City Council Meeting Agenda · 2021. 1. 29. · City Council 541-535-1955 City of Phoenix Heart of the Rogue Valley City of Phoenix, Council Meeting Agenda City Council Meeting

City Council www.phoenixoregon.gov

541-535-1955 City of Phoenix

Heart of the Rogue Valley

City of Phoenix, Council Meeting Agenda

City Council Meeting Agenda

February 01, 2021 6:30 p.m. Public Meeting

Zoom Meeting

A complete agenda packet is available on the city's website. Office of the Governor Executive Orders require that the governing body of a public body hold public meetings and hearings in compliance with social distancing and face-covering requirements. This meeting is being conducted by virtual means in compliance with the Governor's Orders. A recording of the virtual meeting in its entirety will be posted to www.phoenixoregon.gov

You are invited to a Zoom webinar. When: Feb 1, 2021, 06:30 PM Pacific Time (US and Canada) Topic: City Council Meeting

Please click the link below to join the webinar: https://zoom.us/j/99757519234?pwd=Tkd0bERXdDJWQUVRdG1lbmdhaG50Zz09 Passcode: 297043

Or iPhone one-tap: US: +16699006833,99757519234#, *297043# or +12532158782,99757519234#,*297043#

Or Telephone: Dial (for higher quality, dial a number based on your current location): US: +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 or +1 929 205 6099 or +1 301 715 8592 or +1 312 626 6799

Webinar ID: 997 5751 9234 Passcode: 297043 International numbers available: https://zoom.us/u/axl543NS3 1. Call to Order / Roll Call / Confirmation of a Quorum

Except as provided in Section 33 of the City Charter, a minimum of four Council Members areneeded for a quorum and to conduct city business. If the Mayor is needed to establish a quorum,then he/she may become a voting member for that meeting (Phoenix Municipal Code, Chap.2.28.020.A.4).

2. Presentationsa. John Vial, Jackson County EOC Director - Almeda Fire Recovery Update

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http://www.phoenixoregon./

City of Phoenix, Council Meeting Agenda

b. Shannon Bell, Contracted Finance Director – IGA for Financial Services

3. Public Comments

4. Consent AgendaItems on the Consent Agenda are considered routine and will be adopted by one motion.There will be no separate discussion of these items unless it is requested by a memberof the Council or staff. If so requested, that item will be pulled from the Consent Agendaand considered separately immediately following the remaining items' approval.

a. Reports for Information & Possible Action:1. IGA with Jackson County for Financial Services ................................................... 4

b. Minutes to Approve and File:1. Minutes from City Council Meeting January 04, 2021, ....................................... 11

5. Consent Agenda Items Pulled for Discussion

6. New BusinessNone

7. Old Businessa. Discussion – City Council Liaisons Appointments…………………………………..16

8. Staff Reportsa. City Attorneyb. City Managerc. Community and Economic Development Director…………………………….……19

9. Mayor and Council Comments / ReportsAny Councilor may make an announcement or raise any item of business that is not onthe agenda. While other Councilors or city staff may briefly respond or comment, the lawdoes not permit action on, or extended discussion of, any item not on the agenda exceptunder special circumstances. If extended deliberation or potential action on a matter isdesired, Council may direct staff to place the item on a future meeting agenda.

10. Adjournment

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City of Phoenix Future agenda summary 02/01/21 Heart of the Rogue Valley

City Council Agenda Report

To be scheduled: City Council • Annual Police Report • Appointment of Budget Officer for FY 2021/22 • Approval of Budget Calendar • Rogue River Water Rights Strategy Presentation To be scheduled: PHURA

Upcoming City of Phoenix Meetings:

All non-legislative (Parks & Rec and Bee City USA) meetings are canceled until further notice.

February 08, 2021 Planning Commisison Meeting 6:30 pm via Zoom

February 16, 2021 City Council Meeting 6:30 pm via Zoom February 22, 2021 Budget Committee Meeting 12:00 pm via Zoom March 01, 2021 City Council Meeting 6:30 pm via Zoom March 08, 2021 Planning Commission Meeting 6:30 pm via Zoom March 15, 2021 City Council Meeting 6:30 pm via Zoom March 22, 2021 Planning Commission Meeting 6:30 pm via Zoom April 05, 2021 City Council Meeting 6:30 pm via Zoom

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IGA PHOENIX Jackson - 1 -

INTERGOVERNMENTAL AGREEMENT BETWEEN JACKSON COUNTY AND CITY OF PHOENIX

RELATING TO FINANCE SERVICES

PARTIES

THIS AGREEMENT (herein referred to as "Agreement") is entered into by and between JACKSON COUNTY, a political subdivision of the State of Oregon (herein referred to as “JACKSON”) and THE CITY OF PHOENIX, a municipal corporation (herein referred to as “PHOENIX”) and is applicable to all properties located within the geographic area that constitutes PHOENIX. Jackson and Phoenix are herein individually referred to as the “Party” and collectively referred to as the “Parties.”

STATUTORY AUTHORITY

1. In accordance with and pursuant to the provisions of ORS Chapter 190, entitled"INTERGOVERNMENTAL COOPERATION," JACKSON is authorized to jointly provide for the performance of a function or activity in cooperation with a "unit of local government" that include PHOENIX or other governmental authority in Oregon. By acceptance of this Agreement, PHOENIX certifies that it meets the above criteria for eligibility for such cooperation with JACKSON.

2. As a result of this Agreement and pursuant to ORS 190.030, any unit of local government,consolidated department, intergovernmental entity or administrative officers designated herein to perform specified functions or activities is vested with all powers, rights and duties relating to those functions and activities that are vested by law in each separate party to the Agreement, its officers and agencies.

RECITALS

WHEREAS, PHOENIX desires to contract with JACKSON for all finance functions for the city including payroll, accounts payable, general accounting, water payment collection and external audit preparation, and

WHEREAS, JACKSON, through its finance department has the resources to provide these services to PHOENIX; and

WHEREAS, JACKSON and PHOENIX have established service goals and principles of cooperation that preserve the value of JACKSON providing independent, responsive and professional finance services while permitting PHOENIX to retain a high level of decision-making in the application of citywide service goals and expectations and agree to the following:

PHOENIX will have the flexibility to determine which services shall be performed by JACKSON, thereby controlling costs;

JACKSON employees will work cooperatively with PHOENIX to schedule resources to ensure that all finance deadlines are met and that financial functions and reporting are within PHOENIX’S guidelines;

JACKSON will provide at a reasonable and predictable cost, efficient and high-quality finance personnel using the current technology at PHOENIX to meet the finance related requirements of PHOENIX and allow JACKSON to recover the cost of providing services; and

JACKSON will maintain equity in the provision of finance services to PHOENIX and JACKSON.

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AGREEMENT INCORPORATION OF RECITALS The recitals set forth above are true and correct and are incorporated herein by this reference. NOW, THEREFORE, in consideration of the terms and conditions contained herein, it is mutually agreed by and between JACKSON and PHOENIX as follows:

1. Finance Services. JACKSON will provide adequate staffing to provide accurate and efficient finance services to PHOENIX.

1.1. Payroll. Payroll services consist of all activities related to bi-monthly pay periods of all PHOENIX employees, payments of all Federal and State taxes, payroll deductions, PERS reporting and payment, quarterly tax reporting and maintenance of employee files.

1.2. Accounts Payable. Accounts payable services consist of all activities related to weekly payments of invoices, remittance of positive pay file to the bank, set up of any new vendors, and management of the purchase card program.

1.3. Water Payments. Oversight of Water payment services including the monthly billing process and review of adjustments.

1.4. General Accounting. General accounting services consist of all activities related to financial reporting for PHOENIX including preparation of monthly general journal entries, preparation of financial statements, preparation for the annual external audit for the fiscal year ended June 30, 2020 and the fiscal year ending June 30, 2021, and the preparation of agenda items as needed for financial matters.

1.5. Treasury. Treasury services include reconciliation of bank statements and review of bank balances and investments for adequate liquidity for PHOENIX.

1.6. Personnel assigned to PHOENIX finance functions shall be at the discretion of the Jackson County Finance Director based on deadlines and expertise required and may be adjusted as needed.

1.7. Process Improvements and Efficiencies The Jackson County Finance Director may implement process improvements that improve the efficiency of the finance functions at PHOENIX. All changes shall be documented and communicated to PHOENIX prior to implementation.

2. Compensation. 2.1. Hourly Rate. The Hourly Rate for each member of the Finance team listed on Exhibit A are

based on costs for salaries and benefits of personnel providing the service.

2.2. Billing. The amount due shall be based on the total hours worked by individual multiplied by the hourly rate. Billing will be sent by JACKSON to PHOENIX on or before the fifth day of each month for the prior month activity and will be supported by detailed time sheets of work performed and applicable hours per task. Payments shall be due within 30 days after invoicing by JACKSON. In the event PHOENIX fails to make a payment within 30 days of billing, JACKSON may charge an interest rate of one-half percent (.5%) per month, applied on the tenth day of each month.

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3. Reporting. 3.1. Invoices. JACKSON will provide the PHOENIX a monthly invoice with hours by personnel.

4. Personnel and Equipment. JACKSON is acting hereunder as an independent contractor so that:

4.1. Control of Personnel. Control of personnel, standards of performance, discipline and all other

aspects of performance shall be governed entirely by JACKSON.

4.2. Status of Employees. All persons rendering service to PHOENIX hereunder shall be for all purpose’s employees of JACKSON in either a full time or extra help capacity.

4.3. Liabilities. All liabilities for salaries, wages, any other compensation, injury, or sickness arising

from performance of finance services by JACKSON hereunder shall be that of JACKSON.

4.4. Provision of Personnel. JACKSON shall furnish all personnel and such resources and material deemed by JACKSON as necessary to provide the level of finance service herein described.

5. PHOENIX Responsibilities. In support of JACKSON providing the services described herein,

PHOENIX promises the following. 5.1. Access to systems. PHOENIX shall, to the extent reasonably possible, provide JACKSON with

access to the inCode general ledger system by Tyler Technologies, common files, spreadsheets, and word documents related to finance that reside on PHOENIX computers.

5.2. Authority to online systems. PHOENIX shall provide JACKSON with authority and login information to online systems required for processing finance transactions, including, but not limited to: federal and state tax systems, PERS, Medical benefits and bank accounts.

6. Duration. The term of this agreement shall be from January 4, 2021 through December 31, 2021.

7. Termination Process. Either party to this Agreement may terminate this agreement by giving a ten (10) day written notice to the other party. The amount due to JACKSON under Section 2.2 shall be billed and due within thirty (30) days.

8. Indemnification. 8.1. Indemnity.

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8.1.1. PHOENIX Held Harmless. Subject to the conditions and limitations of the Oregon Tort Claims Act and the Oregon Constitution, JACKSON shall defend, indemnify and save harmless PHOENIX, its elected officials, officers, employees, volunteers and agents from any and all costs, claims, judgments, or awards of damages, resulting from the negligent acts or omissions or willful misconduct of JACKSON, its employees or agents associated with this agreement. In executing this agreement, JACKSON does not assume liability or responsibility for or in any way release PHOENIX from any liability or responsibility which arises in whole or in part from the existence or effect of PHOENIX ordinances, rules, regulations, resolutions, customs, policies, or practices. If any cause, claim, suit, action or administrative proceeding is commenced in which the enforceability and/or validity of any such PHOENIX ordinance, rule, regulation, resolution, custom, policy, or practice is at issue, PHOENIX shall defend against such cause, claim, suit, action or administrative proceeding at its sole expense and if judgment is entered or damages are awarded against PHOENIX, JACKSON, or both, PHOENIX shall satisfy the same, including all chargeable costs and attorney’s fees.

8.1.2. JACKSON Held Harmless. Subject to the conditions and limitations of the Oregon Tort

Claims Act and the Oregon Constitution, PHOENIX shall defend, indemnify and save harmless JACKSON, its employees and agents from any and all costs, claims, judgments or awards of damages, resulting from the negligent acts or omissions or willful misconduct of PHOENIX, its employees or agents associated with this agreement. In executing this agreement, PHOENIX does not assume liability or responsibility for or in any way release JACKSON from any liability or responsibility which arises in whole or in part from the existence or effect of JACKSON ordinances, rules, regulations, resolutions, customs, policies, or practices. If any cause, claim, suit, action or administrative proceeding is commenced in which the enforceability and/or validity of any such JACKSON ordinance, rule, regulation, resolution, custom, policy or practice is at issue, JACKSON shall defend against such cause, claim, suit, action or administrative proceeding at its sole expense and if judgment is entered or damages are awarded against JACKSON, PHOENIX, or both, JACKSON shall satisfy the same, including all chargeable costs and attorney’s fees.

9. Non-discrimination. JACKSON and PHOENIX certify that they are Equal Opportunity Employers.

10. Assignment. Neither JACKSON nor PHOENIX shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other party.

11. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject to inspection, review or audit by JACKSON or PHOENIX during the term of this Agreement and three (3) years after termination.

12. Notice. Any formal notice or communication to be given by JACKSON to PHOENIX under this Agreement shall be deemed properly given if personally delivered, or mailed postage prepaid and addressed to:

CITY OF PHOENIX CITY HALL 112 W. 2nd Street Phoenix, Oregon 97535

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Any formal notice or communication to be given by PHOENIX to JACKSON under this Agreement shall be deemed properly given if personally delivered, or mailed postage prepaid and addressed to:

JACKSON COUNTY FINANCE DIRECTOR 10 S. Oakdale #111

Medford, Oregon 97501

The name and address to which notices and communications will be directed may be changed at any time by either PHOENIX or JACKSON provided that such notice has been given to the other party.

13. JACKSON as an Independent Contractor. JACKSON is, and shall at all times be deemed to be, an

independent contractor. Nothing herein shall be construed as creating the relationship of employer and employee, or principal and agent, between PHOENIX and JACKSON or any of JACKSON’s agents or employees. JACKSON shall retain all authority for rendition of services, standards of performance, control of personnel, and other matters incident to the performance of services by JACKSON pursuant to this Agreement.

14. No Joint Financing. This Agreement does not contemplate the financing of any joint or cooperative undertaking. There shall be no budget maintained for any joint or cooperative undertaking pursuant to this Agreement.

15. Headings. The headings and captions to sections of this Agreement have been inserted for identification and reference purposes only and shall not be used to construe the meaning or to interpret this Agreement.

16. Construction. The parties agree and acknowledge that the rule of construction that ambiguities in a written agreement are to be construed against the party preparing or drafting the agreement shall not be applicable to the interpretation of this Agreement.

17. Amendments. This Agreement may be amended at any time by mutual written agreement.

18. Entire Agreement. This Agreement and Exhibit A contain all of the agreements of the parties with

respect to any matter agreed hereto. Any prior agreements, promises, negotiations or representations of or between the parties, either oral or written, relating to the subject matter of this Agreement, which are not expressly set forth in this Agreement are null and void and of no further force or effect.

19. Waiver. The waiver by either party of a breach or violation of any provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach thereof. No delay or failure to require performance of any provision of this Agreement shall constitute a waiver of that provision as to that or any other instance. Any waiver granted by a party must be in writing to be effective, and shall apply solely to the specific instance expressly stated.

20. Severability. If any of the provisions contained in this Agreement are held illegal, invalid or unenforceable, the remaining provisions shall remain in full force and effect.

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IN WITNESS WHEREOF, the parties have caused this agreement to be executed on this __________ day of _____________________, 2021. CITY OF PHOENIX

Approved as to form, PHOENIX County Counsel

JACKSON COUNTY ______________________________________ Danny Jordan Jackson County Administrator ______________________________________ Date APPROVED AS TO LEGAL SUFFICIENCY: _______________________________________ Sr. Assistant Counsel, Jackson County

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EXHIBIT A CITY OF PHOENIX FINANCE PROCESSING COSTS

PERSONNEL Hourly Rate

Finance Director $115 Payroll Manager $70 Accounting Manager $65 Collections Supervisor $60 Accounting/Collections Clerk $35

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City Council Meeting Minutes – January 19, 2021

City Council Meeting Session Zoom Meeting

Monday, January 19, 2021 1. CALL TO ORDER:Mayor Baker called the regular meeting of the City Council to order on Monday, January 19, 2021, at 6:30 p.m. via Zoom.

ROLL CALL: PRESENT: Terry Baker, Robert Crawford, Angie Vermillion, Al

Muelhoefer, Krista Peterson, and Karen Shrader

STAFF PRESENT: Eric Swanson, City Manager Bonnie Pickett, City Recorder Joe Slaughter, Community & Economic Development Director Derek Bowker, Police Chief Doug McGeary, City Attorney Matias Mendez, Public Works Superintendent Shannon Bell, Contracted Finance Director

2. PRESENTATIONS:a. John Vial, Jackson County EOC Director, gave a brief update on the Almeda Firerecovery process. He noted that clean-up has begun in the phoenix-Talent area,including Bear Lake Estates. Mr. Vial pointed out that there has been a push to keep theclean-up process's for commercial properties. He advised work is being done to find moretemporary housing for displaced residents, and an example would be 15 acres of land onColver Rd, where 100 Manufactured homes could be placed. However, the focus is onmobile home pad restoration. Mr. Vial mentioned a great group of individuals had beenformed to assist with long term recovery to meet unmet needs.

b. Rachel Lanigan, RH2 – Almeda Fire recovery Funding StrategyRachel Lanigan gave a brief presentation to the Council about the fire damage the Citysustained in the Almeda fire and the estimated cost for replacement or repair. Shediscussed the various funding options to assist the City in the recovery of damagedinfrastructure.

Mr. Swanson noted that the City has CARES funding available to cover public safety costs in the police department. He said that funds had been used to allow key employees to work remotely to keep them safe. Mr. Swanson advised that businesses in town have taken advantage of the CARES funding through SOREDI to keep their businesses open or start new Phoenix businesses. He noted that he is looking into funding to assist with boots on the ground to deal with the influx of permits the building department will be facing over the next year.

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c. Shannon Bell, Contracted Finance Director – Mid Year Financial Summary. Shannon Bell gave a brief overview of where the City stands in comparison to the budget. She noted where each fund stands at the mid-budget year and how the fire has affected the funds. 3. PUBLIC COMMENTS: County Commissioner Dave Dotter expressed he was happy to be appointed the liaison for South County, including Phoenix. Mr. Dotter noted that he looks forward to developing necessary connections with elected officials. Christine Totten, Medford, encouraged the Council to support the movement for mobile crisis intervention in the county. She also urged the Council to look into translation services as recommended in the Social Equity policy past last year. Sara Crawford, Phoenix, thanked the Council for the great presenters for the fire recovery. 4. CONSENT AGENDA: a. Reports for Information & Possible Action: 1. Budget Committee Reappointment 2. Planning Commission Appointment 3. Planning Commission Appointment 4. Approval of Liquor License for Los Tres Potrillos, LLC 5. Approval of Liquor License for La Estrella CI Inc. b. Minutes to Approve and File: 1. Minutes from City Council Meeting January 19, 2021 Motion: I move to approve the consent agenda. MOVED BY CRAWFORD SECONDED BY MUELHOEFER. No further discussion. ROLL CALL VOTE AS FOLLOWS: Ayes: Crawford, Muelhoefer, Vermillion, Peterson, Shrader MOTION APPROVED WITH FIVE AYES 5. CONSENT AGENDA ITEMS PULLED FOR DISCUSSION: None 6. NEW BUSINESS: a. Interview/Appointment for City Council Open Seat Mr. Swanson gave a brief staff report regarding the item before the Council Mr. McGeary gave a brief explanation to the Council of interviewing and appointment to the open seat on the Council.

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Kristin Johnson gave a brief background about herself. She answered questions from the Councilors. Ketzal McCready gave a brief background about herself. She answered questions from the Councilors. Brian Buckner gave a brief background about himself. He answered questions from the Council. Chris Luz gave a brief background about himself. He answered questions from the Council. Ms. Crawford endorsed Ketzal McCready for City Council. She noted that she would bring a unique voice to the Council. Ms. Crawford stated that Ketzal would represent citizens that have grown up in Phoenix. She thanked all of the Council for the work they do for the City. Ms. Totten endorsed Kristin Johnson for City Council because her experience is a good fit for what the Council needs at this time. She stated that Ketzal McCready would be a good fit for the Council because she would bring a younger perspective. Ms. Totten noted that Brian Buckner would be the right choice as well, with the knowledge of community development. She stated that Chris Luz is not a good choice for the open seat. Mr. Luz had lost the current election for Mayor and did not work to move the City forward. Andrea Adams, Medford endorsed Kristin Johnson for the open seat on Council. She noted that Ketzal and Brian are also an excellent option for the open seat. Ms. Adams stated the Council is in a perfect position to move forward, make progress, and rebuild the community. She noted the best way for the Council to do this is not to have Chris Luz on the Council. Councilor Peterson nominated Ketzal McCready. Councilor Crawford nominated Ketzal McCready. Councilor Muelhoefer nominated Ketzal McCready. Councilor Shrader nominated Ketzal McCready. Councilor Vermillion nominated Ketzal McCready. Motion: I moved to close the nominations. MOVED BY PETERSON SECONDED BY CRAWFORD. No further discussion. Motion: I moved to appoint Ketzal McCready to the open seat on the Council. MOVED BY PETERSON SECONDED BY CRAWFORD No further discussion. ROLL CALL VOTE AS FOLLOWS: Ayes: Peterson, Crawford, Muelhoefer, Vermillion, Shrader MOTION APPROVED WITH FIVE AYES

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Mayor Baker thanked all of the candidates for their interest in the open City Council seat. Mr. Swanson advised Ketzal could join the rest of the Council for the rest of the meeting and set up time in the next few days to take her Oath of Office. b. Discussion – City Council Liaisons Mr. Swanson noted the liaison positions that City Councilor can serve as Board members. 7. STAFF REPORTS: City Attorney Doug McGeary noted things are going smoothly, with nothing to report. City Manager Eric Swanson mentioned the Charlotte Ann Water System had contacted the City about possibly moving forward with annexation. Community and Economic Development Director Joe Slaughter advised that he has been involved in the conversations regarding the Charlotte Ann water system's future. He mentioned the recent discussion regarding simplifying the route for a commercial building to rebuild would require they follow current building code requirements. The code amendment will be brought before the Planning Commission on February 22, and it will come to Council with recommendations from the Planning Commission. Mr. Slaughter advised the Planning Commission will be holding a Public Hearing on January 25 to continue the Urban Growth Boundary Expansion discussion. He noted that with the increase in the Planning department's work, they are looking into their staffing and are considering hiring a part-time Planner to review plans. Councilor Muelhoefer asked about the Planning Department staff, wanting to know who are employees and contracted individuals. Mr. Slaughter noted that there are two employees in the Planning Department. Lori Clark was brought on as a temp after the fire and was hired as a permanent employee. She handles front counter customer service and building permits. He noted that all planning comes to him directly. Mr. Slaughter said that City has contracted with Northwest Code Professionals for all building plan approval and building inspections. Police Chief Bowker noted the Police Department is running normally. Next week, he noted the students would be going back to school, and Officer Aaron Hull will be working as the School Resource Officer. Chief Bowker pointed out that Officer Villegas will be done with her FTAP in February. Matias Mendez, Public Works Superintendent, advised that they have received 41 applications for the open public works position, and they are going to interview six candidates. He reported that public works are currently working on replacing 60-80 water meters that are not reading correctly. Mr. Mendez noted that his team has continued to keep up with the state-mandated water sampling.

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8. MAYOR AND COUNCIL COMMENTS / REPORTS: Councilor Muelhoefer noted that he and Ketzal are the Council's bookends, he being the oldest member, and she is the youngest. He said that the Council needs young people to help guide the City and is very excited to work with her. Councilor Muelhoefer stated that Carolyna Marshall, the City's number one volunteer, has finally joined the ranks. Councilor Muelhoefer noted that Milan Hanson might not remember him, but he has previously drawn up legal documents for him, and he knows that he will be a tremendous help to the City. He thanked Bonnie for putting together the operational manual for the Council. He noted, as the Mayor did previously, we are building a strong team for the City. Councilor Crawford congratulated Councilor McCready for her appointment to the Council. He noted that the new Phoenix-Talent High School would be giving a walkthrough on January 23 at 1:00 p.m. there will only be 85 spots, and you will need to sign up ahead of time. Councilor Crawford stated that there would also be a ribbon-cutting ceremony at the new high school at 4:00 p.m. on January 27. Councilor Peterson thanked everyone for their patience with her. She welcomed Ketzal McCready to the Council. Councilor Shrader welcomed Ketzal to the Council. She stated they are going to have a good year. Councilor Vermillion welcomed Ketzal to the Council, and she is excited about her drive to serve. She stated Carolyna Marshall is a gift to the City as well as the Planning Commission. Councilor McCready thanked everyone for being so welcoming, and she looks for leaning from the other Councilors. Mayor Baker expressed how encouraged he is by the Council and staff. He noted we have all the ingredients to make a perfect cake. Mayor Baker said how exciting it is to have a full Planning Commission and how lucky they are to have people with heart and passion for the City like Carolyna Marshall and the rest of the Commissioners. 9. ADJOURNMENT The meeting adjourned at 8:45 p.m. Respectfully submitted by, Bonnie Pickett City Recorder

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Agenda Item #: 7a.

Agenda Report City of Phoenix to Mayor and Council Heart of the Rogue Valley

City Council Agenda Report

Agenda item title: Appointment of Council Committees and Commissions Liaisons Meeting Date: February 01, 2021 From: Bonnie Pickett, City Recorder Action: _X_Motion, __Ordinance, __Resolution, X_Information only, __Other

SUMMARY The mayor makes certain appointments to committees and commissions with the consent of the council.

BACKGROUND AND DISCUSSION The mayor wishes to make council appointments as liaisons to the Parks & Greenway Commission, Rogue Valley Council of Governments Metropolitan Planning Organization Policy Committee, Rogue Valley Council of Governments Board, Rogue Valley Area Commission on Transportation, and Rogue Valley Sewer Services Budget Committee.

COUNCIL GOALS SUPPORTED N/A

FISCAL IMPACT N/A

RECOMMENDATION N/A

PROPOSED MOTIONS I move to appoint as council liaison to the Parks & Greenway Committee.

I move to appoint as council liaison to the RVCOG MPO Policy Committee.

I move to appoint as council liaison to the RVCOG Board.

I move to appoint as council liaison to the RVSS Budget Committee.

I move to appoint______________________as council liaison to RVACT Board.

ATTACHMENTS N/A

1616

Community/ Regional

Purpose/Charge Meeting Frequency

Eligibility Requirements Established Rules/Formation Council Liaison

Parks and Recreation Committee (PRC)

To advise the City Council and conduct activities to enrich the lives of Phoenix residents through the betterment and use of parks. PGC may conduct studies, hold hearings, prepare reports, and recommend on its own initiative or at the request of the City Council.

Standing

5 community members, and a Council liaison, appointed by the Mayor with the consent of Council. All members musts reside within City limits. PRC members shall receive no compensation.

Formed by ordinance no. 1001, adopted April 15, 2019, amending chapter, 2.13 to the Phoenix Municipal Code establishing a Parks and Recreation Committee. The powers of the PPRC are granted by city ordinance. Policies adopted by PRC must be expressly approved in advance by the City Council.

Councilor

Rogue Valley Council of Governments (RVCOG) Board of Directors

To provide a regional resource for technical expertise and project management, as well as a collective voice for the region when working with the state or federal government.

typ. Monthly, 4th Wed., noon

22 members: 15 local governments and 7 other jurisdictions (special districts and higher education). Each member government appoints an official as its representative on RVCOG’s Board of Directors.

Councilor

Rogue Valley Metropolitan Planning Organization (RVMPO) Policy Board

To establish a local forum for transportation decision making; evaluate transportation alternatives; develop and update long-range regional transportation plane; develop a Transportation Improvement Program (TIP); and promote public involvement.

Monthly, 4th Tues, 2:00 p.m.

Consists of elected officials/representatives from Jackson County, each of the seven cities, the Rogue Valley Transportation District (RVTD), the Oregon Department of Transportation (ODOT, statewide transportation planning and oversight of federal transportation funds).

Councilor

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Rogue Valley Area Commission on Transportation (RVACT)

To prioritize state transportation infrastructure and capital investments; advocate for transportation improvements on behalf of the area.

Every other month, 2nd Tuesday, at 9:00-12:00 p.m. (ODOT White City or Grants Pass Council Chambers)

Membership: Up to 29 voting members; Jackson and Josephine Counties, ODOT, Metropolitan Planning Organizations, Rogue Valley Transportation District, Medford Airport, Central Oregon and Pacific Railroad, and stakeholders such as trucking, bicyclist, and private sector in Josephine and Jackson Counties.

Our next meeting is March 9 via Zoom, most recently Jan, March, May, July, Sept., Nov

Councilor

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Revised 1/25/21 S:\1 - CITY COUNCIL\Council Meetings\cc.mtg.2021.02.01\Phoenix Restoration 012521.docx

Phoenix Restoration

Manufactured Homes

Destroyed Units Totals Demo Permit New Bldg. Permits Applied

for

New Bldg. Permits Issued

C of O

Greenway Village 36 1 permit for park Creekside Estates 38 1 permit for Park 1 (Clubhouse) Bear Lake Estates 210

MHs 284

Mobile Home Park Dun Rov’n 20

RVs 20

Barnum Subdivision 84 52 18 14

Samuel Lane & Samuel Lane Loop Rd.

24 15 4 4

Other SF 3 2 2 2 SF 111

Cheryl Lane (multifamily)

Issued:

Cheryl LaneApts. (7/5/4)

16 units total 3 permits

1919


Brookside Townhouse Apts.

32 units 1 permit

Cheryl Lane Townhomes

16 units 4 permits 4

1108 N. Rose Viridian Rose

Court Apts

36 units 1 permit

610 N. Main Bear Creek

Townhomes

20 units 1 permit

201-265 Dano Dr. Park Rose

Townhomes

18 units 1 permit

4361 S. Pacific Hwy Frontier Lodge

12 units?

MF 150 Total Residential 565 Commercial - other 41 Welburn

Electric 4529 S. Pacific Hwy

1

Interactive Media

111 W. 1st St.

1

2020


VS Plaza(behind Jack in the Box)

4150 S. Pacific Hwy

1

Garrison’s Furniture

4149 S. Pacific Hwy

1

Phoenix Self Storage

4435 S. Pacific Hwy

1

Bear Creek Plaza

471 Bear Creek Dr.

1

Puck’s Donuts 109 S. Main St.

1

Palm Harbor Village

320 Pear Tree Ln.

1

Superior Carpet

133 S. Main St.

1

Total: 91 Total: 29 Total: 20

2121

02 01 21 City Council Agenda Packet.pdf02 01 21 Agenda.pdf1. Call to Order / Roll Call / Confirmation of a Quorum2. Presentationsa. John Vial, Jackson County EOC Director - Almeda Fire Recovery Update3. Public Comments4. Consent Agenda5. Consent Agenda Items Pulled for Discussion7. Old Business8. Staff Reports9. Mayor and Council Comments / Reports10. Adjournment

Future agenda summary 02 01 21.pdf02 01 21 City Council Agenda Packet2021 IGA Jackson Phoenix (jc counsel and DMM edit)--01-14-21 (003).pdf01 19 21 Draft Minutes.pdfAR - Appointment of City Council Liaisons.pdfCity Council Liaison.pdfPhoenix Restoration 012521.pdf

Documents

City Council Meeting Agenda · 2021. 1. 29. · City Council 541-535-1955 City of Phoenix Heart of the Rogue Valley City of Phoenix, Council Meeting Agenda City Council Meeting