 590,369.33

==============LIABILITIES===========

119-200-110 CURRENT YEAR ENCUMBRANCE 0.00119-200-111 PRIOR YEAR ENCUMBRANCE 0.00

119-200-500 ACCOUNTS PAYABLE PENDING 64,196.61 TOTAL LIABILITIES 64,196.61EQUITY

======119-270-100 FUND BALANCE 755,586.69 TOTAL BEGINNING EQUITY 755,586.69

TOTAL REVENUE 2,055.10

TOTAL EXPENSES 76,176.28 TOTAL INCREASE/(DECREASE) IN FUND BAL. ( 74,121.18) (WILL CLOSE TO FUND BAL.) ( 155,292.79)

TOTAL EQUITY & FUND BALANCE 526,172.72

TOTAL LIABILITIES, EQUITY & FUND BALANCE 590,369.33 ==============


120-HOTEL/MOTEL FUND ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======120-100-102 CLAIM ON POOLED CASH 111,341.45120-120-103 MISC ACCOUNTS RECEIVABLE 0.00

120-170-100 CURRENT YR RES FOR ENCUMBRANCE 0.00120-170-101 PRIOR YR RES FOR ENCUMBRANCE 0.00 111,341.45


==============LIABILITIES===========

120-200-110 CURRENT YEAR ENCUMBRANCE 0.00120-200-111 PRIOR YEAR ENCUMBRANCE 0.00120-200-500 ACCOUNTS PAYABLE PENDING 0.00

120-200-505 DUE TO SAYDA 380 AGREEMENT 0.00 TOTAL LIABILITIES 0.00

EQUITY======120-270-100 FUND BALANCE 81,120.16

TOTAL BEGINNING EQUITY 81,120.16


TOTAL EXPENSES 16,519.64 TOTAL INCREASE/(DECREASE) IN FUND BAL. 21,273.97

(WILL CLOSE TO FUND BAL.) 8,947.32




123-MAIN STREET REVENUE FUND ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======123-100-102 CLAIM ON POOLED CASH 71,187.32123-120-103 MISC ACCOUNTS RECEIVABLES 0.00

123-170-100 CURRENT YR RES FOR ENCUMBRANCE ( 1,985.00)123-170-101 PRIOR YR RES FOR ENCUMBRANCE 1,985.00 71,187.32


==============LIABILITIES===========

123-200-110 CURRENT YEAR ENCUMBRANCE ( 1,985.00)123-200-111 PRIOR YEAR ENCUMBRANCE 1,985.00123-200-500 ACCOUNTS PAYABLE PENDING 2,315.95

123-240-100 PRE-REGISTER FESTIVAL/CARSHOW 0.00 TOTAL LIABILITIES 2,315.95









125-MUNICIPAL CRT SPECIAL FEE ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======125-100-102 CLAIM ON POOLED CASH 105,003.11125-170-100 CURRENT YR RES FOR ENCUMBRANCE ( 2,641.12)

125-170-101 PRIOR YR RES FOR ENCUMBRANCE 1,253.00 103,614.99

TOTAL ASSETS 103,614.99 ==============

LIABILITIES===========125-200-110 CURRENT YEAR ENCUMBRANCE ( 2,641.12)

125-200-111 PRIOR YEAR ENCUMBRANCE 1,253.00125-200-500 ACCOUNTS PAYABLE PENDING 0.00 TOTAL LIABILITIES ( 1,388.12)

EQUITY======

125-270-100 FUND BALANCE 115,234.61 TOTAL BEGINNING EQUITY 115,234.61

TOTAL REVENUE 1,852.91 TOTAL EXPENSES 1,455.58 TOTAL INCREASE/(DECREASE) IN FUND BAL. 397.33

(WILL CLOSE TO FUND BAL.) ( 10,628.83)


TOTAL LIABILITIES, EQUITY & FUND BALANCE 103,614.99

==============


129-LIBRARY GRANT/DONATION ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======129-100-102 CLAIM ON POOLED CASH 52,300.86129-100-103 TEXSTAR: NOBLE TRUST - 3444 919.40

129-100-108 NED TRUST (LIBRARY) TEXSTAR 283,260.54129-120-103 MISC ACCTS RECEIVABLE 0.00129-170-100 CURRENT YR RES FOR ENCUMBRANCE ( 1,436.37)

129-170-101 PRIOR YR RES FOR ENCUMBRANCE 1,436.37 336,480.80

TOTAL ASSETS 336,480.80 ==============


129-200-111 PRIOR YEAR ENCUMBRANCE 1,436.37129-200-233 OTHER A/P PENDING (AUDITOR) ( 10,945.00)

129-200-500 ACCOUNTS PAYABLE PENDING 12,223.40 TOTAL LIABILITIES 1,278.40EQUITY


TOTAL REVENUE 822.82

TOTAL EXPENSES 1,311.40 TOTAL INCREASE/(DECREASE) IN FUND BAL. ( 488.58) (WILL CLOSE TO FUND BAL.) 4,814.69




200-ROADWAY IMPACT FEE FUND ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======200-100-102 CLAIM ON POOLED CASH 247,774.39 247,774.39

TOTAL ASSETS 247,774.39 ==============

LIABILITIES===========

200-200-500 ACCOUNTS PAYABLE PENDING 0.00 TOTAL LIABILITIES 0.00EQUITY



TOTAL EXPENSES 0.00 TOTAL INCREASE/(DECREASE) IN FUND BAL. 1,440.00 (WILL CLOSE TO FUND BAL.) 57,624.32




210-TRANSPORTATION FUND ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======210-100-101 2019 CO BOND FUNDS TEXSTAR 4,310,676.44210-100-102 CLAIM ON POOLED CASH 896,418.55

210-120-130 ACCTS RECEIVABLE TRANSPORTATIO 43,706.53210-120-131 ALLOWANCE-TRANSPORTATION 0.00210-170-100 CURRENT YR RES FOR ENCUMBRANCE 0.00

210-170-101 PRIOR YR RES FOR ENCUMBRANCE 0.00 5,250,801.52

TOTAL ASSETS 5,250,801.52 ==============

LIABILITIES===========210-200-100 ACCRUED PAYABLES 0.00

210-200-110 CURRENT YR ENCUMBRANCES 0.00210-200-111 PRIOR YR ENCUMBRANCES 0.00

210-200-500 ACCOUNTS PAYABLE PENDING 2,883.22210-240-101 UNCLAIMED FUNDS 0.00 TOTAL LIABILITIES 2,883.22



TOTAL REVENUE 144,948.41 TOTAL EXPENSES 8,351.67 TOTAL INCREASE/(DECREASE) IN FUND BAL. 136,596.74

(WILL CLOSE TO FUND BAL.) 4,226,761.22


TOTAL LIABILITIES, EQUITY & FUND BALANCE 5,250,801.52

==============


300-MUNICIPAL DRAINAGE UTILIT ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======300-100-102 CLAIM ON POOLED CASH 243,148.25300-120-100 DRAINAGE RECEIVABLE 29,242.25

300-120-130 ALLOWANCE FOR DOUBTFUL ACCTS ( 3,864.08)300-160-206 FIXED ASSET-WORK IN PROGRESS 0.00300-170-100 CURRENT YR RES FOR ENCUMBRANCE 0.00

300-170-101 PRIOR YR RES FOR ENCUMBRANCE 0.00300-190-103 ACCUMULATED DEPRECIATION 0.00

268,526.42


==============LIABILITIES===========

300-200-104 ACCRUED INTEREST PAYABLE 0.00300-200-110 CURRENT YEAR ENCUMBRANCES 0.00

300-200-111 PRIOR YEAR ENCIMBRANCES 0.00300-200-233 OTHER A/P PENDING (AUDITOR) 0.00300-200-240 BOND PAYABLE - CURRENT 0.00

300-200-300 RETAINAGE PAYABLE 0.00300-200-500 ACCOUNTS PAYABLE PENDING 0.00 TOTAL LIABILITIES 0.00

EQUITY======

300-250-100 CONTRIBUTED CAPITAL-DRAINAGE 0.00300-270-100 FUND BALANCE 35,509.41 TOTAL BEGINNING EQUITY 35,509.41

TOTAL REVENUE 82,467.59 TOTAL EXPENSES 0.00

TOTAL INCREASE/(DECREASE) IN FUND BAL. 82,467.59 (WILL CLOSE TO FUND BAL.) 150,549.42




320-SANITATION FUND ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======320-100-102 CLAIM ON POOLED CASH 261,644.68320-120-103 MISC ACCOUNTS RECEIVABLE 0.00

320-120-130 ACCTS RECEIVABLE GARBAGE 86,069.89320-120-131 ALLOWANCE-GARBAGE ( 2,691.04)320-170-100 CURRENT YR RES FOR ENCUMBRANCE 0.00

320-170-101 PRIOR YR RES FOR ENCUMBRANCE 0.00 345,023.53

TOTAL ASSETS 345,023.53 ==============

LIABILITIES===========320-200-100 ACCRUED PAYABLES 0.00

320-200-110 CURRENT YR ENCUMBRANCES 0.00320-200-111 PRIOR YR ENCUMBRANCES 0.00

320-200-500 ACCOUNTS PAYABLE PENDING 0.00320-200-503 DUE TO STATE COMPT SALES TAX 13,088.49320-240-101 UNCLAIMED FUNDS 0.00

TOTAL LIABILITIES 13,088.49EQUITY======

320-270-100 FUND BALANCE 252,523.01 TOTAL BEGINNING EQUITY 252,523.01

TOTAL REVENUE 298,834.34 TOTAL EXPENSES 134,716.87

TOTAL INCREASE/(DECREASE) IN FUND BAL. 164,117.47 (WILL CLOSE TO FUND BAL.) ( 84,705.44)




340-PUBLIC UTILITIES FUND ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======340-100-100 PETTY CASH 1,350.00340-100-101 2019 CO BOND FUNDS TEXSTAR 4,710,471.25

340-100-102 CLAIM ON POOLED CASH 2,268,131.81340-100-103 FROST SAFEKEEPING 1004078 497,861.75340-100-104 FROST ACCT 0591800744 4,062.50

340-100-105 FROST SAFEKEEPING #1004078 0.00340-100-107 TEXPOOL 2465300012 TOWER RENT 434,363.31

340-100-110 TEXPOOL 2465300001 UTILITY FD 68,207.69340-100-118 TEXPOOL RATE STABILIZATION 18 643,699.61340-100-119 TEXPOOL CAPITAL OUTLAY-ASSETS 310,307.03

340-100-120 TEXPOOL WORKING CAPITAL-CIP 458,621.71340-100-121 TEXPOOL 2017 WWTP IMPROVMNTS 12,034.96340-120-100 ACCOUNTS RECEIVABLE 424,162.97

340-120-101 CURRENT REFUND PAYABLE 10,093.42340-120-102 UNAPPLIED CREDITS ( 40,912.43)

340-120-103 MISC. ACCOUNTS RECEIVABLE 78,112.18340-120-104 AR - AUDIT ACCRUALS 0.00340-120-130 ALLOWANCE-ACCTS. RECEIVABLE ( 6,352.22)

340-140-100 INVENTORY 139,947.93340-150-100 BOND ISSUANCE COSTS 0.00340-150-105 DEFERRED AMT ON REFUNDING 32,391.57

340-160-100 LAND 457,201.00340-160-200 BUILDINGS 6,363,714.34

340-160-206 FIXED ASSETS: WORK IN PROGRESS 3,042,417.76340-160-225 PLANT DISTRIBUTION/COLLECTION 46,814,779.80340-160-235 EQUIPMENT 714,794.88

340-170-100 CURRENT YR RES FOR ENCUMBRANCE ( 260,743.91)340-170-101 PRIOR YR RES FOR ENCUMBRANCE 132,163.20340-190-103 ACCUMULATED DEPRECIATION ( 22,688,704.25)

44,622,177.86

TOTAL ASSETS 44,622,177.86 ==============LIABILITIES

===========340-200-104 ACCRUED INTEREST PAYABLE 104,944.75340-200-110 CURRENT YEAR ENCUMBRANCES ( 260,743.91)

340-200-111 PRIOR YEAR ENCUMBRANCE 132,163.20340-200-200 FICA AND MEDICARE PAYABLE ( 831.14)

340-200-201 FEDERAL WITHHOLDING PAYABLE ( 1,144.93)340-200-202 TMRS PAYABLE 0.00340-200-203 DEFERRED COMP PAYABLE 134.73

340-200-204 DEFERRED CHARGES 0.00340-200-208 ACCRUED VACATION 29,840.24340-200-209 CHILD SUPPORT PAYABLE 0.00

340-200-210 NET PENSION LIABILITY 616,552.72340-200-211 GARNISHMENTS PAYABLE 0.00

340-200-212 UNUM LIFE INS PAYABLE 154.60340-200-213 DENTAL PAYABLE 122.56


340-PUBLIC UTILITIES FUND ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________340-200-214 AFLAC PAYABLE 239.77

340-200-215 CLOTHES RENTAL PAYABLE 0.00340-200-218 BLUE CHOICE PAYABLE 175.48340-200-219 SCOTT & WHITE HEALTH PAYABLE ( 5,723.13)

340-200-222 PRE-PAID LEGAL PAYABLE ( 167.45)340-200-228 MISC. DEDUCTIONS PAYABLE 0.00340-200-229 MET LIFE DENTAL PAYABLE ( 135.78)

340-200-230 UNITED WAY PAYABLE ( 1.00)340-200-233 OTHER A/P PENDING (AUDITOR) ( 15,805.47)

340-200-235 VISION PLAN PAYABLE 1.93340-200-240 BONDS PAYABLE-CURRENT 0.00340-200-300 RETAINAGE PAYABLE 50,723.82

340-200-500 ACCOUNTS PAYABLE PENDING 334,953.98340-200-999 UNRECONCILED DIFFERENCES 0.00340-210-100 UNAMORT. BOND DISCOUNT ( 4,267.80)

340-210-101 BOND PREMIUMS 1,327,244.40340-210-102 DEFERRED AMT ON REFUNDING ( 624,228.89)

340-210-110 DEFERRED OUTFLOW RESORCES TMRS ( 91,170.76)340-210-115 DEFERRED OUTFLOW INVST TMRS 87,150.59340-210-118 DEFERRED INFLOW-ACTUAL VS ASSM 31,373.18

340-210-119 DEFERRED OUTFLOW-CHNG IN ASSUM ( 2,154.18)340-230-109 CAPITAL LEASE BANC ONE NEMI 0.00340-230-111 8.745M CO SERIES 2010 (6.11M) 180,000.00

340-230-114 4.5M CO SERIES 2003 (65%) 0.00340-230-115 4.2M COMB CO 2006 (4M) 3,830,000.00

340-230-116 10M COMB SERIES 2007 (7M) 6,325,000.00340-230-117 9.615M COMB SERIES 08 (6.615M) 0.00340-230-118 8.995 GO REFUNDING 2009 520,000.00

340-230-119 2.625 GO REF 2010 0.00340-230-120 5.450M GO REF 2012 (1.460M) 915,000.00340-230-121 4.595M 2015 GO REF (1.695M) 1,620,000.00

340-230-122 8.010M 2016 GO REF (5.065M) 5,065,000.00340-230-123 5.34M COMB SERIES 2017(2.250M) 2,270,000.00

340-230-124 3.02M GO REF 2017 (1.585M) 1,565,000.00340-230-125 12.590 M 2019 COs (4.425M) 4,425,000.00340-240-100 METER DEPOSITS 452,017.00

340-240-101 UNCLAIMED FUNDS 5,401.17340-240-120 ALLOWANCE FOR BAD DEBT 0.00 TOTAL LIABILITIES 28,881,819.68

EQUITY======

340-250-100 CONTRIBUTED CAPITAL-WATER OPER 454,779.30340-250-101 CONTRIBUTED CAPITAL SEWER OPER 60,475.00340-270-100 FUND BALANCE 13,184,245.43

TOTAL BEGINNING EQUITY 13,699,499.73

TOTAL REVENUE 1,753,535.49


(WILL CLOSE TO FUND BAL.) 1,184,305.30




345-UTILITY IMPACT FEE FUND ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======345-100-102 CLAIM ON POOLED CASH 1,301,299.77345-160-206 WORK IN PROGRESS 0.00

345-160-225 PLANT DISTRIBUTION 104,188.68345-170-100 CURRENT YR RES FOR ENCUMBRANCE ( 1,411.60)345-170-101 PRIOR YR RES FOR ENCUMBRANCE 1,411.60

1,405,488.45

TOTAL ASSETS 1,405,488.45 ==============LIABILITIES

===========345-200-110 CURRENT YEAR ENCUMBRANCE ( 1,411.60)345-200-111 PRIOR YEAR ENCUMBRANCE 1,411.60

345-200-233 OTHER A/P PENDING (AUDITOR) 0.00345-200-500 ACCOUNTS PAYABLE PENDING 0.00

TOTAL LIABILITIES 0.00EQUITY======

345-270-100 FUND BALANCE 1,010,443.45 TOTAL BEGINNING EQUITY 1,010,443.45

TOTAL REVENUE 9,000.00 TOTAL EXPENSES 0.00




==============


350-AIRPORT FUND ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======350-100-102 CLAIM ON POOLED CASH 88,024.09350-100-106 TEXPOOL 2017 AIRPORT CONST 1,017,822.81

350-120-100 AIRPORT RECEIVABLES 10,029.38350-120-101 REFUND CHECKS PAYABLE 0.00350-120-103 MISC. ACCOUNTS RECEIVABLES 3,189.25

350-120-140 GRANTS RECEIVABLE 0.00350-120-250 DUE FROM OTHER FUNDS (AUDITOR) 1,360.00

350-150-100 BOND ISSUANCE COSTS 0.00350-150-105 DEFERRED AMT ON REFUNDING 3,842.71350-160-100 LAND 859,833.00

350-160-200 T-HANGERS (BUILDINGS) 1,264,756.23350-160-206 FIXED ASSETS:WORK IN PROGRESS 2,923,345.07350-160-210 EQUIPMENT 107,159.00

350-160-300 RUNWAY 2,238,415.96350-160-335 FIELD EQUIPMENT 0.00

350-170-100 CURRENT YR RES FOR ENCUMBRANCE 0.00350-170-101 PRIOR YR RES FOR ENCUMBRANCE 0.00350-190-103 ACCUMULATED DEPRECIATION ( 1,591,509.88)

6,926,267.62


==============LIABILITIES

===========350-200-100 ACCRUED ACCOUNTS PAYABLE 0.00350-200-110 CURRENT YEAR ENCUMBRANCE 0.00

350-200-111 PRIOR YEAR ENCUMBRANCE 0.00350-200-200 FICA AND MEDICARE PAYABLE 0.00350-200-201 FEDERAL WITHHOLDING PAYABLE 0.00

350-200-202 TMRS PAYABLE 0.00350-200-210 NET PENSION LIABILITY 22,520.91

350-200-213 DENTAL PAYABLE 42.00350-200-222 PRE-PAID LEGAL 0.00350-200-233 OTHER A/P PENDING (AUDITOR) ( 617.76)

350-200-235 VISION PLAN PAYABLE 0.81350-200-240 BONDS PAYABLE-CURRENT 0.00350-200-401 WAGES PAYABLE 984.42

350-200-500 ACCOUNTS PAYABLE PENDING 1,694.02350-200-501 DUE TO FUND 100 (LOAN ADVANCE) 0.00

350-200-502 DUE TO FUND 100 0.00350-200-505 DUE TO OTHER FUNDS 19,710.00350-200-999 UNRECONCILED DIFFERENCE ( 271.67)

350-210-100 UNAMORT. BOND DISCOUNT 4,589.11350-210-101 BOND PREMIUMS 23,831.60350-210-110 DEFERRED OUTFLOW TMRS CONT ( 3,330.21)

350-210-115 DEFERRED OUTLOW INVST TMRS 3,183.36350-210-118 DEFERRED INFLOW ACT VS ASSMPT 1,145.97

350-210-119 DEFERRED OUTFLOW CNGS IN ASSUM ( 78.69)350-230-101 LONG TERM DEBT 0.00


350-AIRPORT FUND ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________350-230-102 BOND PAYABLE-$290K REF 2010 75,000.00

350-230-103 5.34M COMB SERIES 2017(1.445M) 1,450,000.00350-240-101 ACCRUED INTEREST PAYABLE 6,051.25 TOTAL LIABILITIES 1,604,455.12

EQUITY======350-250-100 CONTRIBUTED CAPITAL GRANT 4,274,320.92

350-250-101 CONTRIBUTED CAPITAL CITY 75,265.82350-280-100 RETAINED EARNINGS 470,313.31

350-281-100 PRIOR PERIOD ADJUSTMENTS 442,482.09 TOTAL BEGINNING EQUITY 5,262,382.14

TOTAL REVENUE 77,258.46 TOTAL EXPENSES 61,670.89 TOTAL INCREASE/(DECREASE) IN FUND BAL. 15,587.57




==============


370-CEMETERY OPERATING FUND ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======370-100-102 CLAIM ON POOLED CASH 195,723.67370-120-103 MISC ACCOUNTS RECEIVABLES 2,360.00

370-160-206 FIXED ASSETS-WORK IN PROGRESS 10,032.80370-170-100 CURRENT YR RES FOR ENCUMBRANCE ( 959.83)370-170-101 PRIOR YR RES FOR ENCUMBRANCE 959.83

370-190-103 ACCUMULATED DEPRECIATION ( 2,006.56) 206,109.91

TOTAL ASSETS 206,109.91 ==============

LIABILITIES===========370-200-110 CURRENT YR ENCUMBRANCE ( 959.83)

370-200-111 PRIOR YEAR ENCUMBRANCE 959.83370-200-200 FICA & MEDICARE PAYABLE 0.00

370-200-201 FEDERAL WITHHOLDING PAYABLE 0.00370-200-202 TMRS PAYABLE 0.00370-200-210 NET PENSION LIABILITY 32,939.00

370-200-211 GARNISHMENTS PAYABLE 0.00370-200-213 ASSURANT DENTAL PAYABLE ( 22.51)370-200-219 SCOTT & WHITE HEALTH PAYABLE 0.00

370-200-222 PRE-PAID LEGAL 0.00370-200-233 OTHER A/P PENDING (AUDITOR) ( 1,342.29)

370-200-235 VISION PLAN PAYABLE 0.00370-200-401 WAGES PAYABLE 424.53370-200-500 ACCOUNTS PAYABLE PENDING 1,966.84

370-210-100 DUE TO CEMETERY LAND PURCHASE 203,944.99370-210-110 DEFERRED OUTFLOW CONT TMRS ( 4,870.75)370-210-115 DEFERRED OUTFLOW INVST TMRS 4,655.97

370-210-118 DEFERRED INFLOW ACTUAL VS ASSM 1,676.09370-210-119 DEFERRED OUTFLOW-CHG ASSUMP ( 115.09)

TOTAL LIABILITIES 239,256.78EQUITY======

370-270-100 FUND BALANCE ( 17,681.74) TOTAL BEGINNING EQUITY ( 17,681.74)


TOTAL INCREASE/(DECREASE) IN FUND BAL. ( 28,946.71) (WILL CLOSE TO FUND BAL.) 13,481.58

TOTAL EQUITY & FUND BALANCE ( 33,146.87)


==============


382-FLEET SERVICES OPERATING ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======382-100-102 CLAIM ON POOLED CASH 134,377.47382-120-250 DUE TO OTHER FUNDS 8,213.00

382-160-206 ESCROW FOR EQUIPMENT PURCHASES 0.00382-160-301 VEHICLES 0.00382-160-303 OFFICE EQUIPMENT 0.00

382-160-305 FIELD EQUIPMENT 0.00382-160-306 HEAVY EQUIPMENT 0.00

382-160-320 EQUIPMENT 0.00382-170-100 CURRENT YR RES FOR ENCUMBRANCE ( 5,016.20)382-170-101 PRIOR YR RES FOR ENCUMBRANCE 905.00

382-190-103 ACCUMULATED DEPRECIATION 0.00 138,479.27

TOTAL ASSETS 138,479.27 ==============


382-200-111 PRIOR YEAR ENCUMBRANCE 905.00382-200-200 FICA AND MEDICARE PAYABLE 0.00382-200-201 FEDERAL WITHHOLDING PAYABLE 0.00

382-200-202 TMRS PAYABLE ( 0.01)382-200-203 DEFERRED COMP PAYABLE 0.00

382-200-208 ACCRUED VACATION 4,944.81382-200-210 NET PENSION LIABILITY 75,549.28382-200-212 UNUM LIFE INSURANCE PAYABLE 12.55

382-200-213 DENTAL PAYABLE 0.00382-200-214 AFLAC PAYABLE 88.80382-200-215 CLOTHES RENTAL PAYABLE 0.00

382-200-218 BLUE CHOICE PAYABLE 0.00382-200-219 SCOTT & WHITE HEALTH PAYABLE ( 55.21)

382-200-222 PRE-PAID LEGAL PAYABLE 51.80382-200-229 MET LIFE DENTAL PAYABLE 0.00382-200-233 OTHER A/P PENDING (AUDITOR) ( 2,723.96)

382-200-235 VISION PLAN PAYABLE 0.00382-200-401 WAGES PAYABLE 280.94382-200-500 ACCOUNTS PAYABLE PENDING 19,901.59

382-210-110 DEFERRED OUTFLOW CONTB TMRS ( 11,171.61)382-210-115 DEFERRED OUTFLOW INVST TMRS 10,679.00

382-210-118 DEFERRED INFLOW ACTUAL VS ASSM 3,844.31382-210-119 DEFERRED OUTLOW-CHNG IN ASSUMP ( 263.96) TOTAL LIABILITIES 97,027.13

EQUITY======382-260-121 RESERVE:FUTURE EQUIP PURCHASES 0.00

382-270-100 FUND BALANCE ( 76,794.89) TOTAL BEGINNING EQUITY ( 76,794.89)



382-FLEET SERVICES OPERATING ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ TOTAL EXPENSES 128,334.65




==============


384-FLEET REPLACEMENT FUND ACCOUNT # ACCOUNT DESCRIPTION BALANCE

_____________________________________________________________________________________________ASSETS

======384-100-102 CLAIM ON POOLED CASH ( 57,640.42)384-100-104 CAPITAL EQUIP ACCT 2139517 0.00

384-100-105 SIGNATURE BANK EQUIP (ESCROW) 0.00384-100-106 FROST LEASING ESCROW 010597724 178,904.78384-100-108 2018 FLEET/EQUIP TEXSTAR 20180 1,359,056.99

384-120-103 MISC ACCOUNTS RECEIVABLES 0.00384-140-100 PREPAID CAP LEASE 0.00

384-150-100 BOND ISSUANCE COSTS 42,598.96384-160-320 MACHINERY & EQUIPMENT 4,726,709.02384-170-100 CURRENT YR RES FOR ENCUMBRANCE ( 3,079,800.02)

384-170-101 PRIOR YR RES FOR ENCUMBRANCE 1,789,298.52384-190-103 ACCUMULATED DEPRECIATION ( 2,977,452.73) 1,981,675.10


==============LIABILITIES===========

384-200-104 ACCRUED INTEREST PAYALBE 0.00384-200-110 CURRENT YEAR ENCUMBRANCE ( 3,025,396.02)384-200-111 PRIOR YEAR ENCUMBRANCE 1,734,894.52

384-200-500 ACCOUNTS PAYABLE PENDING 37,430.39384-200-505 DUE FROM OTHER FUNDS 9,573.00

384-210-101 UNAMORT BOND PREMIUM 52,670.34384-230-103 5.44M COMB SERIES 2015(2.66M) 2,050,000.00384-230-115 CAPITAL LEASE PAYABLE-CURRENT 0.00

384-230-120 CAP LEASE PAYABLE-NONCURRENT 1,232,191.85384-230-125 NOTES PAYABLE 582,656.62384-240-101 ACCRUED INTEREST PAYABLE 22,154.55

TOTAL LIABILITIES 2,696,175.25EQUITY



TOTAL INCREASE/(DECREASE) IN FUND BAL. 69,075.13 (WILL CLOSE TO FUND BAL.) ( 908,986.03)

TOTAL EQUITY & FUND BALANCE ( 714,500.15)


Attachment E Sales Tax Tracking Report

2015-16 2016-17 2017-18 2018-19 2019-20

Actual Actual Actual Actual% from Actual Actual

October 292,233 320,355 333,211 350,589 364,613 24,925 6.8% 389,538 38,949 11.1%November 337,702 374,270 367,873 416,457 433,115 (10,377) -2.4% 422,737 6,281 1.5%December 303,353 302,790 329,458 376,081 391,124 January 276,590 306,687 379,137 328,713 341,862 February 388,451 399,542 421,201 414,617 431,202 March 266,446 285,806 294,166 334,744 348,134 April 276,644 275,023 280,487 338,154 351,681 May 397,395 400,403 416,809 395,638 411,464 June 299,432 322,240 319,869 352,018 366,099 July 313,785 312,955 349,865 378,446 393,584 August 393,359 340,817 405,299 411,815 428,288 Sept. 312,340 310,945 330,626 410,378 426,793

3,857,729$ 3,951,833$ 4,228,002$ 4,507,651$ 4,303,935$ 14,548$ 812,276$ 45,230$

2016 2017 2018 2019 2020October 73,058.21 80,088.75 83,302.75 87,647.35 97,384.62 November 84,425.42 93,567.50 91,968.34 104,114.17 105,684.37 December 75,838.28 75,697.50 82,364.55 94,020.21 - January 69,147.51 76,671.75 94,784.22 82,178.28 - February 97,112.77 99,885.50 105,300.37 103,654.37 - March 66,611.41 71,451.50 73,541.53 83,685.96 - April 69,160.95 68,755.75 70,121.80 84,538.60 - May 99,348.74 100,100.75 104,202.23 98,909.55 - June 74,857.98 80,560.00 79,967.33 88,004.60 - July 78,446.15 78,238.75 87,466.33 94,611.46 - August 98,339.73 85,204.25 101,324.70 102,953.77 - Sept. 78,085.05 77,736.25 82,656.47 102,594.38 -

964,432.18 987,958.25 1,057,000.62 1,126,912.68 203,068.98

Monthly 2015-16 2016-17 2017-18 2018-19 2019-20

Actual Actual Actual Actual ActualOctober 219,175 240,266 249,908 262,942 273,460 18,694 6.8% 292,154 29,212 11.1%November 253,276 280,703 275,905 312,342 324,836 (7,783) -2.4% 317,053 4,711 1.5%December 227,515 227,092 247,094 282,061 293,343 - January 207,443 230,015 284,353 246,535 256,396 - February 291,338 299,656 315,901 310,963 323,402 - March 199,834 214,354 220,625 251,058 261,100 - April 207,483 206,267 210,365 253,616 263,760 - May 298,046 300,302 312,607 296,729 308,598 - June 224,574 241,680 239,902 264,014 274,574 - July 235,338 234,716 262,399 283,834 295,188 - August 295,019 255,613 303,974 308,861 321,216 - Sept. 234,255 233,209 247,969 307,783 320,094 - % Monthly Increase over prior year 3,515,968$ 10,911$ 33,922$

Cumulative Year -to- Date on Actual2015-16 2016-17 2017-18 2018-19 2019-20

Actual Actual Actual Actual ActualOctober 219,175 240,266 249,908 262,942 273,460 18,694 6.8% 292,154 29,212 11.1%November 472,451 520,969 525,813 575,285 598,296 10,911 1.8% 609,207 33,922 5.9%December 699,966 748,061 772,907 857,345 891,639 - January 907,408 978,077 1,057,260 1,103,880 1,148,035 - February 1,198,747 1,277,733 1,373,161 1,414,843 1,471,437 - March 1,398,581 1,492,087 1,593,785 1,665,901 1,732,537 - April 1,606,064 1,698,355 1,804,151 1,919,517 1,996,297 - May 1,904,110 1,998,657 2,116,757 2,216,245 2,304,895 - June 2,128,684 2,240,337 2,356,659 2,480,259 2,579,470 - July 2,364,022 2,475,053 2,619,058 2,764,094 2,874,657 - August 2,659,041 2,730,666 2,923,032 3,072,955 3,195,873 - Sept. 2,893,297 2,963,875 3,171,002 3,380,738 3,515,968 - % Y-T-D Increase over prior year -0.6% 2.4% 6.5% 6.2%

Summary of Sales Tax Collections by Month

2019-20 Estimate Amount

$ Difference from Actual to Est. Amt

$ Difference from Prior Year

Amount% from Pr. Yr. Actual

Sales Tax Tracking (City's Portion) - FY 2019-20



% from Actual





% from Actual



Attachment F

Listing of Current Investments

Monthly Investment Report

November 30, 2019

..and visions of growth dance in their heads…

The economic picture remains fuzzy going into year-end but the US

remains strong and there are many signs of stabilization across the globe.

Since it is the holidays it is fair to wish for a Christmas miracle!

The economy’s ability to confound the negative consensus forecasters

and recession prognosticators is a surprise to many. The data suggest

however that the economy is fundamentally sound despite the flat yield

curve. The curve flattening is as much about comparable yields around the

world, that bring money into the US markets, as it is a reflection of the

domestic economy’s condition.

The economy might not be at its sweetest spot, but there doesn’t seem

to be any expansion ending imbalances or asset/liability mismatches that

we have seen in the past recessions, such as tech or housing or the

financial institutions . There are some mounting weaknesses however.financial institutions . There are some mounting weaknesses however.

According to Federal Chair J. Powell, the outlook for the U.S. economy

appears to be a “glass half full” scenario. He notes monetary policy is now

well positioned to support a strong labor market and return inflation

decisively to the Fed's 2% target. Inflation has ticked up slightly this

month, although they remain at the lower end of historical ranges.

The job market remains strong with the unemployment rate near half

century lows for the last 1.5 years. The pace of job growth has slowed but

not drastically. Jobs support the consumer, but the consumer is the major

factor supporting growth (upper right graph) and that support has

decreased slightly. Retail sales for the holidays will be a critical data point.

But the US consumer appears to be poised to continue spending into the

holidays. Retail buying on Black Friday and Cyber Monday rose YOY over

19% to $7.4B. Consumer expectations are at a 4-month high.

The domestic banking industry is basically healthy with nonperforming

loan balances exceptionally low and a coverage ratio of 130% of

nonperforming loan balances. And with the GM strike behind us, the

manufacturing sector should begin to bounce back. ISM manufacturing

did slip slightly on new orders and a waning back log of orders, both of

which can be tied to the oscillating trade negotiations.

Global 10-yr rate comparison

Negotiations 101

Uncertainty is an uncomfortable position, but certainly is an absurd one.

Voltaire

The trade talk developments with their daily vacillations of positive

and negative progress has added extreme volatility to most markets as

they look for certainty. But until the ink is dried – even on the first

agreement – that uncertainty will remain.

Tariffs can raise the cost of materials for manufacturers which raises

the price of goods. That reduces private sector output which lowers

incomes for the owners of capital and their workers. The higher prices

and reduced profits lead to lower wages or hiring or both.

Both the US and China have imposed tariffs on billions of goods since

the start of 2018. The latest news appears optimistic at least in thethe start of 2018. The latest news appears optimistic at least in the

long run. Both countries could use the relief. Although global

indicators show an grudging increase in manufacturing, only a trade

deal will further growth prospects.

The world appears to be adjusting to the long running feud and

continuing pace. Germany’s manufacturing is at a 5-mo high and Euro

Zone activity is up to a 3-mo high. The euro zone and China have

indicated the intention to move to stability and slow easing is showing

stability is increasing. Not stellar but hopeful.

China needs a deal. It has shown some better than forecast factory

data but still well below its needed levels. China’s GDP was more than

$270 billion, larger than first estimated last year, a revision that added

the equivalent of Finland’s output to the size of the world’s second-

largest economy and equal to the total value of Vietnam’s output in

2018. But industrial profit have slid, marking its greatest slump in 2

years. With slowing demand at home amid the ongoing trade war

fallout, some have suggested that mounting pressure could prompt

Chinese officials to seek to hasten a “Phase One” deal. China even

shrugged off Congressional ire at HK. The move has investors

optimistic once again that an initial trade deal between the U.S. and

China still remains a possibility by the end of the year.

A Major Treasury Price Rally

The FOMC will meet in December and end the earlier speculation for an additional cut. It is unlikely that the Committee will move for a

cut if economic conditions remain stable even, though growth has slowed.

The Fed continues to work on its liquidity situation balance to reduce any fear in the markets for end of year liquidity access problems.

The curve has remained virtually unchanged for the last three months. It is slowly moving to a more normal upwardly sloped

curve, although the spread between short treasuries is measured in single basis points.

Although the stock market is roaring to historic highs, investors retain a strong treasury position while uncertainty reigns and international

sovereign and private investors stay with the higher rates afforded in the US.

If there is any true positive progress in trade negotiations, a further move to a normal curve might be expected giving the short end some

additional yield opportunities.

3.50%

1.00%

1.50%

2.00%

2.50%

3.00%

Fed Funds 3mo 6mo 1yr 2yr 5yr 10yr 30yr

Dec-19

Nov-19

Oct-19

Jun-19

Mar-19

Dec-18

.

End of Month Rates - Full Yield Curve – Fed Funds to 30yr

Your Portfolio As of November 30, 2019

P&A constantly reviews your portfolio for optimal asset allocation and a controlled average maturity because a diversified portfolio can better adjust to volatile market conditions.

The graphs below show asset allocations by market sector and by maturity. They do reflect our ongoing anticipation of lower rates in 2019. These rate cuts and the potential of more decreasing rates indicates the need to extend portfolios. Extending now will lock in yields even though rates may decrease and provides for extra safety.

The non-cash portion of your portfolio is yielding 2.57%.

Texpool

31.573%

TexStar

56.045%

Texas Class

0.103%

MM

0.037%

Agencies

5.172%

CP

3.105% T-Notes

3.965%

City of Taylor, TexasPortfolio Management

November 30, 2019

Patterson & Associates901 S. MoPac

Suite 195Austin, TX 78746

-Portfolio Summary

% ofPortfolio

BookValueInvestments

MarketValue

ParValue

Days toMaturityTerm

YTM365 Equiv.

Commercial Paper Disc. -Amortizing 995,740.00 1803.10 2.18372995,740.001,000,000.00Federal Agency Coupon Securities 1,659,146.26 4325.17 2.6581241,665,055.001,655,000.00Treasury Coupon Securities 1,271,999.85 4703.97 2.745661,274,254.051,275,000.00Texpool 10,128,074.23 131.57 1.677110,128,074.2310,128,074.23TexStar 17,978,405.82 156.05 1.618117,978,405.8217,978,405.82Texas Class 32,544.06 10.10 1.940132,544.0632,544.06Money Market 12,229.86 10.04 0.010112,229.8612,229.86

32,078,140.08 100.00%Investments

32,086,303.0232,081,253.97 47 12 1.752

Current YearNovember 30

45,605.18Fiscal Year To Date

98,060.27Total Earnings Month Ending

The following reports are submitted in accordance with the Public Funds Investment Act (Texas Gov't Code 2256). The reports also offer supplemental information not required by the Act in order to fullyinform the governing body of the City of Taylor, Texas of the position and activity within the Citty's portfolio of investment. The reports include a management summary overview, a detailed inventory reportfor the end of the period, a transaction report, as well as graphic represenataions of the portfolio to provide full disclosure to the governing body.

__________________________________________________ ____________________Jeffrey Wood, Finance Director

Portfolio TAYLAPData Updated: SET_TAYL: 12/13/2019 15:51

Reporting period 11/01/2019-11/30/2019

Run Date: 12/13/2019 - 15:51 PM (PRF_PM1) 7.3.0Report Ver. 7.3.6.1

City of Taylor, TexasSummary by Type

Grouped by Fund



-November 30, 2019

Security Type% of

PortfolioAverage Days

to MaturityPar

ValueNumber of

InvestmentsAverageYTM 365Book Value

Fund: 2019 Bond Fund

TexStar 13,472,444.31 42.00 11 1.61813,472,444.31

Subtotal 1 13,472,444.31 42.00 11.61813,472,444.31

Fund: Airport Fund

Texpool 1,017,822.81 3.17 11 1.6771,017,822.81

Subtotal 1 1,017,822.81 3.17 11.6771,017,822.81

Fund: Cemetery Permanent Fund

Federal Agency Coupon Securities 374,798.36 1.17 1561 2.889375,000.00

Money Market 0.00 0.00 01 0.0000.00

Treasury Coupon Securities 373,766.86 1.17 901 2.743375,000.00

Texas Class 32,544.06 0.10 11 1.94032,544.06

Texpool 57,980.29 0.18 11 1.67757,980.29

TexStar 56,110.76 0.17 11 1.61856,110.76

Subtotal 6 895,200.33 2.79 1032.636896,635.11

Fund: Fleet Replacement Fund

TexStar 1,359,056.99 4.24 11 1.6181,359,056.99

Subtotal 1 1,359,056.99 4.24 11.6181,359,056.99

Fund: General Fund

Commercial Paper Disc. -Amortizing 995,740.00 3.10 721 2.1831,000,000.00

Principal 0.00 0.00 01 0.0000.00

Federal Agency Coupon Securities 1,284,347.90 4.00 1152 2.5911,280,000.00

Money Market 12,229.86 0.04 12 0.01012,229.86


Texpool 6,438,954.87 20.07 11 1.6776,438,954.87

TexStar 3,090,793.76 9.64 11 1.6183,090,793.76

Subtotal 9 12,220,751.04 38.09 221.83312,221,978.49

Fund: General Capital Fund

Portfolio TAYLAP

Run Date: 12/13/2019 - 16:05 ST (PRF_ST) 7.2.0Report Ver. 7.3.6.1

Security Type% of

PortfolioAverage Days

to MaturityPar

Value

Grouped by Fund

Page 2Summary by Type

City of Taylor, Texas

Number ofInvestments

November 30, 2019

AverageYTM 365Book Value

Fund: General Capital Fund

TexStar 0.00 0.00 01 0.0000.00

Subtotal 1 0.00 0.00 00.0000.00

Fund: Special Rev-Tax Increment Fund

Texpool 686,081.95 2.14 11 1.677686,081.95

Subtotal 1 686,081.95 2.14 11.677686,081.95

Fund: Utility Fund


Texpool 1,927,234.31 6.01 11 1.6771,927,234.31

Subtotal 2 2,426,782.65 7.57 71.8982,427,234.31

Total and Average 22 32,078,140.08 100.00 121.75232,081,253.97

Portfolio TAYLAP

Run Date: 12/13/2019 - 16:05 ST (PRF_ST) 7.2.0Report Ver. 7.3.6.1

City of Taylor, TexasPatterson & Associates

901 S. MoPacSuite 195

Austin, TX 78746-

November 30, 2019

Fund 19BOND - 2019 Bond FundInvestments by Fund

Par ValueDays ToMaturity

MaturityDate

CurrentRateMarket ValueCUSIP Investment # Issuer

PurchaseDate Book Value

YTM360

YTM365

TexStar

TexStar10044 13,472,444.3120190 11.61804/24/2019 13,472,444.31 1.595 1.61713,472,444.31

Subtotal and Average 13,472,444.31 13,472,444.31 13,472,444.31 1.596 1.618 1

Total Investments and Average 13,472,444.31 13,472,444.31 13,472,444.31 1.596 1.618 1

Portfolio TAYLAP

Run Date: 12/13/2019 - 16:04 FI (PRF_FI) 7.1.1Report Ver. 7.3.6.1

November 30, 2019


MaturityDate

CurrentRateMarket Value

Fund AIR - Airport FundInvestments by Fund Page 2

CUSIP Investment # IssuerPurchase

Date Book ValueYTM360

YTM365

Texpool

Texpool10007 1,017,822.81300019 11.67711/01/2017 1,017,822.81 1.654 1.6771,017,822.81



Portfolio TAYLAP


November 30, 2019


MaturityDate


Fund CEM - Cemetery Permanent FundInvestments by Fund Page 3



YTM365

Federal Agency Coupon Securities

FFCB Note10036 375,000.003133EJQ51 05/05/2020 1562.76011/06/2018 376,754.91 2.849 2.889374,798.36

Subtotal and Average 374,798.36 375,000.00 376,754.91 2.850 2.889 156

Treasury Coupon Securities

T Note10032 375,000.00912828J50 02/29/2020 901.37509/21/2018 374,663.25 2.705 2.743373,766.86


Texpool

Texpool10008 57,980.29300007 11.67711/01/2017 57,980.29 1.654 1.67757,980.29


TexStar

TexStar10003 56,110.7622880 11.61811/01/2017 56,110.76 1.595 1.61756,110.76


Texas Class

Texas Class10001 32,544.0670006 11.94011/01/2017 32,544.06 1.913 1.94032,544.06


Money Market

Fidelity Govt Cash Res (FDRXX)10009 0.0054941 111/01/2017 0.000.00

Subtotal and Average 0.00 0.00 0.00 0.000 0.000 0

Total Investments and Average 895,200.33 896,635.11 898,053.27 2.599 2.636 103

Portfolio TAYLAP


November 30, 2019


MaturityDate


Fund FLEET - Fleet Replacement FundInvestments by Fund Page 4



YTM365

TexStar

TexStar10030 1,359,056.9920180 11.61808/08/2018 1,359,056.99 1.595 1.6171,359,056.99



Portfolio TAYLAP


November 30, 2019


MaturityDate


Fund GEN - General FundInvestments by Fund Page 5



YTM365

Commercial Paper Disc. -Amortizing

Barclays Bank CP10045 1,000,000.0006742QY97 02/11/2020 7208/15/2019 995,740.00 2.152 2.182995,740.00

Subtotal and Average 995,740.00 1,000,000.00 995,740.00 2.153 2.183 72

Federal Agency Coupon Securities

FFCB Note10037 280,000.003133EJQ51 05/05/2020 1562.76011/06/2018 281,310.34 2.849 2.889279,849.44FHLB Note10041 1,000,000.003133XXP50 03/13/2020 1034.12503/22/2019 1,006,989.75 2.472 2.5071,004,498.46



T Note10031 400,000.00912828J50 02/29/2020 901.37509/21/2018 399,640.80 2.705 2.743398,684.65


Texpool

Texpool10004 6,438,954.87300003 11.67711/01/2017 6,438,954.87 1.654 1.6776,438,954.87


TexStar

TexStar10002 3,090,793.7634440 11.61811/01/2017 3,090,793.76 1.595 1.6173,090,793.76


Money Market

Citizens Nat'l Bank MM-Public10000 12,229.8660618 10.01011/01/2017 12,229.86 0.009 0.01012,229.86Fidelity Govt Cash Res (FDRXX)10010 0.0054942 111/01/2017 0.000.00


Principal

Cash10040 0.0054942A 101/02/2019 0.000.00



Portfolio TAYLAP


November 30, 2019


MaturityDate


Fund GENCAP - General Capital FundInvestments by Fund Page 6



YTM365

TexStar

TexStar10029 0.0020181 12.30708/08/2018 0.00 2.275 2.3060.00


Total Investments and Average 0.00 0.00 0.00 0.000 0.000 0

Portfolio TAYLAP


November 30, 2019


MaturityDate


Fund SPECREV - Special Rev-Tax Increment FundInvestments by Fund Page 7



YTM365

Texpool

Texpool10005 686,081.95300004 11.67711/01/2017 686,081.95 1.654 1.677686,081.95


Total Investments and Average 686,081.95 686,081.95 686,081.95 1.654 1.677 1

Portfolio TAYLAP


November 30, 2019


MaturityDate


Fund UTIL - Utility FundInvestments by Fund Page 8



YTM365


T Note10039 500,000.00912828G95 12/31/2019 301.62512/12/2018 499,950.00 2.709 2.747499,548.34


Texpool

Texpool10006 1,927,234.31300001 11.67711/01/2017 1,927,234.31 1.654 1.6771,927,234.31



Portfolio TAYLAP




-

City of Taylor, TexasCash Reconciliation Report

For the Period November 1, 2019 - November 30, 2019Grouped by Fund

ParValue Cash

Trans.TypeInvestment # Fund Security ID

Trans.Date Security Description

MaturityDate Interest RedemptionsPurchases

Cemetery Permanent Fund

05/05/20201003611/05/2019 InterestCEM 3133EJQ51 375,000.00 FFCB 0.4M 2.76% Mat. 05/05/2020 0.00 5,175.00 0.00 5,175.00

Subtotal 0.00 5,175.00 0.00 5,175.00

General Fund

05/05/20201003711/05/2019 InterestGEN 3133EJQ51 280,000.00 FFCB 0.3M 2.76% Mat. 05/05/2020 0.00 3,864.00 0.00 3,864.00

Subtotal 0.00 3,864.00 0.00 3,864.00

Total 0.00 9,039.00 0.00 9,039.00

Portfolio TAYLAP

Run Date: 12/13/2019 - 16:08 AC (PRF_AC) 7.2.0Report Ver. 7.3.6.1

City of Taylor, TexasInterest Earnings



-Sorted by Fund - FundNovember 1, 2019 - November 30, 2019

Yield on Average Book Value

MaturityDate

CurrentRate

EndingPar Value

AverageSecurityTypeFund Book Value

BeginningBook Value

Adjusted Interest Earnings

AccretionAmortization/

EarningsAdjusted InterestAnnualized

YieldCUSIP Investment #InterestEarned

Fund: 2019 Bond Fund

13,455,748.1010044 13,472,444.31 1.618RR2 17,888.80 0.00 17,888.801.61819BOND 13,454,555.5120190

13,472,444.31Subtotal 13,455,748.10 1.618 17,888.800.0017,888.8013,454,555.51

Fund: Airport Fund

1,016,514.9110007 1,017,822.81 1.677RRP 1,401.32 0.00 1,401.321.677AIR 1,016,421.49300019

1,017,822.81Subtotal 1,016,514.91 1.677 1,401.320.001,401.321,016,421.49

Fund: Cemetery Permanent Fund

374,779.3710036 375,000.00 2.760FAC 05/05/2020 862.50 39.28 901.782.927CEM 374,759.083133EJQ51373,568.1810032 375,000.00 1.375TRC 02/29/2020 424.97 411.05 836.022.723CEM 373,355.81912828J50

57,905.7810008 57,980.29 1.677RRP 79.83 0.00 79.831.677CEM 57,900.4630000732,495.7210001 32,544.06 1.940RR3 51.79 0.00 51.791.939CEM 32,492.277000656,041.2410003 56,110.76 1.618RR2 74.49 0.00 74.491.617CEM 56,036.2722880

896,635.11Subtotal 894,790.30 2.643 1,943.91450.331,493.58894,543.89

Fund: Fleet Replacement Fund

1,357,372.7310030 1,359,056.99 1.618RR2 1,804.56 0.00 1,804.561.617FLEET 1,357,252.4320180

1,359,056.99Subtotal 1,357,372.73 1.617 1,804.560.001,804.561,357,252.43

Fund: General Fund

279,835.2610037 280,000.00 2.760FAC 05/05/2020 644.00 29.33 673.332.928GEN 279,820.113133EJQ511,005,137.9510041 1,000,000.00 4.125FAC 03/13/2020 3,437.50 -1,323.08 2,114.422.559GEN 1,005,821.543133XXP50

398,472.7310031 400,000.00 1.375TRC 02/29/2020 453.30 438.45 891.752.723GEN 398,246.20912828J506,024,823.8310004 6,438,954.87 1.677RRP 8,298.37 0.00 8,298.371.676GEN 5,205,549.07300003

12,229.7710000 12,229.86 0.010RR4 0.10 0.00 0.100.010GEN 12,229.76606183,086,963.3710002 3,090,793.76 1.618RR2 4,103.99 0.00 4,103.991.618GEN 3,086,689.7734440

994,882.0810045 1,000,000.00ACP 02/11/2020 0.00 1,775.00 1,775.002.171GEN 993,965.0006742QY97

12,221,978.49Subtotal 11,802,344.99 1.841 17,856.96919.7016,937.2610,982,321.45

Fund: Special Rev-Tax Increment Fund

685,200.3210005 686,081.95 1.677RRP 944.60 0.00 944.601.677SPECREV 685,137.35300004

Portfolio TAYLAP

Run Date: 12/13/2019 - 16:09 IE (PRF_IE) 7.2.0Report Ver. 7.3.6.1

MaturityDate

CurrentRate

EndingPar Value

AverageSecurityTypeFund

Page 2

Book ValueBeginning

Book Value

Adjusted Interest Earnings

AccretionAmortization/

EarningsAdjusted Interest

November 1, 2019 - November 30, 2019Interest Earnings

City of Taylor, Texas

AnnualizedYieldCUSIP Investment #

InterestEarned

686,081.95Subtotal 685,200.32 1.677 944.600.00944.60685,137.35

Fund: Utility Fund

499,330.0410039 500,000.00 1.625TRC 12/31/2019 662.37 451.66 1,114.032.714UTIL 499,096.68912828G951,923,017.6310006 1,927,234.31 1.677RRP 2,651.00 0.00 2,651.001.677UTIL 1,920,849.56300001

2,427,234.31Subtotal 2,422,347.66 1.891 3,765.03451.663,313.372,419,946.24

32,081,253.97Total 31,634,319.02 1.754 45,605.181,821.6943,783.4930,810,178.36

Portfolio TAYLAP

Run Date: 12/13/2019 - 16:09 IE (PRF_IE) 7.2.0Report Ver. 7.3.6.1

City of Taylor, TexasAmortization Schedule



-November 1, 2019 - November 30, 2019Sorted By Fund - Fund

Original Premiumor Discount

Maturity Date

Current Rate

Beginning Par ValueEnding

Book ValueAmount Amortized

This PeriodAmort. DateFund

Amounts AmortizedAnd UnamortizedAs of 11/01/2019

Amt AmortizedThrough 11/30/2019

Amount UnamortizedThrough 11/30/2019

Investment #

IssuerPurchasePrincipal

Cemetery Permanent Fund

-705.7510036 375,000.002.760

05/05/2020 374,798.36 464.83-240.92

CEM 39.28 -201.64374,294.25FFCB Note

504.11

-7,207.0310032 375,000.001.375

02/29/2020 373,766.86 5,562.84-1,644.19

CEM 411.05 -1,233.14367,792.97T Note

5,973.89

-7,912.78 450.33Subtotal 748,565.22 6,027.67-1,885.11

-1,434.78742,087.22 6,478.00

General Fund

-10,650.0010045 1,000,000.0002/11/2020 995,740.00 4,615.00-6,035.00

GEN 1,775.00 -4,260.00989,350.00Barclays Bank CP

6,390.00

-526.9610037 280,000.002.760

05/05/2020 279,849.44 347.07-179.89

GEN 29.33 -150.56279,473.04FFCB Note

376.40

15,480.0010041 1,000,000.004.125

03/13/2020 1,004,498.46 -9,658.465,821.54

GEN -1,323.08 4,498.461,015,480.00FHLB Note

-10,981.54

-7,687.5010031 400,000.001.375

02/29/2020 398,684.65 5,933.70-1,753.80

GEN 438.45 -1,315.35392,312.50T Note

6,372.15

-3,384.46 919.70Subtotal 2,678,772.55 1,237.31-2,147.15

-1,227.452,676,615.54 2,157.01

Utility Fund

-5,781.2510039 500,000.001.625

12/31/2019 499,548.34 4,877.93-903.32

UTIL 451.66 -451.66494,218.75T Note

5,329.59

-5,781.25 451.66Subtotal 499,548.34 4,877.93-903.32

-451.66494,218.75 5,329.59

-17,078.49 1,821.693,926,886.11 12,142.91-4,935.58

-3,113.893,912,921.51Total 13,964.60

Portfolio TAYLAP

Run Date: 12/13/2019 - 16:10 AS (PRF_ASW) 7.2.1Report Ver. 7.3.6.1

City of Taylor, TexasProjected Cashflow Report



-Sorted by MonthlyFor the Period December 1, 2019 - June 30, 2020

InterestOriginal CostSecurity ID TotalPrincipalFundTransactionTypeInvestment # Issuer Par Value

Projected Trans. DateDecember 2019

T Note10039 912828G95 500,000.00500,000.0012/31/2019 UTIL 4,062.50Maturity 494,218.75 504,062.50

Total for December 2019 500,000.00500,000.00 4,062.50494,218.75 504,062.50

February 2020Barclays Bank CP10045 06742QY97 1,000,000.001,000,000.0002/11/2020 GEN 0.00Maturity 989,350.00 1,000,000.00T Note10031 912828J50 400,000.00400,000.0002/29/2020 GEN 2,750.00Maturity 392,312.50 402,750.00T Note10032 912828J50 375,000.00375,000.0002/29/2020 CEM 2,578.13Maturity 367,792.97 377,578.13

Total for February 2020 1,775,000.001,775,000.00 5,328.131,749,455.47 1,780,328.13

March 2020FHLB Note10041 3133XXP50 1,000,000.001,000,000.0003/13/2020 GEN 20,625.00Maturity 1,015,480.00 1,020,625.00

Total for March 2020 1,000,000.001,000,000.00 20,625.001,015,480.00 1,020,625.00

May 2020FFCB Note10036 3133EJQ51 375,000.00375,000.0005/05/2020 CEM 5,175.00Maturity 374,294.25 380,175.00FFCB Note10037 3133EJQ51 280,000.00280,000.0005/05/2020 GEN 3,864.00Maturity 279,473.04 283,864.00

Total for May 2020 655,000.00655,000.00 9,039.00653,767.29 664,039.00

3,930,000.003,930,000.00 39,054.633,912,921.51 3,969,054.63GRAND TOTALS:

Portfolio TAYLAP

Run Date: 12/13/2019 - 16:08 PC (PRF_PC) 7.2.0Report Ver. 7.3.6.1



Agenda Title: Consider Resolution R20-01, accepting land donation and match money from Taylor Parks Foundation

Council Action to be taken: Accept land donation and match money.

Department Submitted: Parks and Recreation Staff Contact: Larry Foos, Director of Parks and Recreation

1. PURPOSE/DESCRIPTION The purpose of this agenda item is to approve a resolution to accept the land donation (9 acres) and match money ($40,000) from the Taylor Park Foundation for purposes of proceeding with the Texas Parks and Wildlife grant for improvements to the Taylor Regional Park and Doak Fields. Both of these items were part of the matches for the grant application and need to be accepted in order to move forward with the TRP/Doak Street Grant Project.

2. BACKGROUND / PRIOR COUNCIL ACTIONS TAKEN The City approved the submittal of the grant application on September 28, 2017 and the application was formally submitted to the Texas Parks and Wildlife Department on October 1, 2017. On March 22, 2018, the City of Taylor was notified of the $500,000 grant award. Back on May 10, 2018, the City Council approved accepting a grant award from the Texas Parks and Wildlife Department for a non-urban outdoor recreations grant for $500,000. As part of the grant application the City had to identify matches to the grant, which included 9 acres being donated by Taylor Parks Foundation (TPF) ($285,000 estimated value) and $40,000 cash contribution from TPF.

3. STAFF ANALYSIS (How and Why) The land donation to the City is to be:

1. use to provide a public park or other recreational use by the public that will enhance the availability of recreation and leisure activities; and

2. develop and maintain the property for such public purpose.

STRATEGIC PILLAR


☒ Quality of Life


The Park Foundation has also resolved to transfer a $40,000 contribution to the City to allow City expansion and improvement of the Park. The Mayor, City Manager and Parks Board Chairman, all the TPF board members, have signed off approving the transfer of this donation. City staff recommends approving this resolution accepting the land and the donation.

4. RECOMMENDATION Approve the resolution.


6. TIMELINE May 10, 2018 City Accepted Grant January 9, 2020 accepting land and cash donation from TPF


8. ATTACHMENTS 4a. Resolution R20-01 4b. Map of the donated land

1

Resolution R20-01

RESOLUTION OF THE TAYLOR CITY COUNCIL ACCEPTING THE CONVEYANCE OF REAL PROPERTY AND CASH FUNDS FROM THE TAYLOR PARKS FOUNDATION

WHEREAS, The Directors of the City of Taylor Park Foundation (“Foundation”) have determined that the real property generally described as Tax Parcels R46808, R468053 and R494015 (the “Property”) should be transferred to the City of Taylor, Texas; WHEREAS, the City of Taylor (“City”) has requested the Property for the City to (i) use to provide a public park or other recreational use by the public that will enhance the availability of recreation and leisure activities; and (ii) develop and maintain the property for such public purpose; WHEREAS, the City of Taylor (“City”) has agreed that a survey of the property requested by the City shall be completed at City expense and the legal description accurately describing the property shall be used in the deed conveying the property from the Taylor Parks Foundation to the City; WHEREAS, the Foundation has also resolved to transfer a $43,565.33 contribution to the City to allow City expansion and improvement of the Park which shall enhance the Park and provide a public benefit to the City; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TAYLOR: 1. That the findings and recitals in the preamble of this Resolution are hereby found to be true and correct and are hereby approved and adopted. 2. That the City Council of the City of Taylor agrees to accept the conveyance of the Property and cash conveyance from the Foundation for the purpose stated. 3. The final warranty deed with an updated legal description will be executed by the President of the Foundation upon completion of a new survey of the Property by the City of Taylor. No further action will be required of either party upon passage of this Resolution.

2

PASSED, APPROVED, and ADOPTED on the 9th day of January, 2020.

CITY OF TAYLOR, TEXAS

By: ____________________________ Brandt Rydell, Mayor, City of Taylor, Texas ATTEST: ___________________________ Dianna Barker City Clerk APPROVED AS TO FORM: ___________________________ Ted W. Hejl City Attorney



Agenda Title: Consider Approving Resolution R20-02 approving the City Investment Policy and Investment Strategy

Council Action to be taken: Approve Resolution R20-02

Department Submitted: Finance Department Staff Contact: Jeffrey Wood, Director of Finance

1. PURPOSE/DESCRIPTION The purpose of Resolution R20-02 is to have the Council review and approve the City’s Investment Policy and Strategy.

2. BACKGROUND / PRIOR COUNCIL ACTIONS TAKEN Council has reviewed and approved the Investment Policy and Strategy on an annual basis, with the last approval occurring on January 10, 2019.

3. STAFF ANALYSIS (How and Why) Chapter 2256 of the Government Code requires that Municipal Governments annually review and adopt an Investment Policy and Strategy. The City’s current Investment Policy and Strategy was initially presented to City Council by our investment advisor Linda Patterson and approved by Council on January 11, 2018. It was subsequently approved without changes on January 10, 2019. At this time the only change to the investment policy being recommended is to increase the maximum maturity of commercial paper to 270 days from the current 180 days (Sec IV.A.8). Commercial paper is often issued with a maturity of 270 days and increasing our policy maximum to match in maturity will provide additional flexibility for our investment advisors. Our policy will still restrict us to investing in only the highest rated commercial paper. On recommendation of our investment advisor, staff is also recommending that the list of broker/dealers in Attachment A include the addition of the following:

• BOK Financial • FTN Financial • Great Pacific Securities

STRATEGIC PILLAR


☐ Quality of Life


• Incapital • Oppenheimer

Approval of Resolution R20-02 will satisfy the annual review and approval requirements set forth in the Government Code.

4. RECOMMENDATION Staff has reviewed the current Investment Policy and Strategy and are satisfied with the policy as is with the exception of the recommended change as noted above. Staff recommends approval of the policy as presented.


6. TIMELINE N/A


8. ATTACHMENTS 5a Resolution R20-02 5b Investment Policy and Strategy

RESOLUTION NO. R20-02

A RESOLUTION REVIEWING AND ADOPTING REVISIONS TO THE INVESTMENT POLICY REGARDING FUNDS FOR THE CITY OF TAYLOR; AND PROVIDING AN EFFECTIVE DATE.

WHEREAS, in accordance with the Public Funds Investment Act, Chapter 2256, Texas Government Code, the City Council of the City of Taylor, Texas by resolution adopted an investment policy; and

WHEREAS, Section 2256.005, Tex. Gov’t Code requires the City Council to review the investment policies and investment strategies not less than annually and to adopt a resolution stating the review has been completed and recording any changes made to either the investment policies or investment strategies.

WHEREAS, the previous Investment Policy and Strategy was last reviewed and approved by the City Council pursuant to Resolution 19-01 on January 10, 2019.

NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF

THE CITY OF TAYLOR:

SECTION 1.0 That the City of Taylor Investment Policy and Strategy attached hereto as Exhibit “A” is hereby adopted and shall govern the investment policies and investment strategies for the City.

SECTION 2.0 The Director of Finance as Chief Financial Officer of the City is hereby authorized and directed to carry out the provisions of such Investment Policy as the Investment Officer.

INTRODUCED, PASSED AND APPROVED by the City Council on the 9th day of January, 2020.

_________________________________ Brandt Rydell, Mayor

ATTEST __________________________________ Dianna Barker, City Clerk (Resolution No. R20-02)

1

http://tex.gov/

“EXHIBIT A”

INVESTMENT POLICY AND STRATEGY CITY OF TAYLOR TEXAS

January 9, 2020

I. PURPOSE

A. Purpose

This investment policy satisfies the statutory requirements of the Public Funds investment Act (Chapter 2256, Texas Government Code) and shall be reviewed and adopted by the City Council at least annually. This Policy sets forth the investment and strategy guidelines in order to achieve the City’s goals of safety, liquidity, diversification and yield, and preserve the public trust. It sets forth policy and procedures to enhance opportunities for prudent investment.

It is the policy of the City that the administration of its funds and the investment of those funds shall be handled as its highest public trust. Investments shall be made in a manner which provides the maximum security of principal through risk management and diversification while meeting the daily cash flow needs of the City and conforming to all applicable state and City statutes. The receipt of a market rate of return will be secondary to the requirements for safety and liquidity. The earnings from investment will be used in a manner that best serves the interests of the City.

B. Scope

This Investment Policy applies to all investment activities of the City and to all assets of all funds of the City of Taylor at the present time and any funds received in the future, excluding the Employee Retirement Trust and the deferred compensation plan. Any funds held in custody by the City of Taylor shall be administered in accordance with the provisions of these policies unless expressly prohibited by law. This Policy establishes guidelines for Council designated investment officers who invest City funds and establishes controls, reporting and review requirements. Bond funds (as defined by the Internal Revenue Service) shall be managed under this policy and in accordance with their governing resolution and all applicable State and Federal law.

II. INVESTMENT OBJECTIVES

A. Safety of Principal

The primary objective of all investment activity is the preservation of capital and the safety of principal in the overall portfolio. Each investment transaction shall seek to ensure first that capital losses are avoided, whether they are from securities defaults or erosion of market value.

B. Maintenance of Adequate Liquidity

The investment portfolio will remain sufficiently liquid to meet the cash flow requirements that might be reasonably anticipated. Liquidity shall be achieved by matching investment maturities with forecasted cash flow requirements, investing in securities with active secondary markets, and maintaining appropriate portfolio diversification. A reasonable liquidity buffer for unanticipated expenses will be maintained.

C. Diversification

The policy of the City of Taylor will be to diversify its portfolio. This will be done to spread the risk of loss resulting from any concentration of assets in a specific maturity, a specific issuer or a specific market sector of investments. Investments of the City shall always be selected for stability of income and reasonable liquidity through active secondary markets.

D. Yield

Consistent with federal and state law, it will be the objective of the Investment Officer(s) to earn a reasonable market yield within the constraints of safety and liquidity. Benchmarks of the six-month and one-year Treasury Bills are established to measure risk and yield. The one-year Treasury Bill benchmark matches the maximum dollar weighted average of the portfolio which is set at one year.

E. Maturity

Portfolio maturities will be staggered, if market conditions are favorable, in a way to achieve the best available yield and interest while providing the necessary liquidity to meet the City’s cash needs. The maximum allowable stated final maturity of any individual investment owned by the City will be three years and the maximum dollar weighted average maturity will be one year.

1. Sale of Securities before Maturity

The City Investment Officer(s) may sell securities before maturity if:

a. market conditions present an opportunity for the City to benefit from sale; b. funds are urgently needed to meet unforeseen expenses, even if there is a loss of interest and/or

principal due to the sale; c. a security has lost its minimum required credit rating as an authorized investment.

[Sec. 2256.02], or d. a brokered certificate of deposit security loses it FDIC insurance.

F. Quality and Capability of Investment Management

It is the City’s policy to provide the training required by the Public Funds Investment Act, Sec. 2256.008 for the Investment Officer(s) through courses and seminars offered by professional organizations and associations in order to insure the quality and capability of the City’s Investment Officer(s) in making investment decisions. The Council will approve the authorized training sources. The City may contract with a non-discretionary, SEC registered investment adviser to assist in management of the portfolio(s) and act as an Investment Officer of the City.

III. INVESTMENT STRATEGY

A. General Strategies

In conjunction with the annual policy review, the City Council shall review the investment strategy for each of the City's fund types. The investment strategy must describe the investment objectives for each fund type according to the following priorities:

1. investment suitability, 2. preservation and safety of principal, 3. liquidity, 4. marketability prior to maturity of each investment, 5. diversification, and 6. yield

In order to minimize risk of loss due to interest rate fluctuations, investment maturities will not exceed the anticipated cash flow requirements of the funds except recognized long-term or reserve funds..

The City may commingle the funds from various portfolios for investment purposes. If commingled the unique needs of all the funds will be considered and met. The total portfolio shall have a maximum weighted average maturity of one year and a maximum maturity of three years.

B. Investment Strategies by Fund Type

Investment strategies by general fund-type follow. Sub-portfolios are created which reflect these fund types.

1. General Operating Funds

General operating funds are controlled by monthly liability needs and require short-term liquidity to meet upcoming liabilities. Diversified investment maturities shall match anticipated monthly cash flow based on the anticipated needs of the City. Short-term investment pools, money market mutual funds or bank deposits shall provide daily liquidity and may be utilized as a competitive yield alternative to fixed maturity investments. A small liquidity buffer can be used to meet unanticipated needs. Marketable securities with active and efficient secondary markets and high credit quality are used in the event of an unanticipated cash requirement.

The dollar weighted average days to maturity for the operating fund portfolio shall equal to or less than one year and the maximum allowable maturity shall be three years. The Investment Officers will monitor and manage the average days to maturity.

2. Bond Proceeds

Bond proceeds used for construction programs have reasonably predictable draw down schedules, therefore investment maturities shall generally follow anticipated cash flow requirements. Because of the potential for variance from the anticipated draw down schedule and actual expenditures most investment securities shall have active and efficient secondary markets. Investment pools and money market mutual funds shall provide readily available funds generally equal to one month's anticipated cash flow needs or as a competitive yield alternative for short term fixed maturity investments. A singular 'flex' repurchase agreement may be utilized with disbursements allowed as necessary to satisfy any expenditure request.

Market conditions and the arbitrage regulations may influence choices for investments. Generally the City will attempt to meet or exceed the applicable arbitrage yield for the bond issue. If the arbitrage yield cannot be exceeded, then concurrent market conditions will determine the investments. At no time shall the anticipated expenditure schedule be exceeded in an attempt to bolster yield.

3. Repair and Replacement Funds

The investment maturity of repair and replacement funds shall generally be limited to the anticipated cash flow requirement of the budgeted project schedule. Market conditions and the anticipated spending schedule shall determine the investment strategy. Investment securities shall be diversified and sufficiently liquid to cover the unpredictability of emergency repairs.

4. Debt Service Funds

Debt service funds shall be invested to ensure adequate funding for each consecutive debt service payment. The Investment Officer shall invest in such a manner as not to exceed an "un-funded" debt service date. The predictability of each payment reduces guides the investment.

5. Bond Reserve Funds

Bond reserve funds have no anticipated expenditures. The funds are deposited to provide annual debt service payment protection to the City's bondholders. The funds are "returned" to the City at the final debt service payment. Maturities shall generally not exceed the call provisions of the bond issue to reduce the investment's market risk if the City calls the bonds with a need for the reserve fund to be liquidated. No investment maturity shall exceed the final maturity of the bond issue.

Bond resolution constraints and insurance company restrictions create issue-specific considerations in addition to the Investment Policy. Specific maturity and average life limitations will guide investments.

6. Operating Reserve Funds

The operating reserve funds are essentially City savings. Reductions are generally not anticipated. Therefore, the predictability of the cash requirements of other City funds will govern the appropriate maturity mix. Market conditions, City financial condition and risk/return analysis may adjust the strategy.

7. Fiduciary Funds

Fiduciary Funds are used to report assets held in a trustee or agency capacity for others. The funds principal therefore cannot be used to support the City's programs. Since the purpose of these funds is for investment only, market conditions and risk/return analysis may adjust the strategy to the maximum maturity of ten years.

IV. AUTHORIZED INVESTMENTS

A. Authorized Investments City funds, governed by this Policy, shall be invested only in investments authorized by this Policy. Investments described below are authorized and further described by the Public Funds Investment Act (Chapter 2256, Texas Government Code). All securities shall be purchased on a competitive basis.

1. Obligations of the United States, its agencies and instrumentalities, excluding all mortgage backed

securities with a stated final maturity not to exceed three years.

2. Other obligations, the principal and interest on which are unconditionally guaranteed or insured by, or backed by the full faith and credit of, the State of Texas or the United States or their respective agencies and instrumentalities.

3. Obligations of any US states, agencies, counties, cities, and other political subdivisions of any state

having been rated not less than "A" or equivalent by a nationally recognized investment rating firm and a maximum stated maturity of three years. .

4. Fully collateralized repurchase agreements having a defined termination date, placed through a

primary government securities dealer, as defined by the Federal Reserve, or a bank domiciled in Texas, and secured in accordance with this Policy, The term includes direct security repurchase agreements and reverse repurchase agreements under a master repurchase agreement.

5. Fully insured or collateralized depository certificates of deposit issued by State and national banks

domiciled in Texas and collateralized in accordance with this Policy and governed.

6. AAA-rated, SEC registered money market mutual funds in compliance with SEC Rule 2a-7 which strive to maintain a $1 stable net asset value.

7. Local government investment pools which strive to maintain a $1 net asset value as further defined in

Section 2256.016 of the Texas Government Code.

8. A1/P1 or equivalent rated commercial paper with a stated maturity of 270 days or fewer from the date of purchase

9. State and local government debt from any US state, rated A or better by a nationally recognized rating

agency with a maximum maturity of three years to stated maturity.

10. FDIC insured brokered certificates of deposit securities from a bank in any US state, delivered versus payment to the City’s safekeeping agent, not to exceed one year to maturity. Before purchase, the Investment Officer or Adviser must verify the FDIC status of the bank on www.fdic.gov to assure that the bank is FDIC insured.

11. Fully insured or collateralized Interest bearing depository accounts in any bank doing business in Texas.

V. INTERNAL CONTROLS

The City shall seek to control the risk of loss due to the failure of a security issuer or grantor. Such risk shall be controlled by investing only in the safest types of securities as defined in the Policy; by qualifying the broker, dealer and financial institution with whom the City will transact, by collateralization as required by law; and through portfolio diversification by maturity and type.

A. Delivery versus Payment (DVP)

The purchase of all securities shall be executed "delivery versus payment" (DVP) through the City's depository or safekeeping agent. By so doing, City funds are not released until the City has received, through the safekeeping agent, the securities purchased. To perfect DVP, the city's depository or safekeeping agent as a broker/dealer.

http://www.fdic.gov/

B. Loss of Required Credit Rating

The Investment Officer or Investment Adviser shall monitor, on no less than a weekly basis, the credit rating on all authorized investments in the portfolio requiring ratings, based upon independent information from a nationally recognized rating agency. If any security falls below the minimum rating required by Policy, the Investment Officer or Adviser shall notify the City Manager of the loss of rating, conditions affecting the rating and possible loss of principal with liquidation options available, within a reasonable time after the loss of the required rating. Liquidation shall be made on a prudent basis.

C. Monitoring FDIC Insurance

The Investment Officer or Investment Adviser shall monitor, on no less than a weekly basis, the status and ownership of all banks issuing brokered CDs owned by the City based upon information from the FDIC. If any bank has been acquired or merged with another bank in which brokered CDs are owned, the Investment Officer or Adviser shall immediately liquidate any brokered CD which places the City above the FDIC insurance level.

D. Diversification by Investment Type

The City’s Portfolio shall be diversified to eliminate the risk of loss resulting from concentration of assets in a specific maturity, a specific issuer or a specific class of investments. Investments of the City shall always be selected that provide for stability of income and reasonable liquidity. Bond proceeds may be invested in a single flex repurchase agreement or SLUG if the Investment Officer determines that such an investment is reasonable or is necessary to comply with Federal arbitrage restrictions .

E. Diversification by Investment Maturity

In order to minimize risk of loss due to interest rate fluctuations, investment maturities will not exceed the anticipated cash flow requirements of the funds. Portfolios will be laddered to address known monthly liabilities.

F. Ensuring Liquidity

Liquidity shall be achieved by anticipating cash flow requirements, by investing in securities with active secondary markets and by investing in eligible money market mutual funds, local government investment pools and interest bearing bank accounts. A security may be liquidated to meet unanticipated cash requirements, to re-deploy cash into other investments expected to outperform current holdings, or otherwise to adjust the portfolio.

VI. COLLATERALIZATION

Consistent with the requirements of State law, the City requires all time and demand deposits to be i Texas banks and to be federally insured or collateralized with eligible securities. Financial institutions serving as City Depositories will be required to sign a Depository Agreement with the City and the custodian of pledged securities. The Agreement will be executed in compliance with FIRREA. The portion of the Agreement shall define the City's rights to the collateral in the event of default, bankruptcy, or regulatory closing and shall establish a perfected security interest in compliance with the FIRREA regulations:

1. Agreement must be in writing; 2. Agreement has to be executed by the Depository and the City contemporaneously with the

acquisition of the asset; 3. Agreement must be approved by resolution of the Bank Board of Directors or the bank loan

committee and a copy of the meeting minutes must be delivered to the City; 4. Agreement must be part of the Depository's "official record" continuously since its execution.

Repurchase agreements must also be secured in accordance with State law. Each counter party to a repurchase transaction is required to sign a copy of the Public Securities Association Master Repurchase Agreement as approve by the City. An executed copy of this Agreement must be on file before the City will enter into any transactions with a counter party. All Master Repurchase Agreements must be approved by the Administrative Policy Committee.

All securities pledged to the City for these deposits shall be held by an independent third party institution outside the holding company of the pledging bank. In order to anticipate market changes and provide a level of additional security for all funds, the market value of the collateral will be maintained at 102% of total principal and accrued interest. The depository will be responsible for monitoring and maintaining the collateral and margins daily. The custodian or pledging bank will provide monthly reports to the City detailing the collateral and including current market values.

A. Allowable Collateral

Acceptable collateral for deposits and repurchase agreements shall include only:

1. obligations of the U.S. Government, its agencies and instrumentalities, including mortgage backed securities and CMO passing the bank test,

2. US state and local obligations rated A or better, and 3. letters of credit from FHLB Banks (for time and demand deposits only).

Preference will be given to pledged securities.

B. Collateral Levels

1. Time and Demand Deposits

The market value of the principal portion of collateral pledged for time and demand deposits must, at all times, be equal to or greater than 102% of the total deposit , less the applicable level of FDIC insurance.

2. Repurchase Agreements

The market value of the principal portion of collateral owned under the repurchase agreement must, at all times, be equal to or greater than 102% of the total outstanding repurchase agreement amount.

C. Monitoring Collateral Adequacy


The City shall require monthly reports with market values of pledged securities from all financial institutions/custodians holding City time and demand deposits. . The Investment Officers will monitor adequacy of collateralization levels to verify market values and total collateral positions.


Daily monitoring by the provider and Investment Officers of market values of all underlying securities purchased for City repurchase transactions is required.

D. Additional Collateral and Securities


If the collateral pledged falls below the total value of the deposit less FDIC insurance, the institution will take action or will be notified by the Investment Officers and be required to pledge additional securities no later than the end of the next succeeding business day.


If the value of the securities underlying a repurchase agreement falls below the margin maintenance levels specified above, the provider will immediately provide additional securities.

E. Safekeeping of City Owned Securities

1. Safekeeping Agreement

The City shall contract with its depository or another bank for the safekeeping of securities owned by the City .

2. Safekeeping of Time and Demand Deposit Collateral

All collateral securing time and demand deposits shall be held by a third party banking institution acceptable to the City.

3. Safekeeping of Repurchase Agreement Securities

The securities purchased under repurchase agreements must be delivered to a third party custodian approved by the City.

VII. INVESTMENT ADVISORS AND BROKER/DEALERS

Investment selection for all funds shall be based on legality, appropriateness, liquidity, and risk/return considerations. All City investment portfolios shall be pro-actively managed to enhance interest income.

Non-discretionary Investment Advisors shall adhere to the spirit, philosophy and specific term of this Policy and shall invest within the same "Standard of Care." Investment broker/dealers shall adhere to the spirit, philosophy and specific term of this Policy and shall avoid recommending or suggesting transactions outside that "Standard of Care."

Selection of brokers/dealers must be registered with the Texas State Securities Commission, the Securities Exchange Commission, and the Financial Industry Regulatory Association (FINRA) or their successors.

Selection of Investment Advisors and broker/dealers will be performed by the Investment Officer. The Investment Officer will establish criteria to evaluate Investment Advisors and broker/dealers, including:

1. Adherence to the City's policies and strategies; 2. Investment performance and transaction pricing within accepted risk constraints; 3. Responsiveness to the City's request for services, information and open

communication;

4. Understanding of the inherent fiduciary responsibility of investing public funds; 5. Similarity in philosophy and strategy with the City's objectives

The City Council will adopt the list of authorized broker/dealers proposed by the Investment Officer at least annually. The list is attached as Attachment A to the Investment Policy.

Broker/dealers shall provide timely transaction confirmations and monthly portfolio reports. Investment Advisers shall provide complete monthly and quarterly reports. Both will receive a copy of the City Investment Policy whenever material changes are made.

Local government pools in which the City participates shall be presented a written copy of this Investment Policy. The pool shall execute a written instrument substantially to the effect that the pool has received and reviewed this Investment Policy, and acknowledged that the pool has implemented reasonable procedures and controls in an effort to preclude imprudent investment activities with the City.

VIII. INVESTMENT OFFICERS RESPONSIBILITY AND CONTROLS

A. Authority to Invest

The Director of Finance shall be designated by City Council resolution as the "Investment Officer" of the City. The Investment Officer is authorized to create investment accounts, deposit, withdraw , invest, transfer, execute documentation, and otherwise invest City funds according to this Policy. The Investment Adviser may invest through the non-discretionary Investment Adviser. In his/her absence, the Accountant, Assistant City Manager and/or City Manager may serve as Investment Officer in his place and are subject to the same training requirements and must adhere to the policies set forth in this Policy.

The Director of Finance as Investment Officer shall attend at least one training session, within twelve months of assuming these duties, that addresses investment controls, security risks, strategy risk, market risks, and compliance with the Public Funds Investment Act.

B. Investment Officer Required Training

All designated Investment Officers shall:

1. Attend ten (10) hours of training within 12 months after designation as Investment Officer from an

independent source approved by the City Council. Instruction will include the Investment Officer’s legal responsibilities; and

2. Attend eight (8) hours of investment training session not less than once in a two fiscal year period

relating to investment responsibilities from an independent source approved by the City Council.

C. Prudent Investment Management

The designated Investment Officer(s) shall perform their duties in accordance with the adopted Investment Policy and internal procedures. The Investment Officer acting in good faith and in accordance with these policies and procedures shall be relieved of personal liability.

D. Standard of Care

The standard of care shall be the "prudent person rule" and shall be applied in the context of managing the overall portfolio within the applicable City and legal constraints. The Prudent Person Rule states:

"Investments shall be made with judgment and care, under circumstances then prevailing, that a person of prudence, discretion and intelligence would exercise in the management of the person's own affairs, not for speculation, but for investment, considering the probable safety of capital and the probable income to be derived."

E. Liability of City Investment Officer

The City Investment Officer is not responsible for any loss of City funds through the failure or negligence of a depository. Sec. 113.005 Local Government Code does not release the Investment Officer from responsibility for a loss resulting from the official misconduct or negligence of the Investment Officer, including misappropriation of funds, or from responsibility for funds until a depository is selected and the funds are deposited.

F. Personnel Authorized to Transact Investment Transactions

All investment transactions and directions concerning collateral levels and substitutions shall be made by the designated Investment Officer(s) and documented fully. Complete monthly reports shall be provided the City Manager and City Council reporting all transactions.

G. Standards of Ethics

The designated Investment Officer shall adhere to City's Code of Conduct. Additionally, the Investment Officer shall file with the Texas Ethics Commission and the City Council a statement disclosing any personal business relationship as defined in the Public Funds Investment Act (2256.005(i)) with any entity seeking to sell investments to the City with which relationships exist within the second degree by affinity or consanguinity to the Investment Officer.

H. Establishment of Internal Controls

The Director of Finance will oversee the maintenance of a system of internal controls over the investment activities of the city in accordance with this Policy.

IX. REPORTING

A. Monthly and Quarterly Reports

Investment performance will be monitored and evaluated by the Investment Officer(s). The Investment Officer(s) will provide monthly and quarterly comprehensive reports in accordance with the Public Funds Investment Act. The Investment Officer(s) shall sign each quarterly report with a statement of compliance. At a minimum the investment reports shall:

1. Describe in detail all the investment positions of the City, 2. State the reporting period beginning market value; additions or changes to the market value

during the period and ending market value for the period of each portfolio or sub-portfolio, 3. State the maturity date of each investment security, 4. State the fund for which each investment security was purchased, and 5. Detail earnings for the period and summarize allocations.

Market prices will be obtained from independent prices.

B. Annual Report and Audit

The City, in conjunction with its annual financial audit, shall perform a compliance audit of management controls on investments and adherence to the City's Investment Policy and strategies.

X. REVIEW AND AMENDMENT

The City of Taylor City Council shall review its investments policy and investment strategies on no less than an annual basis. It shall be the duty of the Investment Officer to notify the City Council of any significant changes proposed in investment methods or procedures prior to their implementation. The resolution adopting the Policy and Strategies of the City shall note all changes made to the Policy and Strategies.

ATTACHMENT A

APPROVED BROKER/DEALER LIST

CITY OF TAYLOR

January 9, 2020

The following firms are in compliance with the City's Investment Policy requirements and are in good standing with the Securities and Exchange Commission and State of Texas.

Bank of America/Merrill Lynch BOK Financial Cantor Fitzgerald Falcon Square FTN Financial Great Pacific Securities Incapital Int’l F.C. Stone Morgan Stanley Mizuho Securities Mutual Securities Oppenheimer Piper Jaffray Raymond James RBC Capital Markets Stifel Nicolaus Vining Sparks Wells Fargo Williams Capital Group

These brokers meet City investment policy requirements and have been provided a copy of the City’s investment policy which is re-sent to each broker/dealer whenever material changes are made to the policy.



Agenda Title: Taylor Public Library Copyright Compliance Policy

Council Action to be taken: Approve, Deny or Table

Department Submitted: Library Staff Contact: Karen Ellis, Library Director

1. PURPOSE/DESCRIPTION It is proposed that the Taylor Public Library’s new Copyright Compliance Policy be approved.

2. BACKGROUND / PRIOR COUNCIL ACTIONS TAKEN A recent library grant application asked whether the library had a policy on library confidentiality and copyright compliance. Taylor City Council approved the Library’s Confidentiality Policy at the November 14, 2019 City Council Meeting. Public Library does not currently have a policy to address copyright compliance.

3. STAFF ANALYSIS (How and Why) While the Taylor Public Library was still able to participate in grant mentioned above, staff is concerned that lack of this policy could become a barrier in the future.

4. RECOMMENDATION The Library Advisory Board met and made recommendations concerning a Library Copyright Policy and approved it at their November 12, 2019 meeting. The Library Advisory Board and library staff recommend approval of this new policy.


6. TIMELINE Many grants from the Texas State Library, Texas Library Association and other library related funding sources are open for applications in December through March.

STRATEGIC PILLAR


☒ Quality of Life



8. ATTACHMENTS 6a. Proposed Library Copyright Compliance Policy

Copyright Compliance Policy Page 1

Taylor Public Library

Approved by Library Board: Nov.12, 2019 Approved by City Council:

Copyright Compliance Policy

Revised: Page 1 of 1

Principles and Objectives The mission of the Taylor Public Library is to promote a lifelong love of reading and to provide educational, informational, and recreational resources to patrons of all ages, cultural and economic backgrounds. (Approved by the Library Board, 2-18-97) Purpose The Taylor Public Library complies with federal copyright law (Title 17, U.S. Code). It is the intent of this law to protect the rights of copyright owners from unauthorized reproduction of their works. Copyrighted materials may include, but are not limited to, all printed matter, audio recordings, video recordings, computer software, databases and digital files that are owned by the library or downloaded from the Internet. Library Responsibilities The Taylor Public Library recognizes the rights of the holders of the copyright for materials and will not knowingly allow violation of the law either by staff or by the public.

1. The Library provides a coin-operated photocopy machine and a public computer printer for the convenience and lawful use of library patrons.

2. The Library will post public notices on or near these devices to remind library patrons about copyright law and its restrictions.

User Responsibility Any use of computer printing, photocopying or any reproductions that infringes use of copyrighted work is subject to civil remedies and criminal penalties provided by Federal Law.

1. Library patrons are responsible for their own compliance to federal copyright law and familiarity with fair use of copyrighted materials.

2. Fair use permits an individual to use a copyrighted work without the copyright owner’s permission for purposes such as criticism, comment, news reporting, teaching, scholarship, or research.



Agenda Title: Approve Resolution for a Contract Amendment with ICMA for Roth Amendment Adoption Package.

Council Action to be taken: Approve Contract Amendment

Department Submitted: Human Resources Staff Contact: Kim Peterson, Director, Human Resources & Civil Service

1. PURPOSE/DESCRIPTION The purpose of this agenda item is to request approval for an additional deferred compensation personal savings option for City employees.

2. BACKGROUND / PRIOR COUNCIL ACTIONS TAKEN ICMA has been offering deferred compensation retirement plans for many years as one of the optional benefits available to employees.

3. STAFF ANALYSIS (How and Why) A 457 plan is a type of qualified tax advantaged deferred-compensation retirement plan that is available to employers to provide a savings option for employees.. The Roth 457 plan allows employees to contribute to their 457 account on an after-tax basis and pay no taxes on qualifying distributions when the money is withdrawn. For some employees, this could prove to be a better option than contributing on a pre-tax basis, where deposits are subject to taxes when the money is withdrawn. Any investment in a 457 Plan is at the employee’s choice at no cost to the City.

4. RECOMMENDATION It is recommended that Council approve this plan amendment.


STRATEGIC PILLAR


☒ Quality of Life


6. TIMELINE N/A


8. ATTACHMENTS 7a. Resolution R20-03 7b. ICMA Q&A

RESOLUTION R20-03 Plan Number: 307325 City of Taylor, Texas (“Employer”) WHEREAS, the Employer has employees rendering valuable services; and WHEREAS, the Employer has established a deferred compensation plan for such employees that serves the interest of the Employer by enabling it to provide reasonable retirement security for its employees, by providing increased flexibility in its personnel management system, and by assisting in the attraction and retention of competent personnel; and WHEREAS, the Employer has determined that the continuance of the deferred compensation plan will serve these objectives; and NOW THEREFORE BE IT RESOLVED that the Employer hereby amends and restates the deferred compensation plan (the “Plan”) in the form of the ICMA Retirement Corporation 457 Governmental Deferred Compensation Plan & Trust. BE IT FURTHER RESOLVED that the assets of the Plan shall be held in trust, with the Employer serving as trustee (“Trustee”), for the exclusive benefit of Plan participants and their beneficiaries, and the assets shall not be diverted to any other purpose. The Trustee’s beneficial ownership of Plan assets held in Vantage Trust shall be held for the further exclusive benefit of the Plan participants and their beneficiaries; BE IT FURTHER RESOLVED that the employer hereby agrees to serve as Trustee under the Plan. PASSED and approved by the City Council of the City of Taylor, Texas this 9th day of January, 2020.

__________________________________ Brandt Rydell, Mayor

I, Dianna Barker, Clerk of the City of Taylor, do hereby certify that the foregoing resolution was duly passed and adopted in the City Council meeting of the City of Taylor of the at a regular meeting thereof assembled this day of January 9, 2020. _____________________________________ Dianna Barker, City Clerk (Seal) Clerk of the City of Taylor

Return executed Resolution to ICMA-RC by Fax OR Mail to: 202-962-4601 ICMA-RC ATTN: NBS Analyst ATTN: NBS Analyst 777 North Capitol Street, NE Washington, DC 20002-4240



Agenda Title: Consider authorizing the City Manager to accept a land donation from Valero

Council Action to be taken: Authorize the City Manager to sign for and fully execute a

land donation from Valero Department Submitted: City Management Staff Contact: Jeff Jenkins, Deputy City Manager

1. PURPOSE/DESCRIPTION The purpose of this agenda item is to authorize the City Manager to sign a gift deed for 6 acres of land, which is being donated to the City of Taylor for a future fire station and related purposes.

2. BACKGROUND / PRIOR COUNCIL ACTIONS TAKEN Back in October 2017, the City of Taylor entered into an economic development agreement with V-Tex Logistics LLC, also known as Valero. Valero at the time desired to construct a fuels distribution terminal off of Chandler Road west of FM 366 and the City found it advantageous to enter into this agreement in order to set terms and conditions for the construction of this facility. One of the terms of the agreement was that Valero would donate six contiguous acres, off Chandler Road, for construction and operation of a future City fire station and related purposes. By approving this item, this will allow the City Manager to sign for the donation and execute it. Valero has sent gift deed documents ready to be signed and fully executed.

3. STAFF ANALYSIS (How and Why) City staff agrees with acceptance of the land donation as this will provide one option for the location of a future fire station. The deed has a restriction the land can only be used for a future fire station. The City did not provide a time frame to Valero when a station would be built there.

STRATEGIC PILLAR


☒ Quality of Life


4. RECOMMENDATION Authorize the City Manager to sign for and fully execute the acceptance of this land donation from Valero.


6. TIMELINE October 12, 2017 Economic Development Agreement Approved

7. OTHER OPTIONS (In order of preference) Do not accept the land donation as part of the economic development agreement.

8. ATTACHMENTS 8a. Letter December 20, 2019 Regarding Gift Deed Transmittal from Valero 8b. Letter April 5, 2018 Consenting to transfer land by December 31, 2019 8c. Exhibit A – Gift Deed with map of the 6 acres to be gifted 8d. Copy of Economic Development Agreement



Agenda Title: Introduce Ordinance 2020-01, designating additional staff to accept candidate applications in the absence of the City Clerk

Council Action to be taken: Introduce Ordinance

Department Submitted: City Management Staff Contact: Dianna Barker, City Clerk

1. PURPOSE/DESCRIPTION The purpose of this item is to allow additional staff members to accept candidate applications in the absence of the City Clerk.

2. BACKGROUND / PRIOR COUNCIL ACTIONS TAKEN Election Code 143.006 states an application for a place on the ballot must be filed with the City Clerk; however, by ordinance, a home-rule city may designate another authority to receive candidate applications in the absence of the City Clerk.

3. STAFF ANALYSIS (How and Why) The Texas Municipal Clerks Association (TMCA) holds an annual Election Law Seminar the end of January each year. In order for me, as the City Clerk, to maintain my Texas Registered Municipal Clerk certification, two Election Law seminars must be attended every five years. The seminar this January includes the Graduate/Re-certification banquet. I have completed and will receive my 3rd re-certification at this banquet. The period for filing an application for a place on the May ballot is January 15th through February 14, 2020. I will be out of the office for three days during this time attending the seminar. This ordinance will allow the City Clerk to appoint additional staff members to accept an application if one should be filed during my absence.

4. RECOMMENDATION Introduce ordinance.

STRATEGIC PILLAR


☒ Quality of Life



6. TIMELINE The ordinance must be adopted at the January 23, 2020 council meeting to be effective while the City Clerk attends the seminar.

7. OTHER OPTIONS (In order of preference) Do not adopt the ordinance.

8. ATTACHMENTS 9a. Draft Ordinance 2020-01

1 (Ordinance 2020-01)

ORDINANCE NO. 2020-01

AN ORDINANCE DESIGNATING THE CITY CLERK AS THE AUTHORITY WITH WHOM AN APPLICATION FOR A PLACE ON THE BALLOT MUST BE FILED; AUTHORIZING THE DESIGNATION OF A PERSON WITH THE AUTHORITY OF THE CITY CLERK TO RECEIVE THE APPLICATION WHEN THE CITY CLERK WILL NOT BE AVAILABLE TO RECEIVE THE FILING; PROVIDING AN EFFECTIVE DATE; PROVIDING A REPEALER CLAUSE; AND PROVIDING A SAVINGS CLAUSE.

WHEREAS, Whereas, the Texas Election Code states that an application for a place on the ballot must be filed with the City Secretary unless otherwise provided by a home rule city charter or by an ordinance adopted under charter authorization; and

WHEREAS, Whereas, the City does not have a City officer designated as city secretary, but has an officer designated as City Clerk who functions in the capacity as a city secretary; and

WHEREAS, the City Council desires to designate the City

Clerk by this Ordinance, allowed under the Election Code and the City Charter, as the authority with whom an application for a place on the ballot must be filed; and

WHEREAS, the City Council further desires that with prior

consent of the City Manager, the City Clerk can authorize a person with authority of the City Clerk, to receive on behalf of the City, an application for a place on the ballot when and only when the City Clerk will not be available to receive a ballot application.

NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE

CITY OF TAYLOR, TEXAS, that: SECTION 1. All of the facts recited in the preamble to

this Ordinance are hereby found by the City Council to be true and correct and are incorporated by reference herein and expressly made a part hereof, as if copied herein verbatim.

SECTION 2. The City Clerk is designated the officer

authorized by this Ordinance and under the Texas Election Code to receive an application for a place on the ballot.


SECTION 3. In the event the City Clerk will not be available to receive an application for a place on the ballot, the City Clerk may, with prior consent of the City Manager, designate a person with authority of the City Clerk to receive an application for a place on the ballot.

SECTION 4. The designation of a person to receive an application for a place on the ballot in the event of the City Clerk’s unavailability to receive the application shall be limited to the date and time approved by the City Manager which designated person and the date and time for such authorization shall be noted in the office of the City Manager and in the office of the City Clerk.

Section 5. This Ordinance shall take effect immediately from and after its passage. Section 6. All provisions of any Ordinance of the City of Taylor, Texas, in conflict with the provisions of this Ordinance shall be, and the same are hereby repealed, and all other provisions not in conflict with the provisions of this Ordinance shall remain in full force and effect. Section 7. If any article, paragraph, or part of a paragraph of this Ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction, the same shall not invalidate or impair the validity, force or effect of any other article, paragraph or part of a paragraph of this Ordinance which shall remain in full force and effect.

In accordance with Article VIII, Section 1 of the City Charter, Ordinance No. 2020-01 was introduced before the Taylor City Council on the 9th day of January, 2020.

PASSED, APPROVED, and ADOPTED on this _____ day of ________________, 2020.

Brandt Rydell, Mayor


ATTEST: Dianna Barker, City Clerk APPROVED AS TO FORM: Ted W. Hejl, City Attorney

CERTIFICATE

THE STATE OF TEXAS COUNTY OF WILLIAMSON

I, Diana Barker, being the current City Clerk of the City

of Taylor, Texas, do hereby certify that the attached is a true and correct copy of Ordinance No. 2020-01, passed and approved by the City Council of the City of Taylor, Texas, on the ____ day of ______________, 2020, and such Ordinance was duly introduced, passed, approved and adopted at meetings open to the public and notices of the meetings, giving the dates, places, and subject matter thereof, were posted as prescribed by Government Code Section 551.043.

Witness my hand and seal of office on this ____ day of

______________, 2020. ______________________________ Diana Barker City Clerk



Agenda Title: Receive report on economic forecasting and current economic trends for CAPCOG Region and City of Taylor.

Council Action to be taken: Receive presentation.

Department Submitted: City Management Staff Contact: Jeff Jenkins, Deputy City Manager

1. PURPOSE/DESCRIPTION This presentation will provide an overview and update on current economic conditions and trends in Taylor and the surrounding metro area.

2. BACKGROUND / PRIOR COUNCIL ACTIONS TAKEN The City of Taylor is a member of CAPCOG (Capital Area Council of Governments). CAPCOG was formed in 1970 and the organization serves as an advocate, planner and coordinator on a host of important regional issues in the 10-county Austin metropolitan area.

CAPCOG has a Community and Economic Development Division which supports broad-based, efficient, and sustainable economic growth in the area.

CAPCOG monitors and conducts in-depth analysis on economic trends and conditions. Rachel Steele is the community and Economic Development Manager for CAPCOG. She will be presenting the latest information regarding the current economic trends and forecasting for the CAPCOG area and the City of Taylor.

3. STAFF ANALYSIS (How and Why) This report will provide updated information on current economic trends and conditions. Overall this report will allow us to be better informed on current economic issues that affect the City of Taylor.

4. RECOMMENDATION Receive report

STRATEGIC PILLAR


☐ Quality of Life


5. FUNDING SOURCE

N/A

6. TIMELINE N/A


8. ATTACHMENTS 10a. Taylor Economic Power Point presentation

CAPITAL AREA COUNCIL OF GOVERNMENTS

CITY OF TAYLORECONOMIC UPDATE

January 9, 2020

Growth and its 8-10-20 Year Benchmarks..

Capital Area Council of Governments 2

0.0%

20.0%

40.0%

60.0%

80.0%

100.0%

2010 - 2018 2015 - 2025 2020 - 2040

Taylor, TX

Williamson County

Austin RR MSA

CAPCOG

Texas

A Region in a State of Growth

Capital Area Council of Governments 3Source: TX Demographic Center

58.9%

61.5%

99.2%

37.5%

0.8%

5.0%

117.1%

10.6%

27.7%

18.8%

9.7%

30.2%

0.0% 20.0% 40.0% 60.0% 80.0% 100.0% 120.0% 140.0%

CAPCOG Region

Austin - Round Rock MSA

Williamson

Travis

Llano

Lee

Hays

Fayette

Caldwell

Burnet

Blanco

Bastrop

Population Growth Rate, Total Population 2020 - 2040

What Will Growth Look Like(2020-2040)


28.5

%

8.9% 20

.7%

24.3

%

17.5

%

100.

3%

4.3% 13

.5%

22.9

%

86.8

%

46.2

%

23.5

%

-4.1%

6.0%

32.6

%

-13.2%

172.

0%

-0.4%-22.0%

111.

9% 141.

9%

108.

6%

207.

1%

195.

2%

96.0

% 124.

5%

79.1

%

483.2%

74.8

%

47.6

%

210.

4%

342.

5%

249.

8%

30.2

%

9.7% 18

.8%

27.7

%

10.6

%

117.

1%

5.0%

0.8%

37.5

%

99.2

%

58.9

%

-50.0%

0.0%

50.0%

100.0%

150.0%

200.0%

250.0%

300.0%

350.0%

400.0%

450.0%

500.0%

Bastrop Blanco Burnet Caldwell Fayette Hays Lee Llano Travis Williamson CAPCOGRegion

0 - 59

60 - 84

85+

Total

Source: TX Demographic Center

Growth By Age Cohort


Where are all these people coming from?Texas Sources:

County Inbound

Travis 19,122

Harris (Houston) 1,337

Bell (Temple) 1,214

Bexar (S.A.) 982

Hays 595

In-Migration to Williamson County (16-17)

Source: IRS SOI Migration Data


In-Migration to Williamson County (16-17)

County Inbound

Los Angeles 541

San Diego 434

Santa Clara 415

Orange 329

Maricopa 301

Source: IRS SOI Migration Data

National Sources:

Low home mortgage rates

Available Housing Stock

Cost of living

Catalyst for Growth


0

10

20

30

40

50

60

70

2010 2011 2012 2013 2014 2015 2016 2017 2018

Total Building Permits in Taylor 2010-2018

Total

Linear (Total)

Annual Housing Stock


1,992 2,064

4,089 4,117

5,191

5,814 5,693

-

1,000

2,000

3,000

4,000

5,000

6,000

7,000

2011 2012 2013 2014 2015 2016 2017

Housing Unit Growth in Williamson County

Source: U.S. Census


$103,100

$125,200

$172,200

$227,100

$123,500

$151,500

0

50000

100000

150000

200000

250000

2010 2017

Taylor

Williamson County

Texas

Median Home Values Comparisons2010 Vs 2017

Source: U.S. Census


$44,185$47,839

$68,780

$79,123

$49,646

$57,051

0

10000

20000

30000

40000

50000

60000

70000

80000

90000

2010 2017

Median Household Income

Taylor

Williamson County

Texas

Source: U.S. Census

Median Income Comparisons2010 Vs 2017

The Cost of Living Equation


57.2%

34.8%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Change in Home Values and Median Household Incomes in Williamson County

Median Home Value Median HH Income

Employment Growth


1%

1%

1%

1%

2%

2%

5%

5%

7%

8%

8%

11%

14%

14%

19%

0 0.02 0.04 0.06 0.08 0.1 0.12 0.14 0.16 0.18 0.2

Real Estate and Rental and Leasing

Information

Utilities

Transportation and Warehousing

Professional, Scientific, and Technical Services

Wholesale Trade

Administrative and Support and Waste Management and…

Finance and Insurance

Health Care and Social Assistance

Other Services (except Public Administration)

Accommodation and Food Services

Construction

Retail Trade

Government

Manufacturing

Industries by Percentage of Total Jobs

Rachel SteeleDirector of Community and Economic DevelopmentCapital Area Council of Governments

[email protected]

512-916-6039

Questions


CAPCOG as a Resource


• Economic and planning analysis• Data visualization & mapping• Research capacity for special projects• Grant Programs:

– Criminal Justice Workshops– Solid Waste

• Grants• Illegal Dumping Reporting

– EDA: Public Works and Economic Expansion Projects



Agenda Title: Receive presentation on the Miniature Golf Course

Council Action to be taken: Receive presentation

Department Submitted: Parks and Recreation Staff Contact: Larry Foos, Director of Parks and Recreation and Scott

Dean, American Legion

1. PURPOSE/DESCRIPTION The purpose of this presentation is to inform the Council of the American Legion’s request to improve and operate the miniature golf course in Murphy Park.

2. BACKGROUND / PRIOR COUNCIL ACTIONS TAKEN The Murphy Park miniature golf course had historically been maintained and operated by the Lions Club. The Lions Club has since withdrawn from an agreement to maintain the facility. The course has fallen into a state of disrepair and is in need of extensive maintenance.

3. STAFF ANALYSIS (How and Why) The American Legion will present a plan to replace and upgrade the existing building and 18-hole course. The Legion group will also develop a plan to staff and operate the course. The American Legion has requested that the City provide assistance with the removal of some concrete, upgrade the fencing, provide a solution to some drainage issues and assist with tree/bush trimming and/or removal. They have also proposed to utilize their alcohol license to sell beer during hours of operation of the course.

4. RECOMMENDATION Staff recommends an agreement with the American Legion to improve, operate and maintain the Murphy Park miniature golf course. The American Legion plan to improve, operate and maintain the course was unanimously approved by the Parks Board.

STRATEGIC PILLAR


☒ Quality of Life


5. FUNDING SOURCE

General fund operating budget.

6. TIMELINE N/A


8. ATTACHMENTS 11a. AMERICAN LEGION WILL PROVIDE A POWER POINT PRESENTATION AT

THE COUNCIL MEETING.



Agenda Title: Consider amending Personnel Policies effective February 1, 2020.

Council Action to be taken: Approve or deny

Department Submitted: Human Resources Staff Contact: Kim Peterson, Director

Human Resources & Civil Service

1. PURPOSE/DESCRIPTION The purpose of this item it to provide recommendations for Personnel Policy changes

2. BACKGROUND / PRIOR COUNCIL ACTIONS TAKEN The Personnel Policies were originally adopted by Council in 2006 and were last revised by Council action on September 14, 2017

3. STAFF ANALYSIS (How and Why) Policies have been reviewed and changes made to address these issues:

• Documenting Compliance Standards to ensure compliance with applicable laws

• Documentation of new or enhanced Employee Benefits to support attracting and retaining a qualified workforce

• Provide New City Procedure / Policy (not previously covered) to provide uniform direction and procedures to employees and supervisors

• Simplify / Update Current Policy Language

4. RECOMMENDATION Approve changes to the City of Taylor Personnel Policies as presented with an effective date of February 1, 2020. Pros – better documentation to reduce risk for compliance with applicable laws, documenting current employee benefits, enhancing leave benefits, document expectations on personnel matters, delete outdated language on Safety and Drug and Travel Policy and

STRATEGIC PILLAR


☒ Quality of Life


replace with department procedures which will be more easily updated and kept current. Address important issues such as staffing during inclement weather, social media policy. Sets out expectations of employee conduct in supporting facility security and interactions with the public. Cons – there is a cost to higher leave accruals


6. TIMELINE

It is recommended that these changes go into effect beginning February 1, 2020.

7. OTHER OPTIONS (In order of preference) Approve some of the changes or do not approve changes.

8. ATTACHMENTS 12a. Summary of personnel policy changes 12b. Power Point presentation 12c. Final copy after proposed revisions

Proposed Personnel Policy Revisions

Documenting Compliance Standards

• Ethics Standards – sets out general ethical standards for all employees

• Fraud – defines fraud and sets out expectations for employees to avoid fraud, take preventive measures against fraud and how to report fraud. Defines an “Investigation Team” responsible for investigating Fraud issues.

• Whistleblower Policy – defines city commitment to comply with state and federal Whistleblower laws. Identifies rights of employees – to report violations and unsafe conditions, to file worker’s compensation claims, grievances and discrimination complaints.

• Travel Time – provides definition of what is considered compensable work hours when traveling for work related business.

• Participation in Special Events and Volunteering - provides definition of what is considered compensable work hours, consistent with Fair Labor Standards Act (FLSA).

• Break Time for Nursing Mothers under the FLSA – provides for break times and other benefits for nursing mothers consistent with Fair Labor Standards Act (FLSA).

• Harassment Free Workplace – updated based on current case law to be in compliance with federal law.

• Non Discrimination Policy - updated based on current case law to be in compliance with federal law. Require “immediate” reporting of issues & promptly advise the offender that behavior is unwelcome. Emphasizes that retaliation is not tolerated

• Gifts and Gratuities – updated to provide guidance and be in compliance with Texas state law. Defines “acceptable gifts” as worth less than $50, gift cards only redeemable with donor, only as a guest of donor, & any donation to the City.

New Employee Benefits / Protections

• Vacation Leave – Allows new employees to take personal leave during the first six months of employment. Changes Vacation Accrual to provide for employees who work 20 hours / week (currently 21 hours/ week). Increases vacation accruals and amount that can be carried forward to next year and paid out. Caps vacation payout to 80 hours.

• Sick Leave - Changes Sick Leave Accrual to provide for employees who work 20 hours / week (currently 21 hours/ week).

• Holiday Leave – allows use of Personal Leave Day from first day of employment (don’t have to wait 6 months)

• Employee Assistance Program – defines new benefit for city employees.

• Bullying Prohibition – defines bullying that is prohibited, identifies where employees should report.

Provide New City Procedure / Policy (not previously covered)

• Recruiting – includes Recruiting methods, minimum age requirements of 18 years for regular jobs and 16 years for temporary jobs, general qualifications requirements, no residency requirement

• Employee Fitness Requirements – establishing basic requirement that an employee be fit to perform duties of the job and procedures for addressing fitness for duty questions. Documents that City may require medical documentation of fitness for duty and that employee will be paid leave time for the exam and the City will pay for exam

• Solicitation, Distribution, Notice Posting - prohibits solicitation by employees

• Facility Operating Procedures – addresses conduct expected in shared spaces, common areas, smells, cleanliness. Sets out safety and security standards – maintaining secure doors, not sharing keys, security badges, passwords, escorting guests in building

• Social Media Policy – addresses employee use of social media at work, prohibits personal use of social media as a representative of the City of Taylor, prohibits publishing confidential or proprietary information, requires use of disclaimers when speaking about the City of Taylor and provides guidelines for responsible use of social media. Requires employees using personal social media to comply with personnel policies, be respectful and honest.

• Personal Electronic Recording Equipment – prohibits use of recording equipment by employees without approval while on duty.

• Public Recordings – defines expectations of employees when members of the public choose to record or video City employees or at City facilities or property.

• Out of Office Work – sets out standards for allowing work to be performed from home, requiring prior supervisor approval

• Abandonment of Position – provides definition of abandonment, may be considered voluntary resignation after 3 days without notification.

• Separation – General Procedures – requires turning in all city issued uniforms and equipment. Replaces Documentation of Separation section

• Rehires – Addresses previous employees returning to City employment, for purposes of leave accrual rates, eligibility for rehire.

• Inclement Weather and Weather Emergencies – sets out definitions of Essential and Non-Essential employees for emergencies, sets out expectations for reporting to work, sets out pay strategies for emergencies, both citywide and department emergency closures.

• Tobacco Products – Added rule to prohibit employee tobacco use when interacting with the public

• Children at Work – Documenting what’s allowed and limitations to children of employees in the workplace on occasion, not disrupting work and not sick.

Simplify / Update Current Policy Language

• Resignation- No content change, just simplified language, less punitive sounding regarding giving 10 working days’ notice, but same rule

• Computer and Internet Usage – Updates existing procedures to reflect current technology standards.

• Pension – Renamed to “Retirement Benefits” and simplified language.

• Employee Health & Safety – Deleted lengthy Safety Program procedural language to be issued as an updated Safety Office Procedure. Add general statement of Job Responsibilities for safety.

• Drug and Alcohol Testing: Delete Addendum and replace with new section of the personnel policies focused on employee information. Adds definitions, sets standards for on duty and on-call conduct, adds “follow up” testing standards, and procedure for employee self-identification

• Travel and Subsistence Policy – Delete and replace with Finance Department administrative procedure.

Proposed Personnel PolicyRevisions

Personnel Policies – Previous Council Actions

•Originally adopted policies in 2006; Some policy segments have not been updated since

•Minor revisions 2007 – 2016, as part of budget processes

•Latest revision: 2017

Purpose of revisions

1. Document compliance standards

2. Improve employee benefits / protections

3. Document procedures & expectations

4. Simplify current language

1. Compliance Standards

• Ethics / Fraud – definitions and process

• Gifts & gratuities - “acceptable gifts” < $50

• Whistleblower - Identify rights of employees

• Discrimination & Harassment – update based on case law

• Work Hours – FLSA standards - Travel time, Nursing moms, working special events

2. New Employee Benefits / Protections

• Vacation & Personal Holiday - Increase vacation accrual rates, allow use by new employees

• Bullying – Defines and prohibits conduct

3. Procedure• Recruiting - process, age restrictions; residency

• Fitness for Duty - City required medical exams

• Facility Management – sets expectations of employees (security, cleanliness, solicitation)

• Social Media – employee expectations

• Personal Recording devices – expectations

• Inclement Weather – “Essential” employees; pay

4. Simplify current policy• Drug & Alcohol Testing – definitions, expectations, Follow

Up testing & employee self-identification

• Employee Health & Safety Policy - updated & moved current policy to department issued procedures to keep current and relevant

• Travel Reimbursement - updated & moved current policy to department issued procedures to keep current and relevant

• Minor wording changes for clarity

Summary• Council approval requested to approve revision of the

personnel policies• Benefits:

1. Document compliance standards

2. Improve employee benefits / protections

3. Document procedures & expectations

4. Simplify current language

PERSONNEL POLICIES

Adopted: October 5, 2006

Latest Revision: February 1, 2020

Personnel Policies

TABLE OF CONTENTS

Number Title Page 1.0 GENERAL POLICIES 1

1.1 Authority 1 1.2 Severability 1 1.3 Implementation of Personnel Policies 1 1.4 Purpose 1 1.5 Applicability of Personnel Policies 2 1.6 Dissemination of Personnel Policies 2 1.7 Changes to these Polices and Employee Suggestions 2 1.8 Persons with Disabilities

1.8.1 Americans with Disabilities Act 2

1.9 Non-Discrimination 3 1.10 Civil Service 3 1.11 At Will 3 1.12 Immigration Law Compliance 4

2.0 RECRUITING AND SELECTION 5 2.1 Methods of Recruitment 5 2.2 Age Requirements 5 2.3 General Qualifications for Employment 5 2.4 Announcement of Vacancies 5 2.5 Minimum Requirements 5

3.0 EMPLOYEE CONDUCT 7 3.1 General 7 3.2 Professional Appearance 7 3.3 Time and Attendance 7 3.4 Harassment Prohibition

3.4.1 Definition of Harassment 3.4.2 Application of Harassment Policy 3.4.3 Reporting of Harassment 3.4.4 Complaint Process 3.4.5 Investigation 3.4.6 Retaliation

7

3.5 Bullying Prohibition 10 3.6 Workplace Violance Prevention 12 3.7 Fitness Requirements 12

3.8 Outside Activities 13 3.9 Gifts and Gratuities 14

3.10 Conflicts of Interest – Generally 15 3.11 Political Activity

3.11.1 Political Candidates 3.11.2 City Resources & Political Activity 3.11.3 Leaves of Absence 3.11.4 Violation of Policy

15

3.12 Communications 3.12.1 Public and Media 3.12.2 Internal Communications 3.12.3 Social Media Policy 3.12.4 Personal Electronic Recording Equipment

16

3.13 Chain of Command 19 3.14 Solicitation of Fund for City Products

3.14.1 Solicitation of funds for City projects 3.14.2 Solicitation, Distribution, Notice Posting

19

3.15 Uniforms 20 3.16 Use of City Resources

4.14.1 Use of City Property, Vehicles, Tools & Equipment 4.14.2 Telephone Use 4/14/3 Computer and Email Usage 4.14.4 Personal Property 4.14.5 Purchasing

20

3.17 Ethical Standards 21 3.18 Fraud 22 3.19 Whistleblower Policy 23 3.20 Tobacco Products 23 3.21 Facility Operating Policies and Proccedures

3.21.1 Shared Spaces 3.21.2 Common Areas 3.21.3 Smells 3.21.4 Cleanliness 3.21.5 Safety and Security 3.21.6 Facility Security

23

3.22 Children at Work 24 4.0 EMPLOYMENT 25

4.1 Employment at Will 25 4.2 Probationary Period 25 4.3 Employee Orientation 25 4.4 Job Descriptions 25 4.5 Employment of Relatives

4.5.1 Definition of Nepotism 4.5.2 Continuous Employment Exception 4.5.3 Prohibition of Specific Supervisory Relationships

25

4.6 Driving Record 4.6.1 Vehicle Insurance

26

4.7 Personnel Files 26 4.8 Categories of Employment 28 4.9 Official Work Period and Schedules for Non-Civil Service

Employees 29

4.10 Official Work Period and Schedules - Police 29 4.11 Official Work Period and Schedules - Fire 29 4.12 Schedule Adjustments 30 4.13 Number of Hours Worked 30 4.14 Time Reporting 30 4.15 Out of Office Work 30 4.16 Travel Time 30 4.17 Participation in Special Events and Volunteering 31 4.18 Separation from Employment

4.18.1 Abandonment of Position 4.18.2 Resignation 4.18.3 Reduction in Force 4.18.4 Disability 4.18.5 Death 4.18.6 General Separation Procedures

31

4.19 Rehires 32 4.20 Break Time for Nursing Mothers under the FLSA 32 4.21 Inclement Weather and Weather Emergencies Procedure 32

5.0 LEAVE TIME 36 5.1 Definitions 36 5.2 Personal Leave (Vacation) 36 5.3 Sick Leave 37 5.4 Accumulation and Payout of Leave 37 5.5 Sick Leave Pool 38 5.6 Compensatory Leave 38 5.7 Perfect Attendance Incentive Leave 39 5.8 Military Leave

5.8.1 Military Leave Time Accounts 5.8.2 Procedures 5.8.3 Military Leave Account Forms

39

5.9 Civil Leave 42 5.10 Emergency Leave 42 5.11 Administrative Leave 42 5.12 Injury Leave 42 5.13 Holiday Leave

5.13.1 Holidays falling on non-workdays 5.13.2 Holidays during scheduled vacation 5.13.3 Holidays for Police Officers and Firefighters

42

5.14 Family and Medical Leave 5.14.1 Definitions 5.14.2 Intermittent Leave 5.14.3 Temporary Transfer 5.14.4 Maximum Duration 5.14.5 Part Time / Variable Hour Employees 5.14.6 Notice 5.14.7 Certification of Condition 5.14.8 Second and / or Third Opinions 5.14.9 Return to Work Assurances 5.14.10 Retention of Benefits 5.14.11 Request for Extension of FMLA

44

5.15 Other Leaves of Absence without Pay 55

5.15.1 Authorized Reasons for Leave Without Pay 5.15.2 Conditions for Granting Leave Without Pay 5.15.3 Reporting Requirements 5.15.4 Other Employment During Leave 5.15.5 Benefit / Premium Payments 5.15.6 Return to Work after Leave Without Pay 5.15.7 Revocation

5.16 Approval of Leave 57 5.17 Use of Leave 58 5.18 Unauthorized Leave 58

6.0 EMPLOYEE HEALTH AND SAFETY 59 6.1 Responsibilities 59 6.2 On the Job Injuries 59 6.3 Limited Duty Status 59 6.4 Return to Work 60 6.5 Policy on Alcohol and Drug Free Workplace 60 6.6 Drug and Alcohol Testing

6.6.1 Definitions 6.6.2 Expectations of Conduct 6.6.3 Reasons for Drug and / or Alcohol Testing 6.6.4 Refusal to Submit to Test 6.6.5 U.S. Department of Transportation (DOT) regulations 6.6.6 Supervisory Procedures 6.6.7 Employee Self-Identification 6.6.8 Rehabilitation Resources

60

7.0 PAY ADMINISTRATION 68 7.1 Pay Plan 68 7.2 Pay Period 68 7.3 Payroll Deductions 68 7.4 Classification Plan

7.4.1 Pay Groups 70

7.5 Cost of Living Adjustments 70 7.6 Merit Increases 70 7.7 Longevity Pay

7.7.1 Full Time Employees 7.7.2 Part Time Employees 7.7.3 Disbursement

70

7.8 Overtime Compensation 7.8.1 Full Time Employees 7.8.2 Part Time Employeees 7.8.3 Leave Taken and Overtime

71

7.9 Pay for Holidays Worked 72 7.10 Pay During Personnel Actions

7.10.1 Hiring Rates 7.10.2 Promotions 7.10.3 Reclassifications 7.10.4 Transfers 7.10.5 Demotions 7.10.6 Separations

72

7.10.7 Pay Reductions for Disciplinary Reasons 7.11 Approving Authority 74

8.0 EMPLOYEE BENEFITS 75 8.1 Employee Medical, Dental and Life Insurance 75 8.2 Retiree Insurance Coverage 75 8.3 Social Security 75 8.4 Retirement 75 8.5 Supplemental Deferred Compensation 76

8.6 Employee Assistance Program 76 8.7 Workers’ Compensation 76 8.8 Unemployment Insurance 76 8.9 Tuitition Reimbursement 76

8.10 Attendance at Seminars and Conferences 77 8.11 Professional Memberships and Seminars 77 8.12 City Travel 77 8.13 Mileage Reimbursement 77 8.14 Use of City Vehicle 77 8.15 Other Expenses 77 8.16 Moving Expenses 77

9.0 PERFORMANCE MANAGEMENT 78 9.1 Performance Plans and Evaluations 78 9.2 Employee Grievances

9.2.1 Informal Grievances 9.2.2 Formal Grievances

79

9.3 Discipline

9.3.1 Progressive Discipline 9.3.2 Misconduct

79

10.0 INFORMATION TECHNOLOGY 82 10.1 Uses 82 10.2 Systems 83

City of Taylor Personnel Policies Page 1

City Of Taylor Personnel Policy Manual

1.00 GENERAL POLICIES 1.1 AUTHORITY These policies are established by the City Council, and any deletions, amendments, revisions, or additions to the policies must be approved by the City Council. These policies completely replace and supersede any and all personnel policies previously adopted, individually or as a set of policies, by the City Council. The policies should not be considered an employee contract between the employer and any of its employees, but rather, are intended as guidelines for personnel administration. In addition to these personnel policies, department heads may establish departmental rules and regulations that relate specifically to their departments, as long as they do not conflict with these policies. If there is a conflict between a departmental rule or policy and these policies or any future amendments to these policies, the terms of these policies shall prevail. Additionally, departmental rules and regulations must be approved by the City Manager. These personnel policies are not intended to be a contract for employment or a legal document. At the time of hiring, all employees are required to acknowledge in writing that they are employees-at-will of the City of Taylor and employment is subject to termination at any time, for any reason, with or without notice, and with or without cause. All employees must become familiar with and abide by these policies. The City reserves the right to revise or rescind any policy at any time. The City also reserves the right to make final decisions as to the interpretation and intent of all information contained in the Personnel Policies. The City Council reserves the right to interpret, change, suspend or cancel, with or without notice, all or any part of these policies, or procedures or benefits discussed herein. 1.2 SEVERABILITY The provisions of these policies are severable, and if any provision or part of a provision is held invalid, illegal, or unenforceable, this shall not affect the validity of the remaining provisions or parts of provisions, which shall remain in force and effect. 1.3 IMPLEMENTATION OF PERSONNEL POLICIES The City Manager is responsible for the administration of the personnel policies and procedures. The City Manager may delegate authority to appropriate staff members, including department heads, to act in his or her behalf in the administration of these policies and procedures. With the exception of matters of appointments and other personnel actions reserved to the City Council by statute or charter provision, final authority, in the form of review and approval is reserved to the City Manager with regard to all personnel matters and subjects covered by these regulations. 1.4 PURPOSE These policies set forth guidelines for the City. They have been prepared and adopted in order to promote consistent and effective practices by both employees and supervisors that will result in high quality public service to the citizens of the City of Taylor.


1.5 APPLICABILITY OF PERSONNEL POLICIES These personnel policies apply equally to all employees of the City unless a class of employees is specifically exempted by these policies. In cases where federal or state laws or regulations supersede local policy for specific groups of employees, such laws or regulations will substitute for these personnel policies only insofar as necessary for compliance. 1.6 DISSEMINATION OF PERSONNEL POLICIES The City Manager or his or her designee maintains the official set of the personnel policies with all revisions for reference by employees. In addition, the City Manager’s office will provide a complete copy of this manual and copies of all subsequent revisions to each department head for reference in that department. If a question arises about a particular policy, the official set of policies maintained by the City Manager or his or her designee should be consulted and will control. Each City employee receives training through orientation and is required to read this Personnel Policies Manual carefully and to adhere to the rules and regulations stated herein. Upon completion of orientation every employee is required to sign an acknowledgement of having read and understood the policies contained in this Personnel Policies Manual. 1.7 CHANGES TO THESE POLICIES AND EMPLOYEE SUGGESTIONS These personnel policies may be amended or revised or new policies may be added, at any time, with or without notice, upon the approval of the City Council. In addition, the City Manager may, at any time, conduct a review of the policies contained in this manual and submit any necessary or recommended changes to the City Council for approval. Employees will receive notification of all personnel policy changes and upon receipt of the revised policy(ies) employees will be required to sign an acknowledgement as per Section 1.6. 1.8 PERSONS WITH DISABILITIES It is the policy of the City to make its employment application process, employee activities, working environment, employee benefits, employee training, and employee advancement process accessible to persons with disabilities; and the City will make reasonable accommodations to a qualified individual with a disability who is an applicant or employee unless that accommodation will place an undue hardship on the City.

1.8.1 Americans With Disabilities Act To ensure compliance with the Americans with Disabilities Act, the City offers equal employment opportunity to qualified individuals and strictly prohibits discrimination against qualified individuals on the basis of disability. ADA Requirements The City will provide a reasonable accommodation to the known physical or mental impairments of an otherwise qualified individual with a disability in the application, hiring, and employment process, and during employment, if such reasonable accommodation will enable the individual to perform the essential functions of the position at issue. The City will not deny employment opportunities on the basis of the need to provide reasonable accommodation to the individual's physical or mental impairments, unless it would cause an undue hardship to the City, or constitute a direct threat to the safety of the disabled person or other persons.

Generally, the individual with a disability must inform the City, through the Human Resources Director, that an accommodation is needed in writing. The City requests sufficient notice, when possible, to allow time to arrange the accommodation.


When the disability and/or the need for accommodation is not obvious, the Human Resources Director or designee may ask the individual for reasonable documentation about the employee’s disability and functional limitations.

In requesting documentation, the Human Resources Director or designee will specify what types of information he/she is seeking regarding the disability, its functional limitations, and the need for reasonable accommodation. The individual can be asked to sign a limited release allowing the City/Human Resources Director or designee to submit a list of specific questions to the health care or vocational professional.

Individuals who have a complaint involving potential violations of the Americans with Disabilities Act, including but not limited to harassment, discrimination, or failure to provide a reasonable accommodation, must immediately report such complaint as outlined in Section 3.4 of the City’s Harassment Prohibition Policy.

1.9 NON-DISCRIMINATION The City of Taylor is committed to making all employment-related decisions in a non-discriminatory manner. The City will not discriminate based on race, age, religion, color, disability, national origin, genetic information, sex or gender, sexual orientation, veteran’s status, or any other unlawful classification. It is the policy of the City of Taylor that all applicants for employment be recruited and hired and thereafter assigned, transferred, upgrade, promoted, and compensated solely on the basis of qualifications, experience and ability to effectively perform work assignments without regard to political or religious opinions or affiliations, membership or non-membership in employee or non-employee organizations, or because of race, color, national origin, genetic information, sex or gender, sexual orientation, age, veteran’s status or disability, or any other unlawful classification. The implementation of this policy is the shared responsibility of every employee of the City of Taylor and is an inherent responsibility of every supervisor. Any communication from an applicant for employment, an employee, a government agency, or an attorney concerning any equal employment opportunity issue should be referred immediately to the Human Resources Director.All allegations of discrimination should be reported immediately to a supervisor or the Human Resources Director. An employee who complains under this policy or who provides truthful information in an investigation of a complaint will not be retaliated against for such a complaint. Any employee, who after investigation, is found to have discriminated or retaliated against any applicant or employee in violation of this policy will be subject to immediate disciplinary action, up to and including termination of employment. 1.10 CIVIL SERVICE The City has adopted Chapter 143 of the Local Government Code for police officers and firefighters. In the event of any conflict between these policies and the policies adopted by the City of Taylor Civil Service Commission or Chapter 143 for police officers and firefighters, the Civil Service Commission policies or Chapter 143 will prevail. 1.11 AT WILL At all times, all employees shall remain employees-at-will and may be disciplined, transferred, demoted, or terminated at the discretion of a department head with the approval of the City Manager. This policy of employment-at-will may not be modified by


any employee, official, or representative of the City and shall not be modified in any publication or document.

1.12 IMMIGRATION LAW COMPLIANCE The City is committed to employing only those individuals who are authorized to work in the United States and who comply with the requirements of the Immigration Reform and Control Act (IRCA). Under IRCA, each new employee, as a condition of employment, must complete the Employment Eligibility Verification Form (I-9 Form) and present legally acceptable documentation establishing identity and employment eligibility. This must be done within three (3) days of beginning employment. Failure to provide the necessary documentation within three (3) days will result in termination of employment. Former employees who are rehired must also complete an I-9 Form if they have not completed an I-9 Form for the City within the past three (3) years, or if their previous I-9 Form is no longer retained or valid.



2.0 RECRUITMENT AND EMPLOYMENT All employee recruitment activities are to be conducted in a manner consistent with the policies of the City of Taylor and applicable State and Federal laws. 2.1 Methods of Recruitment The City of Taylor has three methods of recruiting and selecting persons to fill vacancies:

• Internal posting of jobs to allow for a competitive consideration of applications for promotion or transfer;

• Public announcement and competitive consideration of applications for employment;

• Selection from a valid current eligibility list for Police Officers and Firefighter/EMTs as established according to Local Government Code, Chapter 143 and City of Taylor Civil Service Rules and Regulations.

2.2 Age Requirements Individuals must be at least eighteen (18) years of age to be employed by the City in a regular position or in any position requiring the operation of a motorized vehicle or equipment owned by or operated on behalf of the City of Taylor. Persons under the age of eighteen (18) but at least sixteen (16) years of age may be employed in temporary positions. 2.3 General Qualifications for Employment The City maintains a job description for each position which establishes the required knowledge, skills, abilities and compensation and the acceptable levels of experience and training required. The job description sets forth the minimum acceptable qualifications to fill each position. 2.4 Announcement of Vacancies The recruitment process is initiated by a department director or supervisor by submitting a Job Requisition to the Human Resources Department. The Human Resources Department shall post all vacancies to be filled, whether Internal Posting or External Posting. All postings will be posted for a minimum of one week (seven (7) days). The posted salary range will be determined by Human Resources with input from the hiring supervisor. 2.5 Minimum Requirements To be considered for a position, an applicant must submit a City job application. Incomplete applications will not be considered for employment. An applicant must apply for a specific job on the City’s current vacant job list. The City will not accept applications for anything other than a current open, posted position. An applicant must submit a separate application and related attachments for each position for which they are


applying. All materials submitted for consideration will be considered the property of the City of Taylor and cannot be returned. Applicants must meet all minimum qualifications for the posted position. An applicant may be disqualified from consideration if the applicant:

• Does not meet the minimum qualifications necessary for performance of the duties of the job;

• Has knowingly made a false statement on the application and/or any materials submitted for consideration of employment;

• Has committed or attempted to commit a fraudulent act at any stage of the selection process;

• Is not legally qualified to hold the position; and/or • Is not the candidate who most closely matches requirements for the job



3.00 EMPLOYEE CONDUCT 3.1 GENERAL The City of Taylor is a public, tax-supported organization. Its employees should adhere to high standards of public service that emphasize professionalism, courtesy, and avoidance of even the appearance of illegal or unethical conduct at all times. Employees are required to give a full day’s work, to carry out efficiently the work items assigned as their responsibility, and to do their parts in maintaining good relationships with the public, their supervisors, City officials, and their fellow employees. 3.2 PROFESSIONAL APPEARANCE Employees of the City are hired to provide services to the City’s citizens and to perform specific tasks in a professional manner. As representatives of the City, employees are encouraged to set and meet high standards both in performing quality work and in presenting a professional personal image to the public. While the City does not have a formal dress code, employees are expected to exercise regular hygiene care and to dress and groom themselves in a neat and tasteful manner that is appropriate to the particular job being performed. A neat, well-groomed appearance is necessary in creating and maintaining a professional, favorable image of the City's work force. 3.3 TIME AND ATTENDANCE Employees are to be punctual in reporting for work, keeping appointments, and meeting schedules for completion of work. An employee who expects to be late for or absent from work must report the expected tardiness or absence to the employee’s supervisor no later than thirty (30) minutes before the time the employee is scheduled to begin work, unless emergency conditions exist. (It is preferable, and may be required in some departments, for an employee who will be late or absent to contact the employee’s supervisor or department head at least one hour prior to the employee’s scheduled time to begin work unless emergency conditions exist.) See also the “Leave Time” chapter of these policies for matters involving planned absences. Failure to report within the required period may be considered justification for disallowing paid sick leave for an absence. Unless otherwise approved by the supervisor, employees are expected to call on each day of absence. Where the nature of the absence necessitates an extended period of time off, the supervisor may approve longer reporting intervals. Frequent tardiness or unexcused absence is not permissible and is grounds for disciplinary action up to and including termination. An employee who is on sick leave for three (3) consecutive working days or more must provide a Return to Work release from the employee’s health care provider before the employee will be permitted to return to work. 3.4 HARASSMENT PROHIBITION The City is committed to a work environment in which all individuals are treated with respect and dignity Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits discriminatory practices,


including harassment. Therefore the City expects that all relationships among persons in the office will be business-like and free of bias, prejudice, and harassment. The City encourages reporting of all perceived incidents of discrimination or harassment. It is the policy of the City to investigate such reports. The City prohibits retaliation against any individual who reports discrimination or harassment or participates in an investigation of such reports.The law prohibits harassment of employees on the basis of race, color, religion, sex or gender, national origin, disability, age, veteran status, genetic information, or any other classification protected by law. Harassment must be severe and pervasive to be illegal under the law; however, the City prohibits all forms of harassment even if the conduct would not qualify as unlawful. The City will not tolerate any kind of harassment of its employees, including sexual harassment, whether committed by a fellow employee, a member of management, a vendor, or a citizen. Further, the City will not tolerate harassment of members of the public, vendors, or any other third party by a City employee. All employees, including interns, volunteers, contract employees, supervisors, and managers will be subject to disciplinary action, up to and including termination of employment, for any act of harassment. Harassment includes not only written or verbal comments, but any action over email, text message, or social media positing.

3.4.1 Definition of Sexual Harassment The City of Taylor will take all reasonable steps to prevent discrimination and harassment from occurring. Definitions of types of harassment include:

Sexual harassment constitutes discrimination and is illegal under federal, state, and local laws. For the purposes of this policy, sexual harassment is defined, as unwelcome sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature when, for example: (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment (i.e. conditioning a raise or promotion on engaging in sexual activity); (2) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual (i.e. requiring a potential new hire to go out with a supervisor prior to extending an offer); or (3) such conduct has the purpose or effect of unreasonable interfering with an individual’s work performance or creating an intimidating, hostile or offensive working environment (i.e. continuous, sexually explicit comments directed at another employee).. Sexual harassment may include a range of subtle and not so subtle behaviors and may involve individuals of the same or different gender. Examples of prohibited conduct that violates the City’s policy against sexual harassment include, but are not limited to:

• Unwanted sexual flirtations, touching, advances or propositions • Unwelcome discussion of sexual activities • Requests for sexual favors; • Verbal abuse of a sexual nature, including jokes, innuendos, or stories • Commentary about an individual’s dress or body, sexual prowess or sexual

deficiencies; • Leering, whistling or physical touching of a sexual nature; • Gender stereotypes about women or men


• Insulting or obscene comments or gestures; • Sexually degrading words used to describe an individual • Display in the workplace of sexually suggestive objects or pictures; or • Other physical, verbal or visual conduct of a sexual nature.

Examples of other kinds of prohibited conduct that violates the City’s policy against harassment include, but are not limited to:

• Slurs, epithets, innuendos, comments, and jokes based on a protected characteristic or that may be perceived by others as offensive,

• Sending, showing, sharing, or distributing in any form, inappropriate jokes, pictures, comics, stories, etc., via e-mail, and/or on social media,

• Verbal or written harassment,

• Threatening, intimidating or hostile acts;

• Visual forms of harassment, or

• Undesirable work assignments due to a person’s race, color, religion, sex or gender, national origin, disability, age, genetic information, gender identity, sexual orientation.

3.4.2 Application of Harassment Policy These policies apply to all applicants and employees, whether related to conduct engaged in by fellow employees or someone not directly connected to the City of Taylor (e.g. an outside vendor, consultant or customer). Conduct prohibited by these policies is unacceptable in the workplace and in any work-related setting outside the workplace, such as during business trips, business meetings and business-related social events. 3.4.3 Reporting of Harassment The City of Taylor encourages reporting of all perceived incidents of discrimination, harassment or retaliation, regardless of the offender’s identity or position. Individuals who believe that they have been the victim of such conduct should immediately discuss their concerns with their immediate supervisor, Department Head, or with the Human Resources Director as soon as possible. In addition, individuals who believe they are being subjected to such conduct should promptly advise the offender that his or her behavior is unwelcome and request that the behavior be discontinued. Often this action alone will resolve the problem. The City, however, recognizes that an individual may prefer to pursue the matter through informal or formal complaint procedures. Failure of a supervisor to report allegations of harassment will lead to disciplinary action if it is determined that the supervisor had knowledge but did not report the information immediately to the appropriate management. 3.4.4 Complaint Process Employees who believe that they have been harassed or discriminated against or who are aware of harassment or discrimination of others should discuss their concerns with their supervisor or the Human Resources Director immediately. Any reported allegations of harassment, discrimination or retaliation will be investigated promptly. Supervisors and managers must immediately refer all harassment complaints to the City Manager and Human Resources Director. False and malicious complaints of harassment, discrimination or retaliation as opposed to complaints, which if erroneous, are made in good faith, may be the subject of appropriate disciplinary action. A harassment complaint involving the conduct of the City Manager shall be reported to the City Attorney.


3.4.5 Investigation

All incidents of harassment that are reported will be investigated. The City Manager or designated representative will immediately undertake an effective, thorough, and objective investigation of the harassment allegations. The investigation may include individual interviews with the parties involved and, where necessary, with individuals that may have observed the alleged conduct or may have other relevant knowledge. It is the City’s expectation and requirement that employees participate in any investigation in which they are asked for information. Confidentiality will be maintained throughout the investigatory process to the extent consistent with adequate investigation and appropriate corrective action. Based on the findings of the investigation, the City will take prompt action to remedy any circumstances of harassment prohibited by this policy. 3.4.6 Retaliation Retaliation against an individual for reporting harassment or discrimination or for participating in an investigation or a claim of harassment or discrimination is a serious violation of this policy and, like harassment or discrimination itself, is prohibited. Acts of retaliation should be reported immediately to the supervisor and/or Human Resources Director and will be promptly investigated and addressed. Anyone found to have retaliated against an employee for making a complaint of unlawful harassment or for participating in an investigation will be subject to disciplinary action up to and including termination of employment. Any questions regarding this policy or its enforcement should be directed to the Human Resources Director. 3.5 BULLYING PROHIBITION

The City of Taylor prohibits bullying by City employees. Bullying is defined as repeated, health-harming mistreatment of one or more people by one or more perpetrators. Examples of prohibited conduct that violates the City’s policy against bullying include, but are not limited to:

Threatening, humiliating or intimidating behaviors; Work interference/sabotage that prevents work from getting done; Verbal bullying including slandering, ridiculing or maligning a person or his or her

family; Persistent name-calling that is hurtful, insulting or humiliating; Using a person as the basis of jokes; abusive and offensive remarks; • Physical bullying including pushing, shoving, kicking, poking, tripping, assault or

threat of physical assault, damage to a person's work area or property;

• Gesture bullying including nonverbal gestures that can convey threatening ;messages; or

• Exclusion, including socially or physically excluding or disregarding a person in work-related activities.


In addition, the following examples may constitute or contribute to evidence of bullying in the workplace:

• Persistent singling out of one person; • Shouting or raising one's voice at an individual in public or in private; • Using obscene or intimidating gestures; • Not allowing a person to speak or express himself of herself (i.e., ignoring or

interrupting); • Personal insults and use of offensive nicknames; • Public humiliation in any form; • Constant criticism on matters unrelated or minimally related to a person's job

performance or description; • Public reprimands; • Repeatedly accusing someone of errors that cannot be documented; • Deliberately interfering with mail and other communications; • Spreading malicious rumors and gossip regarding individuals; • Encouraging others to disregard a supervisor's instructions; • Manipulating the ability of someone to perform work (e.g., overloading,

underloading, withholding information, setting deadlines that cannot be met, giving deliberately ambiguous instructions);

• Assigning menial tasks not in keeping with the normal responsibilities of the job; • Taking credit for another person's ideas; • Refusing reasonable requests for leave in the absence of work-related reasons not

to grant leave; • Deliberately excluding an employee or isolating the employee from work-related

activities, such as meetings; or • Unwanted physical contact, physical abuse or threats of abuse to an employee or

an employee’s property (defacing or marking up property).

An employee who feels they have experienced bullying should immediately report this to their supervisor or to Human Resources using the procedure outlined in Section 3.4. All employees are strongly encouraged to report any bullying conduct they experience or witness as soon as possible. Failure of a supervisor to report allegations of bullying will lead to disciplinary action if it is determined that the supervisor had knowledge but did not report the information immediately to the appropriate management. Retaliation against an individual for reporting bullying or for participating in an investigation or a claim of bullying is a serious violation of this policy and, like bullying itself, is prohibited. Acts of retaliation should be reported immediately to the supervisor and/or Human Resources Director and will be promptly investigated and addressed.


3.6 WORKPLACE VIOLENCE PREVENTION The City of Taylor is committed to ensuring a safe working environment and to reducing the risk of violence for all employees. Violence or the threat of violence has no place in any of the City’s work locations. The City will not tolerate any conduct or behavior, whether intended as joking or not, that is found to be threatening, intimidating, or coercive. Employees, with the exception of licensed peace officers and animal control officers, are prohibited from possessing a handgun or other weapon while on duty or performing services for the City, or while in City uniform or in a City vehicle, regardless of whether the employee is on City property or not. An employee may store a firearm or ammunition in a locked, privately owned motor vehicle in a parking area provided by the City if the employee holds a concealed handgun license (CHL) in accordance with Chapter 411 of the Texas Government Code. If an employee chooses to store a firearm or ammunition in the employee’s locked personal vehicle, the employee will need to declare that to the employee’s immediate supervisor, Department Head and the Director of Human Resources in writing, and must make that declaration prior to bringing the firearm onto a City parking area. Employees continue to be prohibited from carrying or possessing a firearm on any City property, including inside office buildings or other work areas. Violation of this policy will be subject to immediate discharge. Further, employees who bring a firearm onto a City parking area may be subject to personal civil liability for any resulting damages. Violent behavior includes, but is not limited to:

• Causing physical injury to another person or attempting to cause physical injury to another person;

• Possession of a weapon, as defined by the penal code, on one’s person or vehicle while on City property or while on City business (this includes employees with concealed weapons permits) unless properly authorized by the City;

• Aggressive or hostile behavior which creates a reasonable fear of injury to another person or subjects another individual to emotional distress;

• Making threatening remarks expressing intent to do harm to another person and/or making veiled threats of physical harm or similar intimidation;

• Surveillance without proper authorization; • Stalking; • Intentional damage, destruction, or threat of destruction of City property, the

property of another employee, or any person’s personal property; • Acting in a hostile manner, expressing unusual agitation or excitement which may

be accompanied by incoherent and/or irrational behavior or harassment; • Expression of suicidal or homicidal intent or thoughts.

Any employee determined to have committed such acts will be subject to disciplinary action, up to and including separation. Any potentially dangerous situation must be reported immediately to a supervisor, manager, and /or Department Head. Any threats of potential violence will be taken seriously and investigated and the City will cooperate fully with law enforcement authorities during any criminal investigations. Employees terminated for violating a provision of this policy shall not be eligible for future employment with the City. 3.7 FITNESS REQUIREMENTS It will be the responsibility of each employee to maintain the standards of fitness required for performing the essential functions of the employee’s job. The City may require an


employee to submit to an examination by a City approved physician, psychiatrist or psychologist when it appears that the employee’s physical or mental condition may prohibit the employee from adequately performing job duties or the employee’s condition may constitute a hazard to persons or property. The employee must cooperate with such a request and authorize release of such medical information to the City as a condition of continued employment. The employee will be required, as a condition of continued employment, to authorize the medical provider to disclose the results of the examination to appropriate City officials. The employee will be granted paid administrative leave time for the examination and the City will pay for the examination. If medically determined that the employee is not able to perform the essential functions of the employee’s regular position, with or without an accommodation, the employee may apply for any position that is vacant and advertised, be placed on appropriate leave or may be terminated. An employee who is not able to perform the duties of the employee’s job may apply for a disability retirement, if eligible, with the Texas Municipal Retirement System.

3.8 OUTSIDE ACTIVITIES City employees may engage in outside or self-employment provided they receive prior written approval from their Supervisor, Assistant City Manager and City Manager on the City’s Outside Employment Request Form. Department Directors must receive written approval from the City Manager prior to engaging in outside or self-employment. Employees may not accept outside or self-employment that conflicts with the effective performance of the employee while on duty with the City, or conflict in any way with the best interests of the City. Other outside activities, such as volunteer activities, that might similarly distract from an employee’s ability to perform his or her job with the City are also prohibited. An employee will not be covered by the City’s workers’ compensation insurance while working for another employer or while self-employed unless the employee is required to perform official City employment activities while engaged in such outside or self-employment. Approval for outside or self-employment as set out in this policy does not authorize an employee on FMLA leave, sick leave, disability leave, workers’ compensation leave, or an unpaid leave of absence, to engage in any outside or self-employment. Under no circumstances may an employee on FMLA leave, sick leave, disability leave, workers’ compensation leave, or an unpaid leave of absence, engage in outside or self-employment , as defined in this policy, unless expressly authorized in writing by the Department Director and the Human Resources Director. For purposes of this policy, outside or self-employment includes a job, activity, or enterprise (including self-employment) which constitutes a form of employment or business outside the responsibilities of employment with the City. This policy is not intended to cover volunteer work with a non-profit organization, such as United Way, Boy/Girl Scouts, American Heart Association, faith based activities or similar activities where compensation is neither expected nor paid in the ordinary course of operations. An Outside Employment Form will be completed and reviewed annually by the employee’s supervisor, Assistant City Manager and City Manager. The employee shall describe the


employment activity and anticipated number of hours worked per week for which permission is requested. If an employee’s outside employment begins to interfere with the effective performance of assigned City duties, the employee shall be required to terminate the outside employment or to resign from the City’s employment. Upon separation from an outside or self-employment job, an employee must notify the employee’s supervisor immediately about this separation from outside employment. Violations of Section 3.8 may constitute grounds for disciplinary action. 3.9 GIFTS AND GRATUITIES Under no circumstances shall a City officer or employee request or accept any gifts or free or discounted services from contractors, vendors, or other persons that might tend to influence the employee’s official actions or impair the employee’s independence or judgment in performance of duties for the City. In addition, the City expects an employee to avoid any gift, food, entertainment, honoraria, transportation, or lodging that might appear to or tend to affect the employee’s official actions or to exceed the limitations on gifts and benefits prescribed by the Texas Penal Code. Guidelines to avoid perceptions of improper influence or conflicts of interest include the following:

• City employees shall not accept gifts from any person or entity actively seeking to do business with the City or currently under regulatory review (for example, a vendor trying to contract with the City).

• City employees shall not accept gifts from any person or entity that might tend to influence the employee’s official actions or impair the employee’s independence or judgment in performance of duties for the City or have the appearance of same (for example, someone with a pending application or permit subject to review offering an employee a discount for goods or services).

• City employees shall not accept gifts in the form of cash or check of any value. City employees shall not accept gift cards, unless falling under the exception below.

• Acceptable gifts that are permissible based on these standards:

o Gifts shall be limited to items worth less than $50 in fair market value.

o Gifts in the form of a gift card of a value of less than $50 shall not be convertible to cash and shall only be redeemable with the donor.

o Gifts made to an employee may be permissible, including food, beverages, entertainment, lodging or transportation provided the employee accepts such gifts as a guest. For something to be “accepted as a guest” it must be enjoyed within the presence of the donor. For example, if a vendor has two tickets to a sporting event, the employee shall not accept both tickets for personal use, but the employee may attend as the guest of the vendor.

o Gifts and/or donations made to the City are acceptable. Such gifts to the City shall be accepted by the department director or designee and documented as a donation. Gifts and donations made to the City will be distributed at the discretion of the department director or city manager. For example, a donation of a food basket may be shared within the


department or a donation of gift cards may be distributed at an employee appreciation event).

o Gifts from family or close friends, if there is an independent relationship not related to the employment status or work of the city employee.

3.10 CONFLICT OF INTEREST - GENERALLY No City employee shall have financial interests in the profits of any contract, service, or other work performed for the City nor derive personal profit directly or indirectly from any contract, purchase, sale, or service between the City and any person or company. An employee may not:

1. Solicit or accept or agree to accept a financial benefit, other than from the City, that might reasonably tend to influence his or her performance of duties for the City or that he or she knows or should know is offered with intent to influence the employee’s performance;

2. Accept employment or compensation that might reasonably induce him or her to

disclose confidential information acquired in the performance of official duties; 3. Accept outside employment or compensation that might reasonably tend to impair

independence of judgment in performance of duties for the City; 4. Make any personal investment that might reasonably be expected to create a

substantial conflict between the employee’s private interest and duties for the City; or

5. Solicit or accept or agree to accept a financial benefit from another person in

exchange for having performed duties as a City employee in favor of that person.

Specifically, with reference to contracts, no City employee who exercises any functions or responsibilities in the review or approval of an undertaking or the carrying out of one of the City’s contracts shall participate in any decision relating to that contract if the decision affects the individual’s personal pecuniary interest. Governing details of this policy are found in “Conflict of Interest – Chapter 171 of the Local Government Code,” and made a part of these policies by reference, and as subsequently amended. 3.11 POLITICAL ACTIVITY Employees of the City are encouraged to vote and to exercise other prerogatives of citizenship consistent with state and federal law and these policies. An employee, in his or her official capacity, may not:

1. Use his or her official authority or influence to interfere with or affect the result of an election or nomination for office;

2. Directly or indirectly coerce, attempt to coerce, command, or advise a local or state

officer or employee to pay, lend, or contribute anything of value to a party, committee, organization, agency, or person for a political purpose; or

3. Use funds provided by the State of Texas to influence the passage or defeat of

any legislative measure in the Texas Legislature or the outcome of any election.


Civil Service employees’ political activities are governed by Chapter 143.086 of the Texas Local Govt. Code.

3.11.1 Political Candidates In addition, any City employee who is subject to the provisions of the Federal Hatch Act may not be a candidate for elective office in a partisan election. (A partisan election is an election in which candidates are to be nominated or elected to represent a party whose candidates for presidential electors received votes in the last preceding election at which presidential electors were selected.) City employees are subject to this additional Hatch Act restriction if their principal employment is in connection with an activity that is financed in whole or in part by loans or grants made by the federal government.

3.11.2 City Resources and Political Activity All City employees are prohibited from participating in any way in any political activity while wearing a City uniform, regardless of whether the employee is on duty or on the employee’s own time. In addition, no City-owned property, vehicle, building, and/or office may be used for displaying campaign materials or for conducting any partisan political activity.

3.11.3 Leaves of Absence An employee who runs for election to an elected office is encouraged, but not required, to take a leave of absence beginning upon filing for elected office and ending upon qualification for the office. An employee’s political activity, not in violation of this section, shall not be considered in determining the employee’s compensation, eligibility for promotion or demotion, work assignment, leave or travel request, or in applying any other employment practices to the employee.

3.11.4 Violation of Policy Violation of this policy is grounds for dismissal and/or disapproval of funding for the position occupied by the employee involved. 3.12 COMMUNICATIONS

3.12.1 Public and Media Communication with the public and the media about City issues or problems is the responsibility of the City Manager or the City Manager’s designee. Employees are to refer members of the news media to the City Manager if a question is non-routine, controversial, or outside the scope of the employee’s normal duties, and are to notify the City Manager of scheduled interviews with the news media. 3.12.2 Internal Communications From time to time, an employee may be given work instructions from or asked questions by a City employee or official outside the normal chain of command. In such cases, it is the employee’s responsibility to notify the employee’s immediate supervisor promptly about the instruction or question, its purpose, the relevant facts of the situation, and the employee’s response to the direction or question. Supervisors are responsible for reporting these incidents promptly through the chain of command to the City Manager. A determination of timeliness will be based on the nature of the instruction, request, or question; any potential adverse consequences of the employee’s response; and/or the


time frame during which an amended response could alter potentially adverse consequences.

3.12.3 Social Media Policy This policy applies to all employees who work for the City of Taylor. In the rapidly expanding world of electronic communication, social media can mean many things. Social media includes all means of communicating or posting information or content of any sort on the Internet, including to an employee’s or someone else’s web log or blog, journal or diary, personal website, social networking or affinity web site, web bulletin board or a chat room, whether or not associated or affiliated with the City of Taylor, as well as any other form of electronic communication. Using Social Media at Work Employees should refrain from using social media while on work time or on City equipment unless it is work-related as authorized by a supervisor or manager or consistent with City policy. Employees may not use City email addresses to register on social networks, blogs or other online tools for personal use. Personal Use of Social Media Because information contained on websites may appear to be representative of the City of Taylor, the following shall apply for employees using their own personal social networking accounts/blogs:

• Employees shall not publish any City confidential or proprietary information or post internal reports, policies, procedures or other internal business-related confidential communications.

• All City of Taylor branded social media accounts (using City of Taylor or any City of Taylor division or department or program name as part of the account name or URL and/ or using the City of Taylor logo or portion of the logo in any way) must be approved in advance.

• The following disclaimers must be used on an employee’s personal social media accounts if the employee is speaking about the City of Taylor in any way, including re-sharing information from official City of Taylor social media accounts: • Twitter or other similar platforms with very restrictive word count – an

employee should use one of the following options at the end of the account user’s biography. It is not necessary to include this information in actual posts:

o Tweets my own o Views my own o All thoughts my own.

• For individual posts that an employee may be authoring on other platforms with less restrictive word counts, including comments on blogs and news sites – use one of the following options, appended to the end of the post or comment:

o The opinions expressed in this post and in any corresponding comments are the personal opinions of the original authors, not those


of the City of Taylor. They may not be used for advertising or product endorsement purposes.

o The opinions expressed in this post and in any corresponding comments are the personal opinions of the original authors, not those of the City of Taylor

• Information published on an employee’s personal site/blog(s) shall comply with the City’s policies. This also applies to comments posted on other blogs, forums, and social networking sites.

• Employees shall respect copyright laws, and reference or cite sources appropriately to avoid any potential plagiarism.

• Where no policy or guideline exists, employees should use their professional judgment and take the most prudent action possible. Any questions regarding this policy should be directed to Human Resources.

Guidelines for Responsible Use of Social Media Employees are solely responsible for what they choose to post online. Before creating online content, employees should consider some of the risks and rewards that are involved.

• Know and follow the rules Employees should ensure postings are consistent with the City Information Technology Policy, the Discrimination and Harassment Prevention Policy.

• Be respectful

Employees should always be fair and courteous to fellow employees, customers, suppliers, volunteers, or people who work on behalf of the City of Taylor. Work-related complaints may be better resolved by speaking directly with co-workers or by using our Open Door Policy rather than by posting complaints to a social media outlet. If an employee decides to post complaints or criticism, they should avoid using statements, photographs, video or audio that reasonably could be viewed as malicious, obscene, threatening or intimidating, that disparage customers, employees, suppliers, or volunteers, or that might constitute harassment or bullying. Examples of such conduct might include offensive posts meant to intentionally harm someone’s reputation or posts that could contribute to a hostile work environment on the basis of race, sex, disability, religion or any other status protected by law or City policy.

• Be honest and accurate

Employees are expected to always be honest and accurate when posting information or news, and if you make a mistake, correct it quickly. Be open about any previous posts you have altered. Remember that the Internet archives almost everything; therefore, even deleted postings can be searched. Never post any information or rumors that you know to be false about the City of Taylor, fellow associates, members, customers, contractors, volunteers, Williamson County, our neighboring cities, and people working on behalf of the City of Taylor.

• Retaliation is prohibited

The City of Taylor prohibits taking negative action against any employee for


reporting a possible deviation from this policy or for cooperating in an investigation.

3.12.4 Personal Electronic Recording Equipment

A. Employee Recordings - The City prohibits the use of any image or voice recording equipment for recording purposes by employees without the express permission of the City by policy or by the City Manager or designee. This provision does not apply to City personnel who use such devices in connection with their positions of employment when recording is being done as part of their employment duties. Under no circumstances shall an employee record private conversations without the consent of all parties involved, except when done as part of their employment duties. Violation of this policy or failure to permit an inspection of any device covered by this policy may result in disciplinary action.

B. Public Recordings – Persons entering municipal facilities during hours that the facility is open to the public are allowed to take videos/ photos in accordance with law or policy. However, people photographing / videoing may not impede public access to municipal facilities or interfere with employees’ abilities to perform their jobs.

Allowed public spaces include customer service areas, entry ways, publicly accessible halls and corridors, publicly accessible streets, sidewalks, and parks, and public meetings and meeting spaces. Prohibited public spaces include staff work areas, offices, meeting rooms, and any non-publicly accessible areas, restrooms and other spaces prohibited by law, and Municipal Court, unless authorized by the Municipal Court Judge. Commercial Filming may require a permit. If approached by an individual taking photos or video, the employee should be professional and polite, acknowledge but do not engage or argue, concentrate on your job duties, notify your supervisor and call for assistance, if needed.

3.13 CHAIN OF COMMAND Individual City employees are responsible to the City Manager or to a supervisor or department head designated by the City Manager. The City Manager is responsible to the City Council as a whole. Directions regarding work to be done, expected results, the adequacy of work performance and grievances will follow the chain of command. 3.14 SOLICITATION

3.14.1 Solicitation of funds for City projects At times, projects may be undertaken whereby funds are solicited from private citizens, businesses, and organizations on behalf of the City. Before any solicitation of funds is begun, the department head must notify and receive the approval of the City Manager. Participation on the part of any City employee in a fund raising effort on behalf of the City is strictly voluntary.

3.14.2 Solicitation, Distribution, Notice Posting Employees are not permitted to solicit other employees for any purpose during either employee’s work time, nor may they distribute literature during working time. The posting of any leaflets, notices, literature, or other material on City property without authorization is strictly prohibited. Employees are prohibited from making sales or possessing items


for sale or profit or personal gain on City property at any time. Employees may be permitted to make sales on behalf of nonprofit organizations if no personal profit is involved, provided that it does not create a disruption as determined by a Department Director. Such sales shall take place during breaks and lunch time and must be approved prior to by Department Director. Employees are prohibited from soliciting to subordinates, using City meetings, email or phone for fundraiser announcements. Employees should not allow or welcome solicitors of any kind onto City premises. 3.15 UNIFORMS Some employees are required to wear uniforms. For employees who are required to wear uniforms, the City furnishes appropriate uniforms and replaces them as necessary. No City employee is authorized to wear City uniforms off duty without prior approval from the department head. 3.16 USE OF CITY RESOURCES City resources are dedicated to City business. The City Manager or designee shall have full access to both the resources and the contents thereof at all times. Employees should have no expectation of privacy when using these resources. The City Manager or designee has an unrestricted right to view or search any City resource, including City computers, without prior notice. Any identified unlawful activity will be investigated and may be reported to the appropriate law enforcement agency.

3.16.1 Use of City Property, Vehicles, Tools, and Equipment Employees who are assigned tools, equipment, vehicles, or any other City property by their departments are responsible for them and for their proper use and maintenance. City property, materials, supplies, tools, equipment, and vehicles are intended solely for the maintenance and operations of the City. No personal or political use of any City property, materials, supplies, tools, or equipment is permitted. Vehicles owned or leased by the City are for City use only. Vehicle use by “on-call” personnel outside normal working hours is subject to authorization by the City Manager. If an employee is in doubt about a circumstance, the employee must check with the employee’s supervisor before proceeding. Violations of this policy may result in discharge and possible prosecution. All City employees using City property must sign an “Employee Acknowledgement: Personnel Policies & Return of City Property” form.

3.16.2 Telephone Use City telephones are to be used for City business. It is understood that occasionally personal calls are necessary; however, use of telephones for local personal calls is permitted only if the number and length of calls are kept to a minimum. City employees may not place personal long distance telephone calls on City telephone equipment unless the charges will be billed directly by the telephone company to the individual’s personal account. Personal calls on City cellular phones must be kept to a minimum. Use of personal cellular phones or communications devices should not be abused while on duty. Department heads shall have the right to limit use of personal cellular phones/communication devices in the workplace. The use of the camera function on a cellular phone will not be allowed in the workplace. All supervisory, public safety and service personnel must furnish the City a telephone number at which they can be reached during off duty hours or have ready access to a telephone that they could use to respond to a page. Employees do not receive either additional compensation or reimbursement for maintaining this telephone service.


However, based on business needs, the City may require an employee to have cellular telephone service, which the City may provide if approved by the City Manager.

3.16.3 Computer and Email Usage Computers, computer files, the email system and software furnished to employees are the property of the City and are provided by the City to assist in the conduct of City business and may not be used for personal gain. Additionally, all messages composed, sent or received on the email system are and remain the property of the City. The City prohibits the use of computers and the email system in ways that are disruptive or offensive. The City may monitor, review, or access computers, computer files and emails at any time for any reason. The City purchases and licenses the use of computer software for business purposes. All license agreements should be strictly followed. Reproduction or unauthorized use of software is not permitted. An employee should not attempt to access any file or attempt any unauthorized use for which they are not granted permission. An employee shall not reproduce or download software programs without authorized approval from the City Manager or his designee.

3.16.4 Personal Property Employees are prohibited from bringing offensive, inappropriate or excessive personal property to the workplace as determined by the City Manager. The City will not be responsible for any loss of personal items on or in City property. Work places and workspaces are subject to random investigative searches. The Department head or the employee’s designee as well as the employee should be present, whenever possible. A report of the search should be made and provided to the City Manager as soon as possible.

3.16.5 Purchasing Purchases by City employees shall be made only as authorized by the City Council, City Manager or his designee and shall be made in accordance with state purchasing laws as they apply to cities. 3.17 ETHICAL STANDARDS All employees are expected to maintain a high level of personal and professional conduct. Employees should conduct themselves in a manner that ensure those high standards are met, avoiding even the appearance of impropriety. Actions in violation of conduct standards include, but are not limited to:

• Use of an employee’s official position to secure special privileges or exemptions, whether direct or indirect, for them self or others.

• Disclose any confidential information gained by reason of the employee’s position concerning the property, operations, policies or affairs of the City or use such confidential information to advance any personal interest, financial or otherwise, of the employee or others.

• Commit actions to be considered fraud as defined in these policies • Provide false information and / or make false accusations. • Participate in any improper secret agreement between two or more entities, to

defraud or deprive others of their property or rightful share, or to otherwise indulge in a forbidden, illegal or illegitimate activity.


• Behave in any manner which causes discredit to the employee and / or places the City in disrepute. The commission and/ or convictions, including deferred adjudication or deferred prosecution, of any crime other than minor traffic violations will be reviewed as a possible violation of this policy based on the nature of the offence and the relativity to the employee’s job responsibilities.

• If an employee is involved in any of the acts listed above, on or off the job, they must report it to their supervisor and/or the Human Resources Department immediately. In addition, employees required to operate a City vehicle as a part of their job should report all moving violations.

By no means is this list all-inclusive. Any conduct of an employee that disrupts the work environment or places the personal interest of the employee above those of the City or the public may be treated as a violation of the public trust. 3.18 FRAUD All employees are expected to maintain a high level of personal and professional conduct on the job. As a public service organization and stewards of public funds, the City holds its employees to a high standard of ethical conduct relating to the use of City resources. All employees shall avoid fraud and are expected to report possible fraudulent activity or any internal and/or external practices that may allow for or facilitate fraudulent activities. Supervisors and managers have a greater responsibility to uphold this policy. They are expected to initiate appropriate preventive measures, implement the necessary controls and initiate investigations by promptly reporting allegations. Reports can be made to the City’s Finance Director, City Manager, Deputy City Manager, Assistant City Manager, or the employee’s supervisor or Department Director. The City considers the following list of actions to be fraud

• Forgery or alteration of any document (including timesheets) or account belonging to the City

• Forgery or alteration of a check, bank draft or any other financial document representing funds belonging to the City

• Intentionally filing inaccurate reports or claims for payment for monetary gain • Misappropriation of funds, securities, supplies or other assets of the City • Impropriety in the handling or reporting of money or financial transactions

involving the City and any other entity • Profiteering as a result of insider knowledge of City activities • Removal or inappropriate use of records, furniture, fixtures and equipment

belonging to the City • Embezzlement, larceny or any other misapplication of City funds. • Any official misconduct including the misapplication or misuse of City funds or

property.

The following procedures shall apply to this policy:

• An employee shall immediately report concerns of possible fraud to the employee’s supervisor for appropriate action. Immediately shall mean as soon as the employee has the means to contact the supervisor, but shall be no longer than 24 hours after the employee becomes aware of the suspected fraud. As an alternative, an employee can report suspected fraud directly to the employee’s Department Director, the Finance Director, an Assistant City Manager, the


Deputy City Manager, or the City Manager. An employee who provides information in good faith will be protected from retaliation.

• An employee who is contacted by a citizen with evidence or written allegations of fraud shall immediately report it.

• Allegations of fraud shall be investigated by an “investigation committee”, a standing committee responsible for responding to fraud allegations through the coordination of necessary resources and determining a course of action regarding the investigation.

• The investigation committee will be composed of a representative from Finance and Human Resources and a representative of the department where the suspected fraud occurred, as designated by the City Manager.

• If the committee believes that alleged conduct may be criminal in nature, then the committee will recommend that the allegation be referred to the Police Department. All findings of the committee will be communicated to the City Manager’s Office.

• All employees are required to cooperate fully during any City review or investigation of an allegation of fraud. Anyone informed of an investigation in progress shall ensure that strict confidentiality is observed as to not prejudice the investigation or the city’s rights and integrity.

• Employees who intentionally or knowingly make false accusations and / or provide false information concerning instances of fraud will be subject to disciplinary action up to and including termination.

• An employee may not be retaliated against for reporting an alleged violation of a law to an appropriate law enforcement authority if the employee’s report is made in good faith.

3.19 WHISTLEBLOWER POLICY The City is committed to upholding the requirements of all state and federal laws including applicable Whistleblower Act(s). The City will not suspend, terminate or otherwise discriminate against an employee who appropriately reports a violation of law to an appropriate authority if the employee report is made in good faith. Employee rights include:

• Right and / or duty to report violations of law

• Right to report unsafe act or condition

• Right to file a Worker’s Compensation claim

• Right to file a grievance and

• Right to file a complaint of alleged discrimination.

3.20 TOBACCO PRODUCTS Smoking and use of tobacco products, including cigarettes, “spit tobacco” or e-cigarettes, is prohibited within City buildings, City vehicles, equipment or while interacting with the public. Our policy to provide a tobacco free environment for all employees and visitors was established to keep a safe and healthy workplace environment. 3.21 FACILITY OPERATING POLICIES AND PROCEDURES


3.21.1 Shared Spaces – City of Taylor offices, meeting rooms and common areas are used by all. Employee behaviors and activities shall be consistent with those expected in a professional work environment. Employees shall use headphones or listen to office appropriate music at a low level provided such use does not interfere with the employee’s or other employees’ job performance and customer service responsibilities. Employees shall speak at appropriate volumes that are not disruptive to those around them, as determined by the employee’s supervisor.

3.21.2 Common Areas - Any décor, furniture, art, wall hangings to be placed in common areas, defined as hallways, corridors, break areas, conference rooms, lobbies and areas visible to the public, must have the prior approval of the Department Director. Materials shall be appropriate for an office environment and minimize potential damage to the facility.

3.21.3 Smells – Employees shall refrain from using personal air fresheners, sprays or odors.

3.21.4 Cleanliness – Employees shall maintain a clean work environment, including maintaining neat and sanitary break rooms.

3.21.5 Safety and Security – Keys, Badges, Passwords and Code Words – City employees may be assigned keys, security access badges, passwords and codes applicable to City facilities. The employee is responsible for safeguarding these items. The City may have video and audio surveillance within facilities. Personal property should be secured in vehicles or in desks or lockers. The City is not responsible for lost or stolen items.

3.21.6 Facility Security – City employees are responsible for keeping City facilities, properties and equipment secured. Employees should ensure that all guests and visitors are escorted throughout City facilities. Employees should not permit unknown individuals from entering secured areas. Employees should not leave security doors unsecured or left open. Lost ID badges or keys should immediately be reported to the employee’s supervisor. ID badges and keys should immediately be collected from suspended or terminated employees.

3.22 Children at Work Employees are welcome to bring their children to visit their worksite, with director approval, provided that the visits are infrequent, brief and planned in a way that limits disruption to the workplace. Children in the workplace must be directly supervised by the host parent at all times. If the frequency, length or nature of visits becomes problematic, the employee will be notified and will be expected to take corrective action.

Employees are not permitted to bring ill children to work. This policy is not to be used as a backup childcare arrangement. Employees are provided paid time off benefits which may be used for personal reasons or to care for an ill child.




4.00 EMPLOYMENT 4.1 EMPLOYMENT-AT-WILL All employees of the City of Taylor are employed at the will of the City and shall have no property rights in the employee’s position. Employment with the City is voluntary and subject to termination by the employee or by the City at will, with or without cause, with or without notice, at any time. Nothing in these policies shall be interpreted to be in conflict with or to eliminate or modify in any way the employment-at-will status of City of Taylor employees. 4.2 PROBATIONARY PERIOD Probationary period for non-civil service employees is 6 months. 4.3 EMPLOYEE ORIENTATION During the orientation, employees are given a copy of the Personnel Policies Manual, are informed of its continued availability and the reference locations, and are given information about the City’s benefit programs. Employees are required to sign a statement that they have read, understood and will abide by the policies contained in the Personnel Policies Manual. 4.4 JOB DESCRIPTION Positions in the City have a written job description. Employees shall sign a written copy of their job description acknowledging that they understand the responsibilities assigned to the position the employee will occupy. 4.5 EMPLOYMENT OF RELATIVES (NEPOTISM) The practice of nepotism in hiring personnel or awarding contracts is forbidden by the City.

4.5.1 Definition of Nepotism No person may be hired who is an immediate family member to any member of the City Council or the City Manager. An immediate family member includes an individual’s:

• Parents (biological parents, adoptive parents, or persons in loco parentis to an employee when the employee was a child)

• Husband, wife, or domestic partner

• Child (biological, adopted, foster, stepchild, legal ward, or a child for whom the employee is a person standing in loco parentis)

• Sisters and brothers (biological, adopted, foster, or step sister or brother)

• Grandparents (biological, adopted, foster, or step grandparents)

• Grandchildren (biological, adopted, foster, or step grandchild)

• Parents and grandparents of an employee’s husband, wife or domestic partner

• Any relative living in the same household with an employee


4.5.2 Continuous Employment Exception No person may be hired who is related within the second degree by affinity (marriage) or within the third degree by consanguinity (blood) to any member of the City Council, or the City Manager. An employee who is related in one of the prohibited degrees may continue in City employment if the employee has been employed continuously by the City for a period of:

1. At least thirty (30) days if the officer or member is appointed by the City Council 2. At least six (6) months if the officer or member is elected

4.5.3 Prohibition of Specific Supervisory Relationships

In addition, in the interest of effective management, no personnel action will be taken that would result in any employee supervising another employee who is an immediate family member as defined above.

4.5.4 Relatives of City Employees No employee may hold a job where the employee exercises supervisory authority over the work, assignments, working condition, and/or compensation/benefits of any individual who is related within the second degree of affinity or the third degree of consanguinity. If two employees in the same chain of command become related or members of the same household, then one will be transferred out of the direct reporting chain. If there is no available position in which to move one of the employees, then one must resign or be separated from employment. The two employees may have input into the decision of who will be transferred or separated. But the final decision rests with City Manager. Relatives may not be employed in a position whereby they would share the same supervisor within the same division/department as determined by the City Manager. “Step” relationships due to marriage will be recognized and covered by this policy. 4.6 DRIVING RECORD Every City employee who is required to drive a vehicle or operate a piece of equipment that requires a valid driver’s license must maintain a safe driving record. For this reason, the City will check a prospective employee’s driving record prior to offering the applicant employment in a capacity that requires operating a vehicle or piece of equipment on City business. The City may recheck an employee’s driving record as needed after employment in such a capacity. (See Appendix A - Safety Policy) 4.6.1 Vehicle Insurance The City maintains up-to-date insurance coverage on all vehicles owned by the City. Employees who drive a personal vehicle on City business are required to provide the Finance Director with proof of automobile liability insurance as required by the State of Texas and to maintain up-to-date insurance coverage. Failure to do so may be grounds for disciplinary action and/or dismissal. 4.7 PERSONNEL FILES Personnel records, medical records, civil service “A” files are maintained in the Human Resources Director’s office. Different rules may apply to civil service employees. Medical records are kept in a confidential file maintained by the Human Resources Director. Information in an employee’s personnel file is public information and must be disclosed


upon written request unless specific items are excepted from disclosure by law. No information from any record placed in an employee’s file will be communicated to any person or organization except by the City Manager, the City Manager’s designee or the Human Resources Director. In addition, all inquiries regarding current or former employees must be directed, in writing, to the Human Resources Department. Unless the City receives a written release from the affected individual or a written open records request, only dates of employment and job title will be released to the inquirer. Each employee may choose whether the City discloses the employee’s home address and telephone number to the public on request. If a new employee does not request confidentiality within the first fourteen (14) days of employment, the home address and telephone number on file are considered public information, with the exception of police officers, whose addresses and telephone numbers are not public information. Employees may change elections for disclosure or confidentiality at any time. A form for designating this information as confidential or public is available from the Human Resources Director. An employee or his or her representative designated in writing may examine the employee’s personnel file upon request during normal working hours at the City offices. The employee may request copies of items or materials in the employee’s personnel file but may not remove anything from the file. When a supervisor or department head requires access to the official personnel file of an employee under the individual’s supervision for the handling of personnel matters, the Human Resources Director will provide access to the specific file(s). Employees are expected to inform the employee’s supervisors of any changes in or corrections to information recorded in the individual’s personnel files such as home address, telephone number, person to be notified in case of emergency, or other pertinent information. The supervisor will notify the Human Resources Director.

4.7.1 Personnel Action Form The Personnel Action Form is the official document for recording and transmitting to the personnel file each personnel action. This form is used to promote uniformity in matters affecting:

• Employment Category,

• Position Title and Classification,

• Pay Group and Rate, and

• Other actions affecting the employee’s status The Personnel Action Form is completed prior to the employee’s first day of work and again when there is any change in the employee’s status, which relates to employment or benefits. Each Personnel Action Form becomes a permanent part of the employee’s personnel file, and a copy is given to the employee each time an action occurs.

4.7.2 Contents of Personnel Files For non-civil service employees, an official personnel file may contain the following:

• An employment record;

• A copy of the employee’s application for employment/resume;


• A copy of the conditional offer of employment letter;

• A signed copy of the employee’s acknowledgment of having reviewed a copy of the Personnel Policies Manual;

• Employee’s job description(s);

• Election to Disclose or keep confidential home address and home telephone number form;

• Personnel Action Form

• Records of any citations for excellence, awards for good performance, or job-related training/education except civil service training;

• Records of disciplinary action(s);

• Performance evaluations;

• Copies of any grievances and related materials;

• Agreements regarding compensatory time off in lieu of overtime pay;

• Any other pertinent information having a bearing on the employee’s status; and

• Any written statements from the employee explaining, rebutting, or clarifying other items in the file.

4.7.3 Leave Records Official records of vacation leave and sick leave accrual and of leave usage are retained for each employee by payroll staff. Leave records are updated at the end of each pay period. Leave balances are shown on the official records to reflect any remaining leave to which an employee is entitled. 4.8 CATEGORIES OF EMPLOYMENT There are four categories of employment with the City:

1. REGULAR FULL-TIME. A regular full-time employee is appointed to an authorized regular position that involves, on the average, forty (40) work hours per week. Regular full-time employees may be either hourly or salaried employees.

2. REGULAR PART-TIME. A regular part-time employee is appointed to an authorized regular position that involves, on the average, at least twenty (20) but fewer than forty (40) work hours per week. Part-time regular employees may be either hourly or salaried employees and are categorized as either half time or three-quarters time. Half time employees work at least twenty (20) but fewer than thirty (30) hours per week, and three quarters time employees work at least thirty (30) but fewer than forty (40) hours per week.

3. TEMPORARY FULL-TIME. A temporary full-time employee is an employee hired to work an average of forty (40) hours per week with total hours not to exceed 1,000 per calendar year. Temporary full-time employees may be either hourly or salaried employees without accrued benefits.

4. TEMPORARY PART-TIME. A temporary part-time employee is an employee hired to work an average of fewer than forty (40) hours per week with total hours


not exceed 1,000 per calendar year. Part-time temporary employees are paid on an hourly basis without accrued benefits.

See “Benefits” chapter of these policies for details of benefits available to each category of employees. Staff, who are assigned to the City but paid directly by another government or private organization, are not employees of the City. These employees’ benefits are specified in the contract for services. As a condition of their assignment, such staff are governed by all terms of these policies not in conflict with their contract for services. 4.9 OFFICIAL WORK PERIOD AND SCHEDULES FOR NON-CIVIL SERVICE

EMPLOYEES The official work period for employees in City departments for which separate work periods are not established, either elsewhere in these policies or in written memorandum form approved by the City Manager, is a seven (7)-day period beginning at 7:00 a.m. on Monday and ending at 7:00 a.m. on the following Monday. Adjustments to the normal hours of operation of City facilities or departments may be made by the City Manager in order to serve the public better. Offices may be required to remain open during the noon hour, and lunch periods for some employees may be staggered according to the requirements of the City. Normal working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with one hour for lunch, for a total of forty (40) hours per workweek. Morning and afternoon breaks of fifteen (15) minutes each are available to each employee, but this time does not accumulate if not taken, and this time cannot be used to alter an employee’s work hours. All City employees are expected to report punctually for duty at the beginning of their assigned workdays and to work the full workdays established. Other hours of work and official work periods for individuals or groups of employees may be set by the department head with the approval of the City Manager. 4.10 OFFICIAL WORK PERIOD AND SCHEDULES - POLICE The Police Chief sets the work schedule for police personnel and notifies them in writing of their work schedule assignments. Depending upon personnel available, the Police Chief may establish different work schedules for personnel for temporary periods of time until the personnel shortage has been eliminated. Through execution of a waiver executed by a majority of police officers pursuant to Chapter 142-0015(j), the work period for police officers is 14 days / 80 hours. The City has established the following work period for its police officers:

1. The official work period for police officers consists of fourteen (14) days/ eighty

(80) hours worked per work period. 2. For police officers, the work period begins on Monday and ends on Monday,

fourteen (14) day cycles. The Chief of Police or the Chief’s designee will establish work schedules.

4.11 OFFICIAL WORK PERIOD AND SCHEDULES - FIRE The Fire Chief or a designee sets the work schedule for fire personnel and their assignments. 4.11.1 Pursuant to Section 207(k) of the Fair Labor Standards Act and 29 C.F.R. Part

553, the declared work period for firefighters is 14 days, with each shift consisting of


24 hours. The work period starts on a Monday at 7:00 a.m. and ends on the following Monday 14 days later at 6:59 a.m.

4.11.2 Firefighters will be paid according to a 14 day work period. Hours worked over 106 in the 14 day work period will be considered overtime and will be paid at one and one-half times the regular rate of pay. Paid vacation, sick leave, compensatory leave, P.A.I.D leave, emergency leave, military leave, civil leave, administrative leave or any other leave of absences are not considered “time worked” for the purposes of calculating overtime in a work period. Holiday will be counted as hours worked.

4.12 SCHEDULED ADJUSTMENTS

Depending upon personnel available, the Police Chief and Fire Chief may establish different work schedules for their personnel for temporary periods of time until the personnel shortage has been eliminated. 4.13 NUMBER OF HOURS WORKED The City Manager determines the number of hours worked by an employee for the compensation to be received, subject to laws governing pay and working hours and to the provisions of the City’s budget. 4.14 TIME REPORTING Employees must keep records of all hours worked and leave taken and, where appropriate, hours credited to particular projects. Forms for this purpose are provided by the City. Time records must be signed by the employee and by the employee’s immediate supervisor. It is recommended that these forms be completed after each day’s work in order to maintain an accurate and comprehensive record of the actual time spent on particular projects. Each employee is responsible for ensuring that all hours worked and leave time taken are reported on the time sheets sent to Payroll. 4.15 OUT OF OFFICE WORK Any work performed out of the office such as working from home, while on vacation, while on sick leave, while on unpaid leave and so forth shall require prior approval from the immediate supervisor before performance of any such work. Work performed shall include, but not be limited to, checking and responding to e-mails, voicemails, texts, social media and the like, and answering and responding to phone calls, if such actions are part of the employee’s normal work duties. 4.16 TRAVEL TIME This policy applies to all non-exempt employees. The City will compensate travel time based on the rules outlined by the FLSA (Fair Labor Standards Act). Where previously agreed in writing, employees may be compensated beyond FLSA guidelines with supervisor approval. For non-exempt employees, normal commuting time from home to work and from work to home is not hours of work. Any employee who is required to travel directly between home and a temporary work location outside the limits of the employee's official work location, the time the employee would have spent in normal commuting must be deducted from any hours of work outside the regularly scheduled administrative workweek (or, for non-exempt employees, outside corresponding hours on a non-work day) that may be credited for the travel time.


On one day assignments out of town (outside Taylor, Texas) where an employee does not spend the night, all travel is compensable. With travel overnight away from home, travel is only compensable to the extent that it cuts across the employee’s normal work schedule, unless the employee is engaged in travel to and from the travel destination. Employees may be reimbursed for personal items that are stolen while they are on a City authorized trip up to a maximum total value of $500. Requests for reimbursement must be accompanied by an itemized list and official police report from the city where the theft occurred. 4.17 PARTICIPATION IN SPECIAL EVENTS AND VOLUNTEERING Attending or participating in special events or volunteering during regular work hours may be permitted with advanced approval from the Department Head and supervisor. If an employee is required by their Department Head to attend, assist with, or provide services at an event or on a committee, the City will compensate the employee for their time. Volunteers who elect to donate their time and services as a volunteer for the City may do so without any expectation of compensation for time spent. An employee should seek approval from the employee’s supervisor before committing to any City sponsored activities and/or events. If an employee attends a City sponsored event while off work, it is not work time and the time will not be compensated. 4.18 SEPARATION FROM EMPLOYMENT

4.18.1 Resignation

An employee who gives adequate written notice (at least 10 working days) is considered to have resigned in good standing. With approval of the Department Director and City Manager or designee, the ten (10) working day requirement may be waived. In the event an employee resigns in good standing, the employee will be entitled to any accrued vacation pay within limits stated in Section 5 on Leave Time.

4.18.2 Reduction In Force An employee may also be separated when his or her position is abolished, or when there is either a lack of funds or a lack of work, or for unsatisfactory performance, or for disciplinary reasons. When non-civil service employee reductions in force are necessary, decisions on individual separations will be made after considering (1) the relative necessity of each position to the department and the City, (2) the performance record of each employee, (3) transferability of the employee’s skills to remaining positions with the City, and (4) the employee’s length of service with the City. Civil service employee reduction in force will be in accordance with Chapter 143 of the Local Government Code and local civil service rules. Employees who have been laid off may reapply to the City for other positions. Former employees, that are otherwise equally qualified, will be given priority consideration in the event of a vacancy.

4.18.3 Disability In cases of long-term disability where an employee is unable to return to work for a period of twelve (12) months, and such absence would cause an undue hardship on the City to hold the position open, and if no position is available which the employee could perform with a reasonable accommodation, the employee will be separated from employment with the City.


4.18.4 Death

If a City employee dies, the employee’s estate receives all pay due and any earned and payable benefits as of the date of death. Payable benefits include personal leave and sick leave accrued.

4.18.5 General Separation Procedures On an employee’s last day of employment, the employee is required to return all City property such as cellphones, City identification cards, uniforms, all City logo clothing, keys, procurement or credit card(s), vehicles and any other City owned equipment and property to their supervisor. Failure to return City property may result in loss of benefits and potentially criminal charges. 4.19 REHIRES Former employees applying to be rehired may be considered for employment as members of the general public. However, special consideration will be given to past job performance, circumstances surrounding termination of previous employment and the former employee’s knowledge, skills and experience with City procedures and functions. Eligibility for re-hire will be determined by the Human Resources Department. Employees re-hired within thirty (30) consecutive calendar days after separation will have their service bridged as if no break in service. Employees rehired after a break in service of more than thirty (30) consecutive calendar days will receive a new date of hire. Employees rehired after a thirty (30) day break in service will be considered the same as new employees for all benefits, unless approved in advance by the City Manager. 4.20 BREAK TIME FOR NURSING MOTHERS UNDER THE FLSA The City of Taylor will provide break times and areas to express breast milk to employees who are nursing mothers for her nursing child for one (1) year after the birth of a nursing child. The area will be “a place, other than a bathroom, that is shielded from view and free from intrusion from coworkers and the public.” 4.21 INCLEMENT WEATHER & WEATHER EMERGENCIES PROCEDURE This policy applies to all City employees. The purpose of this procedure is to implement the policy on inclement weather and to provide direction and administrative guidelines to employees in the event of an inclement weather emergency. Employees customarily assigned to major weather control duties are also governed by other applicable directives. 4.21.1 Scope In order that public services may be provided, all City offices will be open to serve the public during usual business hours. Maintaining an acceptable level of employee attendance is essential. There are certain severe inclement weather conditions which create emergency situations beyond the control of employees and which could affect attendance. Of primary concern is the provision of essential services to the public. To that end, the level of staffing required will be based on serving the public rather than accommodating employees. 4.21.2 Definitions

• Inclement Weather Emergency means any weather condition, such as snow and ice storms, floods, hurricanes, etc., that represents a threat or danger to the


welfare of residents and/or extreme risk to property as determined by the City Manager or designee.

• Department Level Emergency means any facility emergency or other work

condition that represents a threat or danger to the welfare of residents or employees or prevents service delivery as determined by the Department Director with approval of the City Manager or designee.

• Essential Employees means the minimum number of employees designated by

the Department Directors as required to operate specific City functions. Those employees are expected to report to or remain at work as notified during a weather emergency.

• Liberal Leave - During inclement weather a liberal leave policy may be placed

into effect. A liberal leave policy means that the rules governing the time frames for requesting and granting of vacation leave, compensatory leave and leave without pay are relaxed to accommodate individuals who cannot report to work on time, or at all, due to inclement weather conditions.

4.21.3 Procedures

4.21.3.a Inclement Weather Emergency - In the event of inclement weather, the City Manager or designee will determine whether it is warranted to declare an inclement weather emergency and whether all employees or only essential employees are required to report to or remain at work, the following procedures will apply:

• Essential employees will be identified and notified of such designation by their Department Director.

• If severe inclement weather occurs or is expected before the normal workday begins, the City Manager will decide whether conditions warrant declaring an inclement weather emergency and direct that only essential employees report to work. That decision will be relayed via phone, text, email, website, or local television/radio stations. In the absence of such announcements, all employees are expected to report to work.

• The City Manager or designee will determine the starting and ending time of an emergency whenever an "inclement weather emergency" is declared. During the period of emergency, when only essential personnel are to report to or remain at work.

• Essential employees reporting to or remaining at work will be paid regular time for their scheduled shift plus, if eligible, time-and-a-half for all hours worked beyond the 40-hour workweek. They will also accrue Administrative Leave equivalent to that given to non-essential employees during the inclement weather emergency. Such leave will be recorded by the department and available for the employee to take upon reasonable request.

• Essential employees who do not properly notify their Supervisors of their absence will not be paid for the day and will be recorded as absent without leavev (AWOL). The approval of such a request is at the sole discretion of the Supervisor.


• Essential employees who are unable to report or remain at work after an inclement weather emergency has been declared may request to use vacation or compensatory time for the remainder of their shift. Such leave must be approved by the Supervisor.

• Employees not required to report to or remain at work will be paid administrative leave for their regularly scheduled shift or for that portion of their shift covered by the period of emergency, subject to the following exceptions:

o Essential employees who are unable to report to work during an inclement weather emergency may request to use vacation leave or compensatory time provided they properly notify their Supervisors.

o Employees already out on scheduled leave on the day emergency conditions arise will be charged appropriate leave for the day; and

o Non-essential employees who report to or remain at work during an inclement weather emergency, even though not required to do so, will receive no extra compensation.

4.21.3.b No emergency declared - In the absence of a City Manager or designee declaration that an inclement weather emergency exists and that only essential employees report to work, despite inclement weather conditions, all employees are expected to report to work. In such instances, the following procedures will apply:

• Employees who are late in reporting to work due to inclement weather will be paid a full day's pay provided that they report within a reasonable amount of time and that the time missed from work will be charged against available appropriate accumulated vacation or compensatory time.

• Employees who are unable to report to work due to weather conditions but who properly notify their supervisors may be charged vacation leave or compensatory time for the day. Employees unable to report to work due to illness will be placed on sick leave and may be required to provide an acceptable, verifiable note from a physician substantiating the absence. Those who do not properly notify their Supervisors will not be paid for their absences and will be recorded as absent without leave (AWOL).

4.21.3.c Department Level Emergency – In the event that a Department Director determines that any facility or other work condition represents a threat or danger to the welfare of residents or employees, an emergency may be declared by the Director with approval of the City Manager or designee and the following procedures will apply:

• Essential employees will be identified and notified of such designation by their Department Director.

• If a department level emergency occurs or is expected before the normal workday begins, the Department Director will decide whether conditions warrant declaring a department level emergency and direct that only essential employees report to work. That decision will be relayed via phone, text, email, website, or local television/radio stations. In the absence of such announcements, all employees are expected to report to work.

• The City Manager or designee will determine the starting and ending time of an emergency whenever a department level emergency is declared. During the


period of emergency, when only essential personnel are to report to or remain at work.

• Essential employees reporting to or remaining at work will be paid regular time for their scheduled shift plus, if non-exempt, may be eligible for overtime pay at the rate of time-and-a-half for all hours worked beyond the regular workweek. They will also accrue personal leave time equivalent to that given to non-essential employees during the department level emergency. Such leave will be recorded by the department and available for the employee to take during the same fiscal year upon reasonable request.

4.21.3.d Employee unable to come to work or elect to leave early

Should weather conditions become so severe that an employee is unable to report safely to their designated place of work at their normal reporting time, then the employee must notify their Supervisor as soon as possible. Employees who are unable to report to work can request to use whatever paid leave they have available, excluding sick leave, or the absence will be unpaid time off for the time they are not at work. Non-essential employees who elect to leave early because of weather conditions and are granted to use vacation leave or compensatory time prior to an announced period of emergency will be charged this time.

4.21.3.e Department Director Responsibilities

1. Determining the level of staffing within their respective departments and the notification procedures necessary to implement this policy.

2. Establishing procedures and work records as necessary in order to ensure uniform administration and accountability of work activity to include accurate recording of overtime and leave records;

1. Developing and maintaining up-to-date notification lists so that Supervisors can notify employees of decisions affecting them during inclement weather emergencies;

2. Assuring that Supervisory personnel are available to employees by telephone to respond to any questions or concerns on the nature of the inclement weather emergencies;

3. Posting names of designated essential employees so that they understand the department plans and they are able to perform the essential services required; and

4. Assuring that all employees are aware of their assignments and responsibilities in inclement weather emergencies and department level emergencies.



5.00 LEAVE TIME 5.1 DEFINITIONS

Leave Time. Leave time is time during normal working hours in which an employee does not engage in the performance of job duties. Leave time may be either paid or unpaid. Holidays. Holidays are days designated by the City when City offices are closed on what otherwise would be regular business days.

5.2 PERSONAL LEAVE (Vacation) All regular full-time and regular part-time City employees who work at least twenty (20) hours per week are eligible to accrue paid personal leave for time off from the job for personal reasons. Personal leave is not sick leave. Sick leave cannot be used for personal leave purposes. Employees are encouraged to use personal leave at least annually. Paid personal leave is accrued on the last day of the month in which it was earned at the following rates: Length of Service Personal Leave Earned

Regular, full-time, non-firefighting employees earn personal leave as follows: One year but less than 5 years 96 hours per year (8 hours per month)

Five years but less than 10 years 120 hours per year (10 hours per month)

Ten years of service and longer 160 hours per year (13.333 hours per month)

Regular Police Officers and Recruits earn personal (vacation) leave as follows: Probationary Period 96 hours per year (8 hours per month)

Civil Service 160 hours per year (13.333 hours per month)

Regular full-time firefighters earn personal (vacation) leave as follows: One month but less than 12 months 9 hours per month

One year but less than 5 years 180 hours per year (15 hours per month)

Five years but less than 10 years 204 hours per year (17 hours per month)

Ten years of service and longer 228 hours per year (19 hours per month)

Regular part-time employees with work schedules less than forty (40) but at least twenty (20) hours per week earn personal leave at either one-half or three-quarters of the regular, full-time accrual rate (see Policy 3.00 Employment: Categories of Employees). The same restrictions apply during the first six months of employment.


Temporary employees (full-time or part-time) and regular part-time employees who work fewer than twenty (20) hours per week do not earn personal leave. A break in continuous service with the City, however, forfeits leave benefits accrued prior to the break, and accrual rates for leave purposes are the same as for new employees. City Manager may grant additional personal leave for the recruitment, retention and hiring of executive level staff. 5.3 SICK LEAVE Regular full-time and regular part-time employees who work at least twenty (20) hours per week are entitled to accrue paid sick leave. Full-time, non-civil service employees accrue 80 hours of sick leave each year. Full-time, non-civil service employees earn sick leave at the rate of 6.66 hours per month. Part-time employees earn sick leave in an amount proportional to their regularly-scheduled hours. Firefighters earn sick leave at the rate of 9.0 hours per month for the first eleven (11) months of service and fifteen (15) hours per month after twelve (12) months of service. Probationary Police Officer or Police Recruit employees accrue 6.66 hours per month. Civil Service Police employees accrue ten (10) hours per month. Sick leave hours are credited to the employee’s account on the last day of the month in which it was earned. An employee with accrued sick leave may use it if the employee is absent from work due to:

1. Personal illness or physical or mental incapacity; 2. Medical, dental, or optical examinations or treatments; 3. Medical quarantine resulting from exposure to a contagious disease; or 4. Illness of a member of the employee’s immediate family who requires the

employee’s personal care and attention. For this purpose, immediate family is defined as the employee’s spouse, child(ren), or any relative of the employee who resides in the employee’s household.

Sick leave can be used only after its accrual. An employee who has exhausted accrued sick leave benefits may request to use accumulated vacation or other paid leave or must take a leave of absence without pay. No advance of unearned sick leave benefits will be made for any reason. Excessive use of sick leave without adequate justification may result in disciplinary action, including dismissal. 5.4 ACCUMULATION AND PAYOUT OF PERSONAL AND SICK LEAVE Employees are encouraged to use their accrued personal leave (vacation) each fiscal year as it is earned. Employees may carry over accumulated leave as follows:


Employee Category

Personal Leave that may be carried over to next fiscal year

Sick Leave - Maximum allowable

accumulation

Non-Civil Service Equivalent to 2 x annual earnings

240 hours / 30 days

Civil Service police and fire employees

Equivalent to 2 x annual earnings

In compliance with Chapter 143 of the Local Government

Code Probationary fire employees

9 days / 108 hours

240 hours / 30 days

On September 30th of each year, any personal leave (vacation) and sick leave balance in excess of these maximums is reduced to the maximums without compensation to the employee. Payout of Personal and Sick Leave Employees leaving the service of the City will be paid unused personal leave according to Section 7.10.6. The rate of pay will be determined by the salary in effect at the time of termination. Unused sick leave is canceled upon termination of employment without compensation to the employee, except Fire and Police civil service employees will be paid according to Chapter 143, Sections 143.045 and 143.046. 5.5 SICK LEAVE POOL If an employee has used all of their available leave, the department head, with the approval of the City Manager, may establish a “Sick Leave Pool” whereby other employees may donate up to twenty-five (25%) of their available sick leave to be credited to the employee’s sick leave account. This shall be a temporary pool that will be terminated when the employee returns to the job or after 90 calendar days of absence, whichever comes first. Any leave remaining in the pool will be returned to the employees who donated to the pool. Participation in this program is strictly voluntary and no employee or department head shall solicit donations to the pool. 5.6 COMPENSATORY LEAVE Compensatory time in lieu of overtime pay is offered by the City. Compensatory time shall be granted at the discretion of the department head. The department head shall tell the employee if overtime will be paid in cash or compensatory time before the work is started. Any compensatory time earned must be used or paid within the fiscal year in which the overtime was worked. As a general rule, no more than thirty-six (36) hours of compensatory time (representing twenty-four (24) overtime hours worked) should be allowed to accumulate for non-civil service employees and no more than sixty (60) hours (representing approximately forty (40) hours worked) for civil service employees. If compensatory time is not used during the fiscal year in which it is earned, the compensatory time (which was entered and carried on the employee’s records at one and one-half times the number of hours worked) will be paid at the employee’s regular, straight-time rate of pay for the total number of hours on the employee’s compensatory time record at the end of the fiscal year.


5.7 PERFECT ATTENDANCE INCENTIVE LEAVE For the purpose of this leave, each year is divided into two six-month segments: October 1 through March 31 and April 1 through September 30. An employee who works the entire six-month segment without using sick leave and without absence without leave earns eight (8) additional hours (12 hours for firefighters) of personal leave, which is accrued on October 1 and April 1. These hours must be taken within the current fiscal year and will not carry over if not taken. 5.8 MILITARY LEAVE Employees who are members of the state military forces or members of any of the reserve components of the Armed Forces of the United States are entitled to 15 work days of paid leave of absence from their duties, without loss of time, seniority, or personal leave (vacation) on all days during which they are engaged in authorized training or duty ordered by proper authority. Military leave in excess of fifteen (15) work days will be charged to personal leave (vacation) or leave without pay. Employees ordered to active duty with the state or federal military forces are entitled to all of the reemployment rights and benefits provided by federal and state law upon their release from active duty. Requests for approval of military leave must have copies of the relevant military orders attached.

5.8.1 Military Leave Time Accounts In accordance with Texas Local Government Code, Section 143.075, this policy establishes “Military Leave Time Accounts.” The City shall maintain two separate military leave time accounts; one for eligible Civil Service fire department personnel and one account for eligible Civil Service police department personnel. Inter-departmental commingling of these two separate accounts in regards to donations and usage is not permitted. Eligibility: To be eligible to use leave hours from the military leave time account, a firefighter or police officer must meet the following criteria:

1. Must not be in a probationary period in the fire or police department as a firefighter, police officer or academy trainee;

2. Is a member of the Texas National Guard or the Armed Forces Reserves of the United States;

3. Was called to active federal military duty while serving as a firefighter or police officer for the City of Taylor;

4. Has served on active duty for a period of 12 continuous months or longer; and 5. Has exhausted the balance of the person’s vacation, holiday, and compensatory

leave time accumulations. Guidelines: Civil Service employees who would like to donate leave time hours (vacation, holiday, civil service sick or compensatory leave time) to the military leave time account must complete the “Authorization to Transfer Annual Leave/ Compensatory Time Form”. Hours must be donated in increments of not less than 15 minutes. Any combination of accumulated vacation, holiday, civil service sick or compensatory leave time may be donated to the military leave time account. Probationary Fire and Police department employees are not eligible to donate hours to the military leave time accounts.


Leave time (vacation, holiday, civil service sick or compensatory leave time) donated to a military leave time account will not, under any circumstances, be returned to the donating employee. Distribution of accumulated hours in the military leave time account will be divided equally among all eligible firefighters or police officer beneficiaries of that account at the end of the departments’ regular scheduled pay period. Donations and disbursements to the military leave account are made on an hourly basis regardless of the cash value of the time donated or used. The Human Resources Department is responsible for receiving requests for donations of hours, maintaining account balances and ensuring distribution of paid hours is in compliance with this policy.

5.8.2 Procedures: A. Civil Service Fire Department Employees

1. Fire Civil Service employees may donate vacation, holiday, civil service sick, or compensatory leave time hours to the fire department military leave time account by completing the “Authorization to Transfer Annual Leave/Compensatory Time Form” and submitting the form to Human Resources.

2. Eligible Fire Civil Service employees may use the military leave time account only after they have exhausted all of their own vacation, holiday and compensatory leave time and been on continuous active military duty of 12 continuous months or longer. A “Request to Use Hours from the Military Leave Time Account form” must be completed. Hours will be used in increments of not less than 15 minutes.

3. At the end of each pay period, the Human Resources Department will divide the hours in the account equally among all eligible fire department employees; the maximum hours used to authorize pay to each eligible person is 96 or 120 hours per pay period depending upon which shift they would have worked.

B. Civil Service Police Department Employees 1. Police Civil Service employees may donate vacation, holiday, civil service

sick, or compensatory leave time hours to the police department military leave time account by completing the “Authorization to Transfer Annual Leave/Compensatory Time form” and submitting the form to Human Resources.

2. Eligible Police Civil Service employees may use the military leave time account only after they have exhausted all of their own vacation, holiday and compensatory leave time and been on continuous active military duty of 12 continuous months or longer. A “Request to Use Hours from the Military Leave Time Account form” must be completed. Hours will be used in increments of not less than 15 minutes.

3. At the end of each pay period, the Human Resources Department will divide the hours in the account equally among all eligible police department employees; the maximum hours used to authorize pay to each eligible person is 80 hours per pay period.


5.8.3 Military Leave Account Forms

Authorization to Transfer Leave/ Compensatory Time to Military Leave Account

I, _____________________, Employee ID# _______, Department __________ Name (Please print)

Hereby voluntarily authorize the transfer of hours of my accumulated: ___________ vacation leave time ___________ holiday leave time ___________ CS sick leave time ___________ compensatory time

to the Military Leave Time Account for my department effective: __________________ MM/DD/YYYY (Beginning date of pay period)

I understand and agree that I release all my rights to any monetary compensation or time off for hours transferred. I understand, under any circumstances, my donated leave time will not be returned back to me.

I have not been coerced, threatened, harassed, or compensated for authorizing the transfer and release of accumulated leave time hours. No excess paid leave transferred in this manner will be paid to the receiving employee upon termination.

Requested by: _____________________________ ______________ Employee Signature Date

Approved by: _____________________________ _______________ Department Head Date _____________________________ _______________ Human Resources Director Date

Request to Use Hours from Military Leave Time Account I, __________________, Employee ID#________, Department ____________ Name (Please Print) Hereby request to use leave hours from the military leave time account and meet all the following criteria: 1. Not a probationary firefighter, police officer or academy trainee; 2. Am a member of the Texas National Guard or the Armed Forces Reserves of the United States; 3. Called to active federal military duty while serving as a firefighter or police officer for the City of

Taylor; 4. Served on active duty for a period of 12 continuous months or longer; and 5. Exhausted the balance of my vacation, holiday and compensatory leave time accumulations.

_________________________ ______________ Employee Signature Date

Approved by: _________________________ _______________ Department Head Date _________________________ _______________ Human Resources Director Date


5.9 CIVIL LEAVE Employees are entitled to civil leave with pay for jury duty, for serving as a subpoenaed witness in an official proceeding, and up to two (2) hours for the purpose of voting. When an employee has completed civil leave, they must report to the City for duty for the remainder of the workday. If the employee will be absent from work for more than one workday on civil leave, they must notify the appropriate supervisor daily at the beginning of the workday. 5.10 EMERGENCY LEAVE No more than three (3) days (24 hours for all full-time, regular employees) per fiscal year of emergency leave with pay may be granted to regular employees by the City Manager or designee in the event of a death in an employee’s family or serious illness of a family member. In the event of serious illness of a member of the employee’s family, who requires the employee’s personal care and attention, emergency leave may be granted if all other accrued paid leave is exhausted. The length of time granted (number of hours or days) for a specific emergency leave must be approved by the City Manager or designee in advance and will depend on the circumstances. The terms of, reasons, and length of leave time approved for the leave must be documented and filed with the employee’s time card. For purposes of emergency leave, “family” includes spouse, child, parent, brother, sister, grandparents, grandchild of an employee or employee’s spouse, or any relative living in the employee’s household. 5.11 ADMINISTRATIVE LEAVE The City Manager may authorize administrative leave, with or without pay, when not otherwise provided for in these policies. 5.12 INJURY LEAVE For information on occupational disability or injury leave for bona fide, on-the-job, work-related injuries, see section 6.0, Employee Health and Safety. 5.13 HOLIDAY LEAVE The following are observed as paid holidays for regular full time and regular part-time employees who work at least twenty (20) hours per week: Personal Day (accrues on October 1st of each fiscal year except new hires shall accrue on the first day of employment) (Firefighter observed as September 11th Holiday).

New Year’s Day Martin Luther King, Jr. Day (third Monday in January) Presidents’ Day Good Friday Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Friday following Thanksgiving Christmas Eve Christmas Day


Regular part-time employees who work at least twenty (20) hours per week are paid for holidays based on the number of hours they would have worked if the holiday had been a regular scheduled workday. Temporary employees (either full-time or part-time) or employees who work fewer than twenty (20) hours per week are not paid for holidays except for holiday hours actually worked. It is not always feasible to grant holidays off at the scheduled time, especially for employees who are assigned shifts on an “around-the-clock” operation. With the approval of the City Manager, a department head may direct some or all employees of the department to work on a holiday. For nonexempt, regular, non-civil service employees, holiday time off counts as hours worked for the purposes of determining when overtime compensation is applicable. Employees required to work on a holiday may be granted an alternate day off within the same official work period without overtime compensation. If a nonexempt, non-civil service employee is scheduled to work on a holiday and receive an alternate day off for the holiday, but the employee is sick on the holiday, theywill be charged for sick leave for the number of hours that were scheduled to be worked on the holiday. The employee will then be granted holiday time on the alternate holiday off. The City Manager may designate other holidays in accordance with directions from the City Council. Whenever an approved holiday falls on a Saturday or Sunday, it will be observed on the Friday preceding or the Monday following, as determined by the City Manager. An employee who is absent without written approved leave on the workday immediately preceding and/or following a holiday will not be paid for the holiday. Holiday leave time for non-police and fire employees can be carried forward until September 30 of the current fiscal year. On October 1st, any holiday leave not taken is reduced to zero without compensation to the employee.

5.13.1 Holidays Falling On Non-Workdays Whenever a holiday, on the current year’s list of approved holidays, falls on a regular, non-civil service employee’s regular day off and the employee does not work that day, the employee will receive an additional day off for the holiday (not to exceed eight hours and not to be taken within same pay period).

5.13.2 Holidays During Scheduled Vacation If an official holiday falls within a regular, non-police, non-firefighting employee’s vacation, the employee will be granted the holiday and not charged for a day of vacation.

5.13.3 Holidays for Police Officers and Firefighters Since police and fire protection must be provided around-the-clock and year-round, those City departments cannot close on holidays. To provide equivalent holiday leave time to these employees, the City has established policies for holiday leave accrual and usage for these departments much like the City’s personal leave (vacation) policy. Police officers earn holiday leave credits at the rate of 8.0 hours per holiday, the same amount of holiday time off as provided to other City employees. This leave can be used in one-day or multiple-day increments with the approval of the employee’s supervisor and department head. Firefighters earn holiday leave credits at the rate of 12.0 hours per holiday. Holiday time cannot be taken until it is accrued. Holiday leave time for police, fire and communications officers can be carried forward until October 31st of the next fiscal year. On November 1st, any holiday leave not taken is reduced to zero without compensation to the employee.


5.14 FAMILY AND MEDICAL LEAVE (FMLA) All employees who have worked for the City for at least 12 months and for at least 1,250 hours during the year preceding the start of the FMLA leave are eligible for up to 12 weeks (26 weeks for the care for a covered service member) of FMLA leave during a 12-month period as defined by this policy.

5.14.1 Reasons for Leave Eligible employees may request and/or be placed on FMLA leave for any of the following reasons: 1. Birth of a son or daughter of the employee, and in order to care for the

newborn child; 2. or placement with the employee of a son or daughter for adoption or foster

care; 3. To care for the employee's spouse, son, daughter, or parent with a serious

health condition; 4. For the employee’s own serious health condition which renders the

employee unable to perform the essential functions of their job. 5. To address certain qualifying exigencies arising out of the fact that the

spouse, or a son, daughter, or parent of the employee is on active duty1 (or has been notified of an impending call or order to active duty) in the National Guard or Reserves in support of a contingency operation; or,

6. To care for a covered service member with a serious injury or illness if the employee is the spouse, son, daughter, parent, or next of kin of the service member.

5.14.2 FMLA Leave Runs Concurrently With Other Types of Leave. FMLA leave is typically unpaid unless the absence also qualifies for paid leave under another City policy. a. Sick Leave. If an employee has any available accrued sick leave, it must be used concurrently with any available FMLA leave, provided the employee's absence is covered by the City's sick leave policy and the employee satisfies that policy’s procedural requirements. b. Vacation, Comp Time, Personal Leave & Holiday. If an FMLA-qualifying absence is not covered by the City's sick leave policy, the following leave time will be applied and will run concurrently with any remaining FMLA leave: accrued vacation, comp time, personal leave and then holiday leave. c. Disability & Workers’ Comp Leave. If the employee is approved for workers’ comp or short-term or long-term disability, the employee’s absence from work is automatically approved for FMLA, provided the employee has met the FMLA’s eligibility requirements. This means that workers’ comp and short- and long-term disability absences will run concurrently with FMLA leave. Employees being paid either workers’ comp salary benefits or short- or long-term disability benefits while on leave are not required to use accrued sick, personal, holiday, comp time or vacation leave while collecting workers’ comp or disability benefits.

1 “Active duty” means duty under a call or order to active duty under a provision of law referred to in section 101(a)(13)(B) of title 10, United States Code. §825.126(b)(2).


5.14.3 Employee Eligibility To be eligible for FMLA leave, an employee must:

• Have worked for the City for at least 12 months (need not necessarily be consecutive 12 months);

• Have worked for the City at least 1,250 hours during the 12 months before the start of the leave; and

• Work within 75 miles of a City worksite employing 50 or more employees. 5.14.4 The City has posted a summary of the Family and Medical Leave Act (FMLA), on its central bulletin board for employees’ information. 5.14.5 All documentation regarding family leave will be filed in the employee’s confidential medical file, which is maintained separate from the personnel files and is accessible to a limited number of persons only on a “need-to-know” basis.

5.14.2 Intermittent Leave & Reduced Schedule Leave An eligible employee may take FMLA leave on an intermittent or reduced schedule basis only if medically necessary, because of a qualifying exigency, for planned medical treatment, or as otherwise approved by the Department Director.

2.1 Notice The employee must inform the City of the reasons why the intermittent or reduced leave schedule is necessary and of the schedule for treatment if necessary. 2.2 Scheduling Planned Medical Treatment When an employee intends to take leave for planned medical treatment for him/herself or for the employee’s spouse, child or parent, the employee is ordinarily expected to consult with the employee’s supervisor and try to schedule the treatment so as not to disrupt unduly the City’s operations, subject to the approval of the treating health care provider. This should be done prior in order to work out a treatment schedule which best suits the needs of both the employee and the City. 2.3 Temporary Transfer The City may temporarily transfer the employee to an alternative position (with equivalent pay and benefits, but not necessarily equivalent duties) in order to better accommodate an employee's intermittent or reduced leave schedule. 2.4 Minimum Increments Intermittent leave will be counted in increments no greater than the shortest period of time used by the City to account for use of other types of leave, up to a maximum increment of one hour. 2.5 Exempt Employees Exempt employees using unpaid intermittent or reduced schedule FMLA leave may be docked for absences of less than a day without jeopardizing their exempt status under the Fair Labor Standards Act (FLSA). This special exception to the “salary basis” requirement for the FLSA’s exemptions extends only to an eligible employee’s use of leave required by the FMLA.

5.14.3 Miscellaneous Other Employment During FMLA Prohibited


Under no circumstances may an employee on FMLA leave, sick leave, disability leave, or workers’ compensation leave engage in outside employment unless expressly authorized in writing in advance by the Department Director and City Manager. Fraud An employee who fraudulently obtains FMLA leave is not protected by the FMLA’s job restoration or maintenance of health benefits provisions. Further, an employee who commits fraud will likely be terminated from City employment. FMLA Statute and DOL Regulations More detailed provisions and definitions of some of the terms used in this policy are set out in the Act and in the DOL’s regulations. This policy is intended to explain benefits available to eligible employees under the FMLA. It is not intended to create any rights to leave beyond those created by the FMLA. If additional information is needed on the FMLA, please contact the Human Resources Department. The City will refer to the Act and the applicable DOL regulations in carrying out this policy, as well as any relevant court interpretations and decisions. This policy does not affect any federal or state law prohibiting discrimination or supersede any state or local law or collective bargaining agreement, which provides greater family or medical leave rights. When an employee gives notice of the need for FMLA leave, the employee will be given additional information as to his or her rights and responsibilities under the FMLA. In addition, employees may contact the nearest office of the U.S. Department of Labor’s Wage & Hour Division or the Department of Labor’s website for more information. Mandatory Reporting of Improper Handling of FMLA Employees must immediately report, in writing, to their Department Director or the Director of Human Resources, the following so that the City can investigate and respond appropriately:

• Any interference with, restraint or denial of the employee’s right to take FMLA or any rights protected by the FMLA or this policy.

• Any discrimination or perceived acts of discrimination against the employee for any right protected by the FMLA or this policy.

• Any refusal by a supervisor to authorize FMLA leave or attempt to discourage an employee from taking FMLA leave.

• Any attempt to avoid the City’s FMLA responsibilities.

• Discrimination or retaliation against an employee for exercising or attempting to exercise FMLA rights.

• Discrimination or retaliation against an employee for opposing or complaining about any unlawful practice under the Act or this policy

5.14.4 Maximum Duration

4.1 Twelve Weeks of Leave Eligible employees may take up to 12 weeks of FMLA leave in a single 12-month period (the City uses a rolling 12-month period measured backward) for one or more of the following reasons:


• When the employee is unable to perform the functions of the employee’s job because of the employee’s own serious health condition;

• For the birth or placement of a child for adoption or foster care. FMLA leave for birth or placement for adoption or foster care must conclude within 12 months of the birth or placement. In addition, if an employee and the employee's spouse are both employed by the City, both are jointly entitled to a combined total of 12 work weeks of family leave for the birth or placement of a child for adoption or foster care, or to care for a parent (but not a parent-in-law) who has a serious health condition;

• To care for a spouse, child, or parent with a serious health condition; or

• A qualifying exigency arising out of the fact that the employee’s spouse, child, or parent is a covered military member on active duty (or has been notified of an impending call or order to active duty) in support of a contingency operation.

5.2 Twenty-Six Weeks of Leave Eligible employees may take up to 26 weeks of FMLA leave in a single 12-month period to care for a covered service member (i.e., the employee’s spouse, child, parent, or next of kin) with a serious injury or illness incurred in the line of duty while on active duty in the Armed Forces. If an employee and the employee's spouse are both employed by the City, both are jointly entitled to a combined total of 26 work weeks of leave during a single 12-month period.

5.3 Maximum Amount of Leave The maximum amount of FMLA leave available is 12 weeks during a 12-month period or 26 weeks in a single 12-month period to care for an injured or ill service member even if there are multiple FMLA qualifying events. 5.14.5 Part-time / Variable Hour Employees Where an employee normally works a part-time schedule or variable hours, the amount of leave to which an employee is entitled is determined on a pro rata or proportional basis. Part-time employees must still meet all eligibility requirements prior to receipt of FMLA. 5.14.6 Notice

6A. Employee’s Notification Responsibilities Employees must give the City sufficient information so that it can make a determination as to whether the employee’s absence is FMLA-qualifying. If an employee fails to explain the reasons, leave may be denied. Employees must also indicate on their time records when an absence or tardy is or may be covered by FMLA. Any absence or illness that results in more than three days’ absence must be reported to the FMLA Coordinator in the City’s Human Resources Department. 6A.1 At Least 30 Days’ Notice Required for Forseeable Leave Employees must provide their Department Director or the Human Resources Department with at least 30 days’ advance notice when the need for FMLA leave is foreseeable. 6A.2 Notice as Soon as Practicable for Unforeseeable or Emergency Leave


If the need for FMLA leave is not foreseeable, employees must provide their Department Director or the Human Resources Department with as much advance notice as practicable, in accordance with their Department’s normal call-in procedures. The employee must also provide an explanation as to why the employee was unable to provide at least 30 days’ advance notice of the need for leave. 6A.3 Content of Notice Employees must provide the City with at least verbal notice and explain the reasons for the needed leave sufficient to allow the City to determine if the absence is FMLA-qualifying, and the anticipated timing and duration of the leave, if known. If the employee has previously taken FMLA leave for the same reason, he/she must specifically reference the qualifying reason for leave or the need for FMLA leave. The City may seek additional information from the employee, and the employee is obligated to respond to the City’s questions so the City can determine if an absence is potentially FMLA-qualifying. The employee must notify the City as soon as practicable if the dates of the employee’s scheduled leave change or are extended, or where initially unknown. 6A.4 Compliance With City’s Call-In Procedures Employees must comply with their Department’s normal call-in procedures for reporting absences, tardies and requesting leave, e.g., contacting a specific supervisor by a certain time. Notice may be given by the employee’s spokesperson only if the employee is physically unable to do so personally. Where an employee does not comply with the City’s and Department’s normal call-in procedures and no unusual circumstances justify the failure to comply, FMLA-protected leave may be delayed or denied. 6A.5 Consequences for Failing to Provide Required Notice If the employee fails to timely explain the reasons for the employee’s need for leave, FMLA leave may be denied or delayed for up to 30 days. The employee may also be subject to disciplinary action in accordance with City policy. Likewise, if an employee fails to respond to the City’s reasonable inquiries regarding a leave request, the employee may not be granted FMLA leave protection. 6A.6 Scheduling Planned Medical Treatment When an employee intends to take leave for planned medical treatment for the employee or for the employee’s spouse, child or parent, the employee is ordinarily expected to consult with the employee’s supervisor and try to schedule the treatment so as not to disrupt unduly the City’s operations, subject to the approval of the treating health care provider. This should be done prior to the scheduling of treatment in order to work out a treatment schedule which best suits the needs of both the employee and the City. 6A.7 Periodic Check-In While on FMLA Employees must check in periodically with their supervisor and with the Human Resources Department regarding their status and intent to return to work. If the employee discovers that the amount of leave originally anticipated is no longer necessary, the employee must provide the City with reasonable notice (i.e., within two business days) of the changed circumstances if foreseeable.

6B. City’s Responsibilities 6B.1 Human Resources Department.


The Human Resources Department is responsible for the verification, approval and notification of FMLA leave. The Human Resources Department may place an employee on FMLA leave if it determines that a qualifying event has occurred.

a. Eligibility Notice The Human Resources Department will notify an employee of the employee’s eligibility to take FMLA within five (5) business days (absent extenuating circumstances) of its receipt of the employee’s request for FMLA leave (or from when the City otherwise determines that an employee’s absence may be FMLA-qualifying). Employee eligibility is determined (and notice will be provided) at the commencement of the first instance of leave for each FMLA-qualifying reason in the applicable 12-month period. Notification may be oral or in writing, but the City will normally use FMLA Form #1 to provide the employee with Eligibility Notice. If an employee’s eligibility status changes, the Human Resources Department will so notify the employee within five business days, absent extenuating circumstances. b. Rights & Responsibilities Notice The Human Resources Department will provide employees with a notice (FMLA Form #1) detailing the City’s specific expectations, the employee’s obligations, and consequences to the employee of not meeting the employee’s obligations. The Human Resources Department will provide this notice each time it provides the Eligibility Notice described above. The required certification form will accompany this notice. If any of the specific information in the Rights & Responsibilities Notice changes, the Human Resources Department will notify the employee within five (5) business days of its receipt of the employee’s first notice of need for leave subsequent to any change. c. Designation Notice When the Human Resources Department has enough information to determine if an absence is FMLA-qualifying (e.g., after receiving the employee’s fully completed Certification), the Human Resources Department will notify the employee in writing (FMLA Form #2) as to whether the leave will or will not be designated as FMLA. This Designation Notice will be given to the employee within five business days, absent extenuating circumstances. If the information in the Designation Notice changes, the Human Resources Department will notify the employee within five (5) business days of the City’s receipt of the employee’s first notice of need for leave subsequent to any change. d. Certification Forms & Other Required Documentation The Human Resources Department is responsible for determining the completeness and authenticity of certification forms, fitness-for-duty/return to work certifications, and for review and coordination of all other FMLA documentation required by this policy.

6B.2 Supervisors & Department Directors So that the Human Resources Department can meet the notice deadlines required by the FMLA, supervisors must immediately notify both their Department Director and the Human Resources Department if they have reason to believe an employee’s absence is due to an FMLA-covered reason. Supervisors must make this report even if the employee is using paid time off to cover the absence, e.g., sick leave, comp time, vacation, holiday, workers’ comp, short- or long-term disability, or a trade with another employee. Supervisors and Department Directors must report to Human Resources any time an employee misses work for more than three days because of the employee’s own illness or injury or that of a spouse, child or parent. Supervisors, it is important to remember that


under the FMLA, an employee requesting paid or unpaid leave for an absence covered by the FMLA is not required to expressly mention FMLA. If the employee states a reason that qualifies for FMLA leave, the employee will likely have met the FMLA’s notice requirements. When an employee submits a leave/absence form indicating an FMLA absence, the form must be sent to the Human Resources Department immediately. 5.14.7 Certification of Condition

7A. Medical Certifications and Other Required Documentation In all instances in which the City requests a certification from an employee, it is the employee’s responsibility to provide the Human Resources Department with a complete and sufficient certification; failure to do so may result in the denial or delay of FMLA leave. 7A.1 Certification An employee must provide the Human Resources Department with a complete and sufficient medical certification supporting the need for FMLA leave due to a serious health condition affecting the employee (FMLA Form #3), the employee’s spouse, child or parent (FMLA Form #4), or due to the serious injury or illness of a covered service member (FMLA Form #5). The required medical certification forms are available from the Human Resources Department. The certification must set forth the beginning and expected ending dates of the leave. In the case of intermittent leave, the certification must also provide the dates and duration of the treatments necessitating the intermittent leave. The employee is responsible for any expenses associated with providing the City with a required certification. The employee must turn in the required certification to the Human Resources Department within 15 days after it is requested, unless not practicable under the circumstances. 7A.2 Second & Third Opinions In some cases, the City may require a second or third medical opinion (at the City’s expense). The City will not require second or third opinions in the case of leave to care for a covered service member. 7A.3 Recertifications Employees may be asked to periodically recertify the need for FMLA. The City will not, however, require second or third opinions in the case of leave to care for a covered service member. The recertification must be provided within 15 days or as soon as practicable under the particular facts and circumstances. The employee is responsible for any expenses associated with providing the City with any required recertifications. a. 30-day rule The City will request recertification no more than every 30 days and only in connection with an absence by the employee unless paragraphs b or c below applies. b. More than 30 days If the certification indicates that the minimum duration of the condition is more than 30 days, the City will wait until that minimum duration expires before requiring a recertification, unless paragraph c below applies. If the minimum duration of a serious health condition extends beyond six months, the City may nevertheless


request a recertification every six months in connection with an employee’s absence. c. Less than 30 days The City may request recertification in less than 30 days if the employee requests an extension of leave, circumstances described by the previous certification have changed significantly (e.g., the duration or frequency of the absence, the nature or severity of the illness, complications, a pattern of unscheduled absences), or the City receives information that casts doubt upon the employee’s stated reason for the absence or the continuing validity of the certification. d. Annual Medical Certifications If a serious health condition lasts beyond a single leave year, the City may require the employee to provide a new medical certification in each subsequent leave year.

7A.4 Fitness-for-Duty/Return to Work Certification Employees must submit a "fitness-for-duty" certification before they can return to work if FMLA leave is a result of the employee’s own serious health condition. (The City may provide an FMLA form for this purpose.) The fitness for duty/return to work certification must specifically address the employee’s ability to perform the employee’s essential job functions set out in the City’s Designation Notice, but is limited to the particular health condition that caused the employee’s need for FMLA leave. The employee is responsible for any expenses associated with providing the City with a required fitness for duty/return to work certification and is not entitled to be paid for the time or travel costs spent in acquiring the certification. The Human Resources Department (or other DOL authorized person) may contact the employee’s health care provider for purposes of clarifying and authenticating the fitness-for-duty/return to work certification; the City will not delay the employee’s return to work while such contact with the health care provider is being made. The City will not require second or third opinions of FMLA fitness-for-duty certifications. An employee who fails to timely provide the City with this certification will not be allowed to return to work; an employee who does not provide the required fitness-for-duty certification or request additional FMLA leave is no longer entitled to reinstatement and may be terminated. While the City will not require a fitness-for-duty certification to return to duty for each absence taken on intermittent or reduced leave schedule, it will require such a certification up to once every 30 days if reasonable safety concerns (i.e., a reasonable belief of significant risk of harm to the employee or others) exist as to the employee’s ability to perform the employee’s duties, based on the serious health condition for which the employee took leave. 7A.5 Failure to Provide Certifications & Deficient Certifications If an employee fails to provide a required certification within 15 days after the City requests it, the City may deny leave until the certification is provided. If the employee never produces the certification or recertification, the employee is not eligible for FMLA protections. If the certification is incomplete or insufficient, the Human Resources Department will notify the employee, in writing, and advise the employee what additional information is required. The City will provide the employee with seven additional days to cure any deficiency. If the deficiencies are not cured with the seven-day deadline, the City may deny the taking of FMLA


leave. The Human Resources Department (or other DOL authorized person) may contact the health care provider for purposes of clarification and authentication after giving the employee the opportunity to cure any deficiencies. 7A.6 Documenting Family Relationships If an employee elects to take FMLA leave in order to care for a qualifying family member or to care for a covered service member, the employee may be required to provide reasonable documentation confirming the family relationship.

7B. Certifications for Qualified Exigency Leave

7B.1 Active Duty Orders The first time an employee requests leave because of a qualifying exigency arising out of the active duty2 or call to active duty status of a covered military member, the employee must provide a copy of the covered military member’s active duty orders or other documentation issued by the military which indicates that the covered military member is on active duty or call to active duty status in support of a contingency operation, and the dates of the active duty service. 7B.2 Certification Form The employee must complete and submit to Human Resources the appropriate certification form (FMLA Form #6) in support of the employee’s need for leave. This form must usually be turned in within 15 days after the City requests it. 7B.3 Verification If the qualifying exigency involves meeting with a third party, the Human Resources Department (or other DOL authorized person) may contact the individual or entity with whom the employee is meeting for purposes of verifying a meeting or appointment, and the nature of the meeting. The City may also contact an appropriate unit of the Department of Defense to request verification of active duty or call to active duty status. 7B.4 Denial or Delay of Leave Exigency leave may be delayed or denied if the employee fails to turn in the required certification within 15 days. If the certification is incomplete or insufficient, the Human Resources Department will notify the employee, in writing, and advise the employee what additional information is required. The City will provide the employee with seven additional days to cure any deficiency. If deficiencies are not cured with the seven-day deadline, the City may deny the taking of FMLA leave.

5.14.8. Job Restoration After FMLA Leave Upon return from FMLA leave, an employee will normally be restored to the employee’s original job or to an equivalent job with equivalent pay, benefits, and other terms and conditions. An employee, however, has no greater right to reinstatement than if he/she had been continuously employed during the period of FMLA leave. Further, the City may delay restoration to employees who fail to timely provide a fitness-for-duty certification to return to work.

8.1 Key Employees

2 “Active duty” means duty under a call or order to active duty under a provision of law referred to in section 101(a)(13)(B) of title 10, United States Code. §825.126(b)(2).


Under certain circumstances the City is not required to reinstate "key" employees. Certain highly compensated key employees may be denied reinstatement when necessary to prevent “substantial and grievous economic injury” to the City’s operations. A “key” employee is a salaried eligible employee who is among the highest paid 10 percent of employees within 75 miles of the worksite. An employee will be notified of the employee’s status as a key employee, when applicable, after requesting FMLA leave.

5.14.9 Benefits During FMLA Leave 9.1 Group Health Insurance During any period of FMLA leave, the City will continue to pay its portion, if any, of any group health insurance coverage for the employee on the same terms as if the employee had continued to work. Where applicable, the employee must timely pay his or her share of health insurance premiums while on FMLA leave. The City will advise the employee of the terms and conditions for making such payments. Failure to pay premiums in a timely manner will result in cancellation of group health coverage. The City may recover premiums it paid to maintain health coverage for an employee who fails to return to work from FMLA leave, unless the employee is unable to return due to a serious health condition, the serious injury or illness of a covered service member, or another reason beyond the employee's control. Medical certification is required under such circumstances. After FMLA leave has been exhausted, an employee who goes on Leave without Pay must go on COBRA and cannot continue on the City health plan. 9.2 Other Benefits The employee’s use of FMLA leave will not result in the loss of any employment benefit that accrued prior to the start of the employee’s leave, and seniority will not be affected. However, benefit accruals, such as vacation and sick leave, will be suspended during any unpaid leave. 9.3 Holidays When an employee takes a full work week of FMLA leave and a holiday occurs within the week, the week is counted as a full week of FMLA leave. If, however, an employee uses FMLA in increments of less than a week, the intervening holiday does not count against the employee’s FMLA entitlement unless the employee was otherwise scheduled and expected to work on the holiday. Employees on FMLA leave are not normally paid for holidays. 9.4 Texas Municipal Retirement System (TMRS) Employee contributions to TMRS may be made on a voluntary basis through a special arrangement with the City while an employee is in a leave without pay status. It is the employee’s responsibility to initiate such an arrangement by timely contacting the City’s Human Resources Department and completing the necessary paperwork.

An employee on family leave does not lose any previously accrued seniority or employment benefits, but does not earn any leave credits or other benefits during the unpaid portion of the leave. 5.14.10 Request for Extension of Family and Medical Leave If an employee requests additional unpaid leave beyond the 12-week maximum allowable under the family and medical leave provisions of these policies, any extension granted will be under the terms set out in the section 5.15, Other Leaves of Absence Without Pay.


Employees should read the referenced section carefully to understand the differences between these two types of leaves before requesting an extension. 5.14.11 Definitions More detailed definitions of some of the terms used in this policy are set out in the Act and in the DOL’s regulations.

11.1 12-Month Period for Covered Service Members The 12-month leave period for calculating leave to care for a covered service member with a serious injury or illness is the 12-month period measured forward from the date an employee’s first FMLA leave to care for the covered service member begins. During this 12-month period, the maximum FMLA leave an employee may take – for any qualifying reason – is limited to a combined total of 26 weeks. 11.2 12-Month Period for All Other FMLA Leave To determine eligibility for all other leave, the City uses a rolling 12-month period measured backward from the date of any FMLA leave. 11.3 Health Care Provider (HCP) Means a doctor of medicine or osteopathy who is authorized to practice medicine or surgery (as appropriate) by the State in which the doctor practices; or any other person determined by the Secretary of Labor to be capable of providing health care services. 11.4 Next of Kin of a Covered Service Member Means the nearest blood relative other than the covered service member’s spouse, parent, or child in the priority established by the DOL. 11.5 Incapacity Means the inability to work, attend school or perform other regular daily activities. 11.6 Serious Health Condition For purposes of this policy, a "serious health condition" means an illness, injury, impairment, or physical or mental condition that involves: 11.6.1 Inpatient care An overnight stay in a hospital, hospice, or residential medical care facility, including any period of incapacity or any subsequent treatment in connection with such inpatient care; or 11.6.2. Continuing treatment by a health care provider (HCP) - Includes one or more of the following: a. Incapacity & Treatment A period of incapacity of more than three consecutive, full calendar days, and any subsequent treatment or period of incapacity relating to the same condition that also involves treatment: (i) two or more times (within 30 days of the first day of incapacity, unless extenuating circumstances exist), by a HCP or under direct supervision of, under orders of, or on referral by, a HCP, or (ii) by a HCP on at least one occasion which results in a regimen of continuing treatment under supervision of the HCP. The first (or only) in-person treatment visit must take place within seven (7) days of the first day of incapacity. b. Pregnancy & Prenatal care Any period of incapacity due to pregnancy, or for prenatal care;


c. Chronic Conditions Any period of incapacity or treatment for such incapacity due to a chronic serious health condition which (i) requires periodic visits (at least twice a year) for treatment by, or under the direct supervision of a HCP, or (ii) continues over an extended period of time (including recurring episodes of a single underlying condition); and (iii) may cause episodic rather than a continuing period of incapacity (e.g., asthma, diabetes, epilepsy, etc.); d. Permanent or Long-Term Conditions A period of incapacity which is permanent or long-term due to a condition for which treatment may not be effective (e.g., Alzheimer's, a severe stroke, or the terminal stages of a disease); e. Conditions Requiring Multiple Treatments Any period of absence to receive multiple treatments (including any period of recovery therefrom) by, or under the supervision of, under orders of, or on referral by, a HCP either for restorative surgery after an accident or other injury, or for a condition that would likely result in a period of incapacity of more than three consecutive, full calendar days in the absence of medical intervention or treatment (e.g., chemo or radiation for cancer, physical therapy for severe arthritis, or dialysis for kidney disease). Unless complications arise, the common cold, the flu, earaches, upset stomach, minor ulcers, headaches (other than migraines), routine dental or orthodontia problems, and periodontal disease are not serious health conditions. In addition, routine physicals, eye examinations, and dental examinations are not considered treatment.

11.7 Qualifying Exigency This term includes issues arising from short-term deployments of seven or less calendar days prior to the date of the deployment; military events and related activities such as official ceremonies and programs sponsored by the military and to attend family support or assistance programs and informational briefings; childcare and school activities; financial and legal arrangements; counseling; rest and recuperations; post-deployment activities; and additional activities arising out of the covered military member’s active duty or call to active duty status if the employee and the City agree that such leave qualifies as an exigency, and agree to both the timing and duration of the leave.

5.15 OTHER LEAVES OF ABSENCE WITHOUT PAY Leave of absence without pay is an approved absence from duty in a non-pay status for not more than twelve (12) months unless an extension is approved by the City Manager. Using this type of leave to extend family and medical leave beyond the 12-week limit may be authorized by the City Manager in no more than one-month intervals, and a careful review shall be conducted by the City Manager prior to authorizing any extension. Granting a leave of absence without pay is at the sole discretion of the City Manager. Such leave is not authorized unless all applicable accrued paid leave has been exhausted and there is a reasonable expectation that the employee will return to employment with the City at the end of the approved period. Approval of the leave must be documented with a copy of the documentation to be placed in the employee’s confidential medical file, as


appropriate. Employees on leave of absence without pay receive no compensation and accrue no benefits. However, previously accrued leave balances, benefits, and seniority are retained during leaves of absence unless otherwise prohibited by the terms of the benefit programs. Medical insurance can be continued if the employee pays the premiums (including the City’s portion) in full in a timely manner. The City’s insurer may limit this length of time that the medical benefits may be continued. A leave of absence without pay may be revoked upon receipt of evidence submitted that the cause for granting the leave was misrepresented, or has ceased to exist.

5.15.1 Authorized Reasons for Leave Without Pay A leave of absence without pay may be appropriate for the following reasons:

1. Recovery from extended illness, injury or temporary disability beyond the twelve (12) weeks allowable under the family leave section of these policies (see also the section on “Family and Medical Leave”);

2. Educational purposes when successful completion will benefit the City; 3. Public service assignments; 4. Personnel exchange programs which emphasize intergovernmental relations; or 5. Any other reason that, in the judgment of the City Manager, merits a leave of

absence without pay. 5.15.2 Conditions for Granting Leave Without Pay

An employee requesting an unpaid leave of absence must provide the City Manager with a statement from the employee and/or an appropriate third party as to the date upon which the employee is no longer able to perform their duties, the expected length of time needed and the employee’s intentions about returning to work at the City. In determining whether or not to approve the request for leave without pay, the City Manager may consider the employee’s length of service with the City and past performance, the department’s needs, and the prospect for temporary replacement of the employee or reassignment of the employee’s duties.

5.15.3 Reporting Requirements An employee on extended leave must contact the appropriate City supervisor at least once each pay period to report on the employee’s status. Failure to provide required medical status reports or to contact the office on the schedule required by the City may result in the revocation of the leave and taking disciplinary action. The decision to grant an unpaid leave of absence and the terms of the leave will be prepared by the City Manager or designee and placed in the employee’s personnel or medical file, as appropriate.

5.15.4 Other Employment During Leave Under no circumstances may an employee on an authorized leave of absence without pay work another job, whether for pay, as a volunteer or as self -employment, unless expressly authorized in writing by the City Manager or designee.

5.15.5 Benefit / Premium Payments All leaves of absence are unpaid. Personal leave (vacation), sick leave, holiday pay, and other benefits do not accrue during an unpaid leave of absence. Any benefit continuation during a leave of absence must be approved in advance by the City Manager or designee.


Any insurance premiums, or partial premiums, normally paid on behalf of the employee by the City will not be paid by the City beginning the first day of the month following the starting date of a leave of absence. Employees who have group health or any other kind of insurance through the City continue to be responsible for paying their portion of the premiums while on a leave of absence. An employee’s failure to pay either their, or the City’s portion of insurance premiums during leave of absence may result in cancellation of coverage.

5.15.6 Return to Work After Leave Without Pay Upon returning to work after an authorized leave of absence without pay, an employee receives an adjusted employment date and adjusted anniversary date which reflect the period of time that the employee used for leave of absence. This adjusted date will be used for the purpose of calculating personal leave (vacation) accrual and any other benefits that may be based on longevity. At the expiration of an authorized leave of absence without pay, every effort will be made to reinstate the employee in the same, or a comparable, position. However, if no vacancy exists and a reasonable effort to place the employee in another position has been unsuccessful, the employee will be separated and paid accrued benefits.

5.15.7 Revocation The City Manager may revoke authorized leave without pay at any time. Failure to return to work after the expiration of an authorized leave of absence or failure to provide required medical status reports, physician’s statements, or to contact the City per the required schedule will likely result in revocation of the leave of absence and/or disciplinary action up to and including dismissal. 5.16 APPROVAL OF LEAVE All leave taken by City employees must be approved by the employee’s department head. Supervisors should encourage their employees to schedule and request leave well in advance to accommodate the City’s work schedule. When departmental workloads permit, employees should be allowed to select their desired schedules for personal leave. A leave request in excess of ten (10) working days must be submitted by the employee at least two (2) weeks in advance and must be approved by the City Manager. An employee may take earned personal leave (vacation) in increments of one hour or more. The employee is responsible for determining that leave has been accrued and is available for use in the amounts requested. Department heads are responsible for ensuring that all personal and sick leave usage is recorded and sent to the payroll office. Approval of sick leave for non-emergency medical, dental, or optical appointments must be secured at least one day in advance. In all other instances, the employee must notify their supervisor or department head not less than thirty (30) minutes before the beginning of the scheduled work time on the first day of absence, unless emergency conditions exist, and must request that approval of sick leave be granted. Some departments may require earlier advance notification. The employee also must call the supervisor each subsequent day the employee will be out on sick leave unless other arrangements are made. Failure to provide the required notice may result in the employee being placed on leave-without-pay status and may result in disciplinary action against the employee. Employees are expected to return to work as soon as their leave time expires or they no longer need to take sick leave. Immediately upon returning to work, employees who have been absent on sick leave must complete the required form for sick leave approval. A department head or the City Manager may request an employee to furnish, and the employee must provide upon request, written verification by a third party (approved by the City Manager)


supporting the request for sick leave benefits. If an employee is absent three (3) consecutive days due to an illness, the employee must provide the Human Resources Department with a doctor’s statement attesting to the illness. 5.17 USE OF LEAVE Regular, full-time, non-firefighting employees are charged with eight (8) hours of leave for each full day they are absent on approved leave. Regular, full-time, firefighting employees are charged with twenty-four (24) hours of leave for each full day they are absent on approved leave. Use of leave for less than a full day is recorded in increments of one hour or more. When an illness or physical incapacity occurs during the time an employee is on vacation leave, accrued sick leave may be granted to cover the period of illness or incapacity and the charge against vacation leave reduced proportionately. Application for such substitution must be supported by a medical statement or other acceptable evidence if requested. When an employee is on sick leave and has exhausted his or her accrued sick leave, the employee will automatically be placed on personal leave (vacation) if (1) the employee has accrued personal leave (vacation) available, and (2) the employee has not requested a temporary leave of absence without pay. With the approval of the employee’s department head and the City Manager, other types of leave may be used in combination or coupled with holidays. 5.18 UNAUTHORIZED ABSENCE An unauthorized absence is one in which the employee is absent from regular duty without permission of the department head or designee or under circumstances where leave request has been granted and it is determined, at any time, to have been misrepresented or fraudulent. Employees are not paid for unauthorized absences and such absences are subject to disciplinary action. Unauthorized absence from work for three days may be considered by the City Manager as a voluntary resignation. Unless the City Manager determines otherwise, the resignation is not in good standing, and the employee is not eligible for reemployment.



6.00 EMPLOYEE HEALTH AND SAFETY

It is the policy of the City to make every effort to provide healthful and safe working conditions for all of its employees. 6.1 RESPONSIBILITIES Within the limits of the job, the actions of each Department Director, supervisor and employee must reflect a commitment to safety. All employees are expected to act to prevent, correct, or report any unsafe condition or practice. Employees are responsible for their own safety as well as the safety of those around them. The Safety Officer is responsible for developing and implementing safety programs and procedures, service as a resource for departments, coordinate safety training and managing the citywide Safety Committee and Accident Prevention Program. Department Directors are responsible for supporting safety programs, procedures, training and hazard elimination and ensure that safety is not compromised for the sake of time or urgency. Supervisors are expected to integrate safety into work assignments and take immediate corrective measures to eliminate unsafe conditions, equipment, facilities or practices. Employees must report all work related accidents or injuries to their supervisor. The Supervisor will investigate all accidents and document and report as required. 6.2 ON THE JOB INJURIES An employee who sustains an on-the-job, work related injury may seek medical attention from the medical facility or professional according to choices provided by the Political Subdivision Worker’s Compensation Alliance. The City encourages employees to return to work as soon as they are able to do so. An employee returning to work must submit a physician’s statement of medical condition and release to return to work. As determined by the City Manager, at the City’s expense, an employee may be required to submit to examination by an independent physician. The City provides workers’ compensation insurance for all of its employees. This insurance provides medical expenses and a weekly payment if an employee is absent from work because of an on-the-job, work-related injury for more than one week. All workers’ compensation insurance claim forms must be submitted to the Human Resources Director immediately for appropriate action to be taken. At the time of final release or settlement of a workers’ compensation claim, the employee must furnish the City with a certificate from the employee’s physician stating the status of the employee’s physical condition and an anticipated return to work date. 6.3 RETURN TO WORK A written statement from the attending physician certifying that the employee has been released to return to work and specifying the type(s) of work the employee is capable of performing, as well as any limitation(s), must be received by the City before an employee may return to work. All employees on injury leave must return to work after approval of the employee’s attending physician. Failure to return to work when directed may result in appropriate disciplinary action.


6.4 LIMITED DUTY STATUS During the course of an injury or illness leave of absence, if a non-civil service employee is released by the employee’s physician for limited duty, the employee’s job or alternative job assignment(s) will be evaluated to determine whether an open position is available into which the City can assign the employee for a short period of time upon approval of the City Manager. If no acceptable limited duty assignment is available, the employee will be placed on inactive status until fully released by the physician to return to the employee’s previous job. An employee who is able to return to work on limited duty status may be required to work in a different department and perform duties different from his or her current job duties. . The employee will receive workers’ compensation payments in a reduced amount. A limited duty assignment will not exceed 90 days and must be reviewed every 30 days by the department head and City Manager. Limited duty assignments may be terminated at any time by the City Manager. 6.5 POLICY ON ALCOHOL AND DRUG-FREE WORKPLACE The City’s policy is to maintain a workplace that is free of drugs and alcohol. This is essential to ensuring a productive work environment, the safety of persons and property, and compliance with federal laws and regulations. It is the policy of the City to comply with all applicable regulations and drug and alcohol testing requirements, including the U.S. Department of Transportation (DOT) regulations, the Drug Free Workplace Act and the Americans with Disabilities Act (ADA). Unless otherwise specified, the City has adopted the DOT drug and alcohol testing procedures and guidelines. This policy applies to all City employees. The purpose of this policy is to notify all employees and job applicants of regulations of conduct related to drugs and alcohol and establish procedures by which drug and alcohol tests are administered. It is the employee’s responsibility to know and understand any medication they are taking, prescribed or non-prescribed, as well as its contents and its residuals. Employees use of substances not regulated by the Federal Drug Administration and have no meaningful guarantee of what is in those substances, utilize them at their own risk. A positive test for drugs and/or alcohol may result in disciplinary action up to and including termination of employment. 6.6 DRUG AND ALCOHOL TESTING

6.6.1 Definitions Term Definition Alcohol Ethyl alcohol and includes any beverage, mixture or preparation

containing ethyl alcohol. CDL Commercial Driver’s License City property or City premises

Includes all property, facilities, buildings, structures, parking areas, and vehicles owned, operated or leased by the City and personal vehicles used during City business.

DOT Regulations

The United States Department of Transportation Procedures for Transportation Workplace Drug and Alcohol Testing programs, 49 CFR 40.


Illegal drug A controlled substance, controlled substance analogue, narcotic drug or opiate as defined in Schedules I-V of the Federal Controlled Substances Act, or the Texas Controlled Substance Act, Texas Health and Safety Code, Chapter 481, if obtained or used without a valid prescription for the user or possessor. This definition includes, but is not limited to, marijuana, hashish, cocaine, heroin, morphine, codeine, amphetamines, barbiturates, hallucinogens, inhalants producing mood and mind-altering vapors, and substances chemically similar to these drugs. Prescription medication used by a person for whom it has not been prescribed or prescription medication used in excess of prescribed dosages are also included in this definition.

Impair, impaired or impairment

An employee’s diminished capacity to perform duties of the job as determined by a supervisor and/or physician.

MRO Medical Review Officer designated by the City Manager or designee. Over-the-counter medication

Any medication that does not require a physician’s prescription for dispensing and use.

Prescription medication

Any medication that requires a physician’s prescription for dispensing and use.

Random testing

The process of testing that assures that each employee in a safety sensitive position has an equal chance of being tested each time covered employees are selected for testing. All test results and selected employee names are confidential and records are maintained separate from employee personnel files.

Reasonable suspicion

A suspicion based on objective facts and circumstances that an employee may be under the influence of alcohol or prohibited substance while on duty.

Safety sensitive position

A position where an employee’s impairment due to use of drugs or alcohol could create a significant threat to the safety of the employee, other persons or property. Examples of safety sensitive positions include, but are not limited to, positions involving operating a vehicle, positions involving use of a weapon or other use of force, positions with access to controlled substances, public safety positions, and persons performing safety-sensitive functions. The Human Resources Director shall determine which positions are safety sensitive positions.

6.6.2 Expectations of Conduct The following rules apply to all employees:

• Employees are prohibited from performing their job duties while under the influence of alcohol or illegal drugs or prescription medication or over-the-counter medication if the medication impairs the employee’s performance.

• Employees are prohibited from using or possessing alcohol or illegal drugs during work hours.


• Employees shall not use or possess alcohol or illegal drugs outside of work hours on City property when the use or possession is prohibited by this policy or by state or local law.

• Employees shall not use or possess alcohol or illegal drugs during any lunch or rest break if the employee is required to return to work immediately after the break.

• An employee in a safety sensitive or CDL position is prohibited from using alcohol during the 4 hour period before reporting to duty.

• The use, sale, offer to sell, purchase, transfer, distribution or possession of drug paraphernalia or any detectable amount of illegal drug or alcohol by an employee while on City premises or while performing City business is strictly prohibited.

• No employee shall be on duty if the employee uses any controlled substances or alcohol or test positive for the use of controlled substances or alcohol, except in the case of legally prescribed medications.

The following rules apply to On Call duty:

• An employee who is not scheduled for On Call Duty outside the employee’s normal work hours must declare to the employee’s supervisor, at the time of a call back, the use of alcohol, illegal drugs, prescription medication or over the counter medication that might affect the employee’s ability to perform work duties. The supervisor will determine if the employee is fit to work and in what capacity.

• An employee who is scheduled for On Call Duty is prohibited from using alcohol, illegal drugs, prescription medication or over the counter medication that might affect the employee’s ability to perform work duties. If an employee is taking prescription medication or over-the-counter medication that may cause impairment, the employee must notify the employee’s supervisor before the scheduled On Call period begins. The supervisor will determine if the employee is fit for On Call duty and in what capacity.

The following rules apply to prescription medication and/or over-the-counter medication:

• A prescription medication must be prescribed by a licensed physician and provided by a registered / licensed pharmacist within the last 12 months for the person possessing the medication.

• A prescription medication in an employee’s possession while on duty must be in the original prescription container in the case of possession.

• A medication must be ingested or administered only in the prescribed or recommended therapeutic dosages.

• If a medication may cause impairment of the employee, the employee must inform the employee’s supervisor prior to taking the medication.

• The City reserves the right at all times to judge the effect that a legal drug may have upon an employee’s work performance and to restrict the employee’s work activity or presence at the workplace accordingly. The City reserves the right to have a physician of the City’s choice determine if the medical at the prescribed dosage might affect the employee’s ability to perform work duties.

6.6.3 Reasons for Drug and / or Alcohol Testing


Employees are responsible for cooperating throughout the alcohol and/or drug testing procedure, including following all directions received from personnel at the testing site. An appropriate chain of custody procedure will be followed at the collection site to ensure the accuracy and integrity of the testing procedure and test results. The following testing will be a basis for requiring an employee or job applicant to submit to a test for the presence of a drug or alcohol in the bloodstream, urine and or/or breath of the person being tested:

• Post Job Offer (Pre-employment) testing is required of Job Applicants or of employees changing jobs to work in a position requiring a CDL license. Upon a conditional offer of employment or transfer, all applicants or employees are required to pass a drug test prior to starting the job.

• Reasonable Suspicion testing requires an employee to submit to a drug and/or alcohol test when there is reasonable suspicion that the employee has used or is under the influence of alcohol or an illegal drug while on duty. A reasonable suspicion determination must be supported by specific evidence observed by a supervisor trained in detecting drug and alcohol symptoms. Criteria which may be used by a supervisor to determine if testing is necessary includes, but is not limited to, the following:;

o Observed alcohol or drug use during working hours o Objective evidence of alcohol or drug use during working hours, including,

without limitation, possession of prohibited items such as alcohol containers, illegal drugs or drug paraphernalia;

o Apparent intoxication or impairment caused by drug or alcohol use, including, but not limited to, the following: Incoherent or irrational mental state Marked changes in behavior or attitude not attributable to other

factors Information received from appropriately trained sources in

determine reasonable suspicion that indicates the employee has used drugs or alcohol

The presence of physical symptoms such as glassy or blood-shot eyes, alcohol odor or breath, slurred speech, poor coordination or reflexes, unsteady gait, mood changes (such as inappropriate gaiety or lethargic behavior) or inappropriate responses to ordinary requests.

• Post-accident - In the case of a qualifying accident, the following rules will apply to post accident testing:

o It is the employee’s responsibility to contact the employee’s supervisor immediately, unless incapacitated, after a vehicular accident has occurred so that appropriate action can be determined and taken.

o Both a drug test and alcohol test must be conducted for a qualifying accident as described in this policy. Post-accident alcohol testing must be performed within 8 hours

o Post-accident drug testing must be performed within 32 hours o If an alcohol test required under this section is not administered within two

(2) hours following the accident, the supervisor must provide a written explanation on the reasons the test was not administered promptly and continue attempts to have an alcohol test administered. If an alcohol test


required by this section is not administered within eight (8) hours following the accident, the supervisor shall cease attempts to have an alcohol test administered and provide a written explanation on the reasons the test was not administered. If a drug test required by this section is not administered within thirty two (32) hours following the accident, the supervisor shall cease attempts to have a drug test administered and provide a written explanation on the reasons the test was not administered.

o An employee subject to post accident testing is prohibited from using alcohol for eight hours following any accident until the required post-accident testing is administered, whichever occurs first.

o An employee involved in an accident and subject to post-accident testing must remain readily available for testing and will be considered to have refused to submit to testing if the employee fails to do so. This requirement will not require an employee to delay any necessary medical attention for injured people following an accident or to remain at the scene of an accident when the employee’s absence is necessary to obtain assistance in responding to the accident or to obtain necessary emergency medical care.

o The results of any breath or blood test for the use of alcohol or a urine test for the use of controlled substances, conducted by federal, state or local officials having independent authority for the test, will be considered to meet the requirements of this section, provided such tests conform to applicable federal, state or local requirements and the results of the test are obtained by the City.

Vehicular Accidents – The following apply to a City employee involved as a driver in a vehicular accident on a public roadway (includes City vehicles, leased vehicles, personal vehicles, rental vehicles, or borrowed vehicles) in the course and scope of employment:

• An employee shall always be tested for alcohol and drugs if any one or more of the following apply:

o The accident results in death of any person o The employee gets a ticket and a vehicle is towed away; or o The employee gets a ticket and there is an injury treated away

from the scene of an accident

Accidents Not Involving a Vehicle – A post-accident drug and/or alcohol test must be performed on an employee who is involved in a work related accident if the accident involves injury to any person that requires that an injury be treated away from the scene of an accident and if there is reasonable suspicion that the employee was under the influence of alcohol or an illegal drug.

• Random - All safety sensitive positions, including all CDL drivers, utility employees, firefighters and commissioned police officers, will be required to submit to random drug and alcohol testing. The City will conduct tests in compliance with Federal Highway Administration requirements for CDL drivers as follows:

o Conduct alcohol tests at a minimum annual percentage rate of 10% of the average number of employees subject to random testing


o Conduct drug tests at a minimum annual percentage rate of 50% of the average number of CDL drivers subject to random testing and 25% of all other safety-sensitive positions.

o The random selection process will be completely objective and anonymous and will use a scientifically valid method. Testing will be unannounced and the dates for testing reasonably spread throughout the course of the year.

o Any employee notified of selection for random alcohol and/or controlled substances testing will be expected to proceed to the test site immediately. If an employee is performing a safety-sensitive function at the time of notification, the employee will be required to cease performing the safety-sensitive function and proceed to the testing site as soon as possible. However, an employee will only be required to submit to a random alcohol test if the employee is currently performing is about to perform, just ceased performing or is immediately available to perform a safety-sensitive function.

• Return to Duty – A covered employee who has engaged in any prohibited conduct will be allowed to return to duty to perform safety-sensitive functions will be required to undergo Return to Duty alcohol and/or controlled substance tests, with results indicating an alcohol concentration of less than 0.02 and/or verified negative test result for controlled substances, respectively.

• Follow Up Testing – An employee determined by a Substance Abuse Professional (SAP) or Medical Review Officer (MRO) to be in need of assistance in resolving problems associated with alcohol and/or controlled substances misuse will be subject to follow up testing as directed by the SAP or MRO. However, any recommended follow up testing for alcohol will only be required just before, during, or just after performing or is immediately available to perform a safety-sensitive function.

6.6.4 Refusal to Submit to Test • Applicants: A job applicant who refuses to consent to a drug test will be denied

employment with the City for a period of one year. • Employees: An employee who refuses to take a drug and/or alcohol test when

ordered, as required by this policy, will be considered to have voluntarily resigned from employment with the City with all employees subject to this section having equal chance of being tested at any time.

6.6.5 U.S. Department of Transportation (DOT) regulations The U.S. Department of Transportation (DOT) has established relations for the drug and alcohol testing of employees designated as safety-sensitive and who are required to have a CDL. Further information on DOT regulations are available at 49CFR 40.

6.6.6 Supervisory Procedures A supervisor should follow these steps when an employee may be required to undergo drug and / or alcohol testing after an accident or if a supervisor has reasonable suspicion.

6.6.6.a Determine Need for Testing


• Post-Accident Testing: A Supervisor will review an accident to determine if Post-Accident Testing is required, based on this policy and document in writing the need for testing. The supervisor(s) will contact Human Resources Department to review documentation and Human Resources or the Supervisor will make arrangements for testing.

• Reasonable Suspicion Testing: An employee may be required to undergo drug and / or alcohol testing if a supervisor has reasonable suspicion that the employee is under the influence of drugs and/or alcohol during work hours based on the following requirements:

• Two trained supervisors are required to complete a “Observation Checklist” and document the symptoms or observations which formed the basis for determining reasonable suspicion.

• The supervisor(s) will contact Human Resources Department to review documentation and Human Resources or the Supervisor will make arrangements for testing.

6.6.6.b Notify Employee Once a need to test has been established by the supervisor, in consultation with Human Resources, an employee must be notified of the reason(s) and direct the employee to submit to alcohol and/or drug screening with the warning that refusal to comply will result in termination. For post-accident testing, the Supervisor will notify the employee of the requirements for testing under this policy. The employee will receive notification of the symptoms and observations underlying the determination of reasonable suspicion.

6.6.6.c Testing and After Testing Procedures The employee must be escorted to the collection site by the supervisor or designee and remain with the employee until testing is complete. The employee must not be permitted to operate a motor vehicle. The employee must submit to an alcohol and/or drug test immediately as directed. After testing, the supervisor will ensure that the employee has a ride home from the testing site, if applicable. When testing is completed, employees tested for post-accident will be placed in a non-safety sensitive position, if available, pending the results of the test. Employees tested for reasonable suspicion will be placed on paid Administrative Leave pending the results of the test and are not to return to work until authorized.

6.6.6.d Refusal to Consent to Testing If an employee refuses to consent to testing when directed to do so, the refusal will be grounds for discipline, up to and including termination of employment for insubordination. Refusal to submit to a test will include the following:

• Refusal to take a required test; • Inability to provide sufficient quantities of breath, urine or blood to be tested and it

has been determined by the MRO through a required medical evaluation that there was no adequate medical explanation for the failure; or

• Tampering or attempting to adulterate a specimen or connection procedure.

6.6.6.e Consequences of Positive Test Result


• Applicants – A job applicant will be denied employment with the City if the applicant’s drug test results have been confirmed positive. Applicants who are denied employment due to a positive drug test result must wait one year before being considered eligible for employment with the City.

• Employees – If an employee’s drug test result is confirmed positive, the employee may be referred or disciplined or both, as provided by policy. If an employee’s confirmed Blood Alcohol Content (BAC) test result is positive, the employee will be removed from duty for a minimum of 24 hours and may be subject to discipline up to and including termination.

The City reserves the right to mandate participation in a substance abuse or rehabilitation program before considering whether to return the employee to work. An employee who has completed a substance abuse or rehabilitation treatment will be required to pass drug and/or alcohol testing prior to returning to duty.

6.6.7 Employee Self-Identification Any employee who believes that they have an alcohol or illegal drug problem is strongly encouraged to be proactive and take the initiative to resolve the problem. An employee who discloses alcohol or drug use which is in violation of this policy must successfully complete a substance abuse or rehabilitation program approved the City including return to duty and follow up testing as defined in this policy. Employees who have been identified for testing or disciplinary action may not self-identify to avoid a drug test, an alcohol test, or disciplinary action, including termination. Employees who initiate self-disclosure to the City will not be disciplined for the disclosure or for obtaining counselling and rehabilitation through a program approved by the City. The City will not pay or reimburse for any treatment or facility expenses related to counseling or rehabilitation programs. If the employee holds a safety-sensitive position or is required to have a CDL for work, however, it may be necessary to transfer the employee or place the employee on a leave of absence. The City reserves the right to determine the reasonable timeframe for rehabilitation. The City will endeavor to accommodate the employee’s request for time off as required for counseling and rehabilitation. To the extent that safety considerations allow, all such requests for assistance will be kept confidential and only communicated on a “need to know” basis.

6.6.8 Rehabilitation Resources The City provides employees with benefits that may assist in drug and alcohol assessment and rehabilitation. Employees are encouraged to contact Human Resources for additional information.



7.00 PAY ADMINISTRATION 7.1 PAY PLAN A pay plan covering all City positions is established each year by the City Council in the City’s adopted operating budget. The pay plan includes the basic pay schedule and subsequent amendments as adopted by Council. The pay plan assigns dollar values to each job classification. Rules governing pay increases are established by the City Council. The City Manager determines the number of hours to be worked by an employee for the compensation to be received subject to laws governing pay and working hours and to the provisions of the City’s budget. 7.2 PAY PERIODS The pay period for the City is biweekly. Checks are issued every two (2) weeks on Friday for each 14-day period ending at 7:00 a.m. on the Monday preceding the pay date for all non-civil service employees. For civil service employees, pay periods will be established by the City Manager. If the payday falls on a holiday or weekend, checks will be issued on the last working day preceding the holiday or weekend. Only the employee or someone with a bona fide written power of attorney for the employee may receive an employee’s paycheck in person. No salary advances or loans against future salary will be made to any employee for any reason. An employee must bring any discrepancy in a paycheck (such as overpayment, underpayment, or incorrect payroll deductions) to the Human Resources Director's or Payroll Department’s attention immediately. If there is a change in the employee’s family status, address, or any other factor affecting the employee’s payroll withholding or benefits status, the employee is responsible for obtaining, completing, and returning to the Human Resources Director the appropriate forms for communicating these changes. 7.3 PAYROLL DEDUCTIONS Deductions will be made from each employee’s pay for the following:

1. Federal Social Security and Medicaid; 2. Federal income taxes; 3. Court ordered child support; 4. Texas Municipal Retirement System contributions (for regular full-time

employees and covered part-time employees); 5. Any deductions authorized by employee and approved by the City Manager; and 6. Any other deductions required by law.

In accordance with the Fair Labor Standards Act, exempt employees who are required to be paid on a salary basis may not have their pay reduced for variations in the quantity or quality of work performed, unless a specific exemption is applicable. Employees who feel their pay has been improperly reduced should report this immediately following the procedures specified below.


1. Exempt employees normally must receive their full salary for any week in which they perform any work, without regard to the number of days or hours worked. However, exempt employees need not be paid for any workweek in which they perform NO work at all for the organization.

2. Deductions from an exempt employee’s pay cannot be made as a result of

absences due to jury duty, attendance as a witness, temporary military leave, absences caused by the employer or by the operating requirements of the City, and partial day amounts other than those specifically listed below. Such improper pay deductions are therefore specifically prohibited by the City of Taylor, regardless of the circumstances.

3. The following exceptions to the requirement not to reduce the pay of exempt

employees may be permissible as long as they are consistently applied to all other exempt employees in the City and the employee does not use available paid leave:

a. Absences of one or more full days for personal reasons, other than

sickness or disability b. Absences of one or more days due to sickness or disability c. Fees received by the employee for jury or witness duty or military leave

may be applied to offset the pay otherwise due to the employee for the week. No deductions can be made for failure to work for these reasons, however.

d. Penalties imposed by infractions of safety rules of major significance. e. Unpaid disciplinary suspensions of one or more full days for violations of

workplace conduct rules. f. Deductions for the first and last week of employment, when only part of the

week is worked by the employee. g. Deductions for unpaid leave taken in accordance with a legitimate absence

under the Family Medical Leave Act. Employees who believe their pay has been improperly reduced should contact the Human Resources Director immediately to request an investigation. The employee should specify in writing the circumstances of the pay deduction and whether it has occurred on other occasions. The City will investigate the complaint to determine if the allegation is correct and if the deduction was improper, reimburse the employee as promptly as possible. The reason for the error will be investigated further and appropriate corrective action will be taken. Documentation of the complaint and its resolution will be placed in the employee’s pay records. 7.3.1 If a separating City employee fails to return City-owned equipment or property before the employee’s final paycheck is issued, either the final check will be held until the equipment or property is returned or the value of the property or equipment will be deducted from the final check. The deducted amount will be paid to the employee after they return the City equipment or property provided it is returned in the condition under which it was issued. 7.3.2 In accordance with policies and general procedures approved by the City Council, deductions from an employee’s pay may be authorized in writing by the employee for:


The portion not paid by the City of group health/medical, dental and life insurance premiums for employees or dependents; Supplemental deferred compensation; Such other deductions as may be authorized by law or by the City Manager.

7.4 CLASSIFICATION PLAN The City maintains a classification plan, which assigns each class of positions to a pay group based on market and the principle of equity among positions requiring similar knowledge, skills, and abilities and having similar levels of responsibility. 7.4.1 Pay Groups Within the general guidelines of the pay plan and the budget, the City Manager is authorized to determine the appropriate pay group to which each position is allocated and the pay to which the particular employee is assigned. An employee who is designated exempt from the pay plan is paid in an amount not exceeding maximums set in a budget approved by the City Council.

7.5 COST-OF-LIVING ADJUSTMENTS When cost-of-living or across the board pay adjustments are approved by the City Council, the increase will apply to eligible employees. Eligible employees include all regular employees, not including temporary employees, who have six (6) months of service, with no break in service. 7.6 MERIT INCREASES A merit increase is advancement to a higher step in the same pay group. A merit increase cannot increase an employee’s salary beyond the maximum for the pay group of the position and normally can be granted only when funds are budgeted by the City Council for this purpose. Merit increases are not used to recognize increased duties and responsibilities (a promotion) and are granted without regard to cost-of-living factors or longevity. Merit increases recognize outstanding performance over a sustained period of time and thus are granted in conjunction with the supervisor’s recommendation and a performance evaluation of the employee, the results of which are one factor used in merit pay decisions. Merit increases may only be authorized by the City Manager. This section does not apply to civil service employees. 7.7 LONGEVITY PAY

7.7.1 Full-time Employees The City will pay each regular full-time employee longevity pay in the amount of $4.00 per month for each full year of service with the City, with accrual beginning at the end of the first full year and up to a maximum of twenty-five (25) years of service. Employees rehired to fill regular full-time positions with the City will receive credit for their prior length of service as regular full-time employees for longevity pay purposes beginning at the end of the first full year of employment after the rehire date.

7.7.2 Part-time Employees Longevity pay for regular part-time employees will be paid at a rate of $2.00 per month for half-time employees for each full year of service with the City, and at $3.00 per month for three-quarters time employees for each full year of service with the City, with accrual beginning at the end of the first full year and up to a maximum of twenty-five (25) years of service.


7.7.3 Disbursement Longevity pay will be accumulated by the City and paid to each employee on the payroll once a year, in December. An employee, not on the payroll on this date, will not receive longevity pay, except that police officers and firefighters separated from City employment prior to the last payday of the calendar year will be paid for their accrued longevity to the time of separation in their final paycheck. 7.8 OVERTIME COMPENSATION Nonexempt employees are compensated for overtime worked by being given (listed in order of the City’s policy preference):

1. Equal amount of time off within the same work period; or 2. Compensatory leave may be taken, as addressed in Section 4.5, provided that

the supervisor and employee have agreed in advance of the overtime being worked and that compensatory time off is acceptable to both in lieu of overtime pay; or

3. If specifically authorized by the department head, after consultation with the City Manager, payment at the rate of one and one-half times the employee’s regular hourly rate. When police officers work overtime at an official civic or public special event for which the City is compensated by an outside organization, the officers will be paid for the special event overtime hours actually worked at the time and one-half hourly rate, regardless of whether they had used vacation or sick leave during the official work period in which the overtime occurred.

Overtime shall not be worked without authorization by the department head or City Manager and may be worked only if adequate funds are available in the department’s budget and the City Council has granted authority to pay overtime. The preferable method for overtime compensation is to schedule equal time off for the affected employee during the same work period in which he/she worked the overtime.

7.8.1 Seasonal Employees Employees engaged in seasonal activities (such as recreational activities which do not operate for more than seven (7) months in any calendar year) are exempted from the minimum wage and overtime provisions of the FLSA as recreational, seasonal employees. Each City job description designates whether persons hired in that classification are exempt from or covered by (nonexempt) the overtime provisions of the FLSA.

7.8.2 Exempt Employees Department heads, and other executive, administrative, and professional employees are exempt from the overtime provisions of the FLSA and are expected to render necessary and reasonable overtime services with no additional compensation. The salaries of these positions are established with this assumption in mind. Extra hours worked by executive, administrative, and professional employees may be used as a factor in granting or denying paid leave other than personal leave (vacation) or sick leave, subject to City Manager approval. If an employee thinks they have been inappropriately designated as an exempt employee, the employee should request a review of their exemption status from the Human Resources Director.

7.8.3 Leave Taken and Overtime If a non-exempt full-time employee is required to work extra hours during a workweek in which the employee has used personal leave (vacation), compensatory time, sick leave or any other type of released time, not including holiday, the employee will be given either hour-for-hour time off or pay for the extra hours at the employee’s regular straight-time


rate of pay for up to forty (40) hours of work during that workweek. Stated another way, paid leave will not count towards the overtime threshold. For any work week wherein the non-exempt employee actually works more than fourty (40) hours (80 for police officers and 106 for firefighters during a 14-day work period), the non-exempt employee will be paid overtime or earn compensatory time (if mutually agreed upon in advance) at one and one-half times the regular rate of pay. Holiday leave counts toward “hours worked” for purposes of overtime and compensatory time. (See “Holidays” chapter of these policies for additional information regarding holiday leave usage.) (Revised 5-11-17). 7.9 PAY FOR HOLIDAYS WORKED If a regular employee is required to work on a scheduled holiday, the employee will be given an alternate day off, preferably within the same workweek or work period. (See “Work During Holidays” section for a more detailed discussion of this policy.) An employee, subject to the overtime provisions of FLSA, required to work a full fourty (40)-hour week during a week in which the employee also takes a paid holiday will receive extra time and one-half pay or, if mutually agreeable, will earn time and one-half compensatory leave for the over-time hours worked. Holiday time is considered as time worked for the purposes of determining when an employee has reached their threshold for earning overtime (40 per week for non-law enforcement personnel; 160 hours per 28-day work period for police officers and 212 hours per 28-day work period for firefighters). See the “Leaves” chapter of these policies for details as to how holiday time is accrued and used by police officers and firefighters. 7.10 PAY DURING PERSONNEL ACTIONS

7.10.1 Hiring Rates Upon initial employment in any position, an employee shall be paid the entrance rate of the pay range for the position, except when qualifications, internal equity market conditions or City Ordinance support a hiring rate above the minimum when approved by the City Manager. Funds must be available to cover the costs, and the hiring rate should not disrupt the internal equity with other positions. When an individual who was previously employed by the City and left to enter the active service of the Armed Forces of the United States and has subsequently returned to the same position or to an equivalent position of the classification previously held, the individual shall be entitled to receive the rate of pay to which the employee would normally have been entitled had the employee’s service with the City not been interrupted by the military service.

7.10.2 Promotions A promotion is a change in the duty assignment of an employee that results in advancement to a position in a higher pay group requiring higher qualifications and involving greater responsibility. Except for civil service employees, upon promotion, an employee serves a probationary period of one hundred and eighty (180) days in the new position and may be returned to a position in a lower pay group at any time during the probationary period if performance is inadequate when documented by the department head and approved by the City Manager. Except for civil service employees, promotions are approved by the City Manager within the staffing pattern and budget limits approved by the City Council. Employees who are able to perform the essential functions of the position, with or without reasonable


accommodation, may be eligible for consideration for a promotion if and when a vacancy occurs. 7.10.3 Reclassifications If a position is reclassified, but remains assigned to the same pay group, no pay adjustment will take place. If a position is reclassified and assigned to a higher pay group, the employee may receive a pay increase. If a position is reclassified and assigned to a lower pay group, pay may be frozen if it is above the maximum rate of the new pay group.

7.10.4 Transfers A transfer is the movement of an employee between positions within the City. Transfers may be made within the same department or between departments if a vacant position is available and the employee can perform the essential functions of the position, with or without reasonable accommodation. An employee who is transferred is subject to the one hundred and eighty (180) day probationary period and may be returned to the employee’s former position, if available, at any time during the probationary period.

7.10.5 Demotions A demotion is a change in duty assignment of an employee to a position in a lower pay group. Demotions may be made for the purpose of voluntary assumption of a less responsible position, as a reasonable accommodation for an employee with a disability, as a result of a reclassification of the employee’s position, as a disciplinary measure because of unsatisfactory performance in a higher position or budgetary constraints. A reduction in pay may occur with a demotion. Demotions of civil service employees are covered under Chapter 143 of the Texas Local Govt. Code.

7.10.6 Separations Upon separation from City employment, a regular, full-time, non-probationary employee will be paid for accrued and unused personal leave (vacation) up to a maximum of 80 hours or 120 hours for fire civil service employees. Payment for such leave balances will be included in the employee’s final paycheck and will be calculated in the following manner:

1. The total work time and allowable personal (see section on “Personal Leave” to determine allowable vacation) and compensatory leave time for non-exempt employees will be calculated as a total number of hours for which compensation is due. For most full-time employees, the regular hourly rate will be determined by dividing the employee’s regular annual salary by 2080 working hours per year. Part-time regular employees will be compensated on a proportionate basis based on actual hours worked and leave time accrued. Any amount paid for unused personal leave will be based on the salary rate in effect for the employee at the time of termination. For fire civil service employees see section 3.11.

2. For employees who are subject to the Fair Labor Standards Act, any overtime hours worked during the employee’s final pay period, which have not been compensated through any of the time-off methods described under the “Overtime Compensation” section in these policies, will be paid in the final paycheck at a rate of one and one-half times the employee’s regular hourly rate for each overtime hour worked.

3. Compensatory time for non-exempt employees, which has been entered on the employee’s records at one and one-half time the number of hours worked, will be paid at the employee’s regular straight-time rate for the total number of hours on the employee’s compensatory time record. Since the compensatory time was


recorded at one and one-half time the number of hours worked, the payment for these hours is equivalent to time and one-half pay for the hours actually worked.

Unused sick leave will be canceled upon termination of employment, and the employee will not be compensated for it. See Civil Service Chapter 143 section 143.045(c) for Police and Fire civil service employees.

7.10.7 Pay Reductions for Disciplinary Reasons Except for civil service employees, an employee’s pay may be reduced, as a disciplinary measure, to a lower rate. The period covered by this type of disciplinary action may not exceed sixty (60) days. 7.11 APPROVING AUTHORITY The City Manager is the approving authority for all payrolls, payroll transfers, and merit increases consistent with (1) these policies, (2) the classification and pay plans, and (3) the annual budget. The City Manager may approve merit pay increases provided that funds have been specifically set aside for that purpose by the City Council.



8.00 EMPLOYEE BENEFITS 8.1 EMPLOYEE MEDICAL, DENTAL, AND LIFE INSURANCE Regular full-time and regular part-time (at least thirty (30) hours per week) employees of the City are eligible for medical, dental and life insurance coverage as negotiated by the City with its insurance carrier. Eligible employees may add dependent coverage at the employee’s expense. If an employee can verify enrollment as a dependent under their spouse’s group plan or can provide proof of equivalent or better coverage under an individual insurance policy, the employee can waive enrollment in the City’s plan by signing a Waiver of Participation. Should the City employee’s coverage terminate the employee must notify the Human Resources Director within thirty (30) days of termination. The Federal Consolidated Omnibus Reconciliation Act of 1985 (COBRA) provides individuals with the option of continuing medical and dental insurance coverage, under specified conditions and at the individual’s full expense, beyond the date, which the insurance would otherwise terminate. The City’s Human Resources Department has information regarding the continuation of these benefits. 8.2 RETIREE INSURANCE COVERAGE Full-time employees retiring from the City under the Texas Municipal Retirement System (TMRS) on or after January 1, 2000 and are covered by the City's medical insurance at the time of retirement may be eligible to receive insurance coverage. Contingent upon funding availability, all or a portion of premiums for the retiree may be paid by the City for five (5) years unless any one of the following conditions occur:

1. the retiree attains the age 65, or

2. the retiree becomes eligible for hospitalization and medical insurance coverage by virtue of other employment, or

3. the retiree becomes eligible for disability retirement provided by the Federal Government.

In the event any of the conditions set forth in 1, 2 or 3 above occurs, the City shall have and reserves the right to immediately terminate both the coverage and premium payment for City group hospitalization and medical insurance that would otherwise be provided for the retiree. 8.3 SOCIAL SECURITY All employees of the City are covered by Social Security. The City contributes to the Social Security system for each employee. 8.4: RETIREMENT The City of Taylor is a member of the Texas Municipal Retirement System, a cooperative organization of Texas cities and towns formed and operating under the provisions of state law. TMRS membership is a condition of employment for all employees who work at least 1000 hours per year. The plan requires a contribution be made by the City and the employee. The employee’s contribution rate is 7% and is made through a tax deferred payroll deduction. The City


matches the employee’s contribution based on requirements set out by the plan on an annual basis. Vesting occurs when an employee has made deposits into TMRS for five (5) years. Employees may retire with TMRS benefits after five (5) years of service at age 60 or at any age if the employee has twenty (20) or more years of service. TMRS provides an Occupational Disability benefit (see Chapter 7). If the employee become disabled in a manner likely to be permanent and that prevents the employee from performing their job with the city, the employee may be eligible to retire immediately. The employee’s benefit will be based on their member deposits and interest, the city’s matching funds, and any other credits the employee has earned. TMRS provides a supplemental death benefit which, in the event of the employee’s death, is paid to the beneficiary. This Supplemental Death Benefit is one year salary for an employee and $7,500 for a Retiree. The employee is responsible for designating a beneficiary. 8.5 SUPPLEMENTAL DEFERRED COMPENSATION The City offers employees a supplemental deferred compensation program that allows employees to defer a portion of their gross salaries up to an established maximum per year. Under this plan, the amount of salary that is deferred is not taxed in the current year. Both the salary deferred and the earnings it generates are permitted to accumulate without being subject to taxes until the employee receives payments from the employee’s account. Further details of this voluntary program are available at the Human Resources Department. 8.6 EMPLOYEE ASSISTANCE PROGRAM An employee assistance program (EAP) is a work based intervention program designed to identify and assist employees in resolving personal problems (e.g. marital, family issues financial or emotional problems, substance / alcohol abuse) that may be adversely affecting the employee’s performance and ability to work. Employees who feel they may have an issue or concern are encouraged to use the program’s resources before the problem adversely affects their job performance or employment status. Participation in this program is typically voluntary and confidential. However, the City may make a mandatory referral when some aspect of an employee’s life negatively affects performance on the job. 8.7 WORKERS’ COMPENSATION All employees of the City are covered by the workers’ compensation insurance program. Detailed information about workers’ compensation benefits is found in the sections of this manual under the main heading “Health and Safety”. 8.8 UNEMPLOYMENT INSURANCE All employees of the City are covered under the Texas Unemployment Compensation Insurance program. 8.9 TUITION REIMBURSEMENT An employee considering requesting reimbursement for tuition must notify the employee’s department head of intent by March 31st. Tuition reimbursement is subject to City Manager approval and availability of funds. Tuition reimbursement is available to a full time employee successfully completing a course directly related to the employee’s work with the City from an accredited college or university. The employee must furnish satisfactory evidence of course completion with a grade of C or better. The City’s maximum reimbursement rate will be no greater than the rate per credit hour at Texas State University System.


8.10 ATTENDANCE AT SEMINARS AND CONFERENCES An employee required by the City to attend any educational or training course, conference, or seminar, will be provided time off with pay and will be reimbursed as specified in the City’s “Travel Policy”. 8.11 PROFESSIONAL MEMBERSHIPS AND SEMINARS With prior approval of the City Manager, an employee may receive reimbursement for professional association dues and training provided the association is related to the employee’s City employment. 8.12 CITY TRAVEL Employees may be reimbursed for necessary and reasonable expenses incurred while on authorized City related travel. Employees must complete a “Request for Travel” form before travel occurs and should include an estimate of costs to be incurred. All travel expenses are subject to requirements of documentation, properly authorized available funds and expenses are incurred in the most economically feasible manner. Costs of personal entertainment, spouse’s expenses, amusements, social activities, alcoholic beverages, traffic citations, or illegal activities are not allowable for reimbursement. 8.13 MILEAGE REIMBURSEMENT When private automobiles are used to conduct City business, with prior approval of the City Manager, reimbursement is provided on the basis of the shortest distance between points of departure and destinations for all travel after submission of required reports and request forms. The City Manager will establish a rate for mileage reimbursement the beginning of each fiscal year. Travel between an employee’s residence and the City office is not eligible for reimbursement. 8.14 USE OF CITY VEHICLE Some employees may be assigned the use of a City vehicle. City vehicles are to be used for official City business only. Only City employees may drive or be a passenger in a City vehicle, except for official police business. No other personal use is permitted. An employee responsible for a take-home vehicle or other City vehicle used for commuting transportation should ensure the vehicle is safely parked in a location out of the path of passing vehicles, i.e., not on a street. The personal use of a municipally owned vehicle is considered by the IRS to be a taxable fringe benefit. “Personal use” includes the value of commuting to and from work in a municipal vehicle, even if the vehicle is taken home for the convenience of the employer. The City of Taylor has implemented the Commuting Rule as described in IRS Publication 15-B “Employer’s Tax Guide to Fringe Benefits”, or as amended. An amount will be computed for each day that the employee takes the City vehicle home and that amount will be added to the employee’s gross income and therefore will be subject to income and employment taxes. 8.15 OTHER EXPENSES Business expenses incurred by employees within the City are reimbursed only with prior approval of the City Manager. 8.16 MOVING EXPENSES Travel and/or moving expenses for new employees may be reimbursed with prior approval of the City Manager.



9.00 PERFORMANCE MANAGEMENT 9.1 PERFORMANCE PLANS AND EVALUATIONS The City of Taylor may develop an employee performance plan and may conduct a written performance evaluation of each employee annually. The City of Taylor reserves the right to conduct evaluations of employees at any time. The supervisor will provide a copy and review the evaluation with the employee. The completed evaluation shall be forwarded to the Human Resources Department. 9.2 EMPLOYEE GRIEVANCES A grievance may be filed by an employee on one or more of the following grounds: improper application of rules, regulations, and procedures (but not the rules, regulations, and procedures themselves); discrimination based on race, religion, color, sex, age, disability, or national origin; improper application of fringe benefits; unsafe working conditions. This section shall not apply to circumstances or conditions that may be addressed by appeals under Civil Service. Supervisors and Managers have a responsibility to respond to work-related complaints. An employee may appeal the decision of a supervisor to a department head and, through the chain of command, to the City Manager, whose decision is final.

9.2.1 Informal Grievances The first step in the grievance procedure is for the employee to attempt to resolve the grievance by informal conference with the employee’s supervisor. If this informal conference does not result in a resolution of the problem(s) that is satisfactory to the employee, the employee may file a formal, written grievance.

9.2.2 Formal Grievances Formal grievances must be in writing, signed by the employee, and presented to the employee’s supervisor within ten (10) working days after the alleged grievance occurred. A statement of the specific remedial action requested by the employee must be included in the written grievance. An employee may be represented throughout the grievance process by a representative of the individual’s choosing, including another City employee. The department head shall notify the City Manager’s office immediately upon learning that a grievance has been filed. After being presented with a written and signed grievance, the supervisor will (1) consult with the employee’s supervisor and/or department head; (2) meet with the employee and such other persons as may be necessary to gather the facts; (3) attempt to resolve the grievance with the employee and, if requested by the employee, with the employee’s representative; and (4) communicate the decision to the employee in writing within ten (10) working days after receipt of the grievance, sending a copy of the decision to the offices of the City Manager and department head.


If an employee whose supervisor is someone other than the City Manager either receives no written decision from the supervisor within ten (10) working days from the date the written grievance was filed, or the employee is not satisfied with the decision, the employee must file a written appeal with the department head within ten (10) working days from the date the grievance decision was received or, if no written decision is received, within fifteen (15) working days after the employee filed the formal, written grievance. The department head will (1) review the facts of the grievance; (2) meet with the grievant, grievant’s supervisor, and such other persons as may be necessary; (3) attempt to resolve the grievance within five (5) working days after receipt of the grievance; and (4) respond in writing to the employee by the close of the tenth working day following the date the written appeal was received, sending a copy to the City Manager. If the employee either receives no written decision from the department head within ten (10) working days from the date the appeal was filed, or the employee is not satisfied with the proposed resolution, the employee must file a written appeal with the City Manager within ten (10) working days. The City Manager will review the facts and the file, meet with the parties involved, and respond in writing to the employee within ten (10) working days of the date the appeal was received in the City Manager’s office. The decision of the City Manager is final, except in those cases where the City Manager is the subject of the grievance related to sexual harassment or discrimination. At each stage of the grievance process, the time periods specified are maximums. Grievances should be dealt with promptly and written responses provided as quickly as possible. Copies of all documentation relating to a grievance will be forwarded to the City Manager’s office immediately upon conclusion of each step in the grievance process to be placed in the employee’s personnel file. If the employee is dissatisfied with any decision during the grievance process, he or she must appeal to the next step within the established time period. Failure to appeal is a determination that the employee is satisfied with the last decision. 9.3 DISCIPLINE Employees of the City serve “at will” and, within provisions of state and federal law applying to public employment, may be dismissed at any time, with or without notice, for any reason.

9.3.1 Progressive Discipline The City Manager may take disciplinary action, including dismissal, against an employee at any time. The severity of the discipline depends upon the nature of the infraction. The City may, but not necessarily will, use a progressive discipline system. The progressive discipline system is as follows:

• Step 1 - Verbal warnings or written warnings with records of each warning placed in the employee’s personnel file;

• Step 2 - Conference with department head, employee, and supervisor, with a written summary of the conference to be prepared by the supervisor, with one copy to the employee and one copy to the employee’s personnel file;

• Step 3 – Subject to approval by the City Manager, written reprimands must in all cases be placed in the employee’s personnel file;


• Step 4 - Probation (not to exceed ninety (90) days) during which time the employee’s performance and behavior will be monitored very closely by the supervisor and may be accompanied by a reduction in pay without demotion;

• Step 5 - Suspension from duty, with or without pay, for up to thirty (30) days and may be extended for an additional thirty (30) days after review;

• Step 6 - Demotion and/or Dismissal. Disciplinary action by supervisors other than verbal or written warnings, conference with department heads, and written reprimands, require the advance approval of the department head unless an emergency situation exists. Supervisors should keep notes of verbal warnings and will place the notes in the employee’s personnel file. For Civil Service employees see Chapter 143.051, 143.052 and 143.053 of the Local Government Code.

9.3.2 Misconduct Any conduct potentially having an adverse affect on the City or on the confidence of the public in the integrity of the City, may be subject to disciplinary action. Conduct, which has a negative impact on the City, individual employees, or customers, constitutes serious misconduct and may be grounds for immediate removal from the workplace and/or separation from employment. Some of the actions that may result in immediate disciplinary actions up to and including termination include, but are not limited to, the following: • Insubordination;

• Endangering the safety of the employee and/or other persons through negligent or willful acts;

• Use of alcohol or drugs while on duty or in a City vehicle, or reporting to work under the influence of drugs and/or alcohol;

• Involvement with alcohol or drugs in the workplace in violation of the City’s drug-free workplace policy;

• Unauthorized use or theft of public funds or property;

• Conviction of an offense above a Class C misdemeanor;

• Conviction of official misconduct, oppression, or perjury;

• Possession of unauthorized firearms or lethal weapons on their persons or in City vehicles;

• Falsification of documents or records;

• Unauthorized use of official information or unauthorized disclosure of confidential information;

• Unauthorized or abusive use of official authority;

• Violation of the City’s sexual harassment policy;

• Failure to observe the City’s policies regarding communications with the public;

• Incompetence or neglect of duty;

• Use of vulgar, slanderous or racial comments;

• Threatening or Disruptive behavior which impairs the performance of others; or


• Other violation of any of the requirements of Civil Service Rules and Regulations or Chapter 143, of these Personnel Policies or any departmental policies not in conflict with these policies.



10.00 INFORMATION TECHNOLOGY The City provides access to communication and technology systems including but not limited to the internet, computers, tablets, phones, email, and other hardware and software (collectively referred to in this policy as “Information Technology Systems” or “Systems”) for use by City employees in the performance of their job duties. Management reserves the right to access and review any user’s information maintained on the Information Technology Systems without prior notice, including internet browser histories, emails, messages, and any other data files. Employees shall exercise care in personal use of any Information Technology Systems and should not expect their personal information stored in these systems to be kept private. All information, personal or business, loaded, stored, or transferred using the City systems and computers becomes a public record and must be maintained in accordance with the City’s Records Management Policy. The City strongly discourages storage of personal information and data on the City’s Information and Technology Systems. Employees are responsible for electronic equipment, passwords, and other systems that are assigned to the employee for the performance of their job duties. Any violation of this policy may result in disciplinary action up to and including termination. 10.1 USES

Acceptable Uses Acceptable uses of the Information Technology Systems are limited to those activities that support the user’s ability to perform their job responsibilities. Incidental, occasional, or infrequent use of the City’s communication and information systems for personal use is permitted as long as such use does not interfere with the employee’s work or the work of any other employee or with the equipment operations. However, no matter how minimal, any information transmitted using City equipment may subject the information to public disclosure pursuant to Texas law.

Unacceptable Uses The Information Technology Systems may not be used for any illegal, unethical, destructive or wasteful purpose. Other unacceptable uses include:

• Using or accessing profanity, obscenity, or other language and


materials which may be offensive or harassing to others; • Accessing or sharing information that is derogatory, inflammatory, or

otherwise unwelcome remarks or content regarding race, religion, color, sex, national origin, age, disability, physical attributes, or sexual orientation;

• Accessing, displaying, downloading, or distributing sexually explicit material (the Chief of Police may authorize an exception to this as part of an official police criminal investigation);

• Copying, downloading, or using any software beyond the allowed licenses and agreements;

• Accessing, displaying, downloading, or distributing copyrighted or unauthorized copies of music, movies, or other digital materials;

• Gambling;

• Accessing files or using passwords without granted permission;

• Using the systems in such a manner as to create a security breach of the City’s Information Technology Systems; and

• Using the systems for financial gain or for any commercial activity unrelated to city business.

10.2 SYSTEMS 1) Phones – Telephone systems including landlines, City-provided mobile

phones, and voicemail, are the property of the City and provided for business purposes. The City may monitor the use of these systems. No personal long distance or international calls are allowed.

2) Mobile communication devices – The City provides mobile communication devices to employees for business use when the use of such devices will increase the level of service provided to the citizens of Taylor, increase the level of safety for the City employee, and/or satisfy legal requirements. The City may purchase or provide under a lease contract mobile communication devices for staff as deemed necessary.

It is the responsibility of the employee to properly use, maintain and secure their mobile communication device. All incidents of mobile communication device damage or loss must be reported immediately to the employee’s supervisor. Mobile communication devices may only be used for appropriate business purposes. Use of devices in connection with working extended hours is considered business-related. The City will not reimburse business use on personal mobile devices.

The Texas Public Information Act defines public information subject to the Act to include “electronic communication created, transmitted, received, or maintained on any device if the communication is in connection with the transaction of official business, including e-mail, internet posting, text message, instant message, [or] other electronic communication” (Tex. Gov’t Code 551.006). Employees should be mindful of all communications regarding City business, even those made via mobile devices. All records


generated on City- issued equipment is subject to the Texas Public Information Act and audit by the City.

3) Hardware – The City provides hardware Information Technology

Systems including but not limited to computers, laptops, tablets, monitors, and other audio/visual equipment to assist employees with the performance of job functions. Hardware systems are the responsibility of the employee to which they are assigned. The employee may be held financially responsible for the replacement of Information Technology Systems if damaged, stolen, or lost if it is found that the employee was negligent.

4) Personal Devices - With prior approval of the IT Administrator and the employee’s supervisor, employees may bring personal systems such as laptops, tablets, and phones to support the performance of their job functions. Only items approved by the IT Administrator shall be allowed to connect to the City’s network. Employees shall have no expectation for compensation for use of personal devices except where otherwise noted.

5) Email – The City’s email system and other person-to-person communications systems are designed to improve service to our customers and enhance communication.

• All information created, sent, or received via the City’s electronic systems become a public record.

• Personal email accounts shall not be used for City business.

• Local government records created or received by an official or employee in their official capacity are declared to be the City’s public property pursuant to Texas law. No City official or employee has, by virtue of the employee’s position, any personal or property right to such records even though the official or employee’s may have developed or compiled them. The unauthorized destruction, removal from files, or unauthorized use of such records is prohibited. These rules apply even if information is sent or received on personal electronic devices not owned by the City, if the information is sent or received in the official or employee’s official capacity or in the transaction of governmental business.

• An official or employee of the City who possesses information defined as public information pursuant to the Texas Public Information Act or information defined as a Local Government Record, as defined by the Texas Local Government Records Act, not otherwise in the custody of, or accessible to the governing body, shall deliver custody of the record or information to the governing body within 72 hours of creation or receipt, or immediately upon demand by a Records Custodian of the governing body.

• The City Manager may take whatever legal action necessary to collect any City records in its possession.

• Care should be taken in sending confidential information. This


includes the transmission of customer financial information, Social Security numbers, employee health records, or other confidential material.

• The City Manager or designee is authorized access into another person’s City email without the consent of the employee, official, or volunteer.

6) Software

The City and its employees will respect all computer software copyright laws and adhere to the terms of all software licenses. Employees are to use software strictly in accordance with its license agreement.

• Unless otherwise provided in the license, the duplication of copyrighted software is a violation of this policy.

• Employees illegally reproducing software may be subject to civil and criminal penalties including fines and imprisonment.

• Any employee who knowingly makes, acquires, or uses unauthorized copies of computer software licensed to the City, or who places or uses unauthorized software on the City’s equipment shall be subject to disciplinary action up to and including termination.

• Employees are not permitted to knowingly install personal software onto the City’s Information and Technology Systems.

• All software installed on the City’s Information and Technology Systems shall be approved by the City’s IT Administrator.

• Employees are not permitted to copy software for installation and use on home or other computers without prior authorization from the IT Administrator.

• Freeware and open source software may be downloaded and used with the approval of the IT Administrator.

• Employees shall exercise caution when opening unknown emails and when connecting external storage devices to City systems as this creates an opportunity to compromise the systems.

7) Passwords In the performance of job duties, employees may be provided a variety of passwords for computer access, email, and the private internet network. Employees are responsible for activities that occur with their assigned log-in credentials and shall safeguard this information. The IT Administrator shall establish password policies to protect the integrity of the Information Technology Systems. Violation of any of these policies will subject an employee to disciplinary action up to and including termination.

City Council Meeting

January 9, 2020 Transmittal Letter

Agenda Item #: 13

Agenda Title: Update on the Street Department Work Plan and discussion of the street level up program

Council Action to be taken: Receive presentation and give staff direction Department Submitted: Public Works

Staff Contact: Jim Gray, Director of Public Works

1. PURPOSE/DESCRIPTION The Public Works Department has prepared a work plan for the Council to review. This plan incorporates the three new positions Council approved in the 2019-20 Budget. The plan shows the use of personnel to respond to Accela calls. We are also looking at limited street level up improvements using existing maintenance funds.

2. STAFF ANALYSIS (How and Why) The staff works with a yearly work plan to establish direction for the Public Works crews throughout the year. The plan for the last two years has tried to give attention to each Council district. While we know a plan is a working document it does give a us a place to start. One thing to note is that this work schedule is planned with a full crew and if staff members are out for an extended period we will adjust accordingly. We divide the workload up by Council District and attempt to spend time in each District. We follow the District Boundaries as we set up our plan. A full description of the plan activities is attached. The work plan establishes one additional crew to handle Accela calls. The Department received nearly 700 Accela calls last year. The plan would have 3 people assigned to Accela daily, five people to street division work, and five to grounds division work. As part of our yearly maintenance with the additional funding to the street department we have approximately $100,000 dollars to do level ups on selected streets. The Public Works Department plans to use approximately $25,000 per Council District on level ups this year. We will average $3,000 to $5,000 per street block to do a level up. These are limited improvements to improve the ride of selected streets while they continue to wait to for future funding to make the full repair. These repairs should last 1-3 years or longer.

STRATEGIC PILLAR

☒ Streets/Infrastructure

☐ Quality of Life


Staff has provided a map showing the blocks we plan to complete level ups on this year. Some have been completed some we will be working on throughout the year. In addition to the level up program, we would like to do an experimental process on an unimproved or severely deficit section of road with millings, emulsion and top layer emulsion in order to create a better driving service.

3. RECOMMENDATION Staff recommends Council accept the street level up and crew plan update. Remember the level up plan does not bring asphalt up to the level of bad or rolled curb.

4. FUNDING SOURCE The staff are funded in this year’s budget the plan does not affect the budget. The level up plan uses existing funds budgeted in the General fund from this year’s TUF Funds

5. TIMELINE The staff are currently working with this year’s plan. The Public Works Department has completed level ups on one block of Elliot and Burkett in District One. We completed 2 blocks of Lizzie and 1 block of Grace

6. PRIOR COUNCIL ACTIONS TAKEN N/A

7. OTHER OPTIONS (In order of preference)

8. ATTACHMENTS 13a. Power Point, Map of the Public Works level up plan. 13b. Yearly work plan

DISTRICT I

District I Street Level-Up ProgramStreet Name Length Width Sq Yrds Sections cost

Gravel Pit Road 2884.63' 20' 6,410.29 8.75 $28,651.02Old Coupland Road 4715.12' 18' 9,430.24 12.87 $42,148.80

OLG Road 641.81' 18' 1,283.62 1.75 $5,737.192nd Avenue 1127.16' 20' 2,504.80 3.42 $11,195.29

Miller Street Part 1 311.02' 20' 691.16 0.94 $3,089.14Miller Street Part 2 409.18' 20' 909.29 1.24 $4,064.10

1st Avenue 1102.64' 20' 2,450.31 3.34 $10,951.75Royal Street 979.37' 20' 2,176.38 2.97 $9,727.40

Tennessee Street 732.07' 20' 1,626.82 2.22 $7,271.14Carolina Street 503.10' 20' 1,118.00 1.53 $4,996.94

East Rio Grand Street 1026.75' 20' 2,281.67 3.11 $10,197.99South Robinson Street 281.29' 20' 625.09 0.85 $2,793.86

South Bland Street 439.21' 20' 976.02 1.33 $4,362.37West MLK 2026.62' 20' 4,503.60 6.14 $20,129.00

West Oak Street 2005.12' 20' 4,455.82 6.08 $19,915.46South Syms Street 675.26' 20' 1,500.58 2.05 $6,706.89San Gabriel Street 350.89' 20' 779.76 1.06 $3,485.15

South Sturgis Street 859.26' 20' 1,909.47 2.61 $8,534.43West Chester 1097.67' 18' 2,195.34 3.00 $9,812.15

CR 405 Triangle 1562.93' 22' 3,820.50 5.21 $17,075.84Black Waxy Road 2389.73' 22' 5,841.56 7.97 $26,109.07

Gym Street 926.52' 30' 3,088.40 4.21 $13,803.72Butter Cup Road 2886.94' 20' 6,415.42 8.75 $28,673.96

Cratis Lane 2302.12' 20' 5,115.82 6.98 $22,865.35Windy Ridge Road 4081.08' 25' 11,336.33 15.47 $50,668.15

West Rio Grand Street 1899.18' 30' 6,330.60 8.64 $28,294.85Mississippi Street 678.55' 18' 1,357.10 1.85 $6,065.61

$407,326.62

Total Blocks in District I in 2020 would be 7.72 blocks totaling $25,282.00

Two sections have been completed, on Elliot St. and Burkett St. Totaling = $6,554.00

Sturgis Street

DISTRICT II

District II Street Level-Up ProgramStreet Name Length Width Sq Yrds Sections Cost

Wyeth Street 2074.09' 22' 5,070.00 6.92 $22,660.54South Howard Street 286.67' 18' 573.34 0.78 $2,562.56

West First Street 1 392.79' 18' 659.58 0.90 $2,948.02

West First Street 2 191.57' 18' 383.14 0.52 $1,712.46

Franklin Street 522.39' 18' 1,044.78 1.43 $4,669.68

Travis Street 523.18' 18' 1,046.36 1.43 $4,676.74

Doak Street 331.44' 30' 1,104.80 1.51 $4,937.94

Fowzer Street 318.87' 25' 885.75 1.21 $3,958.89

Mills Avenue 337.05' 20' 749.00 1.02 $3,347.68

6th Street 1 705.30' 25' 1,959.17 2.67 $8,756.57

6th street 2 646.64' 25' 1,796.22 2.45 $8,028.28

3rd Street 1 648.18' 22' 1,584.44 2.16 $7,081.72

3rd Street 2 815.56' 22' 1,993.59 2.72 $8,910.44

$84,251.52

Total Blocks in District II in 2020 would be 6.61 blocks totaling $24,942.00

Three sections have been completed, 2 on Lizzy St. and on Grace St. Totaling = $9,831

6th Street

DISTRICT III

District III Street Level-Up ProgramStreet Name Length Width Sq Yrds Sections Cost

North Drive 1810.83' 20' 4,024.07 5.49 $17,985.71 First 600' north of Carlos Parker BLVD

CR 366 4,100 9' 4,100.00 5.59 $18,325.10$36,310.81

Total Blocks in District III in 2020 would be 7.63 blocks totaling $24,878.00

North Drive

DISTRICT IV

District IV Street Level-Up ProgramStreet Name Length Width Sq Yrds Sections Cost

Turner Road 2709.73' 20' 6,024.61 8.22 $26,927.21

Kirk Street 913.39' 25' 2,537.19 3.46 $11,340.08

Gilmore Street 275.80' 25' 766.11 1.05 $3,424.16

CR 408 148.40' 22' 362.76 0.49 $1,621.35

Otis Street 636.70' 25' 1,768.61 2.41 $7,904.87

$51,217.68

Total Blocks in District IV in 2020 would be 7.41 blocks totaling $24,291.00

Otis Street

2019MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY30 01 02 03 04 05 06

ACCELA CREW - 3 SUBBASE/ST. REPAIR - 4 HERBICIDE - 1




OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

07 08 09 10 11 12 13ACCELA CREW - 3 SUBBASE/ST. REPAIR - 4 HERBICIDE - 1





FALL CLEAN-UP - 8 ON-CALL - 2

OFF DAY ON-CALL - 2

14 15 16 17 18 19 20ACCELA CREW - 3 SUBBASE/ST. REPAIR - 4 HERBICIDE - 1





F1 CAR SHOW - 8 ON-CALL - 2

OFF DAY ON-CALL - 2

21 22 23 24 25 26 27ACCELA CREW - 3 LEVEL-UP - 4 HERBICIDE - 1

ACCELA CREW - 3 LEVEL-UP - 4 HERBICIDE - 1




OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

28 29 30 31 01 02 03ACCELA CREW - 3 LEVEL-UP - 4 HERBICIDE - 1



SPOOKTACULAR - 6 HERBICIDE - 1 STREET SIGN REPAIR - 1

04 05 Notes: All scheduled work will be conducted in District I

OctoberStreets


ACCELA CREW - 3 SUBBASE/ST. REPAIR - 4 STREET SWEEPING - 1

OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

04 05 06 07 08 09 10ACCELA CREW - 3 SUBBASE/ST. REPAIR - 4 STREET SWEEPING - 1





OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

11 12 13 14 15 16 17OFF DAY VETERANS' DAY/ DR. DICKEY PARADE - 8 ON-CALL -2





OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

18 19 20 21 22 23 24ACCELA CREW - 3 SUBBASE/ST. REPAIR - 4 STREET SWEEPING - 1



OFF DAY THANKS GIVING ON-CALL - 2

OFF DAY THANKS GIVING ON-CALL -2

OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

25 26 27 28 29 30 01ACCELA CREW - 2 CHRISTMAS LIGHTS - 3 LEVEL-UP - 3

ACCELA CREW - 2 CHRISTMAS LIGHTS - 3 LEVEL-UP - 3




OFF DAY ON-CALL - 2

02 03 Notes: All scheduled work will be conducted in District II

November


OFF DAY ON-CALL - 2

02 03 04 05 06 07 08ACCELA CREW - 3 CHRISTMAS LIGHTS -3 CLEAN DITCHES - 2

ACCELA CREW - 3 CHRISTMAS LIGHTS -3 CLEAN DITCHES - 2




CHRISTMAS PARADE - 8 men for 4 hours ON-CALL -2

OFF DAY ON-CALL - 2

09 10 11 12 13 14 15ACCELA CREW - 3 CRACK SEAL - 3 CLEAN DITCHES -2

ACCELA CREW - 3 CRACK SEAL - 3 CLEAN DITCHES -2




OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

16 17 18 19 20 21 22ACCELA CREW - 3 CRACK SEAL - 3 CLEAN/REPLACE CULVERTS - 2

ACCELA CREW - 3 CRACK SEAL - 3 CLEAN/REPLACE CULVERTS - 2




OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2


OFF DAY CHRISTMAS EVE ON-CALL - 2

OFF DAY CHRISTMAS DAY ON-CALL -2



OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

30 31 Notes: All scheduled work will be conducted in District III

December


OFF DAY NEW YEARS DAY ON-CALL - 2

ACCELA CREW - 2 CRACK SEAL - 3 CHISTMAS LIGHTS - 3

ACCELA CREW - 2 CRACK SEAL - 3 CHRISTMAS LIGHTS - 3

OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

06 07 08 09 10 11 12ACCELA CREW -2 CRACK SEAL - 3 CHRISTMAS LIGHTS - 3





OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

13 14 15 16 17 18 19ACCELA CREW - 2 CRACK SEAL - 3 CHRISTMAS LIGHTS - 3





OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

20 21 22 23 24 25 26ACCELA CREW - 3 CRACK SEAL - 3 CLEAN DITCHES -2

OFF DAY MLK JR. DAY - 8 men for 4 hours ON-CALL - 2




OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2






03 04 Notes: All scheduled work will be conducted in District IV

January


OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

03 04 05 06 07 08 09ACCELA CREW - 3 CRACK SEAL - 3 CLEAN DITCH - 2

ACCELA CREW - 3 CRACK SEAL - 3 CLEAN DITCH - 2




OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2






OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2


OFF DAY PRESIDENT'S DAY ON-CALL - 2




OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2






OFF DAY ON-CALL - 2


February


OFF DAY ON-CALL - 2






OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2






OFF DAY GOOD LIFE 5K - 5 ON-CALL - 2

OFF DAY ON-CALL - 2






OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2






OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

30 31ACCELA CREW - 3 CRACK SEAL - 3 CLEAN/REPLACE CULVERTS - 2


Notes: All scheduled work will be conducted in District II

March


ACCELA CREW - 3 SUBBASE/ST REPAIR - 4 HERBICIED -1



OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

06 07 08 09 10 11 12ACCELA CREW - 3 SUBBASE/ST REPAIR - 4 HERBICIED -1





SPRING CLEAN-UP - 8 ON-Call -2

OFF DAY ON-CALL - 2

13 14 15 16 17 18 19ACCELA CREW - 3 SUBBASE/ST REPAIR - 4 STREET SIGN REPAIR - 1

ACCELA CREW - 3 SUBBASE/ST REPAIR - 4 STREET SIGN REPAIR - 1

VEHICALE PETTING ZOO - 2 ACCELA CREW - 3 SUBBASE/ST REPAIR - 3



OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

20 21 22 23 24 25 26ACCELA CREW - 3 LEVEL-UP -4 HERBICIDE - 1

ACCELA CREW - 3 LEVEL-UP -4 HERBICIDE - 1




OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

27 28 29 30 01 02 03ACCELA CREW - 3 LEVEL-UP -4 HERBICIDE - 1




04 05

April

Notes: All scheduled work will be conducted in District III


ACCELA CREW - 3 SUBBASE/ST REPAIR - 4 STREET SWEEPING - 1

OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

04 05 06 07 08 09 10ACCELA CREW - 3 SUBBASE/ST REPAIR - 4 STREET SWEEPING - 1





BLACK LAND PRARIE DAY - 8 ON-CALL - 2

OFF DAY ON-CALL - 2

11 12 13 14 15 16 17ACCELA CREW - 3 SUBBASE/ST REPAIR - 4 STREET SWEEPING - 1





OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

18 19 20 21 22 23 24ACCELA CREW - 3 SUBBASE/ST REPAIR - 4 STREET SIGN REPAIR - 1





OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

25 26 27 28 29 30 31ACCELA CREW - 3 LEVEL-UP - 4 STREET SWEEPING - 1

ACCELA CREW - 3 LEVEL-UP - 4 STREET SWEEPING - 1




OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

01 02

May

Notes: All scheduled work will be conducted in District IV

2020MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY01 02 03 04 05 06 07ACCELA CREW - 3 SUBBASE/ST REPAIR - 4 HERBICIED -1





STOMP-N-HOLLAR - 8 OFF DAY ON-CALL - 2






OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2






OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

22 23 24 25 26 27 28ACCELA CREW - 2 BANNERS - 3 LEVEL-UP - 3

ACCELA CREW - 2 BANNERS - 3 LEVEL-UP - 3




OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

29 30 01 02 03 04 05ACCELA CREW - 2 BANNERS - 3 LEVEL-UP - 3



June


ACCELA CREW - 3 SUBBASE/ST REPAIR - 4 STREET SWEEPER -1



INDEPENDENCE DAY - 2 ON-CALL -2

OFF DAY ON-CALL - 2

06 07 08 09 10 11 12ACCELA CREW - 2 BANNERS - 3 SUBBASE/ST REPAIR - 3

ACCELA CREW - 2 BANNERS - 3 SUBBASE/ST REPAIR - 3




OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

13 14 15 16 17 18 19ACCELA CREW - 2 BANNERS - 3 SUBBASE/ST REPAIR - 3





OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

20 21 22 23 24 25 26ACCELA CREW - 3 SUBBASE/ST REPAIR - 4 STREET SWEEPER -1



ACCELA CREW - 3 LEVEL-UP - 4 STREET SWEEPER -1


OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

27 28 29 30 31 01 02ACCELA CREW - 3 LEVEL-UP - 4 STREET SWEEPER -1





03 04

July

Notes: All scheduled work will be conducted in District II


OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

03 04 05 06 07 08 09ACCELA CREW - 3 PAINT ST. MARKINGS - 2 SUBBASE/ST REPAIR - 3

ACCELA CREW - 3 PAINT ST. MARKINGS - 2 SUBBASE/ST REPAIR - 3




OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2






OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2






OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

24 25 26 27 28 29 30ACCELA CREW - 3 PAINT ST. MARKINGS - 2 LEVEL-UP - 3

ACCELA CREW - 3 PAINT ST. MARKINGS - 2 LEVEL-UP - 3




OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

31 01ACCELA CREW - 3 PAINT ST. MARKINGS - 2 LEVEL-UP - 3

Notes: All scheduled work will be conducted in District III

August


ACCELA CREW - 3 SUBBASE/ST REPAIR - 4 STREET SWEEPER - 1




OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

07 08 09 10 11 12 13OFF DAY LABOR DAY ON-CALL - 2




911 PARADE - 8 OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

14 15 16 17 18 19 20ACCELA CREW - 3 SUBBASE/ST REPAIR - 4 STREET SWEEPER - 1





OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

21 22 23 24 25 26 27ACCELA CREW - 3 SUBBASE/ST REPAIR - 4 STREET SWEEPER - 1





OFF DAY ON-CALL - 2

OFF DAY ON-CALL - 2

28 29 30 01 02 03 04ACCELA CREW - 3 LEVEL-UP - 4 STREET SWEEPER - 1

ACCELA CREW - 3 LEVEL-UP - 4 STREET SWEEPER - 1




05 06

September

Notes:

Notes: All scheduled work will be conducted in District IV


Cemetery Mowing - 5

Cemetery Mowing - 5 Cemetery Mowing - 5 Trash Run (2) Cemetery Mowing - 3

07 08 09 10 11 12 13 Trash Run (2) ROW Mowing - 3

ROW Mowing - 3 Channel Mowing -2

ROW Mowing - 3 Channel Mowing - 2

ROW Mowing - 3 Channel Mowing - 2

Trash Run (2) ROW Mowing - 3

14 15 16 17 18 19 20Trash Run (2) Cemetery Mowing - 3

Cemetery Mowing - 5



ROW Mowing - 5 ROW Mowing - 5 ROW Mowing - 5 Trash Run (2) ROW Mowing - 3


Cemetery Mowing - 5

Cemetery Mowing - 5 Cemetery Mowing - 5

04 05

GroundsOctober

Proposed:


Trash Run (2) Cemetery Mowing - 3

04 05 06 07 08 09 10Trash Run (2) Airport Mowing - 3

AirPort Mowing - 3 Channel Mowing -2

Airport Mowing - 3 Channel Mowing - 2

AirPort Mowing - 3 Channel Mowing -2

Trash Run (2) Airport Mowing - 3

11 12 13 14 15 16 17OFF DAY VETERANS' DAY



18 19 20 21 22 23 24Trash Run (2) Trutee Mowing - 3

Airport Mowing - 3 Trustee Mowing - 2

Trash Run (2) Trustee Mowing - 3

OFF DAY THANKS GIVING

OFF DAY THANKS GIVING

25 26 27 28 29 30 01Trash Run (2) Cemetery Mowing -3

Cemetery Mowing - 5

Cemetery Mowing - 5 Cemetery Mowing - 5 Trash Run (2) Cemetery mowing -3

02 03Proposed:

November



ROW Mowing - 3 Tree Trimming - 2

ROW Mowing - 3 Tree Trimming - 2

ROW Mowing - 3 Tree Trimming -2


09 10 11 12 13 14 15 Trash Run (2) Tree Trimming - 3

Tree Trimming - 5 Tree Trimming - 5 Tree Trimming - 5 Trash Run (2) Tree Trimming - 3




OFF DAY CHRISTMAS EVE

OFF DAY CHRISTMAS DAY

ROW Mowing - 5 Trash Run (2) ROWMowing - 3

30 31ROW Cutting (3) Trash Run (2)

December

Proposed:


Trash Run (2) Gutter Clean-up - 3

OFF DAY NEW YEARS DAY

Gutter Clean-up - 5 Trash Run (2) Gutter Clean-up - 3

06 07 08 09 10 11 12Trash Run (2) Gutter Clean-up - 3

Gutter Clean-up - 5 Gutter Clean-up - 5 Gutter Clean-up - 5 Trash Run (2) Gutter Clean-up - 3




OFF DAY MLK JR. DAY

Gutter Clean-up - 5 Gutter Clean-up - 5 Trash Run (2) Gutter Clean-up - 3



03 04Proposed:

January







OFF DAY PRESIDENT'S DAY

Tree Trimming - 5 Tree Trimming - 5 Trash Run (2) Tree Trimming - 3



02 03Proposed:

February



Cemetery Mowing - 2 ROW Mowing - 3
















30 31Trash Run (2) Cemetery Mowing - 3


Proposed:

March



06 07 08 09 10 11 12 Trash Run (2) Trustee Mowing - 3

Trustee Mowing - 5 Trustee Mowing - 5 Trustee Mowing - 5 Trash Run (2) Channel Mowing - 3


Cemetery Mowing - 2 Channel Mowing - 3




20 21 22 23 24 25 26 Trash Run (2) Play Scapes - 3

Play Scapes - 2 Airport Mowing - 3



Trash Run (2) Play Scapes - 3

27 28 29 30 01 02 03 Trash Run (2) Play Scapes - 3


Play Scapes - 2 Trustee Mowing - 3

Play Scapes - 2 Trustee Mowing - 3

04 05Proposed:

April


Trash Run (2) Play Scapes - 3















01 02Proposed:

May

2020MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY01 02 03 04 05 06 07Trash Run (2) Cemetery Mowing - 3

Cemetery Mowing - 5


08 09 10 11 12 13 14 Trash Run (2) Airport Mowing - 3

Airport Mowing - 5 Airport Mowing - 5 Airport Mowing - 5 Trash Run (2) Airport Mowing - 3


Cemetery Mowing - 3 Trustee Mowing -2




22 23 24 25 26 27 28Cannel Mowing - 3 Trutee Mowing - 2

Cannel Mowing - 3 Trutee Mowing - 2






06 07

June

Proposed:



OFF DAY INDEPENDENCE DAY




Cemetery Mowing - 5





Cemetery Mowing - 5


03 04Proposed:

July


03 04 05 06 07 08 09Trash Run (2) Channel Mowing - 3

Channel Mowing - 5 Channel Mowing - 5 Channel Mowing - 5 Trash Run (2) Channel Mowing - 3


Cemetery Mowing - 5


17 18 19 20 21 22 23Trash Run (2) Airport Mowing - 3

Airport Mowing - 5 Airport Mowing - 5 Airport Mowing - 5 Trash Run (2) Airport Mowing - 3


Cemetery Mowing - 3 Trustee Mowing - 2




31 01Trash Run (2) Trustee Mowing - 3

Proposed:

August



07 08 09 10 11 12 13OFF DAY LABOR DAY ?

Trash run - 2 Cemetery Mowing - 3

Cemetery Mowing - 5 Cemetery Mowing - 5 Trash run - 2 Cemetery Mowing - 3

14 15 16 17 18 19 20Trash Run (2) ROW Mowing - 3



Cemetery Mowing - 5



ROW Mowing - 5 ROW Mowing - 5

05 06

September

Propessed FA1:G171iscal Year 19-20 Hours

Proposed: