CITY COUNCIL April 7, 2015 REGULAR SESSION 6:00 pm · PDF filecity council april 7, 2015 . regular session ... american industrial doors. remove existing & install new 10'6 bay door

Please let the City offices know if you will need any special accommodations to attend or participate in the meeting by

calling (541) 899-1231. Informational documents for items on this agenda are available for review on the City website

www.jacksonvilleor.us. A recording of the meeting will be available on the website within one week of the meeting.

CITY OF JACKSONVILLE CITY COUNCIL AGENDA

OLD CITY HALL, 205 W Main St

CITY COUNCIL April 7, 2015 REGULAR SESSION 6:00 pm

1) CALL TO ORDER (includes call to order, pledge of allegiance) 2) a. MINUTES (March 17, 2015) b. BILLS LIST

3) PUBLIC COMMENT (items not on the agenda) limited to 3 minutes per speaker. 4) STAFF / DEPARTMENT REPORTS a. Admin Department - Jeff Alvis / Stacey McNichols / Kimberlyn Kerneen b. Planning Department - Amy Stevenson c. Police Department - Chief Towe d. Fire Department - Chief Hull e. Public Works Department – Jeff Alvis

5) ACTION / DISCUSSION ITEMS (The public will be allowed to speak, one time, to certain items during the action/discussion items. In order to speak you must sign in with the Recorder under the item for which you wish to speak)

a. Clara Wendt Long Service to the City b. City Historian Report - Larry Smith

c. Larry Smith Proclamation d. Council Discussion for Teamwork Course Presented by Bill Gallagher e. Council Initiated Comp Plan and Zone Change for City Properties f. Transient Lodging Grants

g. RES# R2015-004 Historic Preservation Grant Funding Cycle Request for $50,000. 6) MAYOR AND COUNCIL COMMITTEE REPORTS 7) ADJOURN

http://www.jacksonvilleor.us/

Jacksonville City Council, City of Jacksonville, Oregon City Council Meeting Minutes March 17, 2015

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Transcribed by: Kimberlyn Kerneen

March 17, 2015 at Old City Hall, 205 W Main St, Jacksonville 1) CALL TO ORDER (includes call to order, pledge of allegiance) 6:00 pm

Present: Councilors Jesser, Garcia, Gregg, Wall, Bennington, Lewis and Mayor Becker. Staff Present: Jeff Alvis, Stacey McNichols, Kimberlyn Kerneen, and Amy Stevenson.

2) a. MINUTES (minutes from March 3, 2015 meeting) Move to: Approve

Motion by: Councilor Garcia Seconded by: Councilor Lewis

Vote: Ayes: Unanimous

Corrections were made to the minutes

b. BILLS LIST Move to: Approve

Motion by: Councilor Garcia Seconded by: Councilor Lewis

Roll Call Vote: Ayes: 7

Nays: 0 Motion Carries

Council asked questions. Jeff answered. 3) PUBLIC COMMENT (items not on the agenda) limited to 3 minutes per speaker.

None 4) STAFF / DEPARTMENT REPORTS a. Admin Department - Jeff Alvis / Stacey McNichols / Kimberlyn Kerneen Jeff Alvis: Gave update on Reservoir Dam - Applied for a 6 month extension for our removal permit process to look at

studies and give us more time to review them. Stacey McNichols: Gave Budget Update for FY 2015-2016 – Three year projections meeting will be ready on either April 16th or April

23rd and first budget meeting will be likely May 14th. February Financials will be in dropbox tomorrow. Planning Department Amy Stevenson: 2014 Year-end report. Council asked questions. Amy answered. Councilor Garcia requested for

the analysis report to be given to Council. Jeff agreed c. Police Department - Chief Towe – No Report d. Fire Department - Chief Hull – No Report e. Public Works Department – Jeff Alvis – No Report 5) ACTION / DISCUSSION ITEMS

(The public will be allowed to speak, one time, to certain items during the action/discussion items. In order to speak you must sign in with the Recorder under the item for which you wish to speak)

Action minutes along with electronic recordings of the meeting, which may be reviewed on-

line on the City of Jacksonville website http://www. jacksonvilleor.us.


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a. Update HWY 238 Banners Public Comment: None

Council Discussion: Kimberlyn Kerneen and Jon Gailis presented the changes to the process of hanging banners over HWY 238 to meet ODOT standards. Councilors asked questions. Kim, Jeff, Jon and Mayor answered.

b. Chamber of Commerce Restructure/Hours of Operation – Tim Balfour

Public Comment: None Council Discussion: Tim Balfour presented the new hours of operations and restructure for the Chamber of Commerce. Council asked questions. Tim and Jeff answered.

Move to: Remove any constraints on hours and have them report back to us in a years’ time on how it’s going. Motion by: Councilor Garcia Seconded by: Councilor Jesser

Roll Call Vote: Ayes:

Nays: Councilor Garcia withdrew his motion

Move to: Remove constraints on Chamber of Commerce hours effective immediately and through the termination of the management agreement expiring June 2016. Motion by: Councilor Garcia Seconded by: Councilor Jesser

Roll Call Vote: Ayes:

Nays: Councilor Jesser withdrew his second because he gave his second based off of a 2015

agreement. Councilor Garcia withdrew his motion

Move to: Remove constraints on Chamber of Commerce hours effective immediately and through the termination of the management agreement expiring June 2015. Motion by: Councilor Garcia Seconded by: Councilor Lewis



c. Approval of Volunteer Application and Waiver Form

Public Comment: Dirk Siedlecki – 143 Skyhawk Dr., Eagle Point, Or. 97524 - Dirk asked if this was going to apply to all volunteers in the City of Jacksonville. Jeff explained this would apply to all the volunteers that the City requests.

Tony Hess – 600 Jackson Creek Dr. Central Point, Or 97502 – Tony feels this will work well and will boost volunteers even more. Council Discussion: Jeff presented the volunteer program again to council to answer questions from the February 17, 2015 City Council meeting. Council asked questions. Jeff and Kim answered.

Move to: Approve the volunteer registration form, background release form and volunteer waiver as presented by staff. Motion by: Councilor Jesser


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Seconded by: Councilor Wall Vote:

Ayes: Unanimously Motion Carries

d. Discussion and Approval for City Attorney Proposals Public Comment: None

Council Discussion: Jeff and Stacey present the need to hire a new attorney for City business. Two different attorneys submitted proposals. Council asked questions. Jeff and Stacey answered.

Move to: Work with the firm of Hyckle, O’Connor, Jarvis. Motion by: Councilor Lewis Seconded by: Councilor Bennington



e. Appoint Budget Officer Public Comment: None

Council Discussion: None Move to: We designate City Administrator as the Budget Officer. Motion by: Councilor Lewis Seconded by: Councilor Jesser

Vote: Ayes: Unanimously

Motion Carries

e. RES# R2015-003 – Appointment for Budget Committee Members Public Comment: None

Council Discussion: Move to: Adoption to Resolution R2015-003 Motion by: Councilor Lewis Seconded by: Councilor Jesser

Vote: Ayes: Unanimously

Motion Carries

6) MAYOR AND COUNCIL COMMITTEE REPORTS a. Mayor Becker: Reports on the upcoming movie at Old City Hall on Friday night Charlie Chan at the Olympics. b. Councilor Jesser: Gave update on the Cemetery Commission meeting on March 9th. Spoke about open house

signs over the weekend that were displayed on California St. without permits. c. Councilor Wall: No Report d. Councilor Bennington: Gave update on Planning Commission meeting. e. Councilor Gregg: No Report f. Councilor Lewis: No Report g. Councilor Garcia: Reports next Parks meeting is April 8th. Forest Park Master Plan is on the City Council agenda

for April 21st. The bee population is on the verge of collapse. In the media beekeeping rules are being considered by regional municipalities. Sarah Red-Laird, Executive Director of Bee Girl organization, has been working with some of these municipalities about what kind of standards apply to beekeeping. She would like to talk to us about this topic. Councilor Garcia feels we need to have code that will apply to hives that may grow in


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people’s backyards. It was suggested to have a study session on this matter. Councilor Garcia said he would suggest this to Sarah and get some advanced study material for this session.

7) ADJOURN 7:30 pm Paul Becker, Mayor Kimberlyn Kerneen, City Recorder Date approved:

Vendor Name Description Amount

B.C. ENGRAVING NAME PLATES FOR CLERKS @ CITY HALL 50.00 CITY OF JACKSONVILLE PETTY CASH 39.98 CITY OF JACKSONVILLE PETTY CASH 3.79 DAVID FORREST IT SUPPORT / BACKUP / MAYOR COMP/ QB / OUTLOOK - KIM 380.00 DAVID FORREST FIX OFFSITE B/U… SET UP VPN BETWEEN PLANNING & CITY HALL 174.17 DON'S LOCK KEYS FOR CITY BUILDING 15.00 JUDY'S CENTRAL POINT FLORIST FLOWERS FOR DONNA SCHATZ 84.99 PECK RUBANOFF & HATFIELD, PC ATTORNEY SERVICES FOR UNION NEGOTIATIONS 4,515.48 RODDA PAINT PAINT FOR COURTHOUSE CHANNEL TRIM 30.50 SPRINGBROOK 4TH CONTRACT PAYMENT - FINANCE / PAYROLL MODULES 340.00 STAPLES OFFICE SUPPLIES FOR ADMIN 28.65 WASHINGTON STATE UNIVERSITY RECORDER CERTIFICATION TRAINING - PROF DEV I & II 1,720.00

7,382.56


QUENCH & DRENCH VEHICLE MAINTENANCE - PD VEHICLE 16.00 QUILL.COM OFFICE SUPPLIES FOR POLICE DEPT 57.95 SUNRIVER POLICE DEPT LAW ENFORCEMENT RECORDS CONF - POLICE CLERK 135.00

208.95


AMY STEVENSON PER DIEM - APA CONFERENCE, PLANNING DIRECTOR 185.00 CELESTE DYSON PER DIEM - APA CONFERENCE, PLANNING TECH 185.00 DAVID FORREST IT SUPPORT - PLANNING 71.25 IAN FOSTER REIMBURSEMENT FOR ADAPTER CORD FOR MEETINGS 29.99

471.24


AMERICAN INDUSTRIAL DOORS REMOVE EXISTING & INSTALL NEW 10'6 BAY DOOR OPENER/ FD 1,100.00 C & K MARKET, INC. FOOD FOR CERT & VOLUNTEERS EMR OPERATIONS 58.45 C & K MARKET, INC. FOOD FOR CERT & VOLUNTEERS EMR OPERATIONS 41.93 CITY OF JACKSONVILLE PETTY CASH 53.29 INDUSTRIAL SOURCE MEDICAL OXYGEN FOR FIRE DEPT 37.27 MERCY FLIGHTS MISCELLANEOUS MEDICAL SUPPLIES FOR FIRE DEPT 232.99 ROGUE COMMUNITY COLLEGE TUITION FOR FIRE DEPT INTERNS 532.00 ROGUE VALLEY FIRE CHIEF'S ASSOC. 2015 ANNUAL DUES 25.00 SPRINGBROOK 4TH CONTRACT PAYMENT - FINANCE / PAYROLL MODULES 340.00

2,420.93


ALSCO JANITORIAL SUPPLIES 83.26

BUFFALOE GRAPHICS UNIFORMS FOR PUBLIC WORKS 554.00

CITY OF JACKSONVILLE PETTY CASH 5.00

HUBBARD'S PARTS & SUPPLIES FOR EQUIPMENT MAINTENANCE 394.95

KAS & ASSOCIATES, INC. ENGINEERING FEES FOR STAGECOACH DR. & APPLEGATE ST. 209.22

KAS & ASSOCIATES, INC. ENGINEER REBILL - ANDREW'S PLACE 23.62

PPG ARCHITECTURAL FINISHES "GUN HOLDER" FOR STRIPING MACHINE 125.89

SASCO HARDWARE FOR SIGN INSTALLATIONS 5.85

SPRINGBROOK 4TH CONTRACT PAYMENT - FINANCE / PAYROLL MODULES 340.00

ZEE MEDICAL COMPANY #72 DISPOSABLE MASKS 24.43

1,766.22

CITY OF JACKSONVILLE

Bills Against the City - City Council

APRIL 7, 2015

FIRE PROTECTION FUND

GENERAL FUND - ADMINISTRATION DEPARTMENT

GENERAL FUND - PLANNING DEPARTMENT

STREETS FUND

GENERAL FUND - POLICE DEPARTMENT

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BATTERIES + BULBS BATTERIES AND CLEANER FOR WATER TELEMETRY 664.14

BRADLEY'S EXCAVATION REPLACE 3 WATER SERVICES 2,737.50



DAVID FORREST COMPUTER SET UP FOR PW EMPLOYEES 221.66

KAS & ASSOCIATES, INC. ENGINEERING FEES FOR BRITT RESERVOIR MAINT. 141.16

NEILSON RESEARCH CORP. ROUTINE WATER TESTING 112.00

ONE CALL CONCEPTS UTILITY LOCATES MARCH 2015 44.88


US POST OFFICE POSTAGE FOR BULK PERMIT #6 2,000.00

6,351.47



BRITT FESTIVALS REIMBURSE ROOM TAX GRANT 2014 TASTE OF SUMMER 6,961.00

DOGPOOPBAGS.COM DOG WASTE CLEAN UP BAGS 359.19

DON'S LOCK REPLACE LOCKS ON DOC GRIFFIN PARK RESTROOMS 257.00

HUBBARD'S RAKE & SUPPLIES FOR SHOP 46.52

JACKSONVILLE CHAMBER REIMBURSEMENT OF TRANSIENT LODGING GRANTS 1,269.43

JACKSONVILLE CHAMBER VISITORS CENTER REIMBURSEMENT - MARCH 2015 5,289.72

SALVADOR SALAZAR CITY LAWN / PARK MAINTENANCE 375.00


TRUGREEN FERTILIZER FOR CITY LAWNS / PARKS 1,057.00

16,121.38


GSI WATER SOLUTIONS, INC. WATER USE PERMIT / USACOE CONTRACT 2,171.40

2,171.40


US BANK 2012 BOND SERIES PRINCIPAL PAYMENT 135,000.00

US BANK 2012 BOND SERIES INTEREST PAYMENT 40,125.00

175,125.00


GLACIER HEATING AND AIR REMOVE DUCTS UNDER COURTHOUSE 1,054.00

KAS & ASSOCIATES, INC. ENGINEERING FEES FOR COURTHOUSE PROJECT 3,502.93

PERFORMANCE PLUMBING & MECH. REMOVAL OF EXISTING GAS PIPING & DRAIN IN COURTHOUSE 300.00

4,856.93

TOTAL: 216,876.08

APPROVED BY: DATE:

WATER BOND FUND

SDC FUND

PARKS FUND

PROJECT FUND

WATER FUND

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Clara Wendt Is hereby honored by the City of Jacksonville

for her years of service and devotion to the City, both as Mayor and as a member of multiple

committees and commissions, as well as for her guiding presence at hundreds of

City Council meetings this 7th Day of April, 2015

Paul Becker, Mayor

Jeff Alvis, City Administrator

City of Jacksonville

Proclamation

Mayor’s Proclamation In Recognition of Larry Smith for his 25-year Advocacy for Jacksonville’s Historic, Cultural and Natural Heritage. Whereas, Larry Smith has been a member of the Jacksonville Woodlands Association for 25 years as a Founding Board Member, President, and Vice-president, and now serves as Association’s Executive Director, and

Whereas, Larry’s tireless energy and dedication to the protection and preservation of Jacksonville’s cultural and natural heritage culminated in the establishment of the Jacksonville Woodlands Historic Natural Park and Trail System in 1999 protecting 255 acres of woodlands habitat interconnected by 16 miles of hiking trails, and

Whereas, as a result of Larry’s leadership, the historic Rich Gulch Mining District was listed on the National Register of Historic Places and the Sarah Zigler Interpretive Trail was listed as a National Recreational Trail, and

Whereas, Larry introduced open space preservation efforts to students and youth groups by guiding student groups on narrated hikes along the Woodlands trails to learn about the Woodlands habit, plants and wildlife and by bringing students and youth groups into the Jacksonville Woodlands to work on the Jacksonville Woodlands trails, to build historic and educational interpretive displays, and to maintain existing historic and cultural resources, and

Whereas, Larry has annually served as program lead for the Jacksonville Woodlands Association Spring Hike-A-Thon event where Larry guides participants on a narrated hike along Woodlands trails, revealing the historic, cultural, and natural features therein, and

Whereas, Larry is recognized as the Jacksonville Woodlands ambassador introducing the historic and natural features to groups of every character and size.

Now, Therefore, be it resolved that the City of Jacksonville commends the service of Larry Smith for his conservation efforts in the protection and preservation of Jacksonville’s historic, cultural, and natural resources and for Larry’s continued volunteer efforts on behalf of the residents of the City of Jacksonville.

In Witness Whereof, I have hereunto set my hand and cause the Seal of the City of Jacksonville to be affixed this 7th day of April, 2015.

Paul Becker, Mayor

Memo to City Council

City of Jacksonville Planning Department

FROM: Amy Stevenson, Planning Director

DATE: April 1, 2015

SUBJECT: Council Initiation of Comprehensive Plan Amendment and Zone Change on Two Separate Pieces of Property

_

CEMETERY PROPERTY Map ID - 37-2W-29C Tax Lot 1401

In September of 2010 the City acquired a 10.55 acre piece of property for the purposes of expanding the existing cemetery. In order to develop the property as a cemetery, a comprehensive plan map amendment and zone change must be done on the property. The property is currently zoned Hillside Residential; the City seeks to rezone the property to Special Protection, the same zone as the existing cemetery. The Council must initiate the action by a formal motion and a majority vote.

1. Minor Revision to the Comprehensive Plan Map - Change the Comprehensive Plan Designation from Hillside Residential to Special Protection and subsequent zone change from HR-1 to SP.

COURTHOUSE PROPERTY Map ID - 37-2W-32BA Tax Lot 3800

In November of 2012 the City acquired the 0.93 acre property containing the historic county courthouse. The City desires to use the first floor of the courthouse fo City offices and use the second floor for events of all kinds, theater, music, conferences, weddings etc… In order to conduct some of these uses on the property the current zoning designation of Special Protection needs to be changed to the Historic Core zone. This zone allows any possible future use that the City would contemplate on the property. The Council must initiate the action by a formal motion and a majority vote.

2. Minor Revision to the Comprehensive Plan Map - Change the Comprehensive Plan Designation from Special Protection to Historic Core and subsequent zone change from SP to HC.

With a positive motion by the Council, the City’s consultant will then prepare the applications.

Memo to City Council City of Jacksonville Planning Department

FROM: Amy Stevenson, Planning Director/Historic Preservation Officer

DATE: April 1, 2015

SUBJECT: 2015-2016 HPF Grant Cycle Amount _________________________________________________________________________________________________________

At the March 18th HARC meeting the HARC voted unanimously to forward a recommendation to the Council requesting $50,000 for the next HPF Grant Cycle. The Planning Department is receiving phone calls, as we do every year, asking when the grant applications will be available. As usual it is a greatly anticipated program. Staff recommends that the Council approve the requested $50,000 as described in Resolution R2015-004.

RESOLUTION NO. R2015-004 A RESOLUTION AUTHORIZING THE BUDGET ALLOCATION FOR THE 2015 HISTORIC PRESERVATION FUND GRANT PROGRAM CYCLE FOR THE CITY OF JACKSONVILLE WHEREAS, Resolution No. 946, passed on December 5, 2006, adopted the Historic Preservation Fund Grant Program; and, WHEREAS, the Historical and Architectural Review Commission (HARC) has successfully managed the grant program since its inception; and, WHEREAS, the HARC annually receives a number of applications for grant requests for Eligible Contributing structures on the Landmark List; THEREBY, the HARC hereby requests that the HPF Grant amount for the 2015 grant cycle should be a total of $50,000. NOW, THEREFORE, BE IT RESOLVED by the City Council of Jacksonville, Oregon: Hereby adopts by resolution to delegate authority to the Historical and Architectural Review Commission to allocate $50,000 for the 2015 Historic Preservation Grant Cycle for the City of Jacksonville. Signed by me in open session in authentication of its passage this 7th day of April, 2015. __________________________ Paul Becker, Mayor ATTEST: ________________________ Kimberlyn Kerneen, Recorder

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CITY COUNCIL April 7, 2015 REGULAR SESSION 6:00 pm · PDF filecity council april 7, 2015 . regular session ... american industrial doors. remove existing & install new 10'6 bay door